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July, 2010
DCMS: Training ManualDistributor Data
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DCMS Windows
Application Distributor Data
Training Manual
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Introduction
DCMS is a system, demanded by HPCL to remain leader in the LPG industry of India. This manual makes the user acquainted with the Distributor Data module of the DCMS Windows Application.
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Purpose
This manual deals with different types of data mapped to the distributor.
Intended Audience
Distributors of HP Gas
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Organization of the Manual
Section/Chapter Name Short DescriptionArea Definition Details of the areas mapped to the
distributor is shown here.
Price & Security Deposit The price and security deposit amount can be defined here.
Notice Board Notices are viewed here.
Distributor Parameters Different information regarding the distributor can be stored & retrieved here.
Plant Locator Location of the plant can be seen here.
Distributor Locator Address of the distributor can be viewed here.
Create staff Staff details are entered here.
Search staff Staff details can be searched here.
Time Sheet / Job Card Time sheet entry for the staff is done here.
Document Print Position Print position for the document can be set here.
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Distributor Data
This module deals with the variables associated with a distributor. To view the screens of this module, click on the ‘+’ sign of Distributor Data module.
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Area Definition
The Area Definition application enables to view the list of areas where service has been provided.
To view the contents of the screen:
1.Click on Area Definition. The following screen will appear:
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Area Definition Screen
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Area Definition (Contd)
To add the details of a new area:
1.Click on Add Row.
2.Enter the Area Code, Area Name, Delivery Charges, Coolie Charges and Status in their respective places.
3.Click Save.
4.You can also delete the newly added row by clicking Delete Row button before saving it.
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Price & Security Deposit
You can view the details of different types of cylinder here. This portion consists of two sub parts :-
Price Definition
Security Deposit Definition
Click on Price and Security Deposit option to open the screen.
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Price Definition
You can set prices for different types of cylinder here. If the prices are already set by the sales officers then you can view those prices through this page. If any modification needed, you can modify the price of the items.
To open the screen:
1.Click on the Price & Security Deposit in menu bar, the contents of Price Definition will appear as shown in the following slide:
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Price & Security Deposit Screen (Price Definition)
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Price Definition (Contd)
This screen includes Basic Price, Discount, %Vat, %Cess and %STVat.
To modify the price details:
1.Click on the fields you want to modify.
2.Enter proper value.
3.Click Save.
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Security Deposit Definition
The security deposit for different types of cylinder is set here. If the security deposit is already set by the sales officers then distributor can view those security deposits through this page. If any modification needed, distributor can modify the security deposits of the items.
To open the screen:
Click on the Security Deposit tab. The following screen will appear:
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Price & Security Deposit (Security Deposit Definition)
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Security Deposit Definition (contd)
This screen includes Security Deposit for Consumer, Security Deposit for Distributor, Penalty Amount, Tariff Amount.
To modify the security deposit amount:
1.Click on the field you want to modify.
2.Enter the value.
3.Click Save.
4.Click on Close to exit from the screen.
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Notice Board
You can read any important notice specified by the HPCL on the notice board.
To open the screen:
1.Click on the Notice Board in menu bar. The following screen will appear:
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Notice Board Screen
Click on Close to exit from the screen.
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Distributor Parameter
You can view the details of the distributor through this screen.
To view the screen:
1.Click on the Distributor Parameter menu item.
It will show four tabs:
Distributor InformationDistributor ParametersFloor Stock DetailsGodown Stock Details
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Distributor Information
Distributor details is shown in this screen. You can modify some necessary fields in this screen.
To open the screen:
1.Click on Distributor Information tab in Distributor Parameter. You need to enter value in the active fields if not entered before and others will be fetched from the data base.
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Distributor Parameter Screen (Distributor Information)
Click Save after
modifying the details
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Distributor Parameters
You can view the parameters mapped to the distributor in this screen.
To open the screen:
1.Click on Distributor Parameters tab. You are displayed the Parameters, Value, Printer Type, Cash Memo Stationary Type and Language. You can not modify any value except the Gap between two refill request.
2.Click Save after required modification.
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Distributor Parameter Screen (Distributor Parameters)
Gap between two refill request
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Floor Stock Details
This screen shows the available stock.
To open the screen:
Click on Floor Stock Details tab in Distributor Parameter. You will be displayed Item Code and Authorized Floor Stock for different items.
You can only view the details but can not modify it.
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Distributor Parameter Screen (Floor Stock Details)
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Godown details
This screen displays all the godown details. You can add or delete new godown details here.
To open the screen:
Click on Godown Details tab. You can view the details of a godown. This includes Godown No., Address, Capacity, Godown Valid From, Valid Till, Owned / Leased / Rented, Owner's name, Agreement valid from and Valid till .
You can add or delete the details by clicking on the respective buttons.
Click Save after modification and Close if you want to exit from the screen.
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Distributor Parameter Screen ( Godown Details)
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Plant Locator
Every distributor gets the LPG supply from a particular plant. In this screen all the active plant details are specified.
To open the Screen:
Click on the Plant Locator menu item. The screen appears and displays the details of a plant. This includes JDEPlantCode, PlantName, AddressLineOne, AddressLineTwo, CityName, StateName and Pin.
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Plant Locator Screen
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Distributor Locator
Distributor details of any place can be searched through this screen.
To open the screen:
1.Click on Distributor Locator menu item in Distributor Data module. You will be displayed the following screen:
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Distributor Locator Screen
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Distributor Locator (Contd)
There are two criteria for searching distributor :
a.The first criteria includes State, District, City / Town, Distributor.
b.The second criteria includes Zone, Region, Sales Area, Distributor.
1.Select any one of the criteria.
2.Click on See Details after entering the search criteria.
3.It will display the details of the distributor in Distributor Details field.
4.Click on Close button to close the screen.
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Create Staff
You can create the entry for a new staff in the database by filling all the details in this screen.
To explore the screen:
1.Click on Create Staff menu item. The following screen appears which includes Staff Code, Staff Name, Staff Initials, Status, Start Date, End Date, Address, Contact no 1, Contact no 2, Allowable credit limit, Work area.
1.Enter relevant data in the required fields and click Save.
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Create Staff Screen
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Search Staff
You can make query about various staff using the search staff page. You can give any criteria like staff status wise, staff name wise, staff code wise, staff initial wise for querying. For searching a particular staff you should enter the staff code.
To search the details of a staff:
1.Click on Search Staff in the menu bar.
2.You can search a staff by any of the search criteria i.e. By Staff Code, Staff Initials, Staff Name or Status.
3.Select one of the search criteria and enter proper value.
4.Click Search button to view the List of Staffs. A staff can be searched if only he is registered successfully.
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Search Staff Screen
Hyperlinked Staff Initials
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Search Staff (Contd)
The Staff Initials is hyperlinked. On clicking it, the staff details will appear in the View Staff Details screen as shown below:
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Time Sheet / Job CardThe staffs can enter their In Time and Out Time in this screen. You
can also query staff’s In Time and Out Time through this page.
To open the screen:
1.Click on Time Sheet / Job Card in menu bar.
2.You can search the Time Sheet by selecting any one of the criteria i.e. Staff Initials, Date, Month or Year.
3.Select any of the criteria and click Search.
4.Enter the Time in and Time out of staff for each day. If the staff is on leave or the day is a non working day, then select the check-boxes to specify that. Finally you should tick the select check-box and click the Save button.
5.Click Clear for clearing the fields and Close to exit from the screen.38
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Time Sheet / Job Card Screen
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Document Print Position
You need to set the printing details of a document in this screen.
To open the screen:
1.Click on the menu item Document Print Position.
2.Select the Document Type and Stationery Type from the dropdowns in the Print Criteria.
3.Click Generate.
4.Enter the XPosition and YPosition before clicking Save.
5.Click Clear for another input and Close, if you want to close the screen.
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Document Print Position Screen
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Thank You
