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Tendering/EOI Announcement and Vendor-Response Form Page 1 of 22 Tender/EOI No.: 001 Location: Odisha, India PR No.: PDX-MCI-001 Dept./Fund Code: Date: Sep 2, 2017 Name of Project: Audit of Local Subrecepient (ADHIKAR) Contents Part I, Announcement (prepared by Mercy Corps) 1. Summary of Announcement of Tendering or Expression of Interest (EOI) Opportunity 2. Terms, General Information, and Instructions to Vendors 3. Project-Specific Details and Documents Part II, Response/Offer Form (prepared and submitted by Vendor) 4. Notes and Instructions to Vendors Concerning Submission of Form 5. Vendor Information and Qualifications Summary 6. Declaration of Eligibility 7. Vendor Response

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Tendering/EOI Announcement and Vendor-Response Form

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Tender/EOI No.: 001Location: Odisha, India

PR No.: PDX-MCI-001Dept./Fund Code:Date: Sep 2, 2017

Name of Project: Audit of Local Subrecepient (ADHIKAR)

Contents Part I, Announcement (prepared by Mercy Corps) 1. Summary of Announcement of Tendering or Expression of Interest (EOI) Opportunity 2. Terms, General Information, and Instructions to Vendors 3. Project-Specific Details and Documents Part II, Response/Offer Form (prepared and submitted by Vendor) 4. Notes and Instructions to Vendors Concerning Submission of Form 5. Vendor Information and Qualifications Summary 6. Declaration of Eligibility 7. Vendor Response

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Part I, Announcement 1. Summary of Announcement and General Information

1.1 Name of ProjectAudit of Local Subrecepient (ADHIKAR)

1.2 LocationOdisha, India

1.3 Subject/Brief Summary Description of ProjectThe overall objective of this engagement is to conduct an audit of Mercy Corps local sub-recipient (Adhikar - an Indian NGO) in accordance with USAID's Office of Inspector General Guidelines for Financial Audits Contracted by Foreign Recipients.

1.4 Tendering Type/Phase Open Restricted (Pre-qualified Applicants)Invitational EOI

1.5 Donor/Funding Source

USAID DFID Other Source:

1.6 Language (for responses and correspondence)English

1.7 Questions, Submit to: (Email account name)[email protected]

For Open Tenders and EOIs, see Mercy Corps Website for posted questions and respective answers (www.mercycorps.org/tenders). For Restricted and Invitational Tenders, questions and respective answers will be sent to all Invitees.

1.8 Submission of Offers, Submit to: (Email account name)[email protected]

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For Open Tenders and EOIs, see Mercy Corps Website for the offer-submission deadline (www.mercycorps.org/tenders). For Restricted and Invitational Tenders, the submission deadline will be sent to all Invitees. 1.9 Offer Review, Decision, and Selection Responses/offers will be evaluated by Mercy Corps. Applicants, including the winning Contractor, will be selected and notified within seven days of the submission deadline.

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2. Terms, General Information, and Instructions to Vendors 2.1 Scope Mercy Corps invites responses for vendor pre-qualification information, and/or for the equipment, materials, and/or services described and summarized in these documents, and in accordance with procedures, conditions, and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of work/materials specified in these documents without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted responses. 2.2 Minimum Qualifying Criteria Minimum criteria for respondents to this process include, but are not limited to, all the following: • Certificate of (business) registration, • Adequate equipment and workshops, • Sufficient trained managers and workers, • Good track-record and references from previous clients, • Legal bank account (for payments made in bank checks or through bank transfers). Proof of all the above must be provided to Mercy Corps on request. 2.3 Additional Criteria • All offers and responses should be made in accordance with these instructions, and all documents requested should be furnished, including vendor-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule, and payment terms. If any requested document is not furnished, a reason should be given for its omission, • No respondent should add, omit, or change any item, term, or condition herein, • Each respondent may submit one response only, • For monetary offers, each response shall be valid for the period of sixty days from its date of submission, • For monetary offers, all bids should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable, • Offers for goods and other materials will include a detailed delivery schedule. 2.4 Performance Standards and Payment Controls All material, and/or equipment must be produced and supplied in accordance with all relevant and applicable rules, regulations, and statutes. Payments will be made only if the contracted material and/or services meet these standards, and are delivered and completed properly and on time, as approved by Mercy Corps.

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2.5 Currency (if applicable) Payments will be made in: USD GBP EUR Other: N/A to EOIs

Bids will be submitted in: USD GBP EUR Other: N/A to EOIs

2.6 Response Documents Vendors will use Part II of this document to submit their Offer and/or Application, along with other supporting information. Attachments may also be submitted by email, with this form. 2.7 Eligibility of Vendors Vendors may not apply, and will be rejected as ineligible, if they: • Are not registered companies, • Are bankrupt or in the process of going bankrupt, • Were convicted of illegal/corrupt activities, and/or unprofessional conduct, • Have been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify), • Have not fulfilled obligations related to payment of social security and taxes, • Are guilty of serious misinterpretation in supplying information, • Are in situations of conflict or potential conflict of interest with Mercy Corps, • Were declared at serious fault of implementation owing to a breach of their contractual obligations, • Are on any list of sanctioned parties issued by the United States Government. 2.8 Response/Offer Delivery • All responses will be delivered in the specified format to Mercy Corps, in the manner indicated, and to the address and by the date stated herein, • All responses and related documents will be clearly marked with the name of the corresponding tender or EOI, • Responses/offers delivered after the specified time will not be accepted. 2.9 Response/Offer Opening Responses will be opened only by Mercy Corps, at the time and date specified.

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2.10 Response/Offer Evaluation Mercy Corps will examine all responses to ensure that they contain no amendment to the terms or any other irregularities and/or errors. To assist in the examination and selection process, Mercy Corps may, at its discretion, assemble and establish a Review Committee, which may include representatives of other entities.

2.11 Selection of Contractor/Qualified Supplier Selection of the winning contractor(s), or qualified supplier(s), in the case of EOIs, will be based on the ranking of responses to the announcement, according to the criteria established by Mercy Corps. 2.12 Acceptance of Successful Response Documentation submitted by contractors will be verified by Mercy Corps. In the case of tendered bids, the winning contractor(s) will then be obliged to sign a contract for the stated amount. In the case of EOIs, winning vendors will be added to a list of preferred suppliers, and will be eligible for future invitational tenders, and/or other procurement opportunities. 2.13 Certification Regarding Terrorism, Acts of Corruption, and Potential Bribery It is Mercy Corps’ policy to comply with the laws and regulations of the United States Government, the European Union, and the United Nations concerning the ineligibility of vendors, contractors, and suppliers of services for reasons of fraud, corruption or terrorist activity. These laws and regulations prohibit Mercy Corps from doing business with or providing support to any persons or entities that have been found to be engaged in, or provide support for, any such activities. It is also absolutely forbidden for any vendor and/or contractor of Mercy Corps to make payments of any kind, either monetary or material, to any employee of Mercy Corps.

2.10.a Technical Evaluation: Responses will first be evaluated on technical merits. The technical evaluation assesses the capacity of the response, based on its submitted technical documents, specifications, performance history, and references submitted. For this purpose, certificates and additional references may be requested and subsequently examined. 2.10.b Financial/Cost Evaluation (generally not applicable to EOIs): Monetary offers for goods and services will be subject to a rigorous financial/cost evaluation, to assess and confirm that Mercy Corps receives good value for the proposed costs. 2.10.c Other Evaluations: After ranking responses and/or vendors according to specified criteria, Mercy Corps may take into account other variables, including, but not limited to record of past performance, integrity, and social responsibility.

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2.14 Environmental Standards Contractors should, at minimum, comply with all statutory and other legal requirements relating to the environmental impacts of their business. Areas which should be considered are, waste management (including packaging and paper use), conservation, energy consumption, and overall environmental and social stainability.. Additionally, and if applicable, contractor will incorporate in their plan: • Timber and timber products originating from sustainable and legal resources, in accordance with US and UK Government guidelines, • Use of the most energy-efficient electrical tools and domestic appliances (energy efficiency rated “A” or above), • Recycled paper products, where paper-free approaches are unsuitable, • Use of non-ozone-depleting materials, • Air travel, procured from companies that participate in projects designed to minimize carbon emissions, • Purchase of consultancy services that favor vendors who ensure identification of environmental impacts, and who take actions to address potentially adverse impacts, while enhancing environmental benefits. Purchase of the following will, whenever possible, be avoided: • Products or equipment containing, using, or manufactured with ozone-depleting substances, such as CFCs and HCFCs, • Products or equipment containing, using, or manufactured with substances with high global-warming potential, such as HFCs/PFCs, methane, etc., • Products containing toxic substances, • Products with excessive packaging, unless the supplier offers packaging-recovery schemes, • Products containing non-rechargeable batteries. Where value-for-money can be demonstrated, contractor will use: • Substances and/or products with proven reduced-toxicity, compared to the alternatives, • Products containing recycled content, • Products designed for re-use and/or recycling at end-of-life, • Energy-efficient electrical appliances, • Energy and materials derived from sustainably-managed renewable resources, • Low-emission vehicles, • Other products designed to reduce their environmental impacts, or with superior proven environmental performance.

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For those programs and projects funded by the UK Department for International Development (DFID), and rated at over £1 million estimated value, an established and formal environmental-screening and assessment process will be employed to identify the environmental implications of goods and services purchased, which will be incorporated in the project(s). Guidelines for this process are available from DFID1

1. https://www.gov.uk

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3. Project-Specific Details and Documents Click one or more of the following buttons to open additional pages of this form

3.1.a This Announcement is for Procurement of Goods3.1.b This Announcement is for Procurement of Vehicles3.1.c This Announcement is for Procurement of Services

3.1.c.1 Services Specifications

Statement of Work (use as much space as necessary to explain, text box will expand)1 Background Mercy Corps (MC) signed a Subaward Agreement with ADHIKAR (Local NGO in Odisha - India) to fund activities under the USAID-funded program “Emergency Food Security Program in India”, Grant Agreement No. AID-FFP-G-14-00016, CFDA # 98.001. The total amount of this Subaward for the period April 1, 2014 to March 31, 2015 was INR 75,527,136 and the agreement was extended till June 30th, 2016. Out of total 75,527,136; only INR 46,667,090 was expended till March 31, 2015. The main objective of the program was to improve food security of 17,500 people in flood affected villages of Mayurbhanj and Baleshwar districts of Odisha through cash transfers. Mercy Corps is looking to procure services for subaward audit of Adhikar as per USG Auditing Standards and Guidelines. The tentative start date of Audit is October 15, 2017.

2 Title Emergency Food Security Program in India”, Grant Agreement No. AID-FFP-G-14-00016, CFDA # 98.001

3 Audit Objectives and Scope

3.1 A financial audit of the funds provided by Mercy Corps under the subgrant referenced in Section 2 above, performed in accordance with U.S. Government Auditing Standards and USAID Office of Inspector General's Guidelines for Financial Audits Contracted by Foreign Recipients and accordingly includes such tests of the accounting records as deemed necessary under the circumstances.

3.2 The audit will examine the fund accountability statement A “fund accountability statement” is a financial statement that presents the subgrantee's revenues, costs incurred, cash balance of funds (after considering reconciling items), and commodities and technical assistance directly procured or provided by Mercy Corps under the subgrant. provided by ADHIKAR for the period 1st April, 2014 to 31st March, 2015. The fund accountability statement must separately identify those revenues and costs applicable to ADHIKAR FFP ESFP 32472S001. The fund accountability statement should not include cost-sharing contributions. If cost sharing contributions are required, a separate cost-sharing schedule must be prepared and reviewed in accordance with the requirements outlined in this agreement.

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3.3 The specific objectives of the audit of Subgrant ADHIKAR FFP ESFP 32472S001 are to:

3.3.1 Express an opinion on whether the fund accountability statement for the USAID-funded program presents fairly, in all material respects, revenues received, costs incurred, and commodities directly procured or provided by Mercy Corps for the period audited in conformity with the terms of the Subgrant agreement and generally accepted accounting principles or other comprehensive basis of accounting (including the cash receipts and disbursements basis and modifications of cash basis).

3.3.2 Evaluate the recipient's internal control related to the subgrant program, assess control risk, and identify significant deficiencies including material weaknesses. This evaluation should include the internal control related to required cost-sharing contributions, if applicable.

3.3.3 Perform tests to determine whether the recipient complied, in all material respects, with agreement terms (including cost sharing/counterpart contributions, if applicable) and applicable laws and regulations related to USAID-funded programs. All material instances of noncompliance and all illegal acts that have occurred or are likely to have occurred should be identified. Such tests should include compliance requirements related to required cost-sharing contributions, if applicable.

3.3.4 Perform an audit of the indirect cost rate(s) if the recipient has been authorized to charge indirect costs to the subgrant using provisional rates and subgrantee's final rates has not yet negotiated with USAID.

3.3.5 Determine if the recipient has taken adequate corrective action on prior audit report recommendations. The auditor shall follow-up on prior audit findings related to the subgrant, perform procedures to assess the reasonableness of the summary schedule of prior audit findings prepared by the auditee in accordance with and report, as a current year audit finding, when the auditor concludes that the summary schedule of prior audit findings materially misrepresents the status of any prior audit finding.

4 Audit Outputs

4.1 A title page “Closeout” audits must specify they are closeout audits on the title page. A closeout audit is an audit for an award that expired during the period audited., table of contents, transmittal letter, and a summary which includes: (1) a background section with a general description of the subgrant program audited, the period covered, the program objectives, a clear identification of all entities mentioned in the report, a section on the follow-up of prior audit recommendations, whether cost sharing/counterpart contributions were required during the period audited, and whether the recipient has a USAID-authorized provisional indirect cost rate; (2) the objectives and scope of the financial audit and a clear explanation of the procedures performed and the scope limitations, if any; (3) a brief summary of the audit results on the fund accountability statement, questionable costs, internal control, compliance with agreement terms and applicable laws and regulations, indirect cost rates, and status of prior audit recommendations; (4) a brief summary of the results of the review of cost sharing/counterpart contributions; and (5) a brief summary of the recipient's management comments regarding its views on the audit and review results and findings.

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4.2 The auditor's report on the fund accountability statement, identifying any material questioned costs not fully supported with adequate records or not eligible under the terms of the agreements. The report must be in conformance with the standards for reporting in Chapter 5 of U.S Government Auditing Standards and must include

4.2.1 The auditor's opinion (or disclaimer of opinion) as to whether the Fund Accountability Statement presents fairly, in all material respects, program revenues, costs incurred, and commodities directly procured or provided by Mercy Corps for the period audited in accordance with the terms of the agreement and in conformity with generally accepted accounting principles or other basis of accounting. The opinion must clearly state that the audit was performed in accordance with either U.S. Government Auditing Standards, or specific alternative standards if applicable. Any deviation from these standards, such as noncompliance with the requirements for continuing professional education and external quality control reviews, must be disclosed.

4.2.2 The fund accountability statement identifying the program revenues, costs incurred and commodities and technical assistance directly procured or provided by Mercy Corps for the period audited. The statement must also identify questioned costs not considered eligible for reimbursement and unsupported, if any, including the costs of any commodities directly procured or provided by Mercy Corps whose existence or proper use in accordance with the agreement could not be verified. All material questioned costs resulting from instances of noncompliance with agreement terms and applicable laws and regulations must be included as findings in the report on compliance. Also the notes to the fund accountability statement must briefly describe both material and immaterial questioned costs and must be cross-referenced to any corresponding findings in the report on compliance.

4.2.3 Notes to the fund accountability statement, including a summary of the significant accounting policies, explanation of the most important items on the statements, the exchange rates during the audit period and foreign currency restrictions, if any.

4.3 A report on the auditor's review of the schedule of cost-sharing contributions This step is required for audits of agreements that present cost sharing/counterpart contributions budgets on an annual basis and for closeout audits of awards that present cost sharing/counterpart contribution budgets on a life-of-project basis. The report must follow the guidance in the AICPA Statements on Standards of Attestation Engagements, Attestation Standard for review reports. The report must include:

4.3.1 A review report on the cost sharing/counterpart contributions schedule. This review report must state that the review was conducted in accordance with AICPA standards. It should also explain that a review is more limited in scope than an examination performed in accordance with AICPA standards, and state that an opinion on the schedule is not expressed. The report must identify material questioned costs related to the provision of, and accounting for, cost sharing/counterpart contribution funds, with a reference to the corresponding finding in the report on compliance if the questioned costs are material. The report must provide negative assurance with regard to the provision of, and accounting for, cost sharing/ counterpart contributions for items not tested.

4.3.2 The cost sharing/counterpart contributions schedule identifying questioned costs. Cost sharing/counterpart contributions that are unreasonable, prohibited by the agreements or applicable laws and regulations, or not program related are ineligible. Cost sharing/counterpart contributions that lack

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adequate documentation or do not have required prior approvals or authorizations are unsupported.

4.3.3 The cost sharing/counterpart contributions schedule identifying the budgeted amounts required by the agreements, the amounts actually provided, and any cost-sharing counterpart contributions shortfalls.

4.3.4 Notes to the cost sharing/counterpart contributions schedule that briefly explain the basis for questioned costs and shortfalls, if applicable. The notes must be cross-referenced to the corresponding findings, if the questioned costs are material, in the report on compliance.

4.4 Auditor's report on internal controls related to the subgrant program. Report shall describe the scope of the testing of internal controls and reportable conditions, including the identification of material weaknesses in the subgrantee's internal control.

4.4.1 The auditor's report on internal control. The auditor's report must include as a minimum: (1) the scope of the auditor's work in obtaining an understanding of internal control and in assessing the control risk, and; (2) the significant deficiencies including the identification of material weaknesses in the recipient's internal control. Significant deficiencies must be described in a separate section. This report must be made in conformance with SAS No. 60 and the standards for reporting in Chapter 5 of U.S. Government Auditing Standards. Any other matters related to internal control - such as suggestions for improving operational or administrative efficiency or internal control, or control deficiencies that are not significant deficiencies or material weaknesses - may be communicated through a separate management letter that should be referred to in the report on internal control and sent with the audit report.

4.5 The auditor's report on the recipient's compliance with agreement terms and applicable laws and regulations related to USAID-funded programs. The report must follow the guidance in SAS No. 74. Material instances of noncompliance must be described in a separate section. Nonmaterial instances of noncompliance should be communicated to the recipient in a separate management letter that should be sent with the audit report. All material questioned costs resulting from instances of noncompliance must be included as findings in the report on compliance. Also, the notes to the fund accountability statement that describe both material and immaterial questioned costs must be cross-referenced to any corresponding findings in the report on compliance.

4.5.1 The auditor's report must include all conclusions, based on evidence obtained, that fraud or an illegal act either has occurred or is likely to have occurred. This report must include identification of all questioned costs, if any, as a result of fraud or illegal acts, without regard to whether the conditions giving rise to the questioned costs have been corrected and whether the recipient does or does not agree with the findings and questioned costs. Abuse that is material, either quantitatively or qualitatively, must also be reported. In reporting material fraud, illegal acts, or other noncompliance, the auditors must place their findings in proper perspective. To give the reader a basis for judging the extent and seriousness of these conditions, the instances identified should be related to the universe or the number of cases examined and is quantified in terms of U.S dollar value, if appropriate. In presenting material fraud, illegal acts, or other noncompliance, auditors must follow the reporting standards contained in Chapter 5 of U.S. Government Auditing Standards. Auditors may provide less extensive disclosure of fraud and illegal acts that are not material in either a quantitative or qualitative sense. Chapter 4 of U.S. Government Auditing Standards provides guidance concerning factors that may influence auditors' materiality judgments. If the auditors conclude that sufficient evidence of fraud or illegal

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acts exist, they must contact the RIG and exercise due professional care in pursuing indications of possible fraud and illegal acts so as not to interfere with potential future investigations or legal proceedings.

4.6 The schedule of computation of indirect cost rate and the auditor's report on the schedule of computation of indirect cost rate. This should be a separate report prepared in accordance with guidance set forth in SAS 29 (AU551).

4.7 The recipient's general purpose financial statements on an organization-wide basis and the auditor's report on them. These statements and the report on them only apply to recipients with an indirect cost rate that needs to be audited, unless the mission specifically requests that the statements be audited.

4.8 The findings contained in the reports on internal control and compliance related to USAID-funded programs must include a description of the condition (what is) and criteria (what should be). The cause (why it happened) and effect (what harm was caused by not complying with the criteria) must be included in the findings. In addition, the findings must contain an actionable recommendation that corrects the cause and the condition, as applicable. It is recognized that material internal control weaknesses and noncompliance found by the auditors might not always have all of these elements fully developed, given the scope and objectives of the specific audit. The auditors must, however, at least identify the condition, criteria and possible effect to enable management to determine the effect and cause. This will help management take timely and proper corrective action.

4.9 The Auditor is expected to exercise independent judgment throughout the audit engagement, including in reporting on questioned costs. Findings that involve monetary effect must:

4.9.1 Be quantified and included as questioned costs in the fund accountability statement, the Auditor's Report on Compliance, and cost sharing/counterpart contributions schedule (cross-referenced).

4.9.2 Be reported without regard to whether the conditions giving rise to them were corrected.

4.9.3 Be reported whether the recipient does or does not agree with the findings or questioned costs.

4.9.4 Contain enough relevant information to expedite the audit resolution process (e.g., number of items tested, size of the universe, error rate, corresponding U.S. dollar amounts, etc.).

4.10 The reports must also contain, after each recommendation, pertinent views of responsible recipient officials concerning the auditor's findings and actions taken by the recipient to implement the recommendations. If possible, the auditor should obtain written comments. When the auditors disagree with management comments opposing the findings, conclusions or recommendations, they must explain their reasons following the comments. Conversely, the auditors should modify their report if they find the comments valid.

4.11 Any evidence of fraud or illegal acts that have occurred or are likely to have occurred must be included in a separate written report if deemed necessary by the RIG. This report must include an identification of all questioned costs as a result of fraud or illegal acts, without regard to whether the conditions giving rise to the questioned costs have been corrected or whether the recipient does or does not agree

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with the findings and questioned costs.

5 Contract Provisions Required by Law 5.1.1 The Auditor certifies that neither it nor its principals is presently excluded or disqualified from

participation in this transaction by any US Government department or agency.

5.1.2 The Auditor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor to ensure compliance with these Executive Orders and laws.

5.1.3 Auditor certifies that neither it nor its principals is presently excluded or disqualified from participation in this transaction by any US Government department or agency.

5.1.4 Mercy Corps, the US Department of State, the Inspector General of the United States, and the Comptroller General of the United States, or any of their duly authorized representatives have the right of timely and unrestricted access to any books, documents, papers and records of the auditor that are pertinent to this audit; in order to make audits, examinations, excerpts and transcripts and copies of such documents. This right also includes timely and reasonable access to a auditor's personnel for the purpose of interview and discussion related to such documents.  

5.1.5 The U.S. Government is opposed to prostitution and related activities, which are inherently harmful and dehumanizing, and contribute to the phenomenon of trafficking in persons. None of the funds made available under this contract may be used to promote, support, or advocate for the legalization or practice of prostitution. Nothing in the preceding sentence shall be construed to preclude assistance designed to ameliorate the suffering of, or health risks to, victims while they are being trafficked or after they are out of the situation that resulted from such victims being trafficked. The auditor does not promote, support, or advocate the legalization or practice of prostitution.

5.1.6 Mercy Corps has the right to terminate this Contract, without penalty, if the auditor or its employees, or any Subcontractor or its employees, engage in any of the following conduct:

(i) Trafficking in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking in Persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime) during the period of this Contract;

(ii) Procure a commercial sex act during the period of time that this Contract is in effect; or

(iii) Use forced labor in the performance of the Contract.

6 Other

6.1 Retention of working papers. Auditors shall retain working papers and reports for a minimum of three years after the date of issuance of the auditor's report.

6.2 Access to working papers. Audit work papers shall be made available upon request by Mercy Corps or

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the prime donor (or their representatives) for the program. 6.3 The Audit will be conducted on-site at ADHIKAR Head office:

113/2526, Khandagiri Vihar Bhubaneswar-30, Orissa Ph: 0674-238473

7 Selection Criteria

Apart from minimum criteria of selection as described above under Sec 2.2, the Auditing firm should be able to receive payment in a Non-Indian bank account in US or UK. SELECTION CRITERIA WEIGHTAGE: FINANCIAL/COST EVALUATION: The financial/cost evaluation is based on the cost of services given in the application and the weightage allotted for this criteria is 40%. TIME OF COMPLETION: The time of completion is based on the time taken to perform the audit and tentative date of submission of final draft of Audit reports to MC. The weightage allotted for this criteria is 40%.

QUALITY OF WORK/PAST EXPERIENCE: The weightage allotted for this criteria is 20% and is based on the past performance/quality of work.

3.1.c.2 Additional Documents Required for Offer Submission

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3.2 General Terms of Payment, Cost and Supply of Materials, Equipment, Accessories, and/or Services The Contractor agrees to submit a final and total fixed price for all materials, equipment and/or services required, and to purchase/produce/provide the total quantity of materials, equipment, and/or services required, after the signing of the purchasing Contract, regardless of the evolution of market prices in the weeks and months following the signing of the purchasing Contract. After signing of the Contract, Mercy Corps will not be responsible in any way for any increased costs to purchase/produce and/or supply materials, equipment, and/or services detailed herein. The Contractor agrees to store the total amount of materials and/or equipment, and cover all costs associated with storage, in order to deliver the quantities required by Mercy Corps as demanded, and in agreement with the delivery schedule detailed herein. If it appears that the quality and technical specifications do not conform to the Contract, part of or all materials, equipment, and/or services may be rejected. The Contractor will be fully responsible to replace, at its own expense, and in the most timely manner, the requisite substitute materials, equipment, and/or services in question, and in equivalent quantities, technical characteristics, and qualities. Mercy Corps has no obligation, under any circumstances, to accept materials, equipment, and/or services that do not meet the minimum quality standards, as required by Mercy Corps and its donor(s). Mercy Corps reserves the right to engage an independent agency for external control, and/or to perform additional quality assessments and controls. This may occur during production, upon delivery, and/or within a specified period after delivery, as specified in the Contract.

3.3 Specific Payment Terms, Invoicing Requirements, and Potential PenaltiesWire Transfer

3.4 Warranties, Guarantees, Insurance, and TaxesAll prices quoted should be inclusive of all the taxes as per the Indian law. The prices quoted for services outlined should be based on completion of tasks outlined in the SoW in full. No additional compensation will be given for services or work-related activities.

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3.5 Other Contract Information Mercy Corps reserves the right to alter or terminate the Contract for goods and/or services at any time if any one of the following conditions applies:

3.5.1 The Vendor defaults in its obligation to fulfill conditions set forth in the Contract, 3.5.2 Due to circumstances outside of the contractual parties’ control, such as force majeure, war activity in project area, or unforeseen governmental interference, 3.5.3 It is determined by Mercy Corps or its duly authorized representative that the material and/or service(s) provided by the Contractor do not meet specifications and/or quality standards set forth in the Contract, and the associated Tendering Announcement and Offer Form.

In the case of termination under clauses 3.5.1 or 3.5.3, above, the Contractor shall be liable for all costs associated with the default, and to repay any advance paid, and to cover any costs incurred by Mercy Corps as a result of the termination of the Contract. In case of termination under Clause 3.5.3, above, Mercy Corps will not be responsible for any material or transportation costs involved. In the case of termination under Clause 3.5.2, above, payment will be made only for the delivered goods, vehicles, equipment, and/or accessories.

3.5.4 Additional Contract Termination Clauses

SUBMIT Part 1 of Tender to MCHQ (to be executed only by MC Field Teams)

Mercy Corps certifies that, to the best of its knowledge, all information in Part 1 of this document is accurate (to be completed by MC HQ)

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Part II, Response/Offer Form

4. Notes and Instructions to Vendors Concerning Submission of Form 4.1 Please answer all questions, and submit all information requested, 4.2 All forms should be completed, 4.3 Supplementary pages may be photocopied and inserted, if required, 4.4 Please retain a copy of your complete submission, 4.5 If a joint venture is proposed, all companies are to respond to all questions, 4.6 Documents delivered late will not be considered.

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5. Vendor Information and Qualifications Summary

1. Vendor Name:

2. Vendor Address:

3. Vendor Contacts (Phone, Email, Fax):

4. Legal Status:

5. Ownership: Private Government Non-Profit

6. Registration No., Place of Registration:

7. Exec. Management/Board Members:

8. Basic Business Activities:

9. Bank Information: Name, Address, Acct(s)., Routing No(s).:

10. Three Client References (Name, Address, Phone, Email):

11. Where You Learned of this Tendering Opportunity:

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• We are a registered company or companies, • We are not bankrupt or in the process of going bankrupt, • We have not been convicted for an offense concerning professional conduct, • We have not been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify), • We have fulfilled obligations related to payment of social security and taxes, • We are not guilty of serious misinterpretation in supplying information, • We are not in situation of conflict or potential conflict of interest with Mercy Corps, • We were not declared in serious fault of implementation, owing to a breach of our contractual obligations, • We do not employ personnel below the legal working age, • We provide basic social rights and fair working conditions to our employees, • We are not on any list of sanctioned parties issued by the United States Government, United Nations, and/or European Union.

6. Declaration of Eligibility I/We, the undersigned, declare that the following conditions are applicable to us;

Declared by:

Contractor/Vendor

Contractor/Vendor Representative's Name and Confirmation of Eligibility

Representative's Position

Date

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7. Vendor Response

Offer Form and Quotation (Bid)Name of TenderAudit of Local Subrecepient (ADHIKAR)Dear Mercy Corps, Having examined the Tendering Announcement, and related project-descriptive documents, we offer to supply material, equipment, and/or services as described, for the amount of (see Part 1, Section 2.5 for correct currency to use for bidding):

Bid Amount:

This offer is valid until:We acknowledge that we have taken into consideration, and will meet all terms, product descriptions, and project details that Mercy Corps has provided in the documents and instructions in the Tendering Announcement, and associated materials. We further acknowledge that we will meet all payment and delivery terms described in the Tendering Announcement and associated materials. We understand and accept that Mercy Corps is not bound to choose the lowest price on any offer that may be received, and that any or all responses may be rejected without giving reasons for rejection.

Supplemental Information from Vendor to Support Offer (including additional responses to Part 1 Instructions)

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Submitted by:Contractor/Vendor Name

Contractor/Vendor's Representative (name) and Confirmation of Eligibility

Representative's Position

Date

Vendor, after completing this document, you may save it and submit it by email to the posted address, along with all other required documents and requested information. Alternatively, you may print, scan, and send it, with attachments.

Click here to PRINT this form.