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Training Objectives

♦ Be familiar with New Mexico Statewide Assessment Programs

♦ Understand test security and training requirements

♦ Know the basic processes and procedures of test administration

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Required Training♦ For school principals, test coordinators, test

examiners (teachers), and proctors (EAs)♦ Training is required for any school personnel who

handle the assessments including office staff. Assessments include

• SBA: (Grades 3-8 and 10 &11) • NMAPA: (Grades 3-12)• ACCESS: (K-12)• District Assessments

♦ Sign-in, with a printed name, signature, and date on the Non-Disclosure Forms

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Required Training

♦ A signature on the Non-Disclosure is the teacher’s consent that

• He/she knows how to administer the test. • He/she knows what is required to administer the

test.• He/she will comply with the rules of test

administration.

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Required Training

♦ Two trainings a year required by NMPED♦ Test Security (fall) and Test Administration (spring)

– Deadlines for Non-Disclosures:• Elementary, Middle Schools & High School: Friday,

October 19, 2012

• The test security training verification the original has to go to RDA, and copy must be kept at the school.

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Testing Windows

♦ ACCESS: Jan. 14 – Feb. 22, 2013

♦ NMSBAMar. 18 – Apr. 5, 2013

♦ NMAPASept. 4 – Oct. 26, 2012 (High School)Feb. 25 – April 5, 2013

♦ HSGEOct 1 – Oct 12, 2012

♦ NMHSCEOct 1 – Oct 12, 2012 and Jan. 7 – Jan 24, 2013

♦ NAEPJan. 28 – Mar.8, 2013

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NMAPA Trainings

♦ This training is for the people who administer the NMAPA

♦ Must be recertified every 3 years♦ Required for Test Administrators and

second raters♦ Dates and Locations to be announced

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What is new

♦ Every school has to follow the district testing schedule

♦ Writing for grades 3, 5 & 8 only♦ Science for grades 4, 7 & 11 only♦ Simplified accommodation codes♦ Grayscale test♦ 8 Forms♦ Very quick turn around time

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4 Principles of Test Security

1. Protect the student

2. Protect the staff

3. Protect yourself

4. Protect the test

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TEST SECURITY

♦ Upon receiving materials, immediately conduct a box count • Report any discrepancy to RDA via phone and

follow up with an email for documentation

♦ Tests must be stored in a locked, secure area with limited access at all times

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♦ Teachers must sign to receive test booklets♦ Tests must be assigned to students and the

record must be given to RDA, as well as a copy kept by the Test Rep.

♦ Please write the full name on the test booklet and the answer document

TEST SECURITY

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TEST SECURITY

♦ All specified materials must be returned to RDA at or before the deadline

♦ No one can review secure tests without prior approval and without signing the Non-Disclosure Agreement.

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Test Preparation (STC)

♦ Provide training for all school personnel involved in test administration

♦ Ensure sufficient supply of test materials is available

♦ Pencils will be delivered with tests♦ Provide TAs/Proctors list of

accommodations

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Test Preparation

♦ Thoroughly read, review, and discuss the Test Examiner’s Manuals before administering the test.

♦ Clarify staff questions♦ DFAs will be available online before testing ♦ Materials at school before spring break

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More Test Preparation (Then)♦ Do arrange for make-up tests for all students who are

absent.

♦ The 95% Rule applies for all State Mandated Assessments for the total school population, as well the disaggregated groups:

• 5 ethnic categories • ELL• Special Education • FRPL

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More Test Preparation (Now)

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Test Preparation Don’ts

♦ Don’t use old tests as test preparation materials. Published sample questions are ok

♦ Don’t photocopy or reproduce test items.♦ Don’t use or make copies of any copyrighted

test preparation materials. ♦ Don’t use any actual test items as preparation

materials (changing the setting or numbers,

paraphrasing the item, or rewording the item).

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Test Administration Do’s

♦ Do follow all directions for a standardized administration.

♦ Do proctor actively and be attentive♦ Do remove instructional materials (e.g.,

multiplication tables) from test settings during testing. Detailed list is forthcoming

♦ Do have test monitors in the halls to assist with emergencies or to obtain additional test materials.

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More Test Administration Do’s

♦ Do return test materials each day to the testing coordinator for secure overnight storage.

♦ Do keep records on unique situations that keep students from being tested.

♦ Do report suspected testing irregularities immediately to the test rep, the principal and RDA (Chris Brunder). Only RDA will investigate.

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More Test Administration Do’s

♦ Do post obvious signs near copy machines warning that tests cannot be copied.

♦ Do refer parents who request to view the test to RDA.

♦ Do arrange for make-up tests for all students who are absent.

♦ Do return tests for shipping to RDA immediately after testing is completed.

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Test Administration Don’ts

♦ Don’t discuss items on a test with other teachers.

♦ Don’t use items from the test to teach concepts to students.

♦ Don’t let students leave the room and return to continue on the same subtest.

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More Test Administration Don’ts

♦ Don’t give students breaks or allow them to talk in the midst of a subtest.

♦ Don’t let students take cell phones out during test administration.

♦ Don’t leave tests unattended in an unlocked room.

♦ Don’t test students on different subtests at the same time.

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More Test Administration Don’ts

♦ Don’t leave students alone in the room when they are testing.

♦ Don’t help or coach students with test answers.♦ Don’t suggest that students rethink an answer or

provide hints.♦ Don’t change a student’s answer or direct a

student to change an answer.• According to state regulation a teacher’s license can be either

suspended or revoked for a testing irregularity

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More Test Administration Don’ts

♦ Don’t permit students to use any unauthorized materials during the test administration.

♦ Don’t take test booklets or answer documents off campus.

♦ Don’t permit students to leave the room with testing materials for any reason.

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Allowable Accommodations♦ Allowable accommodations are identified in the Student

Assessment Accommodation Manual for use during the administration of the SBA

♦ Accommodation and participation decisions will be made and documented by each student’s educational team

♦ Use assessment accommodation(s) in daily instruction prior to the SBA administration

♦ Make sure accommodations for one student do not interfere with other students

♦ TAs bubble in accommodations actually used during testing after testing is completed

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Who can administer the test?

♦ Only trained, certified staff are permitted to administer tests:– Licensed school instructors and administrators

– Teachers on waivers or intern licenses

– Long-term substitutes with a valid teaching license

– Coaches and contractors with a valid teaching license

– Licensed counselors and related service providers

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Who can proctor the test?

♦ Any staff or community member who has been trained in proper test administration and test security may serve as a proctor.

♦ Parents cannot proctor in their own child’s classroom.

♦ Proctors can assist, but may not act as test administrators.

♦ All proctors must sign a non-disclosure form.

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Thank You for your help!

♦ Questions? Call RDA (872-6870)♦ Chris Brunder (872-6830, 363-4041)♦ brunder_c@aps.edu♦ Testing Warehouse (848-8751) ♦ Ann Lesley: lesley@aps.edu