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04/10/23
Prior to Arrival of Test Materials Create Test Groups
Generate Test Group Lists using File Download Manager Make sure your lists include all of the fields required for demographic
information on assessments by grade level Place fields in the order they appear on the testing documents ( this
will save time when bubbling test documents) Remove SPED and ELL Students and create separate test
groups for these students for each grade level tested Check attendance DAILY (with Registrar) for new
entries/withdrawals- Adjust list as needed
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Sample File Download Manager/
NAME ID GENDER ETHNICITY HR LEP Entry Fl. ID Birthdate ESE LEP
Male Black 304 #########X 10/1/1998
Male Black 304 #########X 11/13/1998
Female Hispanic 304 8/26/2004 #########X 12/8/1998 K
Male Black 304 #########X 10/18/1998 K
Female Hispanic 304 8/30/2004 #########X 10/10/1999
Female Hispanic 304 8/30/2005 #########X 10/10/1998
Female Hispanic 304 5/20/2009 #########X 12/5/1998 4
Male Hispanic 304 #########X 2/27/1998 K
Female Black 304 #########X 11/16/1998
Female Hispanic 304 4/23/08 #########X 8/31/1998
Sample-Master List by Section
Last Name First Name Grade Homeroom Student ID SPED ESOLTestSection Test Administrator
1 WHI T 5 1001
1 CAB K 1 1001
1 WHI K 1 1001
1 1GA P 2 1001
1 WHI K 5 1001
1 CAB K 5 1001
1 1GA ELL 1 1002
1 CAB ELL 2 1002
1 ORN ELL 1 1002
1 ORN ELL 1 1002
1 REY ELL 2 1002
1 REY ELL 2 1002
1 REY ELL 2 1002
1 REY ELL 3 1002
1 WHI ELL/G 3 1002
1 1GA 3 1003
1 1GA 1003
1 1GA 5 1003
SPED AccommodationsStudent's Name Teacher / Homeroom Student ID#
Tested with Accommodation
Yes/NoList Accommodations
Last Initial First
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Other Considerations for SPED
504 Report (diabetics, seizures, etc….) Staffings (newly staffed) Testing Accommodations Consider room assignments and test
administrators for students with extended time and individualized testing situations
Avoid using cafeteria
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ELL Students
Things to Consider: Room assignments and test administrators for ELL
students Test administrators for students needing translation
(call Rosalia Gallo for interpreters as needed) Purchase/locate translation dictionaries (French,
Japanese, Portuguese, etc….)
04/10/23 9
Sample Security ChecklistSpring 2010 FCAT SSS Reading, Mathematics, and Science
SECURITY CHECKLIST PAGE 1 of 10
DISTRICT: 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO: 5555555555
SCHOOL: 2261 Greenglade Elem.
5555555555 - Grade 5 Reading Test and Answer Book
Security # LAST NAME First Name FL ID Number TEST ADMINSTRATOR
RECEIVED (TA SIGNATURE)
RETURNED (SC SIGNATURE)
IF DOCUMENT IS NOT RETURNED, STATE THE REASON
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
04/10/23 10
Sample Attendance RecordSpring 2010 FCAT SSS Reading, Mathematics, and Science
Attendance Record PAGE 1 of 10
DISTRICT: 13 MIAMI-DADE COUNTY PUBLIC SCHOOLS PACKING LIST NO: 55555555
SCHOOL: 2261 Greenglade Elem.
555555555 - Grade 5 Reading Test and Answer Book
Security #
LAST NAME First Name FL ID Number
TEST ADMINSTRATOR
Date_______
Attendance:
P-Present
A-Absent
W-Withdrawn
Date_______
Attendance:
P-Present
A-Absent
W-Withdrawn
IF DOCUMENT IS NOT RETURNED, STATE THE REASON
XXXX XXXX #########X Smith – 1003
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
XXXX XXXX #########X Smith - 1003
Prior to Arrival of Test Materials
Create Bins and Folders
Labeled with Test Administrator Name/Grade
Create bins for ELL/SPED Test Administrators
If possible store materials/bins by grade level
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Prepare for Testing Using test group lists, place labels on books/answer
sheets (sequential number order by test groups) Check labels for required information
Student Last Name Student ID Number District Number School Number Grade Level Missing information can be added by bubbling New test booklet needed when the above
information is not correct.
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Have Test Group Lists with required demographic information available to bubble books/answer sheets for students without a label
Highlight the students that were hand-bubbled and save lists to use for next test type
Assign Test Group Codes as needed If group dynamics change test group number
should change
Prepare for Testing
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Prepare for Testing
Place Test books/answer folders in bins Place the following documents in bins:
Security Checklist Attendance Record Security Log Seating Chart (optional) Test Manual Pencils
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Prepare for Testing
Create sign in/out sheet for test administrators
Check all testing rooms prior to testing
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FLORIDA COMPREHENSIVE ASSESSMENT TESTREADING, MATHEMATICS & SCIENCE
March 2010GRADE 3
GREENGLADE ELEMENTARYI received the following materials: READING
Test Administrator Test Group Code
Total # of Test
Books SSS
Total # of Pre-identified
Answer Folders
Date03/10/10
Receipt Return
3001
3002
3003
3004
3005
3006
Test Chairperson: _________________________________
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Other Considerations
Test Administrators
Proctor Assignments
Required for testing groups over 30 If possible place a proctor in every room School personnel and non-school personnel may be trained
as proctors (must be informed of the test security laws and rules and sign Security Agreement)
Avoid using volunteers
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Other Considerations cont…..
Room Assignments Parent Notification Letters/Additional
notification to Parents of ELL students Behavior concerns of specific students Lunch Schedule Late Arrivals (location and person)
04/10/23 19
Receiving/Opening Test Materials
Count all test materials (do not open shrink wrapped secure materials) and verify all numbers
Only school assessment coordinator and persons designated by the building/site administrator may open the shrink-wrapped packages and affix labels
Do not use labels from previous administrations Students are not permitted to assist in preparing
secure materials Mark everything off on packing slip and keep packing
slip to verify received amounts for packing of materials
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Ensure that materials are sufficient for each grade group tested (Have 5+ extra books for each test type/grade)
Soiled Defective New Entries Order additional testing materials from TDC
(305) 995-3743
Organize Materials by grade/test type
Secure all testing materials in a secure location
Receiving/Opening Test Materials
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04/10/23 21
Staff/Proctor Training
Schedule training for Test Administrators/Proctors Proctor Assignments School-wide procedures Testing Schedules
Train Test Administrators Additional personnel should be trained for emergencies
Counselors, Media Specialists, Primary Teachers, Special Area Teachers
Train Proctors Move around the room/assist Test Administrator
Proctors should not handle testing materials
04/10/23 22
Training Materials : Agenda Test Administrator and Proctor Assignments Seating Charts (Middle/Senior High) Test security agreement- Must be signed and returned Testing Procedures
Select Script Option before training (gridded booklets/answer booklets)
Remind teachers to have students print first name, last name, district name and school name on testing materials
Staff Training cont…..
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Sample Agenda
What’s New for FCAT 2010? vi-vii Reminders viii-ix
Administration Schedule (handouts) pg. 2 Test Accommodations Appendix A
Students with Disabilities pg. 288-293 Limited English Proficient (ELL) pg. 293-294
Sample Test Materials, Rulers, Reference Sheet pg. 6 Test Document Type Configuration pg. 7 Labels/Preidentified Answer Documents pg. 12-15 Test Security Policies & Procedures pg. 15 Florida Test Security/Statute and Rule Appendix B pg. 296-
298 See Appendix B for Security Agreement & Security Log Sign and Return Security Agreement before you leave! (pg. 301)
Security Numbers/Security Checklist pg. 18-20
04/10/23 24
Test Security
Security must be maintained before, during, and after test administration.
All testing materials must be returned to the school assessment coordinator and placed in locked storage immediately following testing.
Test books and answer documents should never be left unsecured. Secure materials should never remain in the classroom without the
supervision of the test administrator Consider coverage for test administrators to return testing
when proctors are not available
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Test administrators must distribute test booklets by the security numbers assigned to students (remind test administrators)
Written documentation of the number ranges or security numbers must be maintained at all times during distribution and return of secure materials
Test administrators must NOT administer the FCAT to their family members
Test Security
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Test Security
Test administrators must maintain an accurate Security Log in each testing room Anyone who enters a testing room during testing is required
to sign the log- this applies to test administrators, proctors, and anyone who relieves a test administrator
Test materials MUST be counted individually and signed out by test administrators (see slide # 16)
Returning of Materials: Test materials MUST be counted individually and signed in by School Testing Coordinator (see slide # 16)
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Important Reminders-Test AdministratorsPrepare room for testing Hang up all signs (do not disturb, electronic devices) Hand out and pick up test materials individually from students Watch or clock available
Write times on board according to script/make sure everyone has a board
Read script verbatim Account for all secured materials by checking security number
range and counting materials BEFORE leaving the testing room to return materials
Supervise test administration No stray marks near the answer choice bubbles
Do not discuss test items with students during or AFTER testing
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Testing Days
Test coordinators should be available beginning at 7:30 a.m.
Allow test administrators to count test materials, verify count and sign-out
Put “DO NOT USE” sign on phone used for PA system
Make sure clerical staff and teachers are aware that PA & telephones cannot be used during testing
Make sure custodians are not doing yard work
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Testing Days (During Testing)
Walk the building Have security posted where most needed
Ensure: All required testing signs are displayed Make sure all SPED/ELL students are picked-up
on time
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Count test materials as test administrators come in and have them sign-in
Prepare make-up lists daily to ensure that all students are made up in a timely fashion
Make announcements daily when testing is completed to resume regular schedules
Testing Days
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Testing Days
Go back to all SPED and ELL testing materials and check for bubbling of all information: Primary Exceptionality 504 (Yes) ELL
Less than 1 year (Shown as 1 on label) At Least 1 year, but less than 2 years (Shown as 2 on
label) 2 years or more (shown as 3 on label)
Accommodations
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Check original packing slip
Count and verify that all materials are accounted for
Pack materials
Make copies of all records and forms
Testing Days
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Relax and take one day at a time…May the force be with
YOU!
http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp
Valenzano 2009