TENTATIVE AGENDA COMMUNICATIONS, PROCLAMATIONS, … · 2019. 6. 10. · Brandon will continue his work serving veterans as he interns with Northwest Michigan Works! during the final

BOARD OF COMMISSIONERS MEETING William J. Bunek, Chairman

NOTICE OF MEETING

The Executive Board of Commissioners Meeting of the Leelanau County Board of Commissioners will be held on Tuesday, June 11, 2019, at 9:00 a.m. in the Commissioner Meeting Room,

Leelanau County Government Center, Suttons Bay, Michigan

(Please silence cellular/electronic devices)

(Proceedings of the meeting are being recorded and are not the official record of the meeting; the formally approved/accepted written copy of the minutes will be the official record of the meeting.)

TENTATIVE AGENDA

CALL TO ORDER PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE ROLL CALL

COMMUNICATIONS, PROCLAMATIONS, PRESENTATIONS: PAGE # • Administrator Update• Networks Northwest Presentation 2-29• Northwest Michigan Community Action Agency Presentation 30-43

APPROVAL OF AGENDA / LATE ADDITIONS OR DELETIONS PUBLIC COMMENT

ACTION ITEMS 1. Workers Compensation – Review Of Quotes. 44-58 2. Rehmann – 2018 Audit Update.3. Sheriff’s Office – Approval of FY 2019 Marine Safety Grant Agreement. 59-61 4. Brownfield Redevelopment Authority Vacancy. 62-70 5. Register of Deeds – Agreement with Automated Merchant Systems, Inc. 71-73 6. Probate/Family Court –

a. Approval of Annual Child Care Fund Plan and Budget. 74-91 b. Request to Amend 2019 Budget and Staffing Level. 92-108

7. Administration –a. Courthouse HVAC Project Update.b. Approval of Changes to Board Rules of Order and Procedure. 109-124c. 2020 Millages/Household Fees Discussion.d. Review of 2019 Board Goals. 125-126

REVIEW OF FINANCIALS SPECIAL REPORTS BY STAFF, COMMISSIONERS, AND AFFILIATED AGENCIES PUBLIC COMMENT COMMISSIONER COMMENTS

APPROVAL OF FINANCIALS • Amendments & Transfers• Miscellaneous Fund Transfers and Amendments• Claims and Accounts• Post Audit

ADJOURNMENT

1

TALENT

BUSINESS

COMMUNITY

2018 ANNUAL REPORT

NETWORKSNORTHWEST.ORG

2

NETWORKSNORTHWEST.ORG / TALENT DEVELOPMENT2

This region continues to grow, change, and thrive.

This last year saw many of our communities experiencing

both the benefits and challenges of strong economic growth,

low unemployment and increased regional tourism. On the

one hand, many of our citizens are benefiting from improved

employment options and higher wages. On the other hand,

regional employers are feeling a tight labor market that can

limit potential growth and

success. Communities are

facing shortages of both

quality childcare options

and housing options that

fit a range of incomelevels.

And not all communities

in our region are

experiencing the same

level of prosperity as their

neighbors.

Networks Northwest was

proud in 2018 to be

an important partner

in helping our working

people, businesses and

communities to achieve

breakthroughs in the face

of these challenges and

opportunities. We helped

job seekers find jobs and

work-related skills. We

helped businesses plan for

growth, address workforce

needs and reach new

markets. We worked with

local community leaders to improve economic conditions. In all

of this we remained committed to being truly ‘demand driven’ –

to respond to the specific and changing needs of our region to

deliver the most needed services.

Our mission is to build stronger communities and enhance

the quality of life in the 10 counties of Northwest Michigan.

We could not do this work without close partnership with the

people of this region. They inspire us every day to work harder

and more creatively.

In the pages of this report you will learn about the measurable

impact we have achieved with our programs and initiatives.

You will also read some short stories about the people and

organizations we have worked with. We are proud of the

successes we have achieved with our clients and we are looking

forward with confidence to the remainder of 2019.

On behalf of the board and staff of Networks Northwest, we

want to thank you deeply for everything you do to help our

region succeed. We look forward to working with you in the

months and years ahead to meet our challenges together and

thrive.

Sincerely,

To Partners, Stakeholders, and to all of Northwest Michigan,

2018 ANNUAL REPORT

Gary W. Fedus,Board ChairOwner, Mitchell Graphics

Chris Christensen,Chief Elected OfficialCharlevoix County Commissioner

Matt McCauley,Chief Executive Officer

3

TALENT DEVELOPMENT / NETWORKSNORTHWEST.ORG 3

Brandon Corbin is a U.S. Army Veteran who was first introduced

to Northwest Michigan Works! during our Veterans ID Day held

in the fall of 2018. Brandon is a college student that stepped

forward to volunteer to assist other veterans with registering

for their Veteran’s identification card.

Brandon is currently working with our Traverse City based

job seeker team as a U.S. Department of Veterans Affairs

work-study program participant. Brandon’s duties include

facilitating a weekly orientation for veteran job seekers as well

as conducting numerous veteran-friendly outreach activities.

Brandon will continue his work serving veterans as he interns

with Northwest Michigan Works! during the final year of his

college education. As a Northwestern Michigan College and

Ferris State University student, Brandon will graduate in 2019

with a Bachelors Degree in Social Work and be the first in his

family to earn a college degree.

“I have been working at Northwest Michigan Works! since the fall

semester of 2018 with the goal of giving back by helping fellow

Success Story Meet Brandon Corbin

TALENT DEVELOPMENT

TALENT DEVELOPMENT

veterans any way I can.” said Brandon. “Here at the Traverse

City Michigan Works!, there is a veteran team composed of

three veterans and it is continuing to grow. I am excited to have

management’s overwhelming support and commitment to

our veterans, and I am extremely eager to expand our veteran

programs as far as we can. The entire staff here at Michigan

Works! is a committed team and has an immense, well-rounded

wealth of knowledge.”

The dedicated, experienced staff at Networks Northwest helps connect job seekers and workers to the employers who need

talent. Northwest Michigan Works! is the signature program in an array of services that help people be job-ready in the areas

that employers need most. Our unique services help our clients reach their goals, but the hard work is ultimately all theirs.

In the following pages you will be inspired by people from all over Northern Michigan who have put in the effort to take the

next big step in their careers.

Job Seekers

Jobs for Michigan’s Graduates

Employee Retention

Apprenticeships

Adult Education

Offender Success

Skilled Trades

Business Services

4


American Job CentersVeteran Services

Percentage of Customers by Residence County

American Job CentersJob Seekers

Service Type Services Provided

Appointment 351

Assessment 8

Career Connection 62

Community Information 1

Fax, Phone, Copies 1

Interviewing Assistance 30

Job Fair 9

Job Search 905

Learning Lab 281

PATH 8

Résumé Assistance 402

Unemployment 1029

Veterans Workshop 141

Total 3228

Grand Traverse27%

Emmet12%

Wexford16%

Missaukee5%

Out of Region7% Antrim

4%

Benzie 5%

Charlevoix5%

Kalkaska5%

Leelanau4%

Manistee10%

AMERICAN JOB CENTERS & VETERAN SERVICE

Veterans Served

Customer Visits

5


SUCCESS STORIES / PERFORMANCE DATA

1. Individual Indicator Goal: 50% rate of Achievement or above2. Average Program & Average Indicator Goals: 90% rate of Achievement or above

When David Constantine began coming to Northwest Michigan

Works! in Manistee, he had been working a series of seasonal

jobs and wanted to move into a career as a Licensed Medical

Assistant.

David received services through the Workforce Innovation and

Opportunity Act’s Dislocated Worker funded training program.

David is in the Medical Assistant program through Bay de Noc

College and says he’s excited about developing a career as a

Licensed Medical Assistant.

“Michigan Works! provided me with a path and direction to

follow,” said Constantine. “I followed it and found my future.”

Success Story Meet David Constantine

PATH & WIOAPerformance Data

The staff at Michigan Works! assisted David with a skills

inventory, an interest assessment, and initializing

his career pathway. They also worked with him on career research, goal setting, and

résumé development.

Partnership, Accountability, Training, Hope (PATH)

Workforce Innovation & Opportunity Act (WIOA)

Participation Requirements

Performance Standard Actual Performance

50% 62.2%

Performance Indicators1 Adult Dislocated Worker Youth Wagner-Peyser Average Indicator

Score2

Employment 2nd Qtr. 98% 110% 142% 120% 117%

Employment 4th Qtr. 117% 123% 155% 108% 126%

Median Earnings 2nd Qtr. 110% 206% Baseline 98% 138%

Credential Attainment Rate 136% 117% 71% n/a 108%

Average Program Score 115% 139% 123% 109%

6


Success Story Meet Katelyn StuckeyKatelyn Stuckey received an Impact Award from the Michigan

Works! Association.

For as long as Katelyn Stuckey can remember, she has always

wanted to follow in her grandmother’s footsteps and become a

nurse. That dream came to an abrupt halt when three months

before high school graduation, Katelyn’s best friend committed

suicide. A life-changing and devastating event to Katelyn, she

quit school and lost all hope of achieving her dream.

After three years, Katelyn’s dream once again came into

focus when she was introduced to the Adult Career Training

(ACT) program. Northwest Michigan Works! partnered with

the Wexford-Missaukee Career Technical Center, Northwest

Michigan Adult Education, Jobs for Michigan’s Graduates, and

local employers to offer the program. ACT is a free, 18-week

program where students learn skills specific to their chosen

career path while working to complete their high school

credential.

“I took the Certified Nursing Assistant (CNA) program head

on!” said Katelyn. “It was a big step in the right direction for my

nursing career. I fell in love with the whole team and everything

they were doing to make everyone in the program successful.”

In addition to the CNA training, Katelyn enrolled at the Adult

Education Learning Lab to work on completing her high school

diploma. She also enrolled in the Jobs for Michigan’s Graduates

program which provided career counseling, résumé assistance,

and mock interviews.

“Katelyn consistently put in the most hours toward her

education with the most dedication toward achieving her

goals,” said Ryan Bruntjens, Adult Education Navigator. “During

the career training, she was extremely engaged and wanted to

make sure she was doing everything the best she could.”

After completing the ACT program, Katelyn was employed as

a CNA with a local healthcare provider. Despite a busy work

schedule, she is still working on her high school diploma and

once again dreams of following in her grandmother’s footsteps

as a nurse.

IMPACT AWARD RECIPIENTS

Katelyn enrolled at the Adult Education Learning Lab to work on completing her high school

diploma. She also enrolled in the Jobs for Michigan’s Graduates

program which provided career counseling, résumé assistance, and

mock interviews.

“You guys for sure made a big turnaround for me and I’m forever grateful.”

“I thought I was going to be a server for the rest of my life,” said

Stuckey. “It’s opening a whole new world for me. You guys for

sure made a big turnaround for me and I’m forever grateful.”

7


APPRENTICESHIPS / BUSINESS RESOURCE NETWORKS

Business Resource NetworksEmployee Retention Program In November 2018, in partnership with the Char-Em United Way,

Northwest Michigan Works! launched the region’s first Business

Resource Network (BRN) serving employers in Charlevoix and

Emmet counties. The Business Resource Network Success

Coach provides job retention services to the employees of

participating companies. The Business Resource Network’s six

participating employers are experiencing an average return on

investment of 700%.

BRN Services and Referrals

Sandy, a BRN member employee, was living from hotel room

to hotel room while exhausting her savings on temporary

housing. She had become homeless and without a personal

support system.

With assistance from the Northwest Michigan Works! BRN

Success Coach, Sandy was able to find permanent sustainable

housing.

Sandy’s Success Coach provided referrals,

offered resources and made direct contact with landlords to assist with attaining a permanent

home.

Northwest Michigan Works! Sponsored Apprenticeships:

Account Technician

Beekeeper

Carpenter

Mechatronics

Apprenticeships Skills for In-Demand Jobs

Office Manager

Roofer

Winemaker Production Technician

Nursing Assistant

In May of 2018, the first two winemaker apprentices in the

nation completed their Department of Labor Northwest

Michigan Works! registered apprenticeship program and

received their national credential.

In partnership with The Michigan Educators Apprenticeship and

Training Association, Northwest Michigan Works! participated

in the first statewide Apprenticeship In A Day event.

Serving as an apprenticeship intermediary, Northwest Michigan

Works! ensured eight employers, representing five unique

industries, collectively registered 12 apprentices in nine distinct

occupations.

Tim Betzold, Apprentice Carpenter

Housing

Childcare

Transportation

Healthcare

Education

Relationship Counseling

Substance Abuse Prevention

Wellness

Employability Skills

Apprenticeships Across the Region

8


For the third consecutive year, our program received the

National Jobs for America’s Graduates “5 of 5 Award” for

meeting or exceeding national standards in five categories measuring student success.

94% High School Graduation

Rate

JOBS FOR MICHIGAN’S GRADUATES

JMG’s Vision: That every young adult is Educated, Employed,

and Career Bound.

JMG’s Mission: To equip young adults with the skills to overcome

barriers and win in education, employment, and as citizens.

Highlights of the year:

Northwest Michigan Works! continued its partnership with Char-Em ISD Career and Technical Education, the Traverse Bay Area ISD Career-Tech Center, and the Wexford Missaukee Career Tech Center; reaching a record enrollment of 242 JMG students.

42 out-of-school young adults are enrolled in JMG receiving high school completion and career preparation services.

27 JMG students participated in paid work experience and internship opportunities with 17 area employers.

The Regional JMG Leadership Day held at Camp Hayo-Went- Ha in Antrim County drew 200 area students who participated in character building, teamwork, and leadership activities.

Jobs for Michigan’s Graduates (JMG) Educated, Employed, and Career Bound

15 students participated in leadership development events at the regional, state, or national level.

Students at Camp Hayo-Went-Ha participating in character building, teamwork, and leadership activities during the Regional JMG Leadership Day.

242Students Enrolled

9


Jared Piechan, a JMG student in the Char-Em ISD’s Career and

Technical Education Welding program at East Jordan High

School, earned a national certification that means he has

exceeded the national standards in welding, and obtained this

workforce competency credential.

From conception to installation, JMG students finished

their community service project by installing a bike rack,

that they welded, in the City of East Jordan.

JMG students from the Char-Em ISD welding program at

Pellston visited Alpena Community College, where they

learned about vocational training opportunities.

All JMG students receive:

Barrier removal, drop-out prevention, career preparation

One-on-one guidance counseling

Student-led leadership development

Community service projects

Adult mentoring

Work-based learning

College preparation and transition

12 months of follow-up services

JMG students participated in nine employer talent tours

JMG students participated in 13

community service projects.

JMG students toured six post-secondary institutions

JOBS FOR MICHIGAN’S GRADUATES

10


CAREER NAVIGATORS

Northwest Michigan Works! Career NavigatorsIn close partnership with our region’s four intermediate school

districts, Career Navigators employed by Northwest Michigan

Works! provided training, guidance, and classroom activities in

support of the Educational Development Plans (EDP) required

for K-12 students in our ten county area.

Beginning in elementary and continuing through high school,

the EDP program creates an adaptive continuum of career

awareness and exploration that culminates in students

discovering successful in-demand career paths. Success is

achieved by bringing together the collaborative efforts of

workforce development specialists, educators and employers.

2018 Highlights

775 students in 17 schools received Educational

Development Plan lessons.

Over 2,900 K-12 students participated in 14 career events

at 18 different schools.

250 high school seniors from four rural schools attended a

first-of-its-kind career awareness and education fair.

Coordinated career education for a local school district’s

entire K-12 student population; reached over 475

students.

Responded to feedback from educators, employers and

students; added 12 additional career exploration lessons

to existing EDP curriculum.

K–12 Students Participated

Different Schools

Over 75 businesses and community partners connected through

career fairs, speaking events, and mentorship

opportunities.

11


ADULT EDUCATION

Talent DevelopmentAdult EducationTotal instructional hours provided: 27,039

Instructional Services

80% of all instructional hours provided by Northwest Michigan

Adult Education served

students seeking either

High School Equivalency

(HSE) completion or

High School Diploma

Completion (HSC). The

remaining 20% of

instructional hours were

provided to students

enrolled in Adult Basic

Education (ABE), Adult

Secondary Education (ASE)

or English as a Second Language (ESL).

ACT CTC Pilot (Adult Career Training)

The Wexford-Missaukee CTC was one of five State of Michigan

Adult Education pilots funded to CTCs in the 2017–18 school

year. The purpose of the pilot was to provide adult education

students with skills training in jobs available in the region. The

18-week training program included the Career Pathways in

Manufacturing, Healthcare, and Hospitality. Northwest Michigan

Works! partnered with the program and provided soft skills and

résumé writing training, as well as mock interviews practice. 18

participants were served in the pilot. All 18 are employed, with

15 of these in jobs where they received CTC training.

Adult Education students now have the option to complete

part of their education outside of the learning lab. With

over 80% of our student population employed at the time of

registration, this has proven to be a great option for students.

Data shows that 70% of the students enrolled used distance

learning options sometime during their enrollment.

Blended Learning Options at Northwest Michigan Learning Labs

Career Pathways included in the 18-

week training program included Manufacturing,

Healthcare, and Hospitality.

18 students completed the first ever Adult Career Training (ACT) program in Northern Michigan.

In an effort to reach more students, services are now being

offered once a month in various new communities of our

region. Our adult education program is partnering with local

libraries in Interlochen, Thompsonville, Lake City, Mancelona,

Kaleva, and Boyne City to deliver these services.

Satellite Sites

Adult Education Students graduated with a high school diploma or GED

12


OFFENDER SUCCESS PROGRAM

The Offender Success Program works with parolees formerly

incarcerated in Michigan’s prison system. The program supports

and connects participants to the resources and tools needed

as they transition back to their home communities with the

ultimate goal of becoming productive, self-sufficient citizens.

Offender Success participants receive assistance with basic

needs such as obtaining identification documents, clothing,

and transportation. The Offender Success program partners

with area providers to ensure participants are connected to

behavioral health and transition services.

Residential Stability

151 individuals that would otherwise be homeless received

assistance with finding and securing a place to stay.

33% of the program budget was spent on providing residential

stability services.

Job Placement

83 individuals were enrolled in job placement services and

received employability skills training, job counseling, paid

temporary work experience or on-the-job training.

Average wage for Offender Success participants in

unsubsidized employment statewide was $11.03 per hour. In

Northwest Michigan, the average wage was $11.68 per hour.

Offender Success Program Serving Individuals Paroled from State Prison

151 individuals that would otherwise be homeless

received assistance with finding and securing a

place to stay.

Grand Traverse73

Emmet22

Charlevoix7

Benzie25

Antrim28Wexford

41

Missaukee12

Manistee2

Leelanau14

Kalkaska24

Number of Offender Success Participants Served by County

Recidivism, Down from Over 50% When the Program Started

Average Wage for Offender Success Participants in Northwest Michigan

Individuals Enrolled in Job Placement Services

13


OFFENDER SUCCESS PROGRAM

After more than 10 years in prison, Gary was released in the

fall of 2017 and returned back to his home community in

Northwest Michigan. His parole agent referred Gary to the

Offender Success program where he received assistance

with obtaining his state identification and was enrolled in job

placement services.

The Offender Success Job Developer worked one-on-one with

Gary by providing job counseling, career preparation services,

and advocacy with employers.

As an employer incentive, Offender Success offered to assist with Gary’s wage with Shoreline Fruit for one month. As a result, Gary started as a production worker making $10.75 an hour.

Offender Success continued to provide job retention services

throughout this period.

Gary has now been with the company for over one year and is

earning $15.00 an hour. Gary is looking forward to continuing

his employment at Shoreline Fruit and being successfully

discharged from parole in 2019.

Success StoryMeet Gary

After completing his one month Offender Success

temporary work experience, Shoreline Fruit hired Gary full

time. He has since earned multiple pay increases and

promotions.

Gary has been with Shoreline Fruit for over one year and is earning

$15.00 an hour.The Offender Success Job Developer worked with Gary by providing job counseling, career

preparation services, and advocacy with employers.

14


Special ActivitiesBusiness Services at a Glance

Hosted 35 "Employer of the Day" events

214 job seekers attended

71 individuals were hired

300 students from Wexford and Missaukee counties

attended a Mock Interview Day and were able to get

real-world employer feedback on their résumés and

interviewing skills. 97% of the youth in attendance

stated they feel they have improved job interviewing

skills.

Missaukee/Wexford

Increased Manufacturing Day employer participation along the rural US-131 corridor by 300% in 2018

Collaborated with Kalkaska Senior High School to offer the Kalkaska Career Expo that featured 54 area employers and over 600 high school students

Antrim/Kalkaska

SPECIAL ACTIVITIES

Students Attended Mock Interview Day

Increased Manufacturing Day

employer participation along the rural US-131

corridor by 300% in 2018

15


SPECIAL ACTIVITIES

Special ActivitiesBusiness Services at a Glance

Hosted 27 "Employer of the Day" events

Pinnacle Truck Driver Training participated in a Resource of the Day event where they brought in trucks and discussed truck driving careers

65 Employer of the Day events, 311 job seekers, 30 new hires

35 Career Connection events with 379 attendees

Staff from Northwest Michigan Works! conducted a résumé workshop for 63 students of the TBAISD Manufacturing Technology Academy

46 Career Connection events with 117 attendees

11 “Employer of the Day” events with 114 job seekers

Benzie/Manistee

Grand Traverse/Leelanau

Charlevoix/Emmet

TentCraft, MR Products, Cherry Republic, and Hagerty

Insurance were featured during a talent attraction

& retention panel discussion. The event was attended

by over 50 employers and job seekers.

476 job seekers networked with 72 employers at the

Northern Michigan Regional Hiring Event

27Employer of

the Day Events

65

The Northern Michigan Regional Hiring Event is

being held annually as “The Largest Hiring Event

in Northern Michigan”.

476 job seekers networked with 72 employers. An average

of 1.7 job offers were made per employer during the five

hour event. A computer room was offered to job seekers

wishing to complete applications. Private interview rooms

were made available for employers’ use. Job seekers from

both in and out of state attended this event.

16


SKILLED TRADES TRAINING FUND

Northwest Michigan Works! Skilled Trades Training Fund

Northwest Michigan Impact

County of Business # Awards $ Amount

Awarded# of Employees

Receiving Training # of New Hires # of Apprentices

Antrim 4 $14,780.00 43 4 2

Benzie 4 $51,750.00 16 3 3

Charlevoix 11 $278,544.00 331 31 16

Emmet 5 $121,548.00 112 14 0

Grand Traverse 24 $377,680.00 267 10 9

Kalkaska 1 $8,625.00 7 0 0

Leelanau 4 $15,400.00 9 0 1

Manistee 2 $21,169.00 13 8 3

Wexford 12 $466,604.00 749 52 4

Region 2 Totals 67 $1,356,100.00 1547 122 38

Northern Michigan Review in Petoskey is the home of the

Petoskey News Review, along with several other newspapers and

publications. The company’s Controller, Michelle Harrington,

says when she first heard about the Skilled Trades Training Fund

(STTF) from a Northwest Michigan Works! Business Liaison she

wasn’t sure if the program could help the company.

“When I took the time to meet with the team and walk through

our facility and for them to give us those ideas, it came to light,

there were so many opportunities that we could apply for,” said

Harrington.

Northwest Michigan Works! assisted Northern Michigan Review

with the STTF application process and the company received

$7,650 to use for Lean Training Improvements. Harrington says

they initially selected five key employees to participate in the

training and they’re sharing what they’ve learned with other

employees.

“We have expanded the knowledge of just those five people

into half of the organization already,” said Harrington. “We’d like

to touch the rest of the employees with this information in 2019

and that’s our plan.”

Harrington says the training funded by the STTF grant is already

making a difference at Northern Michigan Review.

“The training that we’ve provided

has saved us time in overtime,”

said Harrington. “It has saved

us time in how many times

we touch the product every

day. And that has in turn

increased morale.”

Success Story Northern Michigan Review

Moving forward, the STTF will be referred to as the Going Pro Talent Fund.

17


SKILLED TRADES TRAINING FUND SUCCESS STORIES

“We greatly appreciate the financial assistance provided by

Michigan Works!. This allowed us to not only provide the

training sooner than may have been possible without the

funding, but also to train more employees.”

“The Horticultural Technician Training through the STTF grant

was very helpful and the information I learned can be applied

toward more business development opportunities with the

private sector.”

“The Skilled Trade grant dollars will help us develop our

apprentice program with more financial flexibility. The

apprentice program has helped us train a person to take over

winemaking responsibilities at Mawby. I will be able to focus

on other aspects of the business and work with the team

of trained individuals with the goal always to improve our

products.”

Skilled Trades Training Fund Company Testimonials

“The employees at Shoreline Fruit appreciated the opportunity

to participate in the Lean Practitioner Group. Thanks to the

STTF grant, six Shoreline Fruit employees participated in the

training.”

18


Northwest Michigan Works! Business Services

Michigan Works! Business Services: Unique Companies Served by County, By Industry

Industry Antrim Benzie Charlevoix EmmetGrand

TraverseKalkaska Leelanau Manistee Missaukee Wexford

Out of Region

Total

Agriculture, Forestry, Fishing 4 1 2 7 2 13 3 3 4 2 41

Mining, Oil and Gas Extraction 4 1 1 1 7

Utilities 1 10 1 1 1 2 5 21

Construction 1 3 8 31 1 4 4 3 7 2 64

Manufacturing 13 3 24 18 73 6 10 9 3 27 8 194

Wholesale Trade 2 2 18 2 1 4 3 32

Retail Trade 1 1 4 15 59 2 3 16 5 77 1 183

Transportation and Warehousing 2 1 2 10 2 2 7 6 32

Information 1 2 10 2 4 1 20

Finance and Insurance 2 1 5 12 1 2 13 36

Real Estate and Rental and Leasing 3 5 1 2 5 16

Professional, Tech Services 1 1 2 45 1 1 3 1 19 3 77

Management of Companies 2 2

Admin, Support, Waste Management 1 2 2 14 1 1 1 4 2 28

Educational Services 1 1 3 12 1 3 5 1 7 2 36

Health Care and Social Assistance 1 2 8 37 3 8 6 35 100

Arts, Entertainment, and Recreation 3 1 2 8 5 2 1 3 25

Accommodation and Food Services 2 6 6 9 22 11 12 4 36 3 111

Other Services 1 2 1 5 39 3 9 1 11 8 80

Public Administration 3 1 1 8 1 1 2 3 8 3 31

Total 29 24 47 89 426 17 66 82 34 277 45 1,136

“The process of reopening a completely new store would have been

impossible without the assistance of Northwest Michigan Works! With

the staff providing solutions to all the obstacles we faced, our ability to

open up Traverse City’s local Hometown Outfitter was made possible.”

— Samantha Gerou, Store Manager, Gander Outdoors

BUSINESS SERVICES

19

Small Business Development Center 2018 Regional SBDC Data & Metrics

Location of Business Customer Count (Distinct)

% Total of Companies Served

Antrim 17 6%

Benzie 16 6%

Charlevoix 15 5%

Emmet 24 9%

Grand Traverse 113 41%

Kalkaska 13 5%

Leelanau 23 8%

Manistee 25 9%

Missaukee 10 4%

Wexford 15 5%

Other 8 3%

TOTAL COMPANIES SERVED 279 100%

Networks Northwest has a broad sweep of unique services focused on helping businesses succeed. Ultimately, we help improve

business results — sales growth, reduced costs, and higher profitability. Maybe that’s why our business clients continue to

work with us over many years. These clients impress us every day with their hard work and creativity as business leaders. As

you read through the following client success stories, we hope you, too, are impressed.

BUSINESS DEVELOPMENT

Jobs Retained: 70

Jobs Created: 96

New Business Starts: 24

Sales Increase: $2,498,179.00 (23 clients)

Consulting Hours: 2,092.63

Small Business Development Center

Global Trade Alliance

Northwest Michigan Procurement Technical Assistance Center

Success Stories

BUSINESS DEVELOPMENT / NETWORKSNORTHWEST.ORG

BUSINESS DEVELOPMENT

19

Capital Formation

20

NETWORKSNORTHWEST.ORG / BUSINESS DEVELOPMENT20

SBDC BUSINESS OF THE YEAR

Success Story Meet Inhabitect LLC

Nate Griswold first began working with the Michigan Small

Business Development Center (MI-SBDC) in early 2013 when

he was just getting serious about making the official leap of

leaving a steady career with a comfortable salary to starting

his own business, Inhabitect LLC, in Traverse City. He had the

know-how and expertise but

he was new to the concept

of being an entrepreneur.

Nate has received more

than 160 hours of business

consultation, support, and

training in the past six years.

“We love clients like Nate,”

said the SBDC Regional

Director. “It’s exciting to see

new entrepreneurs who are very good at something turn their

dreams of owning their own business into a successful and (in

Nate’s case) well-known and respected brand throughout the

region and state!”

Inhabitect is a full-service firm devoted to designing, building,

and growing all forms of living architecture from green roofs

to ground-level landscaping. Over the years, Nate has grown

Inhabitect’s comprehensive services to encompass all aspects

of every stage of the process — initial planning, project design

and budgeting, materials and plant selection, procurement and

installation, as well as establishment and maintenance. In true

form, Nate is planning for continuous success.

“We are in the process of building a headquarters in Leelanau

County,“ said Griswold. “SBDC played a vital role during the

financing process for this building. We could have not received

the loans that we did without the assistance of these business

growth services. The SBDC team helped us organize and

prioritize our business books and we were able to show clear

history and earning potential. We thank all members of the SBDC

business growth team. Inhabitect has been working with this

team since we started in 2013 and this has been a tremendous

asset to our company. 2018 is shaping up to be our biggest year

yet! We have doubled our sales from 2017 and hope to break

the $1 million dollar mark in the 2019 calendar year. We look

forward to continuing to grow the “green collar” workforce in

the State of Michigan and hope to continue working with SBDC

as we move towards our dreams. There are many challenges

when it comes to starting a specialized construction business

— the main challenge is staffing. This burden is reduced when I

have the ear of SBDC.”

“We could have not received the loans that we did without the assistance of these business growth services. The SBDC team helped us organize and prioritize our business books and we were able to show clear history and earning potential.”

Inhabitect has received over 160 hours of business

consultation

21

BUSINESS DEVELOPMENT / NETWORKSNORTHWEST.ORG 21

GLOBAL TRADE ALLIANCE

Northwest Michigan Global Trade Alliance

Northwest MichiganGlobal Trade Alliance Clients

Networks Northwest completed their first year of a five

year contract as the Regional Export Network (REN) host

for all of Northern Lower and the Upper Peninsula.

Operating under the auspices of the Global Trade Alliance,

we help to promote the international trade services of

the MEDC and to connect area businesses to various local

resource providers who provide exporting assistance.

In 2018, GTA organized five trainings and workshops

in both the Lower and Upper Peninsula geared toward

helping companies that are new to exporting and preparing

businesses for international trade shows.

Global Trade Alliance also increased collaboration and

information sharing among partners and resource

providers in the region: Michigan Economic Development

Corporation, Grand Traverse Area

Manufacturing Council, International

Affairs Forum, Northern Initiatives,

Northern Michigan Chamber Alliance,

Procurement Technical Assistance Center, Small Business

Development Center, and Michigan Works! Business

Services.

Through our close partnership with our regional MEDC

International Trade Manager, our region’s businesses were

able to connect to additional resources and grant funding

to support their exporting activities.

businesses served

export sales

in Grant Funding awarded from MEDC STEP Program

$174,805

$21,833,979

61% increase

19% increase

45% increase

22

NETWORKSNORTHWEST.ORG / BUSINESS DEVELOPMENT22

NORTHWEST MICHIGAN PTAC

Procurement Technical Assistance CentersNorthwest Michigan PTAC

PTAC provides assistance to businesses interested in doing business with state and federal government agencies.

The mission of the Procurement Technical Assistance Centers

(PTAC) is to enhance national defense and the economic

development of the State of Michigan by helping area business

secure local, state, and federal government contracts.

The Northwest Michigan PTAC serves the entire Upper

Peninsula and the 10 counties throughout Northwest

Michigan.

3 Offices Serving 25 Counties

2018 Stats

396 Jobs Created or Sustained from Client Contract Award Dollars ($200,000 in Contract Awards Equates to one Job)

38 Events

1,170 Counseling Hours

Special Events

Complying with Department of Defense Cybersecurity Requirements

General Dynamics & PTACs of Michigan Industry Day

How to do Business with the U.S. Forest Service

How to do Business with the National Park Service

How to do Business with the Department of Veteran Affairs

Space Symposium: A Commercial and Defense Opportunity?

The Northwest Michigan Procurement Technical Assistance

Center is funded in part through a cooperative agreement

with the Defense Logistics Agency and in part by the Michigan

Economic Development Corporation (MEDC).

“Working with my local PTAC is enabling my business to compete in the federal marketplace. With the guidance and assistance of the PTAC, I am able to navigate through the sea of federal guidelines and regulations, making DreamLab Industries a strong national competitor in the additive manufacturing sector.” — Brandon M. Williams, CEO, DreamLab Industries LLC, Traverse City

Million Contract Award Dollars

23

BUSINESS DEVELOPMENT / NETWORKSNORTHWEST.ORG 23

Success Story Meet Northern Wings

Dave Goudreau started Northern Wings in 2001 as an aircraft

wheel and brake repair shop in a pole barn in Engadine,

Michigan. Over the years, the business has evolved and is now

an aerospace and military support system based in a custom

built facility in Newberry.

“We take it from top to bottom,” said Goudreau. “We can

assist you in any measure of maintenance, repair, supply

chain, etcetera. We’ll import/export, we’ll manage your repairs,

we’ll manufacture parts. We deliver them on time, on target,

regardless of where you are in the world.”

Goudreau says starting and growing Northern Wings would

have been “virtually impossible” without the assistance of

the Procurement Technical Assistance Center (PTAC). His first

connection to the PTAC was through a series of seminars when

he was starting the business. Since then, Northern Wings has

received technical assistance from the PTAC and has been

involved with government contract training on a variety of

topics including cybersecurity and ITAR.

“I don’t know that there are very many employees here who

haven’t been touched by some level of PTAC training and/or

orientation,” said Goudreau. “I always relate it to learning a

different language and a different culture. There’s only one way

to do it and that’s go to the PTAC and learn how to speak their

language.”

The success they’ve had as a business and their work with the

PTAC has earned Northern Wings recognition as Michigan’s

Government Contractor of the Year.

“It means a lot, and it’s primarily for the employees,” said

Goudreau. “It kind of shows that, as we call it, we’re the anomaly

in the wilderness, and that we can succeed.”

Northern Wings has received technical

assistance on topics such as cyber security

and international sales

“I don’t know that there are many employees here who haven’t been touched by some level of PTAC training and/or orientation.” — Dave Goudreau, Northern Wings

PTAC GOVERNMENT CONTRACTOR OF THE YEAR

24

NETWORKSNORTHWEST.ORG / COMMUNITY DEVELOPMENT24

COMMUNITY DEVELOPMENT

Success Story Meet the Village of Elk Rapids

Northern Michigan communities and their leaders are facing a multitude of new challenges — from housing and childcare

shortages to changing economic conditions and strained infrastructure. The Networks Northwest Community Development

team helps local leaders understand these challenges and develop plans and approaches to deal with them. We listen to what

leaders, taxpayers, and community members want, and we support them in taking first and best next steps.

As you read the following pages, we hope you gain an appreciation for the resourcefulness and tremendous leadership of our

Northern Michigan communities. We are so proud to work with them!

Elk Rapids Assistant Village Manager Caroline Kennedy

has been in her role for three years. One challenge of local

community leaders is delivering high service levels to citizens

while maintaining a limited budget.

”A partnership with Networks Northwest allows our small

community to do all kinds of things for which we don’t have

staff. We are experiencing a high retirement rate among our

department heads. Networks Northwest has helped us identify

and define the roles and responsibilities of new hires while

directly providing planning services so we can take our time

finding the best people. They also identified an independent

provider of zoning services for us. Networks Northwest

provided our 5-year Community Recreation Plan and led our

Village Council in strategic planning, resulting in 2019-20 goals

and objectives in seven key areas—helping to identify how the

community wants to develop. Current plans get us all on the

same page and positions us to win state and federal grants for

infrastructure projects to improve Elk Rapids. The Networks

Northwest Community Development team does professional,

experienced work at rates well below what we would pay for

outside consultants. They are respected experts at what they

do with no agenda other than to help our community succeed.

Working with Networks Northwest lets me provide better service

to taxpayers and the Village Council. I value this partnership!”

COMMUNITY DEVELOPMENT

Success Story

Data & Research

Transportation Planning

Housing Technical Assistance

Local Government Technical Assistance

25

COMMUNITY DEVELOPMENT / NETWORKSNORTHWEST.ORG 25

TRANSPORTATION PLANNING / COMMUNITY ENGAGEMENT

Community Development Transportation PlanningNetworks Northwest collaborates on an annual basis with

the Michigan Department of Transportation and local road

commissions to visually evaluate the condition of roads using

the PASER (Pavement Surface Evaluation and Rating) system.

Specific evaluation criteria for concrete, seal coat, asphalt,

composite, brick, and gravel roads which are scored on a 1-10

linear scale. The scoring of roads helps with tracking road

conditions, measuring the effectiveness of past improvements,

and deciding what improvements are needed where and when.

In 2018, over 2,900 miles of local roads were inventoried.

Over the past five years, the condition of the ten county’s

primary road systems as rated either good, fair, and poor

conditions have remained about the same. The same cannot

be said for the federal aid roads and the streets in the four

small urban areas of Cadillac, Manistee, Petoskey, and Traverse

City. For the federal aid roads, the number of roads in the

poor category increased by nine percentage points for 2018,

and overall 51% of the roads in the small urban category are

considered to be in poor condition.

Federal Aid Roads

City Average

Poor Fair Good

2018 43% 34% 24%

2017 32% 37% 30%

2016 29% 45% 26%

2015 30% 51% 18%

2014 27% 54% 19%

Poor Fair Good

2018 51% 29% 20%

2017 47% 25% 28%

2016 52% 29% 20%

2015 43% 38% 19%

2014 44% 38% 18%

In 2018, PASER inventoried over 2,900

miles of roads in Northwest Michigan

51% of the roads in the small urban category

are considered to be in poor condition

26

NETWORKSNORTHWEST.ORG / COMMUNITY DEVELOPMENT26

TECHNICAL ASSISTANCE

Community Development Local Technical Assistance

Networks Northwest has been providing facilitation support

for the Housing Solutions Network (HSN) for many years. The

HSN is an informal network made up of representatives from

nonprofit housing organizations, funders, lending institutions,

real estate, local government, and other housing stakeholders

that have collectively worked to provide educational resources

and build awareness of housing issues.

For the past several years, the group has focused on convening

partners at an annual Housing Summit, and on building

Over the course of 2018, Community

Development has expanded the number of

communities in which they provided

ongoing planning and zoning services

on a monthly basis. This involves serving

as a staff planner and in some cases providing

zoning administration, as well.

Planning

Benzie County

Cities of Charlevoix and East Jordan

Village of Elk Rapids

Townships of Bingham and Suttons Bay

Zoning Administration

Cities of Charlevoix and East Jordan

Cities of Charlevoix, Cadillac, and East Jordan

Community Development has partnered with

three communities who are seeking certification as a

Redevelopment Ready Community through a

Michigan Economic Development Corporation

program.

regional capacity for housing solutions through the creation

of an independent regional organization. In 2018, funding

was provided by Rotary Charities of Traverse City and the Frey

Foundation to create a new nonprofit that would implement

solutions related to advocacy, communication, and technical

support for developers and communities. That new entity

is Housing North, and the HSN can celebrate an important

success: raising and leveraging resources to address the

region’s housing issues from an innovative, systems-oriented

approach in a way that builds institutional and organizational

capacity.

Going forward, Networks Northwest will continue to support

housing by updating the ten-county Housing Target Market

Analysis report that has helped bring municipalities and

developers together in the name of housing. Networks

Northwest will continue to sponsor and organize the successful

annual Housing Summit by assisting local governments and

their efforts to provide for a sustainable and diverse inventory

of housing types.

Fee-for-Service Activities

27

23NETWORKSNORTHWEST.ORG

2018 Financial Summary

Both of our legal entities, Networks Northwest and Northwest Michigan Works! Inc., received FY18 audits that contained no significant deficiencies of any kind.

Expenditures by FunctionFiscal Year Ending 9/30/2018 Budget

2016 – 2018Administration

$1,051,53511%

Direct Services to Customers

$8,543,00789%

Revenue by SourceFiscal Year Ending 9/30/2018

10 Counties 0.6%

Private 4.4%

Federal58.4%

State36.6%

Expenditures by Service CategoryFiscal Year Ending 9/30/2018

Total: $9,594,542

Business$872,195

9.1%

Other*$122,362

1.3%

*Reserve Fund; Leave Fund: Pass-through funds

Talent$6,603,158

68.8%

Community$1,996,827

20.8%

FINANCIAL SUMMARY / NETWORKSNORTHWEST.ORG 27

FINANCIAL SUMMARY

Talent Business Community

8,000,000

7,000,000

6,000,000

5,000,000

4,000,000

3,000,000

2,000,000

1,000,000

2016

2017

2018

28

Networks Northwest Regional Prosperity Board Members in 2018

231.929.5000NETWORKSNORTHWEST.ORG

PUBLIC SECTOR PRIVATE SECTOR OTHER SECTORS

Ed Boettcher, Antrim County Commissioner

Coury Carland, Benzie County Commissioner

Chris Christensen, Charlevoix County Commissioner

John Stakoe, Emmet County Commissioner

Stuart McKinnon, Kalkaska County Commissioner

Tom Mair, Gr. Traverse County Commissioner

Ty Wessell, Leelanau County Commissioner

Richard Schmidt, Manistee County Commissioner

Dean Smallegan Missaukee County Commissioner

Michael MacCready, Wexford County Commissioner

Michael Cain, Manager, City of Boyne City

Josh Mills , Manager, City of Frankfort

Caroline Kennedy, Assistant Village Manager/Clerk, Village of Elk Rapids

Doug Mansfield, Mi. Township Assoc.

Alan Cooper, Manager, Wexford Co. Road Commission

Jim Cook, Manager, Gr. Traverse Co. Road Commission

Bill Kennis, Executive Director, Benzie Transportation Authority

Jim Barnard, Owner, Barnard Engineering, Bellaire

Paul Hresko, Human Resources Director, Armor Express, Central Lake

Betty Workman, Owner, Vacation Trailer Park & Sales, Benzonia

Lee Ballard, HR Director, Ebels Family Store

Joe Moch, CEO, Acat Global, Charlevoix

Amanda Haworth, Human Resources Director, Boyne Resorts, Boyne City

Gary Fedus, President & CEO, Mitchell Graphics, Petoskey & Traverse City

Sue Peters, VP for HR, Munson Healthcare System, Traverse City

Ken Osborne, Vice President, Boride Engineered Abrasives, Traverse City

Kelli Stepka, Human Resource Manager, Cherry Republic

Doug Parkes, Co-Owner, Kellie’s Hallmark Shop, Manistee

Kim Weckesser, Director Human Resources, West Shore Medical Center

Tom Vine, Plant Manager, Viking Energy, McBain

Ken Bollman, President, Sabre Tool, Cadillac

Leslie Nowlin, HR Systems Administrator, Group Beneteau

Mike Powers, Energy Solutions Consultant, Keene Technical Solutions, regional

Doug Luciani, President of TC Area Chamber of Commerce; Northern MI Chamber Alliance, regional

Chris Warren, General Manager, Midwestern Broadcasting Co., regional

Nicole Sulak, CPA, Munson Healthcare, regional

Mike Ascione, CEO, American Waste, regional

Jamie Al-Shama, Bay Construction, regional

Stacie Bytwork, Executive Director, Manistee Area of Chamber of Commerce

Mike Groleau, Co-owner/Project Manager, RJG, Inc.

Chuck Lombardo, Director of Marketing & Communications, Northern MI Chamber Alliance

Kim Pontius, CEO, Traverse Association of Realtors

Doug Rath, Graceland Fruit, Inc.

Diane Allington, Owner, Master Craft Extrusion Tools, Inc

Elizabeth Dewey, Human Resources Manager, Kalkaska Screw Products, Inc.

Tim Nelson, President, Northwestern Michigan College (post-secondary education)

Andy Hayes, President, Northern Lakes Economic Alliance (economic development)

Eric Bachmann, District Manager, Michigan Rehabilitation Services (rehabilitation)

Bob Scheele, Vice President, Central Labor Council (labor)

Clint Steele, Pipefitter, UAW Local 85 (labor)

Kristine Lagios, Director, Manistee-Benzie Dept. of Human Services (human services)

Jane Korthase, HR Director, Grandview Medical Care (community based organizations)

Steve Perdue, President & CEO, Grand Traverse Industries (community based organizations)

Jim Smith, Controls Designer, Tool North, Inc. (apprenticeships)

Charles Welch, Parole Supervisor, MDOC (corrections)

29

NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY

30

2

Helping People by linking services, resources and opportunities

31

3

Community Action In MichiganNearly 1,000 CAAs across the

Country 28 CAAs in Michigan All Counties are coveredMost are Private

Non-Profits

32

4

Agency Overview Northwest Michigan Human Services

Agency (NMHSA) formed in April 1974 Name change in 2008- NMCAA 24 employees in 1974 Currently 335 employees Over 170 grants 3 main offices- Traverse city, Petoskey

and Cadillac

33

5

Northwest Michigan Community Action Agency, Inc.

is a Private Non-profit Corporation A few ofthe Puzzle pieces:

Funders

CAAs

Partners

ClientsCommunity

Govt

E.D.StaffBoard

34

6

Board Composition Community Services Block Grant (CSBG)

Act requires administration by tripartite board:

-1/3 (Public) Elected officials-1/3 (Private) Members from the community at large

-1/3 (Consumer/Target) Low Income

35

Northwest Michigan Community Action Agency

Organizational core: What we do Primary: Serving Families in Poverty

Secondary: Preventing Poverty

Tertiary: Community Development

6/5/2019 736

8

Program Areas

37

FINANCIAL MANAGEMENT SERVICES

9

TAX PREPARATIONFAMILY SELF-SUFFICIENCY PROGRAMHOMEBUYER EDUCATIONEMERGENCY UTILITY ASSISTANCEPRE & POST BANKRUPTCY COUNSELINGBUDGET COACHINGINDIVIDUAL DEVELOPMENT ACCOUNTS (IDA)

Providing support and information to our neighbors, helping them achieve financial goals: housing, education, and small business assistance.

38

HOMELESS PREVENTION

10

YOUTH HOMELESSNESS DEMONSTRATION PROJECT (YHDP)SUPPORTIVE SERVICES FOR VETERAN

FAMILIES (SSVF)COORDINATED ENTRY CALL CENTERRAPID REHOUSING

The Homeless Prevention Team is committed to making homelessness rare, brief, and non-recurring in every community across the 10 county region served by NMCAA.

39

WEATHERIZATION & HOME REPAIRS

11

WEATHERIZATION IS A FREE ENERGY CONSERVATION PROGRAM THAT CAN REDUCE COSTS FOR FAMILIES WITH LOW INCOME BY IMPROVING THE ENERGY EFFICIENCY, HEALTH AND SAFETY OF HOMES

HOME REPAIR PROGRAM ASSISTS ELIGIBLIE HOUSEHOLDS WITH EMERGENCY HOME REPAIR THAT PRESENTS A HEALTH AND SAFETY CONCERN

40

FOOD & NUTRITIONAL SERVICES

12

THE EMERGENCY FOOD ASSISTANCE PROGRAMCOMMODITY SUPPLEMENTAL FOOD

PROGRAMMEALS ON WHEELS- HOME DELIVERY

AND CONGREGATE MEALS

“Thank you Meals on Wheels and especially the drivers who deliver the meals. I live alone and do not have much contact with other people. I really appreciate the time and care that the drivers give when delivering my meals. Food is delicious and I have eaten every bite! Having a regular hot meal is much appreciated.” – Joan

41

CHILD & FAMILY DEVELOPMENT

13

EARLY HEAD STARTHEAD STARTGREAT START SCHOOL READINESS PROGRAM

Early Head Start and Head Start promote children’s development through services that support early learning, health, safety and family well-being.

42

14

THANK YOU FOR YOU TIME

43

Quotation of Commercial Insurance

Prepared for:LEELANAU COUNTY

8527 E GOVERNMENT CENTER DRSUTTONS BAY, MI 496829742

Presented By:BONEK AGENCY INC

Proposal Print Date:06/04/2019

Page 1 44

Quotation of Commercial InsuranceGovernmentalNew Business

Prepared for:LEELANAU COUNTY

8527 E GOVERNMENT CENTER DRSUTTONS BAY, MI 496829742

Presented By:BONEK AGENCY INC

The following quotation of insurance has been developed for the above captioned risk.IT IS AGREED AND UNDERSTOOD NO COVERAGE HAS BEEN BOUND.

This quotation will expire after ( 30 ) days or the effective date of requested coverages unless otherwise notified.

Proposal Print Date: 06/04/2019Underwritten By:

Selective Ins Co of South Carolina

Page 2 45

Providing Insurance Solutions Clients Can Trust Since 1926

©2012 Selective Ins. Group, Inc. (Branchville, NJ). “Selective” insurers include: Selective Ins. Co. of America, Selective Ins. Co. of New England, Selective Ins. Co. of N.Y., Selective Ins. Co. of S.C., Selective Ins. Co. of the Southeast, Selective Way Ins. Co., Selective Cas. Ins. Co., Selective Fire and Cas. Ins. Co. and Selective Auto Ins. Co. of N.J. Insurers and products available vary by jurisdiction. These descriptions are summaries and not offers to sell insurance; the actual policies show complete coverage, exclusions and limitations details.

Policy issuance is subject to underwriting approval.

SI-12-223Page 3

Since its founding, Selective has built a reputation of honesty, effi ciency and quality service among agents and customers alike. As of 1930, that reputation has been backed by an “A” (Excellent) or better rating from A.M. Best – a premier fi nancial rating organization.

Combining great products and service, coupled with an exemplary record of responsiveness is the Selective advantage that will keep you coming back for more. Whether you need an insurance expert in your fi eld, the continual support of 24/7 claims service, the convenience of paying your bill online or customized coverage designed to fi t your unique needs, Selective is the answer.

Selective Insurance Group, Inc. is primarily a holding company for ten customer-focused property and casualty (P&C) insurance companies and ranked as the 49th largest P&C insurance group in the United States by A.M. Best Co. These companies offer a broad range of insurance and alternative risk management services. Selective provides value-added products and services to businesses, public entities and individuals through approximately 990 independent agents in 22 primary eastern and Midwestern states. Our approximately 1,900 employees create the competitive advantages that make Selective one of the best regional insurance organizations in the marketplace.

46

Table Of Contents

Page #Premium Summary.................................................................................................................................................. 5Premium Recap....................................................................................................................................................... 6Location Schedule................................................................................................................................................... 7Worker's Compensation.......................................................................................................................................... 8Terrorism (Certified Acts) Information................................................................................................................... 9Billing Information..................................................................................................................................................... 10WC000422B 0115......................................................................................................................................................Appendix I


LEELANAU COUNTY

Quote # 34914500

Policy Period: 07/01/19 to 07/01/20

Page 4

This non-binding proposal is only a summary of premium. It is not a guarantee that the actual premium will not exceed the amount of the proposal. No coverage is provided by thissummary nor does it replace any provisions of the final policy. For specific terms and restrictions, refer to the individual policy and coverage forms.

47

Premium Summary

Coverage Premium

Worker's Compensation $47,783.00

Total Premium $47,783.00


LEELANAU COUNTY

Quote # 34914500



Page 5 48

Line Of Business Premium Recap

Workers Compensation Premium Totals

MI Workers Compensation Estimated Annual Premium $47,783.00

Grand Total LOB Premium $47,783.00


LEELANAU COUNTY

Quote # 34914500



Page 6 49

Policy Location Schedule

Loc# Bldg# Street City State Zip001 001 8527 E GOVERNMENT CENTER DR SUTTONS BAY MI 49682


LEELANAU COUNTY

Quote # 34914500



Page 7 50

Workers Comp

Employers Liability LimitBI by Accident 1,000,000 each accidentBI by Disease 1,000,000 each employeeBI by Disease 1,000,000 policy limitNumber of Employees: 128

MI - MICHIGANExperience Mod .6

Location - 001/001 Premium Basis PremiumClass Code - 7720 (Manual Rate = 2.55) 2,759,563POLICE OFFICERS (01) Class Code - 8810 (Manual Rate = 0.17) 2,300,684CLERICAL OFFICE EMPLOYEES (01) Class Code - 8820 (Manual Rate = 0.13) 373,333ATTORNEY (02) Class Code - 9015 (Manual Rate = 4.45) 121,966JANITORIAL OPERATIONS (24) Class Code - 9102 (Manual Rate = 4.14) 30,560LAWN MAINTENANCE (01) Class Code - 9410 (Manual Rate = 2.02) 786,875MUNICIPAL, TOWNSHIP, COUNTY OR STATE EMPLOYEES NOC (00)

Total Estimated Standard Premium $51,339.00Premium Discount ($5,031.00)Expense Constant $200.00Terrorism $1,275.00

Credit/ Debit Factors Applied (incl in total Est. Std. Prem)Schedule Rating Modification ($2,702.00)Safety Program Credit ($4,868.00)Return to Work Credit ($4,868.00)MI Workers Compensation Estimated Annual Premium $47,783.00

Total Workers Compensation Estimated Annual Premium $47,783.00


LEELANAU COUNTY

Quote # 34914500



Page 8 51

Terrorism (Certified Acts) Information

Refer to attached

YOUR POLICY INCLUDES TERRORISM COVERAGE FOR AN ADDITIONAL PREMIUM OF: TERRORISM - CERTIFIED ACTS: $1,275.00


LEELANAU COUNTY

Quote # 34914500



Page 9 52

We understand that each customer has unique needs—that’s why Selective offers a variety of installment plans. Your agent can assist you with selecting a plan that works best with and meets the eligibility requirements for your particular policy. Please note that policies on the same account may have different payment plans and installment fees may apply.

1-Pay: Due in full at policy inception

2-Pay: Two equal installments due at policy inception and in the 6th month of the policy term

4-Pay: Four equal installments due at policy inception and in the 3rd, 6th and 9th months of thepolicy term

Quarterly: Four equal installments due quarterly starting at policy inception

10-Pay: 19% due at policy inception, the remaining balance billed in nine equal monthly installments

The SelectPay® Advantage (Electronic Funds Transfer) With our free SelectPay® service, your insurance payments can be automatically deducted from your checking or savings account. Not only will this save you time, but you’ll avoid late fees.

Signing up for SelectPay® is easy – just visit www.selective.com and sign in. Click the “Billing & Payments” tab and then choose the “Pay Bill” link. You will need your policy number and bank account information to complete the transaction.

PaySync® Flexible Payment Program Get the cash flow flexibility you need with PaySync® for your Selective Workers Compensation (WC) and Commercial Package Policy (CPP). With PaySync® WC, pay your premium installments when you pay your payroll; with PaySync® CPP, premiums are broken down into 12, 24, 26, or 52 payments – your choice during policy issuance. Benefits include:

No down payments

PaySync® is simply another pay plan option, so no special underwriting guidelines apply

You’ll need to provide Selective with your payroll information each pay cycle to be eligible to the PaySync® WC program. Payroll information can be submitted by you or a third party, such as an accountant or payroll processor, on your behalf. For more information about the program, please visit selective.com/paysync or contact your agent.

Your time is valuable. Selective lets you manage your policy on your own time through our online Customer Self-Service site. Here you can:

Pay your bill

Schedule future payments

Build and print certificates of insurance

Print automobile ID cards

File a claim

Review, download or print a copy of your policy

Registration is simple. Have your policy or bill handy when you visit www.selective.com and then click “Need a Customer User ID and Password”. Follow the onscreen instructions to answer the three security questions identifying your policy and begin managing your account 24/7.

The Selective insurance companies are: Selective Ins. Co. of America, Selective Ins. Co. of New England, Selective Ins. Co. of N.Y., Selective Ins. Co. of S.C., Selective Ins. Co. of the Southeast, Selective Way Ins. Co., Selective Cas. Ins. Co. and Selective Fire and Cas. Ins. Co. This is not an advertisement to sell products in those states in which Selective is not qualified to do business or has not secured the necessary licenses to do business. Not all of Selective insurance companies’ products are available in all states.

53

http://www.selective.com/

http://www.selective.com/paysync

http://www.selective.com/

solere1

Cross-Out

remove

WC 00 04 22B TERRORISM RISK INSURANCE PROGRAM

REAUTHORIZATION ACT DISCLOSURE ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below.

(The following “attaching clause” need be completed only when this endorsement is issued subsequent to preparation of the policy.)

This endorsement, effective on at 12:01 A.M., standard time, forms a part of (DATE)

Policy No. Endorsement No. Premium (if any) $ of the (NAME OF INSURANCE COMPANY)

issued to _______________________________________________________ Authorized Representative This endorsement addresses the requirements of the Terrorism Risk Insurance Act of 2002 as amended and extended by the Terrorism Risk Insurance Program Reauthorization Act of 2015. It serves to notify you of certain limitations under the Act, and that your insurance carrier is charging premium for losses that may occur in the event of an Act of Terrorism. Your policy provides coverage for workers compensation losses caused by Acts of Terrorism, including workers compensation benefit obligations dictated by state law. Coverage for such losses is still subject to all terms, definitions, exclusions, and conditions in your policy, and any applicable federal and/or state laws, rules, or regulations. Definitions The definitions provided in this endorsement are based on and have the same meaning as the definitions in the Act .If words or phrases not defined in this endorsement are defined in the Act, the definitions in the Act will apply. “Act” means the Terrorism Risk Insurance Act of 2002, which took effect on November 26, 2002, and any amendments thereto, including any amendments resulting from the Terrorism Risk Insurance Program Reauthorization Act of 2015. “Act of Terrorism” means any act that is certified by the Secretary of the Treasury, in consultation with the Secretary of Homeland Security, and the Attorney General of the United States as meeting all of the following requirements: a. The act is an act of terrorism. b. The act is violent or dangerous to human life, property or infrastructure. c. The act resulted in damage within the United States, or outside of the United States in the case of the premises of

United States missions or certain air carriers or vessels. d. The act has been committed by an individual or individuals as part of an effort to coerce the civilian population of the

United States or to influence the policy or affect the conduct of the United States Government by coercion. “Insured Loss” means any loss resulting from an act of terrorism (and, except for Pennsylvania, including an act of war, in the case of workers compensation) that is covered by primary or excess property and casualty insurance issued by an insurer if the loss occurs in the United States or at the premises of United States missions or to certain air carriers or vessels. “Insurer Deductible” means, for the period beginning on January 1, 2015, and ending on December 31, 2020, an amount equal to 20% of our direct earned premiums, during the immediately preceding calendar year.

Copyright, 2015 National Council on Compensation Insurance, Inc. WC 00 04 22B 01 15 All Rights Reserved. Page 1 of 2

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Limitation of Liability The Act limits our liability to you under this policy. If aggregate Insured Losses exceed $100,000,000,000 in a calendar year and if we have met our Insurer Deductible, we are not liable for the payment of any portion of the amount of Insured Losses that exceeds $100,000,000,000; and for aggregate Insured Losses up to $100,000,000,000, we will pay only a pro rata share of such Insured Losses as determined by the Secretary of the Treasury. Policyholder Disclosure Notice 1. Insured Losses would be partially reimbursed by the United States Government. If the aggregate industry Insured

Losses exceed: a. $100,000,000, with respect to such Insured Losses occurring in calendar year 2015, the United States

Government would pay 85% of our Insured Losses that exceed our Insurer Deductible. b. $120,000,000, with respect to such Insured Losses occurring in calendar year 2016, the United States

Government would pay 84% of our Insured Losses that exceed our Insurer Deductible. c. $140,000,000, with respect to such Insured Losses occurring in calendar year 2017, the United States

Government would pay 83% of our Insured Losses that exceed our Insurer Deductible. d. $160,000,000, with respect to such Insured Losses occurring in calendar year 2018, the United States

Government would pay 82% of our Insured Losses that exceed our Insurer Deductible. e. $180,000,000, with respect to such Insured Losses occurring in calendar year 2019, the United States

Government would pay 81% of our Insured Losses that exceed our Insurer Deductible. f. $200,000,000, with respect to such Insured Losses occurring in calendar year 2020, the United States

Government would pay 80% of our Insured Losses that exceed our Insurer Deductible. 2. Notwithstanding Item 1 above, the United States Government will not make any payment under the Act for any

portion of Insured Losses that exceed $100,000,000,000. 3. The premium charge for the coverage your policy provides for Insured Losses is included in the amount shown in

Item 4 of the Information Page or in the Schedule below.

Schedule

State Rate Premium

Copyright, 2015 National Council on Compensation Insurance, Inc. WC 00 04 22B 01 15 All Rights Reserved. Page 2 of 2

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Michigan Department of Natural Resources - Grants Management

2019 MARINE SAFETY PROGRAM (STATE FUNDING)

GRANT AGREEMENT

Required by authority of 1994 PA 451, as amended, and 1972 PA 227.

This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan

(“DEPARTMENT”) and Leelanau County Sheriff Department (“GRANTEE”).

1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for :

Operating

Equipment

Federal Funds (100%) State Funds (75%)

$0.00

$0.00

$28,600.00

$0.00

Salaries, Wages and Benefits for:

v Marine Safety Law Enforcement and Related Activities;

v Instruction of Boating Safety Courses;

v Inspection of Boat Liveries;

v Attendance at Authorized Marine Safety Training (attendance at the Department’s Annual Administrators’

Workshop and the Michigan Sheriffs’ Association’s New Marine Officers Training are pre -authorized).

Operating Expenses for the Scope Items Listed Above, including:

v Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;

v Travel expenses;

v Uniforms, personal flotation devices, boat shoes, etc.;

v Leasing of vehicles, dockage, storage, eligible office space;

v Boat repair, replacement and/or servicing of boat outfitting equipment.

2. The percentage of the GRANTEE’S total budget devoted to operating expenses shall not exceed Forty percent

(40%), unless prior approval has been obtained from the DEPARTMENT.

Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA 451, as

amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of

supporting county Marine Safety programs. State funding, in the amount shown below is provided to the

GRANTEE by the DEPARMENT for the purpose of supporting the GRANTEE’S Marine Safety program.

The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of total eligible costs

toward completing the scope of work listed above, but not to exceed Twenty Eight Thousand Six Hundred Dollars

and Zero Cents ($28,600.00).

A local match of at least 25% of total eligible costs is required for this reimbursement.

The Agreement period for state funding is January 1, 2019 through December 31, 2019.

3.

Completed reimbursement request and documentation of operating expenditures are due no later than March 1,

2020.

4. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management . All reports,

documents, or actions required of the GRANTEE shall be submitted through the MiRecGrants website unless

otherwise instructed by the DEPARTMENT.

5. Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement

request submitted by the GRANTEE through the MiRecGrants website.

6. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency , group or individual.

7. The GRANTEE shall display valid and proper state of Michigan registration on all vessels and comply with the

state of Michigan life jacket regulations.

8. The Agreement may be executed separately by the parties. This Agreement is not effective until:

v The GRANTEE has signed it and returned it, and

MS19-061 Page 1 of 260

v The DEPARTMENT has signed it.

The individuals signing for the parties indicated below certify by their signatures that they have the authority to do so

and will ensure that the terms of the Agreement are fulfilled.

GRANTEE

SIGNED:

By:

Printed Name:

Title:

Date:

MICHIGAN DEPARTMENT OF NATURAL RESOURCES

SIGNED:

By:

Title: GM Section Manager

Date:

Dan Lord

MS19-061 Page 2 of 261

Motion by ___________ to recommend to the Board of

Commissioners to appoint __________ to fill a vacancy on the

Brownfield Redevelopment Authority Board, term to expire

December 31, 2020.

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1

Laurel Evans

From: Trudy GallaSent: Tuesday, June 04, 2019 5:00 PMTo: Laurel EvansSubject: Brownfield open position

Expires: Sunday, December 01, 2019 12:00 AM

At the last Brownfield Redevelopment Authority meeting, the LCBRA recommended to the County Board that applicant John Arens be considered for the position (vacated by Kate Sterken). In the meantime, another possible applicant contacted me and he is very familiar with brownfield activities and is now living in Leelanau County. He just sent you his application ‐T. Eftaxiadis. Trudy J. Galla, AICP, Planning Director Leelanau County 231‐256‐9812 [email protected]

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Boards, Commissions, Committees, and Authorities AppointmentApplication Updated:

Leelanau CountyAppointment Application to Boards/Commissions/Committees/Authorities

The Leelanau County Board of Commissioners is committed to seeking qualified and interested citizens toparticipate in public service through appointment to various Boards/Commissions/Committees/Authorities.To be considered for an appointment, a citizen must be a resident of Leelanau County, a registered voter ofLeelanau County, and must have an application on file in the Administrator’s Office.

Please type or print legibly

Name: Date:

Address:

Occupation:

Daytime Telephone:

Email Address:

1. Are you a resident of Leelanau County? Yes No

2. Are you a registered voter of Leelanau County? Yes No

Township or Village: ________________________

3. Can you regularly attend scheduled meetings? Day: Yes NoEvening: Yes No

4. State your understanding of citizen involvement on Leelanau County Boards, Commissions, Committees,and Authorities.

5. What are your qualifications for appointment?

Save/Print

John C Arens 10/12/2018

4622 Ski View Farms Circle, Cedar, MI 49621

Owner, Corporate Vice President, Leelanau Coffee Roasting Co., Inc.

231-649-5741 (Cell) 1-800-424-Java

[email protected]

✔

✔

Centerville Township

✔

✔

According to MCL, Leelanau County is empowered through its elected County Board of Commissioners toappoint citizens residing within their jurisdictions to posts on Boards, Commissions, Authorities, etc., that theyhave by law established. It is my (very considered) opinion that all citizens ought to participate in suchself-governing processes as their time and talents allow.

Beyond the statutory qualifications, I have been a taxpayer for over a quarter century residing in Leelanau County, and amsubject to its laws and regulations. Further, I am a long-time owner of one of Leelanau County's more significant year-roundemployers. I also have intimate knowledge of the regulatory environment as a small business owner in Leelanau County, andknow well the challenges and rewards as an entrepreneur in Leelanau County. I am also very familiar with the contours andby-ways of the county itself, and have a thoroughgoing knowledge of the unique characteristics of the various and disparateenclaves within it; Leelanau County has been my home since 1994.As a landowner in Leelanau County, I am familiar with waste and graywater treatment, its permitting processes andmechanical regulations and requirements. I also have a fairly thorough knowledge of inspection regimens, building coderequirements and their antecedents, and their building and mechanical underpinnings. I also have great depth of knowledgeas a father of children who've attended schools in Leelanau County for many years. In the past, I've also served on similarboards in Ingham County (Tax Increment Financing Authority, Hospital/ Community Health Advisory Board, DowntownDevelopment, etc.). I am acquainted with Roberts Rules, and how to expedite public forum processes.

64


6. Please indicate below with an X any/all Boards/Commissions/Committees/Authorities you are willing toserve on. Please place two Xs on the one(s) you feel strongly about:

X Board/Commission/Committee/Authority Have you served on this boardin the past? Give dates.

1 Area Agency on Aging of Northwest Michigan (AAA)(1 member / 2 year terms)

2 Bay Area Transportation Authority (BATA)(2 members / 3 year terms)

3 Benzie Leelanau District Health Department Board of Health(3 members / 2 year terms)

4 Benzie Leelanau Environmental Health Board of Appeals(3 members / 2 year terms)

5 Brownfield Redevelopment Authority (BRA)(7 members / 3 year terms)

6

Construction Codes Authority Board of Appeals(5 members / 5 year terms)Specify the category(ies) AND list your qualifications under question#5: Architect

7 Michigan Department of Health and Human Services (DHHS)(2 members / 3 year terms)

8 Land Bank Fast Track Authority (LBA)(7 members / 3 year terms)

9 Northern Lakes Community Mental Health Authority (CMH)(2 members / 3 year terms)

10 Northern MI Regional Entity (NMRE) Substance Use DisorderServices Policy Oversight Board (1 member / 3 year term)

11 Northwest Michigan Community Action Agency (NMCAA)(1 member / 3 year term )

12 Northwestern Regional Airport Commission (NRAC)(2 members / 3 year terms)

13 Parks & Recreation Commission (P & R)(10 members / 3 year terms)

14Planning Commission (PC) (11 members / 3 year terms)Specify category(ies) you qualify for AND list your qualifications foreach category under question #5:Municipal Government

15Soil Erosion, Sedimentation and Stormwater Runoff ControlOrdinance Board of Appeals (SESSRC)(5 members / 3 year terms)

16Solid Waste Council (SWC) (14 members / 2 year terms)Specify category(ies) you qualify for AND list your qualifications underquestion #5: Solid Waste Industry

17 Veterans Affairs Administrative Committee (VA)(1 member / 2 year term)

18 Workforce Development Board (WDB)(2 members / 2 year terms)

Specify the category(ies) AND list your qualifications under question#5:

Specify category(ies) you qualify for AND list your qualifications foreach category under question #5:

Specify category(ies) you qualify for AND list your qualifications underquestion #5:

)

XxxXx

Plumbing

xx

Business

Also qualifies forFinance, Econ. Dev.

xIndustry Waste Generator

65


7. List references and contact information (minimum of two):

Reference #1

Reference #2

8. Are you available to attend an Open Meetings Act Training Session and a Freedom of Information ActTraining Session during your first year of appointment?

Yes No

9. Are you willing to consent to a Background Investigation?

Yes No

10. Signature: __________________________________________________

Dr. Robert K. Butryn1383 N. Leland Estates DriveLeland, MI 49654231-499-3000

Hon. Russell W. Whipple, MayorCity of Mason, MI322 Lawton StreetMason, MI 48854

✔

✔

John C. Arens Digitally signed by John C. Arens Date: 2018.10.25 19:50:23 -04'00'

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EXECUTIVE DOCUMENT SUMMARY

Department:

Contact Person:____________________________

Telephone No.: ____________________________

Source Selection Method

Bid

Other: ____________________________

VENDOR: _____________________________

Address: _____________________________

Phone:_______________________________

Document Description

Board/Committee Recommendation Other_________________________________

SuggestedRecommendation:

Department Head Approval:________________________________ Date: ______________________

Submittal Dates

Executive Board: ____________________

Regular Session: ____________________

Budgeted Amount: ____________________ Contracted Amount: __________________

Request to Waive Board Policy on Bid RequirementsRequest to Waive Board Policy on Bid Requirements

Register of Deeds

Dorothy Miller

231-256-9682

06/11/2019

06/18/2019

Select One

Automated Merchant Systems, Inc.

1071 S. Sun Drive, Ste 2001, Lake Mary, FL 32746

407-331-5465

■ Service

Point and Pay has advised that they will not be able to get an agreement with First Data(the platform needed to integrate with the new software) anytime in the near future,resulting in the ROD office utilizing a different merchant services provider for credit cardpayments.

Automated Merchant Systems (AMS) is a national credit card processing company thatspecializes in the government sector. They are the payment service provider that mostTyler software users use for accepting credit card payments and it integrates smoothlywith the software.

AMS's fee proposal is 2.95% with a $2.00 minimum. AMS will collect the fees when atransaction is completed.

Motion that the Board of Commissioners recommend approval of the price proposaland agreement/contract for credit card services for the Register of Deeds office fromAutomated Merchant Systems, Inc., and allow the Board Chairman to sign theagreement/contract after review and approval by IT and Corporate Counsel.

Dorothy M. MillerDigitally signed by Dorothy M. MillerDate: 2019.06.04 14:21:44 -04'00' 71

1071 S. Sun Drive, Suite 2001 Lake Mary, FL 32746

(407) 331-5465 Phone (407) 331-7524 Fax

PAYMENT SOLUTIONS

June 3, 2019 Dorothy Miller, Register of Deeds Leelanau County 8527 E. Government Center Drive Suite 105 Suttons Bay, MI 49682 Dear Dorothy, Thank you for the opportunity to provide Leelanau County with a proposal for payment processing services. Automated Merchant Systems, Inc. (AMS) is a merchant service company specializing in providing quality electronic payment services to businesses of all kinds nationwide since 1991. We consult with our clients to ensure that we understand their current business environment and are able to provide them with the best and most comprehensive payment solutions. If you have requested that AMS provide you with a Convenience Fee or Service Fee program (service fee requests will not receive Exhibit “A”) for some or all of your electronic acceptance needs, those program fees are detailed on Exhibit “B”. With our expertise, we will assist you in accomplishing a smooth transition into the services you select. In addition, AMS is committed to providing our merchants with the ongoing support and information necessary to keep current in this fast-paced and constantly changing payment processing environment. Trusting this meets with your approval, please sign the exhibit (s) and return the scanned copy via email to [email protected] . The signing of this is not a contract, just an agreement on pricing. Once I am in receipt of this, I will forward to you the AMS Government Application Questionnaire so that we can prepare your contract package. Please contact me at (407) 331-5465 if you have any questions. Sincerely, Nancy Murphy Senior Public Sector Account Manager

72

mailto:[email protected]

EXHIBIT "B"

AMS PRICING SCHEDULE FOR: Leelanau County

FEE TYPE

BILLING DESCRIPTION RATE

Convenience Fee

For merchants who offer an alternative payment channel (i.e., mail, telephone, or e-commerce) for customers to pay for goods or services with a payment card, a flat or fixed convenience fee may be added to the transaction amount. The merchant collects this fee. This pertains to Visa, MasterCard, Discover and American Express card types only.

N/A

Service Fee

A fixed or variable fee that can be added to any payment item (i.e., tax bill, parking ticket) regardless of the payment channel. A Service Fee is a separate transaction that is collected by AMS. This pertains to Visa, MasterCard and Discover card types only.

2.95% with a $2.00 Minimum

This is pricing that does not contemplate

accepting American Express.

eCheck Fee

Per transaction cost for each electronic check item submitted for payment. This can be a fixed or flat dollar amount or a fixed or variable fee.

N/A

Customer's Signature: __________________________________________________________Date: _______________________

Comments:

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Job Description – Deputy Probate Register January, 1997; rev. X/XX/XX

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COUNTY OF LEELANAU JOB DESCRIPTION

DEPUTY PROBATE REGISTER

Supervised by: Probate and Family Court Judge, Family Court Administrator, Probate Register FLSA: Non-Exempt General Summary: Under the supervision of the Probate and Family Court Judge, the Family Court Administrator, and Probate Register, the Deputy Probate Register assists in the in-take, review, filing and monitoring of legal documents pertaining to probate court matters. Also serves as the Court Recorder for Probate, Juvenile Division, and Family Division matters and as Court Clerk. Essential Job Functions: An employee in this classification may perform any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. An individual must be able to perform each essential function satisfactorily.

1. Monitors timely filings of inventories, accounts and reports by fiduciaries and conservators, sends out monthly reminders to fiduciaries, conservators, and attorneys of required accounts and reports, sends out reports and Notices of Complaint when reportings are delinquent, and meets with fiduciaries, conservators, and attorneys to discuss problems in the cases.

2. Monitors timely filings of reports by guardians and guardians ad litem. Sends out reminders to guardians and guardians ad litem as needed and Notices of Complaint when reports are delinquent. Meets with guardians and guardians ad litem to discuss problems in the cases.

3. Prepares orders for appointing attorneys and/or guardians ad litem in cases of guardianship, conservatorship, and/or child protective proceedings.

4. Maintains Probate and Family Court calendars, schedules timely hearings, coordinates schedules with counsels of record, and ensures notice are sent to interested persons.

5. Compiles and maintains guardianships, conservatorships, estates, mental health related and adoption forms and instruction packets for use by the public.

6. Maintains and updates Probate and Family Court webpage to provide thorough and current information and resources to the public.

7. Develops and maintains an adequate supply of court-appointed attorneys, guardians ad litem, public conservators, and public guardians.

8. Serves as the Certified Electronic Recorder (CER) for the Probate and Family Court Judge and for other assigned judicial officers, including, but not limited to probate, juvenile, domestic relations, civil, criminal, and district court matters. Records juvenile hearings and keeps a log of courtroom activity including, but not limited to – recesses, witnesses,

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Deleted: and

Deleted: or

Deleted: guardianships/conservatorship, mental commitments and other

Deleted: Serves

Deleted: and

Deleted: and Judicial Secretary

Deleted: Typical Duties:

Deleted: several

Deleted: of the following duties:

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exhibits, interested parties, and all other notable activities, as required by court rules and statutes. Maintains archived hearings stored on tapes, CDs and DVDs, as well as logs and courtroom notes.

9. Prepares and maintains the courtroom, the jury room, and the recording equipment for court hearings, including but not limited to – the BIS Digital Court Recording program, the Polycom Interactive program, the FTR Gold Court Recording equipment, and other Windows programs.

10. As Court Clerk, marks exhibits for identification, preserves all exhibits and returns court files to their proper destination.

11. May also serve as the office receptionist, including, but not limited to answering the telephone, greeting the public, opening/distributing mail, creating/circulating interoffice communications, maintaining administrative files, indexing and filing wills for safekeeping, and certifying documents, maintaining office equipment, organizing the court storage unit, ordering office supplies as needed, training temporary office workers, reviewing billing statements prior to submission to the Family Court Administrator for approval, and other related clerical tasks.

12. Substitutes for the Family Court Administrator/Probate Register in that person’s absence and under the supervision and consultation of the Probate and Family Court Judge.

13. Opens and reviews new filings for probate, estates, small estates, guardianships, conservatorships, mental health matters, protective orders, civil actions ancillary to estates, secret marriages, and trust case filings; organizes such for any and all court hearings.

14. Performs quasi-judicial acts empowered by statutes and authorized by the Probate and Family Court Judge, including, but not limited to informal probate administration, admission of wills, and appointments of personal representatives.

15. Performs legal research as directed by the Probate and Family Court Judge.

16. Manages child protective and adoption proceedings cases for the Family Division of the 13th Circuit Court, including, but not limited to opening new files, reviewing documentation for compliance with Title IV-E funding requirements, preparing notices and orders, including emergency removal orders, ex-parte orders, receipting and distribution of confidential reports, and organizes such for any and all court hearings.

17. Compiles reports required by the State Court Administrative Office, including but not limited to caseload, court-appointed counsel, delinquent fiduciaries, jury fees and hearing statistics.

18. Receives and receipts fees and prepares semi-monthly transmittal reports to the County Treasurer’s Office.

19. Attends continuing education seminars and reads professional journals and manuals pertaining to assigned duties.

20. Performs related work as required.

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The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Required Knowledge, Skills, Abilities, and Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

• A high school diploma or equivalent supplemented by vocational or specialized training in data or office management.

• Two years’ experience as a clerk, office manager, paralegal or other related position.

• A valid Michigan vehicle operator’s license.

• Knowledge of court proceedings, procedures, requirements, and etiquette.

• Ability to learn the policies and procedures specific to the County’s Probate and Family Courts.

• Ability to establish effective working relationships and work cooperatively with other individuals and agencies within the County’s court system.

• Ability to critically assess situations, problem-solve, work effectively under stress, within deadlines and changes in work priorities.

• Skill in responding to public inquiries and internal requests with a high degree of professionalism.

• Proficiency in the use of computers and word processing software, including but not limited to – Microsoft Office programs; Windows Media Player; AS400; Adobe Acrobat; the ability to navigate the Internet and use various search engines; Roxio Creator; and Outlook.

• Possess or secure a State of Michigan Notary Public certification.

• Possess or secure within six (6) months of employment, and then maintain certification as a Certified Electronic Recorder (CER).

• Possess the skill in maintaining files, indexes, and other document retention systems. The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledge, skills and abilities to perform the job should be considered. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the primary and complimentary duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform

Deleted: Oversees guardianship/conservatorship files including the initial petitions, inventories, annual accounts and reports, and reviews court-appointed attorney invoices for same.¶¶Records court hearing and keeps log of courtroom activity, noting such things as recesses, and prepares verbatim transcripts of court proceedings as requested by attorneys or the Court.¶¶Maintains cross-indexed files of tapes, transcripts, courtroom notes and daily log entries.¶¶Acting as Court Clerk, summons prospective jurors, swears all witnesses and juries, draws prospective jurors' names, and marks exhibits for identification.¶Coordinates the assignment of the Probate Judge to other courts, and submits billings for such assignments.¶¶Receives and receipts fees and prepares semi-monthly transmittal report to County Treasurer.¶¶Schedules probate proceedings before the Court, ensuring that all parties are notified. Appoints counsel as necessary. Reviews files and ensures they are complete and ready for court proceedings.¶¶Advises and assists the public and attorneys on Probate Court procedures, providing information as the proper filing of petitions and other legal documents, required time limits, procedural requirements and related matters.¶¶Coordinates the processing of developmentally disabled cases by ensuring procedural requirements ...

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Deleted: Education: Possession of a high school degree with courses taken in accounting, secretarial science, office management and computer ...

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these functions. While performing the duties of this job, the employee regularly works in a business office or courtroom setting. The noise level is usually quiet to moderate. Deleted: For purposes of Employment Standards,

this classification is "Non Exempt from the overtime provisions of the Fair Labor Standards Act.¶MC January 1997

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2019 Rules of Order and Procedure AMENDED: 64/416/19

Page 1

2019

RULES OF ORDER AND PROCEDURE

OF THE

LEELANAU COUNTY BOARD OF COMMISSIONERS

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Page 2

TABLE OF CONTENTS

Page No. Article I – Board Meetings - Time and Place A. Regular , Executive Board of Commissioners and Adjourned Regular Meetingsand Adjourned Regular Meetings ..................................... 4 B. Special Meetings ............................................................................................ 5 C. Meetings on Legal Holidays ........................................................................... 5 Article II – Chairperson A. Election .......................................................................................................... 5 B. Duties ............................................................................................................. 5 C. Orientation Session ........................................................................................ 6 Article III – Clerk of the Board / Open Meetings Act A. Official Clerk and Duties ................................................................................. 6 B. Minutes .......................................................................................................... 6 C. Open Meetings Act Posting ........................................................................... 6 D. Prior Notification of Absence ......................................................................... 6 Article IV – Executive Board of Commissioners Meeting ......................................... 6 Article V – Committees A. Commissioner Appointment – Standing Committees ................................... 7 B. Select Committee ........................................................................................... 7 C. Committee Procedures .................................................................................. 8 D. Committee Meetings ..................................................................................... 8 Article VI – Conduct of Regular Meetings of the Board of Commissioners A. Chairperson .................................................................................................... 9 B. Quorum .......................................................................................................... 9 C. Adoption of Measure ..................................................................................... 9 D. Order of Business ........................................................................................... 9 1. Agendas – Executive Board, Regular, and Special SessionsExecutive Board Agenda 9 2. Specific Agenda PrioritiesRegular Session Agenda ................................... 10 3. Agenda DeadlineSpecial Session Agenda ................................................. 10 4. Late ItemsSpecific Agenda Priorities ......................................................... 10 5. Agenda AvailabilityAgenda Deadline ........................................................ 1110

6. Late Items ..................................................................................................11 7. Agenda Availability ....................................................................................11

E. Rights and Duties of Members ...................................................................... 11 1. Speaking Priorities ..................................................................................... 11

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2. Voting ........................................................................................................ 1112 3. Interruption / Leaving ............................................................................... 11 12 4. Order and Decorum .................................................................................. 12 Article VI – Conduct of Regular Meetings of the Board of Commissioners (continued) F. Off-Site Participation in Commissioner Meetings by Commissioners ........... 12 G. Motions, Resolutions and Committee Reports ............................................ 12 1. Motion must be secondedNo Motion shall be Dated or Voted on Unless Seconded 12 2. Order of Precedence of Motions ........................................................ 12-13 3. Motion to Adjourn ................................................................................... 13 4. Motion to Reconsider .............................................................................. 13 5. Amendments ............................................................................................ 13 6. Resolutions and Ordinances .................................................................... 13 7. Division of Question ............................................................................. 1314 H. Appeal from Decision of Chairperson ...................................................... 13-14 I. Public Meetings ............................................................................................. 14 J. Comments from the Floor ............................................................................ 14 Article VII – Voting A. Roll Call Votes ................................................................................................ 14 Article VIII – Administrator’s Office A. Responsibilities ........................................................................................ 14-15 Article IX – Administration A. Signing of Documents .................................................................................... 15 B. Notice of Board Action ................................................................................... 15 C. Minutes .......................................................................................................... 1516 D. Resolutions ..................................................................................................... 1516 E. Motions .......................................................................................................... 1516 F. Robert’s Rules of Order, Second Edition ....................................................... 16 Article X – Amendment to and effective date of these rules ................................... 16 Article XI – Conclusion ............................................................................................... 16

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ARTICLE I

BOARD MEETINGS – TIME AND PLACE A. Regular, Executive Board of Commissioners and Adjourned Regular Meetings

The Board of Commissioners shall convene for the purpose of holding meetings in the Board of Commissioners Meeting Room, Leelanau County Government Center, 8527 E. Government Center Drive, Suttons Bay, Michigan, or such other place as provided by public notice, pursuant to the Open Meetings Act, 1976 PA 267, as amended, on the days listed below. The said meetings shall convene at the times indicated, except as otherwise provided in these rules. 1. Organizational Meeting – first Tuesday of January at 9:00 a.m. 2. Executive Board of Commissioners Meeting – second Tuesday of January at 9:00 a.m. 3. Regular Board Meeting – third Tuesday of January at 7:00 p.m. 4. Executive Board of Commissioners Meeting – second Tuesday of February at 9:00 a.m. 5. Regular Board Meeting – third Tuesday of February at 7:00 p.m. 6. Executive Board of Commissioners Meeting – second Tuesday of March at 9:00 a.m. 7. Executive Board of Commissioners Meeting – third Tuesday of March at 7:00 p.m. 8. Executive Committee / Statutory Equalization Meeting (MCL 209.5) – second

Tuesday of April at 9:00 a.m. 9. Regular Board Meeting – third Tuesday of April at 7:00 p.m. 10. Executive Board of Commissioners Meeting – second Tuesday of May at 9:00 a.m. 11. Regular Board Meeting – third Tuesday of May at 7:00 p.m. 12. Executive Board of Commissioners Meeting – second Tuesday of June at 9:00 a.m. 13. Regular Board Meeting – third Tuesday of June at 7:00 p.m. 14. Executive Board of Commissioners Meeting – second Tuesday of July at 9:00 a.m. 15. Regular Board Meeting – third Tuesday of July at 7:00 p.m. 16. Executive Board of Commissioners Meeting – second Tuesday of August at 9:00 a.m. 17. Regular Board Meeting – third Tuesday of August at 7:00 p.m. 18. Executive Board of Commissioners Meeting – second Tuesday of September at 9:00

a.m. 19. Regular Board Meeting – third Tuesday of September at 7:00 p.m. 20. Executive Board of Commissioners Meeting – first Tuesday of October at 9:00 a.m. 21. Statutory Annual Meeting – second Tuesday of October at 7:00 p.m. 22. Executive Board of Commissioners Meeting – second Tuesday of November at 9:00

a.m. 23. Regular Board Meeting – third Tuesday of November at 7:00 p.m. 24. Executive Board of Commissioners Meeting – second Tuesday of December at 9:00

a.m. 25. Regular Board Meeting – third Tuesday of December at 7:00 p.m.

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Any other meetings not listed above shall be special meetings or adjourned sessions of regular scheduled meetings. Unless the Board provides otherwise, the motion to “adjourn” any meeting of this Board, whether Executive Board of Commissioners, Regular, or Special shall mean to adjourn to the next succeeding regular meeting on the list above.

B. Special Meetings The Board shall convene for the purpose of holding special meetings only upon the written request of at least one third of the commissioners, to the county clerk, specifying the time, date, place and the purpose of such meeting. When a special meeting is called by written request, the county clerk shall immediately communicate the written request to each commissioner within 24 hours in one or more of the following ways: 1. Via confirmed facsimile to the commissioner’s residence; 2. Via personal delivery of the notice to the commissioner; 3. Leaving the notice at the home of the commissioner; 4. Via confirmed telephone call to commissioner’s residence; or 5. Via confirmed email. The clerk shall post a public notice at least eighteen (18) hours before the meeting, as required by the Open Meetings Act, 1976 PA 267, as amended.

C. Meetings on Legal Holidays

A Regular, Executive Board of Commissioners Meeting or adjourned meeting of the Board that falls on a legal holiday shall automatically be set over to the next working day following, that is not a legal holiday, at the same time and place indicated on the original meeting notice.

ARTICLE II

CHAIRPERSON A. Election

At the first meeting in each odd numbered calendar year, the Board shall elect, from among its members, a Chairperson and in each calendar year a vice-chairperson, who shall take office and assume their respective duties immediately upon their election provided that the Constitutional Oath of Office had been administered previously by the appropriate officials. The concurrence of a majority of all members of the Board shall be necessary for election.

B. Duties The chair (and during any absence of the chair, the vice-chairperson) shall preside at all meetings of the Board and shall decide all questions of order, subject to appeal to the Board. It is the responsibility of the Chairperson to appoint standing and special

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committees, with approval of the Board of Commissioners. The vice-chairperson shall hold office for one year, and the Chairperson shall hold office for two years or until their successors are duly elected and qualified.

C. Orientation Session

For the purpose of more fully informing the new members of the Board of Commissioners about the workings and procedure of Leelanau County government, the Chairperson of the Board may provide for an orientation session for the purpose of explaining the structure, functions and procedures of county government.

ARTICLE III

CLERK OF THE BOARD / OPEN MEETINGS ACT

A. Official Clerk and Duties The duly elected clerk of Leelanau County shall be the clerk of the Board. In the clerk’s absence, the duly appointed deputy clerk shall perform all duties pertaining to such office, as required by law.

B. Minutes Proposed minutes of all County Board meetings shall be ready for public release no later than eight (8) working days following the meeting date pursuant to the requirements of the Open Meetings Act. Recordings of all Board meetings shall be retained until minutes are approved.

C. Open Meetings Act Posting The clerk or deputy clerk shall perform all posting functions required by the Open Meetings Act, 1976 PA 267, as amended.

D. Prior Notice of Absence Board members should notify the county clerk or the county administrator at the earliest available opportunity for any absences prior to the meeting. Notification of said absences will be documented in the meeting minutes.

ARTICLE IV

EXECUTIVE BOARD OF COMMISSIONERS MEETING Executive Board of Commissioners Meeting (All Commissioners) This meeting is comprised of all seven elected County Commissioners and shall meet as a whole as noted Under Article I-A. The primary objective of this meeting shall be to conduct extensive research and discussion on matters dealing with county issues and finances for presentation/ recommendation at the Regular Board meeting, or Special Board meetings as needed. The

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Chairperson shall conduct the overall order of business so as to permit free and informal discussion of the agenda items presented.

1. Matters presented at the Executive Board of Commissioners meeting may or may

not be recommended to the full Board, based on a majority vote of those elected.

2. The Commissioners shall make NO final decisions at the Executive Board of Commissioners meeting. This power is expressly reserved for the Board of Commissioners when meeting in a Regular Session or Special Session.

3. An item/issue at the Executive Board of Commissioners meeting that does not

receive a majority vote for recommendation, may be added to the Regular Session agenda as a late addition, if a motion is made and seconded at said meeting and agreed to by a majority vote of the Board of Commissioners elected.

4. Any question at the Executive Board of Commissioners meeting that does not

receive a majority vote of support for recommendation to the Regular Session or Special Session of the Board of Commissioners may be reconsidered at the same meeting or at any succeeding Executive Board of Commissioners meeting. A simple majority vote is needed to place the item on the Executive Board of Commissioners agenda if said topic previously failed to receive a majority vote for recommendation.

5. Discussion may take place on items on the Executive Board of Commissioners

meeting agenda without a recommendation being made. 6. Recommendations will only be allowed to have one amendment to an amendment,

which are germane to the original recommendation. All amendments must be in writing to the County Clerk or staff.

7. The Order of Precedence of Motions will be as outlined in Article VI, F, 2 a-h.

ARTICLE V

COMMITTEES A. Commissioner Appointment – Standing Committees

The Chairperson of the Board shall appoint, with the approval of a majority of the Board members, commissioners to their areas of responsibility under the designated standing committees and/or commissions. The commissioner so appointed shall be responsible for reporting back to the full Board of Commissioners. No commissioner shall be appointed to a committee and/or commission without their consent.

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B. Select Committee The Chairperson of the Board of Commissioners, with the approval of a majority of the Board members, shall establish select committees, as needed, to study a particular one-time issue, problem or requirement. Normally, the commissioner in whose district the issue exists shall be appointed unless there is a conflict. The chairperson for each select committee shall schedule meetings and locations to accomplish the task at hand. The select committee shall be dissolved at the completion of the issue.

C. Committee Procedures

The board member assigned to a committee may be authorized to request additional help to research, analyze, and make recommendations on specific matters before the Board of Commissioners. In addition, these procedures applicable to each committee, board or commission shall be followed: 1. Upon majority vote, recommendations and resolutions shall be developed and

presented to the full Board.

2. Provisions will be made for separate committee minutes to be taken and provided to the Board of Commissioners and administrator’s office for consideration.

3. Meeting schedules, except those set forth in these rules shall be at the discretion of

the Chairperson of the respective board, commission or committee, subject to the posting requirements of the Open Meetings Act.

4. No scheduled committee meeting set forth by these rules shall be changed to

another time or date unless all members are polled and a majority agree to the change.

5. All Committees are required to comply with the requirements of the Open Meetings

Act.

6. All Committees including the Executive Board of Commissioners shall refer for final decisions on all matters to the Regular Board of Commissioners meeting as this power is expressly reserved for the Board of Commissioners.

7. Public meeting notices shall be posted and published in coordination with the

county clerk as required by the Open Meeting Act, 1976 PA 267, as amended. D. Committee Meetings

Meetings of the Executive Board of Commissioners, standing committee, or select committees may be convened by its Chairperson or a majority of its members upon reasonable notice of at least 24 hours to its members and the Board Chairperson provided said notice complies with the Open Meetings Act, 1976 PA 267, as amended.

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A quorum shall consist of a majority of the committee members. Each committee shall have a prepared agenda including all items to be considered prior to the committee meeting; however, late items may be added with the concurrence of a majority of the quorum present. All committees shall keep minutes of their meetings as required by the Open Meetings Act, 1976 PA 267, as amended. Every committee shall provide an opportunity for the public to be heard. Members of the public may address the Executive Board of Commissioners and other committees for up to five (5) minutes per person or longer at the discretion of the chairperson, after they identify themselves and are recognized by the chairperson.

ARTICLE VI

CONDUCT OF REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS

A. Chairperson The Chairperson shall take the Chairperson’s seat on the date and hour set forth for regular meetings or at the time and date of any other meetings as may be provided by these rules.

B. Quorum A majority of the members of the Board of Commissioners shall constitute a quorum for the transaction of the ordinary business of the county., and questions which arise at meetings shall be determined by the votes of a majority of the members present, except upon the final passage or adoption of a measure or resolution, or the allowance of the claim against the county. Commissioners unable to attend due to military duty shall be permitted to participate in the discussion and votes of committee and board meetings by telephone or video conference provided that the requirements of the Open Meetings Act are met and that a quorum is physically present. Commissioners participating by telephone or video conference shall be considered present, but shall not be counted towards a quorum.

C. Adoption of Measure

For the final passage or adoption of a measure or resolution, or the allowance of a claim against the county, a majority of the members elected and serving shall be necessary.

D. Order of Business – Agendas

1. Executive Board Agenda a) Call to Order b) Pledge of Allegiance/Moment of Silence c) Roll Call d) Communications, Proclamations, Presentations e) Approval of Agenda and Late Additions or Deletions f) Public Comment (up to five [5] minutes per person)

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g) Action Items h) Review of Financials i) Special Reports by Staff, Commissioners and Affiliated Agencies j) Public Comment (up to five [5] minutes per person [General] ) k) Commissioner Comments l) Approval of Financials m) Adjournment

2. Regular Session Agenda

a) Call to Order b) Pledge of Allegiance/Moment of Silence c) Roll Call d) Communications, Proclamations, Presentations e) Approval of Board Minutes f) Approval of Agenda and Late Additions or Deletions g) Public Comment (up to five [5] minutes per person) h) Action Items i) Review of Financials j) Committee Reports, Recommendations, and Resolutions k) Special Reports by Staff, Commissioners and Affiliated Agencies l) Public Comment (up to five [5] minutes per person [General] ) m) Commissioner Comments n) Approval of Financials o) Adjournment

3. Special Session Agenda a) Call to Order b) Pledge of Allegiance/Moment of Silence c) Roll Call d) Public Comment (up to five [5] minutes per person) e) Action Item(s) f) Public Comment (up to five [5] minutes per person) g) Commissioner Comment h) Adjournment

Members of the public may address the Board of Commissioners, Executive Board of Commissioners, and other committees for up to five (5) minutes per person or longer at the discretion of the Chairperson, after they identify themselves and are recognized by the Chairperson.

4. Specific Agenda Priorities

All matters shall be placed upon the agenda within the applicable subcommittee section.

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5. Agenda Deadline

A Commissioner, an Elected Official, a Department Head or an Affiliated Agency wishing to meet with the Board, or have an item placed on the agenda for the Board, must notify the administrator’s office six working days preceding the scheduled meeting date. However, an item may be added to the agenda at any meeting prior to the closing of the agenda and considered or referred to a committee if agreed to by a majority vote of the Board or committee to which the request was made.

6. Late Items Late items shall be distributed to all commissioners no later than at the beginning of the Board meeting and shall be announced by title with appropriate agenda numbers, and may be considered if approved by majority vote of the Board. A five-minute recess shall be granted at the request of any commissioner prior to consideration of late items. Late items shall only be considered if a majority of the Board votes to do so.

7. Agenda Availability An agenda for each meeting shall be sent at least 24 hours in advance to be received in a timely manner by each commissioner as well as being made available to the public and news media.

E. Rights and Duties of Members (at Executive Board of Commissioner meetings, Regular Board of Commissioner meetings and Special Sessions):

1. Speaking Priorities –

1.

a) The sponsor of any properly moved and seconded motion, resolution, ordinance or report shall have the right to speak for five minutes after the formal introduction and prior to any discussion on the floor.

b) No commissioner shall speak a second time on a question until all others who wish to speak have had an opportunity to speak at least once.

c) When two or more members address the Chairperson at the same time, the Chairperson shall designate the member who is to speak first; but in all other cases, the member who shall first address the Chairperson shall speak first but is limited to no more than five (5) minutes.

d) Only members of the Board of Commissioners shall be given the right to speak during any Board meeting except:

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1) A county staff person or elected official when information or report pertinent to their office is requested by a Board member.

2) Any member of the public, recognized by the Chairperson, not to exceed five (5) minutes per person.

e) No member, while addressing the Board shall be interrupted except to be called to order; and thereupon, the member shall cease talking.

2. Voting

2. – Every commissioner shall vote on all questions unless excused by the Chairperson for substantial reason. The Chairperson shall also vote on all questions unless excused by the Board for a valid reason.

3. Interruption/Leaving

3. – No member shall interrupt a meeting for private discourse or leave a meeting prior to adjournment unless excused by the Chairperson. The clerk shall record the time and point in the proceedings at which a member enters or leaves a meeting.

4. Order and Decorum

4. – The Chairperson shall at all times preserve order and decorum pursuant to these rules.

F. Off-Site Participation in Commissioner Meetings by Commissioners

With advance notice of preferably 48 hours, Commissioners are allowed to participate in board meetings via Skype/ Facetime/Polycom technology. Participation is contingent upon an on-site quorum of the Board of Commissioners, availability of equipment and requires that the Commission chambers be set up so that interaction among all Commissioners is possible. 1. Board members participating in the meeting by Skype/Polycom/Facetime shall be

present at the beginning of the meeting and have the right to vote on any issue properly before the Board.

2. Off-site participation in board meetings is limited to one board meeting and one Executive Board meeting per year for each individual Commissioner.

G. Motions, Resolutions and Committee Reports

To provide an orderly flow of items before the Board (at all meetings – Executive Board of Commissioners, Regular Meeting and Special Session), agenda items shall be scheduled according to subject matter and committee interest. If the item needs to be considered by more than one committee, it will be scheduled during the Executive Board of Commissioners meeting or Regular Board meeting.

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1. No Motion Shall be Debated or Voted on Unless Seconded. 1. Any motion may, with the permission of the person who moved and seconded it, be withdrawn at any time before it has been adopted.

2. Order of Precedence of Motions

2. – When a motion is seconded and before the Board, no other motion shall be received except the following:

a) To adjourn (end meeting now) – not debatable. b) To raise a question of privilege (welfare of individual/assembly) – not debatable. c) To lay on the table (set aside temporarily) – not debatable. d) To call for the previous question (stop debate) – not debatable. e) To limit or extend limits of debate (shorten or lengthen debate) − not

debatable. f) To postpone to a certain date (put off to another time) – debatable. g) To commit or refer or recommit to a committee (let a committee investigate) –

debatable. h) To amend (change a motion) – debatable (See #5 Amendments below.)

These motions shall have precedence in order named.

3. Motion to Adjourn 3. – A motion to adjourn shall always be in order except while a vote is being taken on any other motion already before the Board or when a member has the floor.

4. Motion to Reconsider

4. – Applies to the Regular Meeting of the Board of Commissioners and Special Sessions only. A first motion for the reconsideration of any question shall be in order if made on the same day or at the Board meeting next succeeding that on which the decision proposed to be reconsidered was made; providing, however, that a second reconsideration of any question or a reconsideration at a later date may be had with the consent of two-thirds (2/3rds) of the members elected and serving, but in such an event, the moving member shall file written notice of their intention to move for a reconsideration in the office of the clerk at least one day before making such a motion.

5. Amendments 5. – No motion or proposition not germane to a subject under consideration shall be admitted under cover of an amendment. Commissioners shall give all amendments in writing to the clerk. The clerk shall read it back prior to a vote being taken on the subject. Only one (1) amendment to an amendment is allowed.

6. Resolutions and Ordinances

6. – Resolutions shall be considered in the order in which they are received unless otherwise ordered by the Board. All resolutions and motions for the appropriation

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of money and all proposed county ordinances shall be presented to the Board in writing, and be included in the Executive Board Packet.

7. Division of Question

7. – Upon request by any member, any question may be divided and separated into more than one question; provided, however, that such may be done only when the original is of such nature that, upon division, each of the resulting questions is a complete question permitting independent consideration and action. Such request for any member does not need a second or a vote of the Board in order for the question to be considered, provided that the other provisions of this section are met.

H. Appeal from Decision of Chairperson When an appeal is taken from a decision of the Chairperson, the member taking the appeal shall be allowed to state their reason for doing so. The question shall be then immediately put in the following form, “Shall the ruling of the Chairperson be sustained?” The question shall be determined by a majority vote of the members present, except the vice-chairperson shall preside over such vote.

I. Public Meetings

All Board and committee meetings shall be open to the public as required by the Open Meetings Act, 1976 PA 267, as amended.

J. Comments from the Floor

Only members of the Leelanau County Board of Commissioners shall be given the floor to speak during any Board or Executive Board of Commissioners meeting, except: 1. Anyone who desires to speak under D.1. (g), D.1. (n) or E.1.(b) of this Article for the

time allocated; and 2. County officials or personnel under E.1.(a); and

3. Any person with the consent of the Chairperson or majority of the Board. 4. Public comment shall be limited to no more than five (5) minutes per individual, and

at times as stated in these rules except where extended by the Chairperson.

ARTICLE VII VOTING

A. Roll Call Votes

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1. A roll call vote shall be taken on any question when called for by any member of the Board or as required by law. The Chairperson shall determine and announce the outcome of each vote.

2. The names of those who voted for or against the same shall be entered in by district

in the minutes. Each member called upon may declare openly and without debate their assent or dissent to the question.

ARTICLE VIII ADMINISTRATOR’S OFFICE

A. Responsibilities

1. The agenda for each Regular Board meeting, Executive Board of Commissioners meeting, select committee, and special meetings shall be prepared by the administrator’s office, sent to all members of the Board of Commissioners for review with final approval from the Chairperson, and then coordinated with the clerk in time for the required Public Notice to be posted.

2. Prior to each meeting, each commissioner, elected official or department head shall be provided the agenda to insure that they are aware of the items that fall under their oversight or action responsibility.

3. Action agenda items shall be scheduled, including type of presentation, documents

or in-person presentation to insure continuity of category, and time consideration.

4. Individuals wishing to have an item considered by the Board and potentially placed on the agenda for the Executive Board of Commissioners or select Committee meetings must notify their respective Commissioner and the County Administrator at least six (6) working days before the announced or scheduled meeting date, unless waived by the Board.

ARTICLE IX ADMINISTRATION

A. Signing of Documents

The Chairperson shall be the signatory of all contracts, bonds and other documents which requires the signature of the Board of Commissioners. In the event the Chairperson is unable to perform such functions, then the vice-chairperson shall act in the Chairperson’s stead.

B. Notice of Board Action

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When the Board has acted upon a written request or demand for action presented to the Board from other than among its membership, the administrator in coordination with the clerk, shall promptly notify the person or agency making the request or demand of the Board’s action thereon.

C. Minutes A copy of the proposed minutes of each Board meeting shall be prepared and delivered to each member of the Board no later than eight (8) working days after the meeting in accordance with the Open Meetings Act, 1976 PA 267.

D. Resolutions All resolutions finally adopted by the Board shall be consecutively numbered by the county clerk in order of their adoption.

E. Motions All motions finally adopted by the Board shall be consecutively numbered by the county clerk in order of their adoption.

F. Robert’s Rules of Order, Second Edition The Leelanau County Rules of Order and Procedure supersede Robert’s Rules of Order. The rules of parliamentary practice set forth in Robert’s Rules of Order, revised, shall govern the Board, providing they are not in conflict with the Board’s rules or laws of the State of Michigan.

ARTICLE X

AMENDMENT TO AND EFFECTIVE DATE OF THESE RULES

These rules may be amended, suspended, or rescinded only by a majority vote of all the commissioners. They shall remain in effect until rescinded, amended, or suspended.

Any amendment to these rules, properly presented to the Board of Commissioners and adopted, shall take immediate effect unless otherwise stated by the Board at the time of adoption.

ARTICLE XII CONCLUSION

To the extent that any of the rules herein are contrary to statutory requirements, they shall be of no force and effect.

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Chet Janik, County Administrator

Leelanau County Government Center 8527 E. Government Center Drive, Suite #101

Suttons Bay, Michigan 49682 (231) 256-9711 (866) 256-9711 toll free

(231) 256-0120 fax leelanau.cc [email protected]

BOARD OF COMMISSIONERS Tony Ansorge, District #1

Debra L. Rushton, District #2 William J. Bunek, District #3

Ty Wessell, District #4 Patricia Soutas-Little, District #5 Carolyn Rentenbach, District #6 Melinda C. Lautner, District #7

To: Board of Commissioners

From: Chet Janik

Date: March 15, 2019

Re: 2019 Approved Goals

As a follow-up to the various discussions that have taken place during the past several months, below is an update list of approved goals for 2019 that were approved at the January and February meetings:

GOAL A) FINANCIAL

• Explore per household tax options for the County’s 9-1-1 system equipment

and operation costs

• Continue to be proactive with MERS payments and bond obligations

• Continue to closely monitor budget priorities and requests

L.E.C Roof Courthouse HVAC Potential funding for Great Lakes Boat Potential Parks Grant Request New Personnel Requests

• Review the options for the millages and taxes that expire in 2020

GOAL B) Explore household septic system inspection options and potential ordinances for recommendation

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2019 APPROVED Board Goals, Page 2 of 2

GOAL C) A study committee be appointed and charged with discussing options on how the County can support quality early childhood programs and services creating a continuum of support that helps to build a strong foundation for children. The committee will be established in February and a report with recommendations will be developed and presented to the Board of Commissioners

The Housing Goal will continue to function (as it did in 2018) as a committee of the Planning Commission. The Substance Abuse Prevention Coalition will continue to operate as a Board approved sub-group with its own structure and by-laws. The Board appointed two commissioners to serve as the liaisons The 2018 goal of collaboration with the Leelanau Peninsula Economic Foundation (LPEF), the townships, Connect Michigan and Internet providers, the County Commission will continue in 2019 to support and assist the LIFT (Leelanau Internet Futures Team) committee in the implementation of the Broadband action plan for service expansion to Leelanau residents The Administrator was assigned the task of researching and providing options and deadline dates on the following two issues:

Explore the option of consolidating the Register of Deeds and Clerk’s Offices as part of the 2020 election Potential restructuring of the Board of Public Works and Leland Dam Authority

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