Texas Tech University Health Sciences Center Finance And Administration Banner Chart of Accounts

Texas Tech University Health Sciences Center

Finance And AdministrationBanner Chart of Accounts

What is a Chart of Accounts?

• Numerical elements that represent information that is similar to TechFIM account numbers, Object / Subobject Codes, Revenue Source / Subrevenue Source Codes and Balance Sheet Accounts.

• Composed of six elements: Fund, Organization, Account, Program, Activity and Location (FOAPAL).

• Organizes financial transactions in a meaningful and reportable order

Chart of Accounts

F O A P A L

Fund Net asset – what is owned – who owns 6 5

Organization Org chart – Div - Department - who spends 6 8

Account Asset, liability, fund balance, revenue, expense 6 4

Program Function – instruction, acad. support, research 6 5

Activity Inter-fund or cross institutional activities 6 0

Location Fixed asset tracking 6 5

H - TTUHSC T - TTU S - TTUSA

Field size / Levels

Fund Hierarchy

1 Fund Class General 10

2 Division Allied Health 10A

3 Campus Lubbock 10A1

4 Department Administration 101AA

5 Sub-Department CSSM Education 101002

T1 NACUBO Unrestricted 10

T2 Fund Category E & G 1A

Fund Hierarchy

10 – E & G (Fund Class)• 10A – E & G SOAH (Division)

• 10A1 – E & G SOAH Lbk (Campus)• 101AA – E & G AH Admin Lbk (Dept)

• 101000 – SOA ADMIN

• 101001 – AH Graduate Tuition

• 101002 – CSSM Education

• 101PT – E & G Physical Therapy Lbk• 101105 – Physical Therapy

• 101106 – SCD/PT

Organization Hierarchy

1 Institution TTUHSC H

2 Division Nursing H35

3 Campus SON LBK H351

4 Sub-division SON LBK 3510

5 Department SON Admin LBK 35160

6 Sub-department 1 Support Svcs LBK 351600

7 Sub-department 2 IT support LBK 351601

8 Not used -

Organization HierarchyH35 – School of Nursing (Div)• H351 – School of Nursing Lbk (Campus)

• 3510 – School of Nursing Lbk (Sub-div)• 35160 – SON Administration Lbk (Dept)

• 351600 – Support Services Lbk (Sub-Dept 1)• 351601 – IT Support Lbk

• 351602 – Faculty Development Lbk

• 351603 – Outcomes Management Lbk

• 351640 – Endowments and Scholarships• 351641 – Student Scholarships

• 351644 – Professorships Practiceships

Account Hierarchy

1 Reporting level 1 Travel 715

2 Reporting level 2 In-state 7150

3 Reporting level 3 Public Trans 77101

4 Reporting level 4 Auto Rental 710101

T1 Reporting type 1 Expenses 70

T2 Reporting type 2 Travel 7B

Account Hierarchy

70 - Expenses

• 7B - Travel• 715 - Travel

• 7150 - In State• 77101 – Public Transportation

• 710101 - Auto Rental• 710103 - Airfare• 7101040 - Taxi

• 77106 – Meals and Lodging• 710601 – Meals• 710602 – Lodging

Program Hierarchy

No Hierarchy

Program Codes

• 10 – Instruction• 20 – Research• 30 – Public Service• 40 – Academic Support• 50 – Student Services• 60 – Institutional Support• 70 – Operation & Maintenance• 80 – Scholarships & Fellowships• AX – Auxiliary Enterprise Funds

Activity Hierarchy

No Hierarchy

Location Hierarchy

1 Entity TTUHSC

2 Campus Lubbock

3 Building HSC

4 Floor Second

5 Room 2C174

Location Hierarchy

• H – TTUHSC• H1 – Lubbock

• H001 TTUHSC Main Bldg Lbk• H10011 – TTUHSC Main Bldg Lbk 1st Floor

• A1A111– TTUHSC Main Bldg Lbk 1A111

• A1A112 – TTUHSC Main Bldg Lbk 1A112

• 10011 – TTUHSC Main Bldg Lbk 2nd Floor• A2B190 – TTUHSC Main Bldg Lbk 2B190

• A2B191 – TTUHSC Main Bldg Lbk 2B191

TechFIM to Banner Comparison

TechFIM XXXX XX XXXX

Fund Area Orgn

BannerXXXXXX XXXXXX

Fund Orgn

TechFIM to Banner Comparison

TechFIM XX XXXX XX XXXX Object Sub Revenue Sub Code Object Source Revenue

BannerXXXXXXAccount

Banner Fund, Orgn and Program codes contain the same information that is defined in the following TechFIM Tables

• FUND

• FUNG

• FCAT

• FDCL

• FTYP

• DIVN

• COLL

• DEPT

• RAHC

• AREA

• ORGN

• FUNC

• FTCP

• PCAT

Banner Project Implementation

• Go Live for Finance – September 2008 (FY 2009)

• Go Live for Student – October 2008 (Application and Enrollment for Spring 2009)

• Go Live for HR / Payroll – December 2008 (January 1, 2009 Payroll from Banner)

Banner Project Information• www.texas.tech.edu/connectech/

• Application Suite• Project Timeline• Milestones• FAQs

• www.fiscal.ttuhsc.edu/bannerfinance/• Subscriber’s List• Newsletter• Training Documents• Comments

Banner Contacts

• Mike Crowder: [email protected]• Carole Wardroup: [email protected]• Penny Harkey: [email protected]• Lesley Wilmeth: [email protected]• Patty Conner: [email protected]• Laree Bomar: [email protected] • Denise Sober: [email protected] • Steve Oughton: [email protected]

Questions?