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Texas Regional Ad Astra Summit
Migrating an Entire Campus to Use Astra Schedule
Presented byAndy Armstrong and Donna Chester
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Change the way you think
• Work smarter, not harder
• Improve efficiencies
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
Texas Regional Ad Astra Summit
Develop your Strategy
Texas Regional Ad Astra Summit
Develop your Strategy
Texas Regional Ad Astra Summit
Develop your Strategy
Texas Regional Ad Astra Summit
Develop your Strategy
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
• Create a timeline
Texas Regional Ad Astra Summit
Create a Timeline
Texas Regional Ad Astra Summit
Create a Timeline
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
• Create a timeline
• Standard Operating Procedures
Texas Regional Ad Astra SummitStandard Operating Procedures
• Builds on institution/system SAP
• Covers the following:o New Account Accesso Access Change Processo Removing Access
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
• Create a timeline
• Standard Operating Procedures
• Account Request Form
Texas Regional Ad Astra Summit
Account Request Form
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
• Create a timeline
• Standard Operating Procedures
• Account Request Form
• Astra Training Book
Texas Regional Ad Astra Summit
Astra Training Book
Texas Regional Ad Astra Summit
Astra Training Book
• Instructions to update the following only:o Max Enrollment
o Day
o Time
o Location
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Develop your strategy
• Create a timeline
• Standard Operating Procedures
• Account Request Form
• Astra Training Book
• Provide Training Sessions
Texas Regional Ad Astra Summit
Provide Training Sessions
June 4 (Mon.) –June 15 (Fri.)Astra Scheduletraining for users
June 15 (Fri.)Send Audit file to department/college contacts
DeadlineJuly 13 (Fri.)Submit audit changes forSpring (201311)
Schedule in AstraJuly 30(Mon.) –Aug. 10 (Fri.)- Set enrollment
limits- Assign locations- Update time
and days
DeadlineAug. 10 (Fri.)Complete all changeIn Astra Schedule for Spring (201311)
Sept. 3 (Mon.)Send Audit file to departments/college contacts
Oct. 8 (Mon.)Schedule proofdistributed electronically
Schedule in AstraSept. 24 (Mon.) –Sept. 28 (Fri.)Update sections in Astra Schedule
Round One Round Two
DeadlineSept. 12 (Wed.)Submit audit changes forSpring (201311)
DeadlineSept. 28 (Fri.)Complete all changeIn Astra Schedule for Spring (201311)
Oct. 17 (Wed.)Spring schedule of classes will appear in Howdy (Proposed)
Submit before each audit deadline:- Special Topics Forms- Study Abroad Forms- Part of Term Requests- Cross-listed Courses- Room use agreements- Common Exam Times
Timeline for Building the Spring Schedule of Classes 2013
Texas Regional Ad Astra SummitMigrating an Entire
Campus
• Maintain the positives
• Don’t forget your IT office
• Keep evaluating the process
• Meet your deadlines
• Ask your team, others for feedback
Texas Regional Ad Astra Summit
Questions?
