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Background•Legislative Mandate
• SB150 (1997)• US Freshman, US Transfer• All public Universities in Texas•Electronic Version
•Beyond The Mandate•International, Grad, Law• Scholarship, Housing• Fee processing
Advisory Committee
History Developed set of questions
Collected parameters
Wrote instructions
Decided on one system
Contracted with UT Austin to develop
Blessed by THECB in April 1998
Applicant FunctionsThrough ApplyTexas, applicants can:
• Fill out a new application (admissions, scholarship, housing)• Retrieve a saved application • Submit an essay • Resubmit an application to a different university• View degrees offered • View a printable version of your submitted application
Advantages
• Easy for applicants to do research, obtain applications
• Easy for applicants to resubmit application to additional universities
• Built in data audits for completeness, format of some answers
• “One stop shopping” for applicants• Online fee processing verifies CC
payments in real time
Apply Texas App Cycle
• Each application cycle starts with Summer and ends with Spring.
• We currently have open the Summer 2006 through Spring 2007 cycle
• We plan to open the Summer 2007 through Spring 2008 cycle at the beginning of Fall 2006
Institutional Parameters
• Contact information• Available terms/semesters• Acceptable majors/programs• Fee options specific to the chosen institution• University Wide Dynamic Questions• Major specific Dynamic Questions• Undergraduate Standard Essays• Graduate Dynamic Essays• University Special Instructions Page• Gateway Page
University Responsibilities
• Update TEST database, keep in synch with PROD
• Making Official Requests (use form)
• Keep Contact Info current in PROD
• Training incoming administrators of ApplyTexas Admin. procedures
Administrative Functions
Administrators’ site•Entry screen used for Admissions, Scholarship, Housing, and Law•Link to FAQ, Changes, and Transmission infoFor each type•View apps for your dest•Link to Executive Functions menu•Link to Payment menu•Link to counts
Passwords• Administrative- can be shared with anyone
needing to search • Executive- “all powerful”• Payment- only Financial folks• Security
– Official contacts– Not sent via email
2007-2008 Cycle• Cycle is Summer through Spring
• Data will be copied from PROD of the previous term to TEST of the new term
• Early Fall, 2006 for 2007-2008 cycle (in Test)
Setting Up a New Term
• Major Listing (review and copy to PROD)
• Fee/Deadline/Messages (review and copy to PROD)
• Signing off the semester
• Special Instructions Page (review)
• University and Major Specific Dynamic Questions (review)
• Test, Test, Test!!!
Major Considerations
• College Level Codes
• Adding New Majors
• Phasing Out Obsolete Majors
• Ordering Majors