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Texas Tech University Health Sciences Center
Finance and Administration
Property Inventory
• Annual Certification• Due June 30, 2008
• Property Inventory Web Site• Reports
• Features• Search by Asset Category• Search by Fixed Asset
Number
Property Inventory
www.fiscal.ttuhsc.edu/
Select “Property Inventory”
Select “Property Inventory”
Select “Menu”
Annual Inventory training presentation
Select “Departmental
Reports”
Select “Departmental
Inventory Listing”
Click “Edit” for item you need to
correct
Make needed changes
“Update” and then “Save My Changes”
Must be a valid room number
To transfer an item to another department
click “Transfer”
Select the receiving department name
Click “Submit”
The receiving department must also sign in and approve the transfer before the transfer takes effect
Select “Items Not Yet Tagged”
Enter property information and
location
Then “Update” and “Save My
Changes”
Select “Missing Property”
To Report Lost or Stolen Property Select “Forms”
Select “Lost or Stolen Property” Form
Complete form and submit to:Shaun Avery
TTUHSC Property InventoryMS 6209
Select “Lost and Stolen Property”
Select “Annual Certification”
Select “Submit This Year’s Inventory Reports for Annual Certification”
The name of the person responsible for the certification of your department’s annual property inventory should
be listed here. If this is not the person who should certify for your department, please notify Shaun Avery
After verification of correct inventory, “Submit for Annual Certification”
Your department’s property manager must sign in and approve and
submit the “Annual Certification” to
complete the process
Select “Search Fixed Assets by
Category”
Or select ”Search Fixed Assets by Tag
Number”
“Log Out” of system when you have
completed inventory updates, submission,
certification or searches
Annual Certification• Verify all departmental property on
inventory list https://www.fiscal.ttuhsc.edu/propinv/Home.aspx • Note condition and location
• Perform edits in Property Inventory system to correct condition and location• “Update” and “Save My Changes”
• Submit transfers to other departments• Select receiving department• Submit transfer
Annual Certification (Continued)
• Tag “Items Not Yet Tagged”• Provide information for blank fields
• “Update” and “Save My Changes”
• Attempt to locate “Missing Items”• Report “Missing Items” found to Property
Inventory Staff• Report departmental property not on
inventory list to Property Inventory staff
Annual Certification (Continued)
• Complete and submit “Loss of Property” form for missing items at https://www.fiscal.ttuhsc.edu/propinv/forms.aspx
(Click on “Lost or Stolen Property” form)• Verify submitted changes to departmental
inventory in Property Inventory System• Submit “Inventory Report” for approval• Department head must approve and
submit “Annual Certification” of departmental inventory by June 30, 2008
Property Inventory Contacts• Shaun Avery
[email protected](806)743-1888 ext 235
• Jerry [email protected]
• Carole [email protected](806)743-1888 ext 264
• Laree Bomar [email protected]
(806)743-1888 ext 258
Texas Tech University Health Sciences Center
Finance and Administration
Property Management
