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Texas Skyward User Group Conference
Making Schedule Changes Throughout the School Year
Fort Bend ISDRaquel Teelucksingh
Making Schedule Changes Throughout the School Year
This session will focus on ways to make schedule changes at various times of the year to avoid issues with the Gradebook, report cards, transcripts, and classroom link in PEIMS.
• What Are My Options?:
– Start of school
– Semester
– Semester 2, after a posted Term grade.
• Effective Dates, Affect what?:
– Student Schedules
– Gradebooks
– PEIMS Reporting
Scheduling Staff
Enter Correct Effective Dates
Teachers
Attendance Grading
PEIMS
300 Records
305 Records
400 Records
410 Records
415 Records
$$$
Making Schedule Changes Throughout the School Year
Student Schedule Changes– Student Transactions
• Scheduling Options Configuration Areas
• Current Year/Future Date • Gradebooks• PEIMS
– Teacher Transactions• Add/Drop Transactions• Gradebook Access• PEIMS
Making Schedule Changes Throughout the School Year
Effective Dates and Scheduling
* Scheduling configuration options – Entity specific
**CY Scheduling options – user Specific
• Student Scheduling Options– Current Year Scheduling setup
should include:• Default Current Year Value for
Prompt for an Effective Date* • Default User Options Prompt for an
Effective Date**
Making Schedule Changes Throughout the School Year
What Are The Options?
– CY Effective Dates• Add/Drop dates• Modifying dates when necessary
– PEIMS• 415 Course Completion• 410 Career and Tech Attendance• 400 Student Attendance
Making Schedule Changes Throughout the School Year
Effective Dates and Teacher Scheduling • Teacher Transactions
– Add/Drop transactions• Effective dates should reflect the
actual dates section was taught by the Teacher of Record.
– Gradebook• Teachers can access gradebooks for
attendance and grade entry.
– PEIMS Reporting• 300 Records – Course section
record.• 305 Records –Teacher Assignment.
– Assignment Begin/End Dates
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates and the Gradebook • EA+ Gradebooks– Effective dates of a student’s
schedule determines when they are visible in the gradebook. This allows the teacher to take attendance and enter grades for the student.
• ADD date – Should be the first day the student is in the class.
• DROP date – should be the first day the student is not in the class.
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates and Scheduling • EA+ Gradebooks– Attendance Entry
• Attendance can only be entered for students currently enrolled in a course based on their effective dates.
– Grade Entry• Grades are entered for students
currently enrolled in a course based on their effective dates.
– PEIMS• 415 Course Completion• 410 Career and Tech Attendance• 400 Student Attendance
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates and PEIMS • PEIMS Reporting – 300 Campus-Course Section
Record • to identify the classes enrolled in
by students and taught by teachers.
– 305 Teacher Class Assignment• Linked to 300 Course section
record to identify the classroom information associated with the teacher’s class assignment.
– 400 Basic Attendance Data• Identifies the students in
attendance for the school year.
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates and PEIMS • PEIMS Reporting Overview– 410 Career and Tech
• Attendance data record that indicates the level of CTE participation, transformed to CTE hours and then CTE (FTEs) for funding.
• The students transactions dates (begin and end) are used to determine the number of Voc Ed contact hours. The 410 build with the Calculate Contact Hours utility and running the Daily Register and building for PEIMS.
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates and PEIMS – 415 Course Completion • Used to capture the course activity for
the student– Student Begin Date –
• PEIMS Extract first checks for a Student Class Transaction Effective Date. If multiple add transaction records, will use first entry date.
• If none found, Extract will use Class Control Set Attendance Start Date.
– Student End Date – • PEIMS Extract first checks for a Student
Class Transaction Effective Date. If multiple end transaction records, will use last end date.
• If none found, Extract will use Class Control Set Attendance Stop Date.
Effective Dates & Effects on PEIMS Records and the Gradebooks
Teachers PEIMS
Scheduling Staff
Effective Dates
Effective Dates & Effects on PEIMS Records and the Gradebooks
Effective Dates & Effects on PEIMS Records and the Gradebooks
Raquel TeelucksinghFunctional AnalystFort Bend [email protected]
Texas Skyward User Group Conference
THANK YOU FOR ATTENDING!
