Tenure and Promotion Tenure and Promotion

Guidelines and Tips for Guidelines and Tips for LecturersLecturers

Cher Phillips & Kellie RobertsDial Center for Written & Oral Communication

College of Liberal Arts & Sciences

Make the Decision EarlyMake the Decision Early

Be aware of guidelines and timelineBe aware of guidelines and timeline Decision should be made by MayDecision should be made by May Your packet will take time and effort Your packet will take time and effort

to put together – Give yourself, your to put together – Give yourself, your peers, co-workers, and staff the time peers, co-workers, and staff the time they need to help you put together they need to help you put together the best possible packet. the best possible packet.

This is for your promotion!!This is for your promotion!!

GuidelinesGuidelines

Tenure and Promotion Guidelines are found at Tenure and Promotion Guidelines are found at all levels:all levels:

UF: UF: wwww.aa.ufl.edu/aa/aapers/2006-2007/TPGuidelines2006-2007.pdf

College for Guidelines: College for Guidelines: http://education.ufl.edu/web/files/70/File/Tenhttp://education.ufl.edu/web/files/70/File/TenPromguide0103.pdfPromguide0103.pdf

College for Lecturers/Scholars: College for Lecturers/Scholars: http://education.ufl.edu/web/files/42/File/polichttp://education.ufl.edu/web/files/42/File/policies/approved/PromotionLecturerScholar.pdfies/approved/PromotionLecturerScholar.pdf

Department, center or program: as youDepartment, center or program: as youpromote faculty, they will develop guidelines.promote faculty, they will develop guidelines.

Timeline: SpringTimeline: Spring

Start conversations with your mentor and chair, review your AARs and other materials and begin collecting them for your referee letters

Sign the letter of intent – you must decide if you want to view your letters or not

Provide your Chair with names and contact information for potential outside referees

RefereesReferees Chair will need names of outside referees

(normally 3 are from your list and 3 from the Chair’s list)

Provide a referee list that is greater than the final number of referees required

Referees should be: colleagues in your field (but not close friends) able to speak to your efforts in teaching,

research, and/or service above you in rank

Provide a bio for each referee

Timeline: April Timeline: April

Outside reviewers are contacted by Chair to determine their willingness to write on your behalf

A sample of the Chair’s letter of request to potential referees must be provided in the packet

Referees should be alerted that their letters of reference must be received by the end of August

Timeline: May-JuneTimeline: May-June

Candidate’s materials are forwarded to each referee

The review packet should include candidate’s CV, publications, research narrative, teaching narrative, etc.

Some bind this preliminary packet, others do not

Note: this is not your final promotion packet but a sampling for your referees’ use, and a jumpstart on the real thing for you

Timeline: June - AugustTimeline: June - August Final T&P packet is compiled

Consider using a template or work from the UF/College Guidelines

Ask others in your department to review their successful packets to get an idea how items are worded, etc.

Do NOT use a former colleague's packet as a model to build your packet

Remember, the accuracy of the packet is your responsibility, not that of the office manager, or College office

Timeline: Timeline: September-October 15th Department T&P Committee reviews

packet and votes

Chair’s letter is written noting Department’s Vote

Review of Chair’s letter with names of people redacted

October-December - College T&P committee reviews packet and votes

CLAS T&P Committee is made up of 9 full professors, 3 from each major area (humanities, social sciences, natural and mathematical sciences) and one lecturer

Timeline: December-AugustTimeline: December-August

December-January - December-January - Dean writes letter of transmittal to Academic Personnel Board

April - President’s letter of transmittal to Board of Trustees (candidate will receive copy)

August - Tenure and Promotion to next level occurs with the new title and salary adjustment

Promotion notification usually arrives in July

Timeline: On-goingTimeline: On-going

Peer Evaluations You need several from each year that

you teach (minimum 2/year)

Peers can also be outside of your department

Letters versus Evaluation Forms

Must include suggestions for improvement or areas to work on

Peer Evaluation Process:office visit, classroom visit, evaluation

Formatting the T&P PacketFormatting the T&P Packet

This is your promotion – be in control of it

Takes time to compile older student/teacher eval numbers, give yourself time

CLAS Template – we suggest using it or creating one due to pagination difficulty and consistency

Student Teacher Evaluation Grid

Course Evals - sampleCourse Evals - sample

Other RemindersOther Reminders

Be aware of departmental and college deadlines and meet them

Who checks content? Internal reviewCollege review

Staff responsibilitiesStaff responsibilities

Keeper of packet materials in-process Checking another level of formatting Work with electronic files – rather

than hard copies Double-sided copies and corrections

- As errors are discovered, faculty corrects but staff will still have to make new copies

Q & AQ & A

Any questions?