GROUP ACTIVITYON

TERMS OF REFERENCE FOR ENVIRONMENTAL IMPACT ASSESSMENT IN RESPECT OF KAHI DEEP X-1 EXPLORATORY WELL IN THE TAL BLOCK.

SUBMITTED TO:

Dr. Mohammad Nafees.

SUBMITTED BY:

Group-2Nosheen khan.Laila sumbal.Seemab Nasir.

Sana Johar.Nadia Shah.Bibi Najiba.Huma Gull.

MSc (Previous)

DEPARTMENT OF ENVIRONMENTAL SCIENCES UNIVERSITY OF PESHAWAR

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Sample Terms of Reference for Environmental Assessment for Kahi Deep X-1 Exploratory Well In the Tal Block.

1. Introduction:MOL Pakistan Oil & Gas Co. BV (MOL) intends to drill Kahi Deep X-1 Exploratory

Well in the Tal Block (3370-3), in the KPK. In keeping with the government of Pakistan’s regulatory requirements, the MOL needed to submit an IEE of the proposed project, & engaged Hagler Bailly Pakistan (Pvt.), Ltd. (HBP) to carry out the task.

The TOR will serve as a guide for the conduct of IEE & the preparation of an environmental Impact report an effort to understand the scope of the project, the potential impacts & the measures that should be taken to mitigate significantly negative impacts. The TOR mention the terms through which we will carry out the IEE report & in these terms contains:

Name of the project, project proponents, objectives of project, project description, major activities which detect description of project, consultants, scope of work, physical environment, mitigation measure, work schedule, budgeting.

2. Background Information:Pakistan Oil & Gas Co. BV (MOL) has applied for the proposed drilling & well testing of

one exploratory well in the Kahi Deep X-1 located along the Tal Block (3370-3), of the KPK.

Drilling will occur in an area of the Tal block where water depth is approximately 10-20 meters, at elevation of 913.12 m above mean sea level in Hangu District, approximately 12 km south-west of the Hangu city. The geographical coordinates of the proposed well site of the following: 33° 27’ 15.17” N & 70° 57’ 15.46” E. a jack up rig will be used, with the intended commencement date as the last quarter of 2006, with an expected lifespan of 10 months. The duration of the drilling phase is expected to be approximately 200 days, with an additional 30 days for well testing.

A seismic survey will conduct in the Tal Block in 2005, & its results led to the identification of several potential hydrocarbon sites for exploratory drilling, of which the Kahi Deep x-1 well site is one. Drilling will plan to a total depth of 2,700m & occupy an area of about 4,200m 2 . A layer of 150-mm thick compacted gravel will be laid over the entire camp area.

An existing 1km track approaches the Kahi Deep X-1 well site from the Hangu Tal Road. This track will be upgraded as part of the proposed project. The road will be at least 5m wide & compacted with gravel.

Rotation of the drilling bit & string will be achieve by means of powerful electric motors on the surface based on the sections of the well, drill bits with the diameters of 32, 24, 17.5, 12.25, 8.5 & 6 inches are expected to be use. The drilling operations will be under taken on a round the clock basis with two 12 hour shifts. The total time for the drilling of the well is estimated to be 200 days.

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It should be noted that the proposed activity would lead to an increase in shipping activities, resulting in to the indirect impacts associated with accidental discharges of fuels, etc. the project would require the mobilization of machinery & their subsequent utilization, which may be adversely impact upon the activities of traditional users of the area or adjacent areas, as well as physical, geomorphologic& soils, water resources, air quality, land acquisition, community disturbance privacy.

3. Objectives:The scope of the IEE will be to determine the type and extent of environmental and socio

cultural impacts arising from the proposed project. At the same time, the environmental assessment shall qualitatively and quantitatively evaluate the cumulative impacts from this proposed development, on-going developments and other proposed activities within the area and the surrounding environment. It will also include the development of strategies for the management or mitigation of the significant negative impacts, monitoring of the mitigation measures used to ensure that they are achieving the desired result, and assessment of the risks and hazards associated with all aspects of the proposed project. In addition, the scope of the IEE will include an examination of the socio-cultural benefits of this project to the affected communities as well as the wider community.

MOL Pakistan will ensure that there are sufficient details on the design, layout and operations of other activities being assessed for cumulative impacts to allow for a rigorous assessment of these impacts. The assessment will also address potential future project modifications, where these can be reasonably predicted. These must be addressed to the satisfaction of the EMA. It is envisaged that the IEE Report will be based on the results of available research, studies and data, as appropriate, with further studies being conducted where necessary and practicable. The extent to which the limitations, if any, of available information may influence the conclusions of the environmental assessment should be discussed.

This assessment is being done to:

Allow the project-affected communities and the wider public to understand the project and its impacts on them and their socio-cultural and physical environment, and to have their views and concerns;

Provide information that allows for maximum benefits of the project to the Applicant, the environment, and the local communities and wider public;

Allow regulators to ensure that the positive impacts of the project are maximized and the negative impacts eliminated or minimized to acceptable levels;

Provide decision-making information with respect to the grant. To determine the types of H.C & improve the estimate of H.C resources in the Kahi.

4. IEE Requirements:In order to be environmentally acceptable, the proposed activity must be in compliance with

international standards or guidelines (as indicated in the Pakistan Environmental Protection Act, 1997)and pertinent local standards or guidelines which are applicable to3370-3, including the following:

Natural Gas Rules, 1960.

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Petroleum Act, 1934. Petroleum Rules, 1985. Pakistan Petroleum (Exploration & Production) Rules, 1986. Oil & Gas (Safety in Drilling & Production) Regulation, 1974. Law of Explosives, 1940. Hazardous Occupation Rules, 1963. Pakistan Environmental Protection Act, 1997. National Environmental Quality Standards (NEQS), 2000. NEQS (Self-Monitoring & Reporting by Industry) Rules, 2001. Boilers Act, 1923. West Pakistan Boilers Rules, 1951. Mines Act, 1923. Factories Act, 1934. Hazardous Occupation Rules, 1963. Electricity Act, 1910. Electricity Rules, 1937. Antiquities Act, 1975. KPK Wildlife (Protection, Preservation, Conservation & Management) Act, 1975. Forest Act, 1927.

5. Study Area:The project will take place in Hangu district near Togh. The project will have be possible

effect on surrounding area. The area where the project is taking place the base line study limit to that area contain: geological area comprised of sedimentary rocks, use for dry forming, no streams or rivers in the project area, water depth 10-20m, selected project area climate is hot in summer & cold in winter, rain fall 545mm, common species in the selected project area are Palm, Squirrel etc., houses in the selected project area are in # 1,275 with total population 11,800, literacy rate 26%in the selected project area.

The study area(s) should be determined by the extent of direct and indirect interactions between the proposed project and the physical, biological and social environments. This should include the location of the proposed offshore facility, as well as surrounding areas (e.g. coastal zone/marine ecological features such as reefs, sea grass beds and mangroves) that can be affected by discharges, accidental spills or blowouts. Surrounding activities that can be affected by noise, air emissions, increased marine traffic, spills, emergencies or other upset conditions also need to be considered in defining the study area.

6. Scope of the Work: Access the existing environmental conditions and the proposed project area including the

identification of environmental sensitive areas and develop a base line of its prevalent environmental and socio economic conditions.

Identify and investigate all impact of the proposed construction and drilling operations on the physical, biological and socio economic environment of the project area.

To proposed the mitigation measure that would help in the construction and drilling activities in an environmental sustainability manner.

The purpose of mitigation measure would help MOL Pakistan in sustainable development.

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To uncover planning and drilling phase impacts up to micro environmental level in which the project is proposed to be sited.

Different tasks:1. Description of the Proposed Project:

The purpose of the project, as well as a justification for its conceptualization and implementation, should be described, including a detailed description of the project's phases and activities. A site plan at a scale of 1:10 000 or 1:5 000 (or other appropriate scale for site plans)) should be provided to indicate the general layout of the proposed facilities as well as its relationship with the study area. Appropriate plans should be included, at relevant scales, to facilitate comprehension of location, design and operational processes where necessary. A seismic survey will conduct in the Tal Block in 2005 & its results led to the identification of several potential hydrocarbon sites for exploratory drilling, of which the Kahi Deep x-1 well site is one.

Location and layout plans should also incorporate other existing structures (e.g. sub-sea pipelines) that fall within the study area to facilitate comprehension of spatial relationships to existing and proposed infrastructure.

Provide sufficient scope and detail in the project description information to allow quantitative assessment of the environmental consequences where practicable. If the scope of information varies among components, processes or phases of the project, provide a rationale demonstrating that the information is sufficient for assessment purposes.

The process description shall include, but not be limited to, the following details:

Description of all the activities that would take place during the mobilization, installation, start-up, exploratory drilling, testing and decommissioning/abandonment of the exploratory well including equipment and machinery involved, type of rig that may be utilized, all input and output streams (including waste streams), storage arrangements for input material, and treatment processes to deal with drilling mud’s, drill cuttings and other fluids used in the process - volumes/weights of each Must be included; flow diagrams shall be utilized as far as possible to illustrate each process;

Source and description of all major raw materials/chemicals to be used in the process. This should also include estimates of quantities to be stocked, quantities to be consumed; possible use of radioactive substances as they relate to normal operations and maintenance; volumes/weights of each must be included; Material Safety Data Sheets (MSDS) for each chemical should be provided in an appendix. Include storage and transport (i.e. measures for the safe storage and transport of potentially dangerous materials), how and when they are used and safety precautions for use and disposal;

An identification of the source, quantity and composition of all potential hazardous and non-hazardous liquid wastes (e.g. sewage, chemicals, drilling muds, other wastewater) that will be generated and a description of how they will be managed (i.e. containment, treatment and disposal) and what special risks, if any, they pose. The treatment and collection of all effluent generated may best be depicted on a flow diagram;

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An identification of the source, quantity and composition of all potential hazardous (e.g. drill cuttings) and non-hazardous solid wastes (e.g. domestic solid waste) that will be generated and a description of how they will be managed (i.e. containment, treatment and disposal) and what special risks, if any, they pose. All estimates of quantity should be stated in appropriate units of volume or weight. Special attention should be paid to the generation of direct drilling wastes (e.g. drill cuttings) and mechanisms for managing such wastes;

An identification of the source, and estimation of the quantity and concentration based rates of air emissions generated from this type of activity; An identification of the source and estimation of the levels of noise emissions expected to be generated from this type of activity;

Scheduling of the project; include specific timeframes for all stages including Mobilization / demobilization, start-up, exploratory drilling operations and Decommissioning/abandonment;

Identification of staffing, support, facilities and services that would be required during the different phases of activities;

Procedure to be followed in the event of well abandonment;`

Description of other existing approved and ancillary projects in sufficient detail to allow for assessment of cumulative impact.

2. Description of the Environment:Conduct a review of recent studies undertaken in the study area to determine the relevance of

these studies as they relate to the current physical, biological and socio-cultural environments within the study area. Where it is believed that past studies failed to produce a relatively good assessment of baseline conditions, MOL shall undertake field studies to fill appropriate data gaps so that a comprehensive description of the physical, biological and socio-cultural environments can be produced.

The data presented should be representative of the study area. The term 'representative' is defined as the extent to which a set of measurements taken at a collection site spatially and temporally reflects the actual conditions within the study area. Therefore, in instances where the data are being collected and reported from stations that are located off-site (i.e. outside the boundaries of the study area), a justification must be provided to demonstrate that the data are representative of the study area. Otherwise, MOL will be required to provide more accurate, site-specific data.

For the conduct of field surveys, MOL shall design a network of sampling stations for the Kahi Deep X-1 Block 3370-3, including any surrounding areas that may be impacted by releases from the proposed activities or other aspects of the proposed project. The sampling network must be designed to obtain representative coverage of the projected impacted study area to create a comprehensive assessment of the environmental conditions within the study area. Methodologies

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should be detailed for all sampling stations, sampling regions and analyses, and included in an appendix of the IEE document. Standard methods should be utilized where applicable.

Include changes that may occur before the project commences in light of previous, ongoing (e.g. seismic surveys within the defined study area) or future activities that could reasonably be determined to have a combined effect (e.g. on marine turtles, migratory pathways and nesting sites). Sufficient detail is needed to allow a clear understanding of the likely negative impacts of the proposal, and to assess the effectiveness of any proposed mitigation measures. An examination of any positive impacts should also be included to ensure as comprehensive an assessment as possible. Adequate spatial and temporal samples shall be taken to ensure a proper assessment of baseline conditions. Details of the study area should include the following:

Physical environment include: Geology and Seafloor Sediments, Climate, Air Quality and Light, Measurement of Sound Pressure Level (Noise), Soil, Water Resources.

Biological environment: An identification of floral and faunal species within the study area, Identification and description of any environmentally sensitive species and areas and/or sensitive habitats located within the study area, Provide information on the ecological relationships, biological productivity and sensitivity/vulnerability of the floral and faunal species within the study area using local and international studies. Particular emphasis should be placed on species that will be affected by the project; any certain or potential scientific correlation(s) between the health of ecological communities described and the various sediment and water quality parameters observed should be clearly identified and discussed.

Socio-cultural environment: MOL shall describe the socio-cultural baseline of the project impacted area. In order to capture a true representation of the baseline conditions, it will be useful to identify the proposed project's probable area of influence, as it relates to its potential biophysical impacts.

This may be achieved through the collection, reporting and analysis of appropriate and sufficient data from relevant sources (including information from village councils, local government, community-based organizations, and community knowledge/asset information) and primary research. Field studies should be undertaken to fully establish an appropriate social baseline, and to update information that may no longer be current. Appropriate data-gathering methods shall be used commensurate with the level of detail required to determine risk to socio-cultural components.

Identification of resource users (including traditional users) in the study area, ranging from subsistence utilization of natural resources to resource use on a commercial scale & Identification of any archaeological and/or cultural resources within the study area (e.g. ship wrecks).

3. Legislative and Regulatory Considerations:Describe the relevant local and international regulations, standards and guidelines governing

environmental quality, health and safety that would apply to the proposed project. Consideration should also be given to relevant draft legislation laid in Parliament and to proposed legislation to

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be developed under the Environmental Protection Act. Other agencies would be involved in various approval processes that would be applicable to this project.

Petroleum Act, 1934. Petroleum Rules, 1985. Pakistan Petroleum (Exploration & Production) Rules, 1986. Oil & Gas (Safety in Drilling & Production) Regulation, 1974. Law of Explosives, 1940. Hazardous Occupation Rules, 1963. Pakistan Environmental Protection Act, 1997. National Environmental Quality Standards (NEQS), 2000. NEQS (Self-Monitoring & Reporting by Industry) Rules, 2001. Boilers Act, 1923. West Pakistan Boilers Rules, 1951. Mines Act, 1923. Factories Act, 1934. Hazardous Occupation Rules, 1963. Electricity Act, 1910. Electricity Rules, 1937. Antiquities Act, 1975. KPK Wildlife (Protection, Preservation, Conservation & Management) Act, 1975. Forest Act, 1927.

4. Determination of the Potential Impacts of the Proposed ProjectMOL shall identify all impacts that could arise during each phase of exploration and

distinguish, where applicable, between negative and positive impacts, direct and indirect impacts, immediate, short-term and long-term impacts, and synergistic and cumulative impacts. To illustrate significance, direct comparisons should be made between estimates of the potential impacts and the baseline conditions for given parameters/indicators.

This description should include an assessment of the cumulative environmental effects that are likely to result from the proposed activities and operation of the proposed facilities in combination with other existing, approved and proposed projects in the area that could reasonably be considered to have a combined effect. The cumulative assessment must be based on an adequate understanding of the design and operation of the proposed activity, as well as other existing, approved and proposed projects. Cumulative effects should either be described within a specific section of the IEE report on cumulative effects, or be well defined within each of the report's sub-sections on potential effects, as relevant.

MOL shall also describe impacts quantitatively, to the extent that this is practical and yields meaningful results, and shall consider those that can occur under upset conditions. The reliability of forecasts and predictions should be indicated as appropriate.

Impacts should be categorized and illustrated using an appropriate format e.g. matrices where applicable. MOL should also provide data from other existing activities using the same

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technology to compare with, or assist in, the prediction of impacts for this proposed project, where applicable.

A method of determination of impact significance should be clearly outlined, including specific significance criteria that would allow the reader to understand the level of impact of the project on key ecological and socio-cultural components and how these levels were estimated.

Areas of impact/hazards should be illustrated in map form and those that are unavoidable or irreversible must be specifically identified. Significant changes to baseline conditions should also be quantified where possible.

A determination of impact significance should be provided for each key environmental or socio cultural component (by major phase or activity) after considering the application of proposed mitigation measures (i.e. rank the significance of residual effects following mitigation).Proposed mitigation measures to reduce adverse effects and measures to enhance benefits should be clearly described.

The potential impacts to be discussed include, but are not limited to, those related to:

Human beings including, but not limited to, such aspects as: The potential for changes to water, sediment and air quality that might increase human

exposure to contaminants directly and/or indirectly (e.g. through bioaccumulation effects);

Social impact, as it relates to natural resource management, demands on local services, use of marine space, and understanding of the issues related to the proposed development;

Impact of the project during the mobilization and exploratory drilling phases on transportation planning and marine traffic;

Flora and fauna including, but not limited to, such aspects as: Impacts to sensitive species such as endangered or commercially exploited species

(including those species that frequent the area during migration e.g. marine turtles) and sensitive habitats and areas and known spawning sites, that may result from the proposed activity and the physical and/or chemical alterations that will take place;

Ecological impacts that may result from accidental oil/chemical spills. Estimate the potential for increased noise resulting from the conduct of the exploration

drilling; identify potentially affected species; implication of any increased noise on sensitive species;

Land acquisition & community privacy.

5. Analysis of Alternatives to the Proposed Project:The EMA encourages the Applicant to recognize the integral relationship of a robust,

iterative analysis of alternatives process to a meaningful and effective public engagement process and the overall effectiveness of the IEE. A careful, rigorous alternatives analysis carried out at the core of an IEE process presents a logical platform for an effective public engagement process. These principles are reinforced and supported as sound practice by international bodies such as the World Bank and the United Nations, and are consistent with adopted national policy (Pakistan Environmental Protection Act) in Tal Block (3370-3).

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The Applicant will benchmark, where applicable, the preferred alternative against case studies of similar projects and will describe reasonable alternatives to the proposed project, and exploration drilling technology and operations involved, that would achieve similar objectives. This extends to, but is not limited to, the project alternatives such as the location of the well, and process alternatives to mobilization, demobilization, start-up, exploratory drilling operations, decommissioning/abandonment, drilling technology and maintenance procedures. Alternatives to flaring, supply options for water in terms of on-site storage, and waste treatment, including in-situ and ex-situ disposal options for drilling discharges, should also be considered.

The `no action' alternative must also be considered. Provide a comparison of impacts as a result of a continuation of existing activities and conditions with those of the proposed project and action alternatives. This will demonstrate potential changes in the existing socio-cultural and environmental baseline conditions without the project.

Alternatives should be discussed in sufficient detail to clarify the reasons for preferring certain options and rejecting others. The reasons for choice of the preferred option(s) should be explained, including the following:

A comparison of the adverse and beneficial effects (both to the environment and community) used as the basis for selection;

Compliance with government policy; Compliance with the principles and objectives of sustainable development; The impact of significant delay or abandonment of the project before all of the proposed

phases is completed.

6. Development of a Management Plan to Mitigate Negative Impacts:In consideration of significant adverse impacts that were identified in relation to law above,

MOL should propose realistic, feasible measures by employing Best Available Technologies Not Entailing Excessive Cost (BATNEEC) and Best Practicable Environmental Options (BPEO) to avoid mitigate or remedy such impacts to acceptable levels. These should satisfy, and show comparison with, local environmental, health and safety standards/guidelines and, where these are not available, international standards/guidelines should be used.

In those cases where negative impacts are known or expected to be significant, it is to the proponent's benefit to follow the impact hierarchy of avoidance, minimization, and mitigation in the project planning. Avoidance of impacts should be the first choice and is the most beneficial to the proponent in economic terms. If significant impacts can be avoided, the costs and delays associated with mitigation planning and permitting are also avoided. If impacts cannot be entirely avoided, it is to the proponent's benefit to minimize impacts for the same reasons. Mitigation is the least desirable course of action because of the costs and delays related to mitigation planning, design, permitting, implementation and monitoring, as well as potential for some measure of degradation to or loss of natural resources.

Mitigation measures can be best addressed in the form of an Environmental Protection Act (EPA) that must be formulated and submitted. The EPA should be a framework management plan for the project that seeks to manage existing health, safety and environmental issues resulting from the proposed project. The EPA should identify potential negative impacts of each

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phase of the project (e.g. mobilization, start-up and exploratory drilling works) and describe the specific measures to be taken to avoid, manage or compensate for identified potential negative impacts. Mitigation measures should specifically describe how existing pollution would be handled to prevent a cumulative effect with respect to the intended project.

The EPA should also include a table that summarizes potential impacts, and describes mitigation measures that will be used. Details to be included within the management plan should comprise, but not be limited to: Environmental Policy of the company and specific objectives of the plan; Detailed description of the appropriate mitigation and compensatory measures, with

equipment and resource requirements for carrying out these plans, and a description of operational procedures (as appropriate) to respond to these impacts, or to avoid or reduce risks;

Determination of requirements for ensuring that responses to predicted impacts are effective, and an implementation schedule (timing) for mitigation measures that must be carried out as part of the project;

A hazardous materials management plan including, but not limited to, such aspects as spill management, handling, disposal and tracking of hazardous waste at the facilities, and during transportation to its ultimate destination; the management of hazardous waste must comply with all relevant legislative and regulatory requirements;

Monitoring programs that will be implemented to assess air quality and the effectiveness of mitigation during the project's development and operation of the facilities; specify fugitive emissions;

Spill and air emission reporting procedures, and management of the results; The principles that have been incorporated into the project design for pollution prevention

and waste minimization; Plans to minimize the production or release into the environment of substances that may

have an adverse effect on biota; A conceptual Oil Spill Response and Contingency Plan, that considers environmental effects

associated with upset conditions such as blow outs or accidents; Plans to verify the accuracy of predictions or to determine the effectiveness of mitigation

plans; Identification of persons within the company responsible for executing the EPA.

7. Identification of Institutional Needs to Implement Environmental Assessment:Examine innovative mechanisms or arrangements which may be utilized in the event of the

following: Impacts due to an oil spill Unexpected health and environmental consequences arising out of upset

conditions or any other unforeseen circumstances

Mechanisms for addressing the complexity of compliance monitoring by regulatory agencies must also be identified and evaluated.

8. Development of a Monitoring Plan:

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A detailed monitoring plan should be provided for the different aspects of the project to ensure that mitigation measures are achieving their objectives. Where monitoring indicates that objectives are not being met, contingency plans to minimize adverse situations that may arise (or that have arisen) should be described.

Monitoring programs should address the physical, biological and social impacts of the project. The parameters/indicators to be monitored and their respective frequencies of measurement should be detailed. The plan should specifically address monitoring of water and sediment quality parameters including, but not limited to, dissolved oxygen, pH, biological oxygen demand, chemical oxygen demand, total suspended solids, petroleum hydrocarbons, trace metals and heavy metals, as applicable. Emphasis should also be placed on monitoring pre-existing sources of pollution, where applicable.

9. Public/NGO Participation & Inter-agency Co-ordination:Stakeholder consultation and participation can assist in the identification of environmental

issues, the maximization of benefits and mitigation of impacts, while preventing environmentally unacceptable development, controversy, confrontation and delay.

MOL shall facilitate a minimum of two (2) public meetings with the potentially affected communities/stakeholders within each of the Regional Corporations. The first should be held within six (6) weeks of the issued Final TOR and should present information on the following:

Project design; Plans for conducting the IEE.

This forum should provide an opportunity for responding to questions and comments from participants.

All other fora should be used to disseminate information on the findings of the IEE, impacts and mitigation measures, and respond to issues and answer questions from participants.

Each public forum should be prominently advertised in the local areas. Public fora may take the form of open houses, question-and-answer sessions, workshops with parallel discussions of key issues, and other formats. It is the responsibility of the Applicant to develop a public engagement strategy which is appropriate for the type of project-affected community.

Please be advised that these fora are only a minimum requirement. MOL may choose to conduct its independent consultations with stakeholders as it sees fit.

MOL shall ensure that it has experts along with representatives from their company available at each forum to respond to questions and concerns in their respective fields. After each forum, MOL will be responsible for providing additional information in response to questions or concerns raised and not fully answered/answerable during particular meetings, in a timely fashion. After each forum, the facilitation team will document information provided by Voyager Energy (Trinidad) Limited, and summaries questions raised and Voyager Energy (Trinidad) Limited's responses to those questions.

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A determination of the stakeholders that can assist in the provision of information relevant to the project should be made, and their input into its feasibility sought as it relates to the impact assessment process. These stakeholders may include (but not be limited to) the following:

Government Ministries/Departments/Statutory Authorities;

Occupational Safety and Health Authority and Agency of the Ministry of Labor and Small and Micro-Enterprises Development;

Ministry of Energy and Energy Affairs; Maritime Services Division of the Ministry of Works and Transport; Regional Corporation and Princes Town Regional Corporation of the Ministry of Local

Government; Office of Disaster Preparedness and Management of the Ministry of National Security. Environmental experts; Community-based organizations, environmental and other non-governmental organizations

(including The Council of Presidents of the Environment and the Archaeological Committee);

Other operators in the vicinity; Other business interests that can be affected by the project.

The following guidelines shall be followed for the public consultations:

Location

The public consultations shall be hosted at locations that are easily accessible to the communities that can be directly affected by the project, with the capacity for at least one hundred attendees. Meetings shall be held at a time that is best suitable for maximizing attendance.

Advertising

The public fora shall be advertised on local media and at least one (1) national daily newspaper at least one (1) week before the date of the meeting. The advertisement should occupy at least one quarter of a page in the newspaper and should be bold and noticeable;

Flyers of at least 8 %" by 11" in size should be placed at popular stops within the communities such as gas stations, supermarkets, banks and drugstores or within daily newspapers circulated within the communities (this service can be accessed via the newspaper houses). Fonts on the flyers shall be bold and noticeable;

Letters or other measures of communication to those stakeholders who may not reside in the affected communities;

Other means of advertising may be used, such as radio and television announcements, announcements in community organizations such as community centers, churches, etc.;

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Prior to the meeting, an appropriate number of copies of the document, summarizing the project must be distributed to the relevant communities at least two (2) weeks prior to the scheduled meeting.

Invitees

The proponent shall extend official invitations to the following:

The Member(s) of Parliament/Elected Representative for the Area(s); The representative(s) of the Regional Corporation, Environmental Management Authority

and other relevant Government Authorities; Community Representatives; The proponent may choose to invite members of various non-governmental organizations

including those who may provide supporting reasons for the certification of the proposed project;

Members of the media may be invited; Any other invitees deemed appropriate.

Meeting Format

The proponent or representatives of the proponent (the facilitator) shall identify themselves and inform attendees of the purpose of the meeting, specifically that a CEC is being sought from the EMA to proceed with the project;

During the first meeting, the proponent or representative(s) of the proponent shall give a clear and concise synopsis of the proposed project:

The precise location of the project; The activities to be undertaken by the proponent; All logistics associated with the activities, including use of resources, infrastructure,

scheduling and duration of activities; All possible impacts/risks associated with the project; All mitigation measures proposed. The floor shall be opened for comments/questions, which may be managed in the interest of

time and in an effort to extract the salient points; The second meeting should be conducted to present updated findings, as well as to provide

potential modification/solutions to address all issues raised by stakeholders, including those identified at the previous meeting. These consultations should be scheduled to allow the stakeholders time for assessment of the information presented and submission of concerns. Information should be graphic, concise, clear and designed in a manner to elicit participation;

All comments/questions from the meeting(s) shall be submitted as script and attached in an appendix of the IEE Report.

The information gathered should be representative of the stakeholders and should address the concerns raised during the consultation process. The IEE report should demonstrate that public concerns have been adequately considered by suggesting possible modifications to the project proposal or by clarification of items within the document. This should be appropriately

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documented and included in the IEE Report. The IEE report should also contain details on the manner in which the public was notified, the groups targeted, a description of the stakeholder consultation process, a list of all stakeholders included in the process, the number of meetings held, location of the meetings, dates held, minutes of all meetings, a copy of the survey questionnaires used (if any), and the results of surveys.

Public involvement/engagement in the process should be accessible, transparent, accountable, and flexible, provide for certainty, and should be conducted with integrity. A tabular format is a recommended way of summarizing the results of this process. The table is not to replace specific reference to public involvement throughout the impact assessment report. Rather, with specific cross-reference to page numbers or section numbers of the report, the table becomes a useful reference tool.

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