Tendering/EOI Announcement and Vendor-Response Form · · 2017-07-15Tendering/EOI Announcement and Vendor-Response Form Page 1 of 15 ... of the Department for International Development

Tendering/EOI Announcement and Vendor-Response Form

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Tender/EOI No.: 007 FY2018Location: MERCY CORPS NIGERIA

PR No.: ABV 2267Dept./Fund Code: 91221Date: Jul 13, 2017

Name of Project: Educating the Nigerian Girls in New Enterprises (ENGINE) II

Contents Part I, Announcement (prepared by Mercy Corps) 1. Summary of Announcement of Tendering or Expression of Interest (EOI) Opportunity 2. Terms, General Information, and Instructions to Vendors 3. Project-Specific Details and Documents Part II, Response/Offer Form (prepared and submitted by Vendor) 4. Notes and Instructions to Vendors Concerning Submission of Form 5. Vendor Information and Qualifications Summary 6. Declaration of Eligibility 7. Vendor Response


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Part I, Announcement 1. Summary of Announcement and General Information

1.1 Name of Project Educating the Nigerian Girls in New Enterprises (ENGINE) II

1.2 LocationMERCY CORPS NIGERIA

1.3 Subject/Brief Summary Description of ProjectMercy Corps Nigeria is seeking to procure the services of an Independent Evaluation Team to conduct an evaluation of Mercy Corps’ Educating Nigerian Girls in New Enterprises (ENGINE) II programme, which is in its transition (second) phase and is funded through the Girls Education Challenge (GEC) of the Department for International Development (DFID). The programme started in April 2017 and run through to March 2020. The project has three major outcomes which are: - Improve learning outcomes (literacy, numeracy, financial literacy and life skills), - Support girls to transition through key stages of education, training and employment - Ensure sustainability of changes that are in line with learning and transition. ENGINE II seeks to transform the future of over 21,000 marginalised girls who are aged between 17 and 23 years old by fulfilling their potential in education and work. The programme is implemented by a consortium which includes Mercy Corps - lead implementer, an external evaluator, Civil Society Organisations (CSOs), private and public sector organisations. ENGINE II is a follow-on to ENGINE I, which was implemented by Mercy Corps (managing partner) in three states of Kano, Kaduna and Lagos and the Federal Capital Territory (FCT) through CSOs. The project targeted 18,000 marginalised (in and out of school) girls aged 16 to 19 years old. The project improved learning outcomes, increased girls’ economic assets and influenced gatekeepers by working with them to create enabling environments for girls to thrive. It is against this background that bidders (evaluation firms) are invited to submit a proposal to evaluate ENGINE II in accordance with the guidelines outlined below. The deadline for the submission of proposals is the 27th of July 2017.

1.4 Tendering Type/Phase Open Restricted (Pre-qualified Applicants)Invitational EOI


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1.5 Donor/Funding Source

USAID DFID Other Source:

1.6 Language (for responses and correspondence)English

1.7 Questions, Submit to: (Email account name)[email protected]

For Open Tenders and EOIs, see Mercy Corps Website for posted questions and respective answers (www.mercycorps.org/tenders). For Restricted and Invitational Tenders, questions and respective answers will be sent to all Invitees.

1.8 Submission of Offers, Submit to: (Email account name)[email protected]

For Open Tenders and EOIs, see Mercy Corps Website for the offer-submission deadline (www.mercycorps.org/tenders). For Restricted and Invitational Tenders, the submission deadline will be sent to all Invitees. 1.9 Offer Review, Decision, and Selection Responses/offers will be evaluated by Mercy Corps. Applicants, including the winning Contractor, will be selected and notified within seven days of the submission deadline.


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2. Terms, General Information, and Instructions to Vendors 2.1 Scope Mercy Corps invites responses for vendor pre-qualification information, and/or for the equipment, materials, and/or services described and summarized in these documents, and in accordance with procedures, conditions, and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of work/materials specified in these documents without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted responses. 2.2 Minimum Qualifying Criteria Minimum criteria for respondents to this process include, but are not limited to, all the following: • Certificate of (business) registration, • Adequate equipment and workshops, • Sufficient trained managers and workers, • Good track-record and references from previous clients, • Legal bank account (for payments made in bank checks or through bank transfers). Proof of all the above must be provided to Mercy Corps on request. 2.3 Additional Criteria • All offers and responses should be made in accordance with these instructions, and all documents requested should be furnished, including vendor-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule, and payment terms. If any requested document is not furnished, a reason should be given for its omission, • No respondent should add, omit, or change any item, term, or condition herein, • Each respondent may submit one response only, • For monetary offers, each response shall be valid for the period of sixty days from its date of submission, • For monetary offers, all bids should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable, • Offers for goods and other materials will include a detailed delivery schedule. 2.4 Performance Standards and Payment Controls All material, and/or equipment must be produced and supplied in accordance with all relevant and applicable rules, regulations, and statutes. Payments will be made only if the contracted material and/or services meet these standards, and are delivered and completed properly and on time, as approved by Mercy Corps.


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2.5 Currency (if applicable) Payments will be made in: USD GBP EUR N/A to EOIsNAIRA

Bids will be submitted in: USD GBP EUR N/A to EOIsNAIRA

2.6 Response Documents Vendors will use Part II of this document to submit their Offer and/or Application, along with other supporting information. Attachments may also be submitted by email, with this form. 2.7 Eligibility of Vendors Vendors may not apply, and will be rejected as ineligible, if they: • Are not registered companies, • Are bankrupt or in the process of going bankrupt, • Were convicted of illegal/corrupt activities, and/or unprofessional conduct, • Have been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify), • Have not fulfilled obligations related to payment of social security and taxes, • Are guilty of serious misinterpretation in supplying information, • Are in situations of conflict or potential conflict of interest with Mercy Corps, • Were declared at serious fault of implementation owing to a breach of their contractual obligations, • Are on any list of sanctioned parties issued by the United States Government. 2.8 Response/Offer Delivery • All responses will be delivered in the specified format to Mercy Corps, in the manner indicated, and to the address and by the date stated herein, • All responses and related documents will be clearly marked with the name of the corresponding tender or EOI, • Responses/offers delivered after the specified time will not be accepted. 2.9 Response/Offer Opening Responses will be opened only by Mercy Corps, at the time and date specified.


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2.10 Response/Offer Evaluation Mercy Corps will examine all responses to ensure that they contain no amendment to the terms or any other irregularities and/or errors. To assist in the examination and selection process, Mercy Corps may, at its discretion, assemble and establish a Review Committee, which may include representatives of other entities.

2.11 Selection of Contractor/Qualified Supplier Selection of the winning contractor(s), or qualified supplier(s), in the case of EOIs, will be based on the ranking of responses to the announcement, according to the criteria established by Mercy Corps. 2.12 Acceptance of Successful Response Documentation submitted by contractors will be verified by Mercy Corps. In the case of tendered bids, the winning contractor(s) will then be obliged to sign a contract for the stated amount. In the case of EOIs, winning vendors will be added to a list of preferred suppliers, and will be eligible for future invitational tenders, and/or other procurement opportunities. 2.13 Certification Regarding Terrorism, Acts of Corruption, and Potential Bribery It is Mercy Corps’ policy to comply with the laws and regulations of the United States Government, the European Union, and the United Nations concerning the ineligibility of vendors, contractors, and suppliers of services for reasons of fraud, corruption or terrorist activity. These laws and regulations prohibit Mercy Corps from doing business with or providing support to any persons or entities that have been found to be engaged in, or provide support for, any such activities. It is also absolutely forbidden for any vendor and/or contractor of Mercy Corps to make payments of any kind, either monetary or material, to any employee of Mercy Corps.

2.10.a Technical Evaluation: Responses will first be evaluated on technical merits. The technical evaluation assesses the capacity of the response, based on its submitted technical documents, specifications, performance history, and references submitted. For this purpose, certificates and additional references may be requested and subsequently examined. 2.10.b Financial/Cost Evaluation (generally not applicable to EOIs): Monetary offers for goods and services will be subject to a rigorous financial/cost evaluation, to assess and confirm that Mercy Corps receives good value for the proposed costs. 2.10.c Other Evaluations: After ranking responses and/or vendors according to specified criteria, Mercy Corps may take into account other variables, including, but not limited to record of past performance, integrity, and social responsibility.


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2.14 Environmental Standards Contractors should, at minimum, comply with all statutory and other legal requirements relating to the environmental impacts of their business. Areas which should be considered are, waste management (including packaging and paper use), conservation, energy consumption, and overall environmental and social stainability.. Additionally, and if applicable, contractor will incorporate in their plan: • Timber and timber products originating from sustainable and legal resources, in accordance with US and UK Government guidelines, • Use of the most energy-efficient electrical tools and domestic appliances (energy efficiency rated “A” or above), • Recycled paper products, where paper-free approaches are unsuitable, • Use of non-ozone-depleting materials, • Air travel, procured from companies that participate in projects designed to minimize carbon emissions, • Purchase of consultancy services that favor vendors who ensure identification of environmental impacts, and who take actions to address potentially adverse impacts, while enhancing environmental benefits. Purchase of the following will, whenever possible, be avoided: • Products or equipment containing, using, or manufactured with ozone-depleting substances, such as CFCs and HCFCs, • Products or equipment containing, using, or manufactured with substances with high global-warming potential, such as HFCs/PFCs, methane, etc., • Products containing toxic substances, • Products with excessive packaging, unless the supplier offers packaging-recovery schemes, • Products containing non-rechargeable batteries. Where value-for-money can be demonstrated, contractor will use: • Substances and/or products with proven reduced-toxicity, compared to the alternatives, • Products containing recycled content, • Products designed for re-use and/or recycling at end-of-life, • Energy-efficient electrical appliances, • Energy and materials derived from sustainably-managed renewable resources, • Low-emission vehicles, • Other products designed to reduce their environmental impacts, or with superior proven environmental performance.


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For those programs and projects funded by the UK Department for International Development (DFID), and rated at over £1 million estimated value, an established and formal environmental-screening and assessment process will be employed to identify the environmental implications of goods and services purchased, which will be incorporated in the project(s). Guidelines for this process are available from DFID1

1. https://www.gov.uk


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3. Project-Specific Details and Documents Click one or more of the following buttons to open additional pages of this form

3.1.a This Announcement is for Procurement of Goods3.1.b This Announcement is for Procurement of Vehicles3.1.c This Announcement is for Procurement of Services

3.1.c.1 Services Specifications

Statement of Work (use as much space as necessary to explain, text box will expand)See Attachment A. Statement of Work (this file is posted on the Mercy Corps Website along with this Announcement and Application)

3.1.c.2 Additional Documents Required for Offer Submission1. Certification of registration in Nigeria (CAC Registration - where applicable)


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SUBMIT Part 1 of Tender to MCHQ (to be executed only by MC Field Teams)

Mercy Corps certifies that, to the best of its knowledge, all information in Part 1 of this document is accurate (to be completed by MC HQ)


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Part II, Response/Offer Form

4. Notes and Instructions to Vendors Concerning Submission of Form 4.1 Please answer all questions, and submit all information requested, 4.2 All forms should be completed, 4.3 Supplementary pages may be photocopied and inserted, if required, 4.4 Please retain a copy of your complete submission, 4.5 If a joint venture is proposed, all companies are to respond to all questions, 4.6 Documents delivered late will not be considered.


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5. Vendor Information and Qualifications Summary

1. Vendor Name:

2. Vendor Address:

3. Vendor Contacts (Phone, Email, Fax):

4. Legal Status:

5. Ownership: Private Government Non-Profit

6. Registration No., Place of Registration:

7. Exec. Management/Board Members:

8. Basic Business Activities:

9. Bank Information: Name, Address, Acct(s)., Routing No(s).:

10. Three Client References (Name, Address, Phone, Email):

11. Where You Learned of this Tendering Opportunity:


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• We are a registered company or companies, • We are not bankrupt or in the process of going bankrupt, • We have not been convicted for an offense concerning professional conduct, • We have not been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify), • We have fulfilled obligations related to payment of social security and taxes, • We are not guilty of serious misinterpretation in supplying information, • We are not in situation of conflict or potential conflict of interest with Mercy Corps, • We were not declared in serious fault of implementation, owing to a breach of our contractual obligations, • We do not employ personnel below the legal working age, • We provide basic social rights and fair working conditions to our employees, • We are not on any list of sanctioned parties issued by the United States Government, United Nations, and/or European Union.

6. Declaration of Eligibility I/We, the undersigned, declare that the following conditions are applicable to us;

Declared by:

Contractor/Vendor

Contractor/Vendor Representative's Name and Confirmation of Eligibility

Representative's Position

Date


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7. Vendor Response

Offer Form and Quotation (Bid)Name of Tender Educating the Nigerian Girls in New Enterprises (ENGINE) II Dear Mercy Corps, Having examined the Tendering Announcement, and related project-descriptive documents, we offer to supply material, equipment, and/or services as described, for the amount of (see Part 1, Section 2.5 for correct currency to use for bidding):

Bid Amount:

This offer is valid until:We acknowledge that we have taken into consideration, and will meet all terms, product descriptions, and project details that Mercy Corps has provided in the documents and instructions in the Tendering Announcement, and associated materials. We further acknowledge that we will meet all payment and delivery terms described in the Tendering Announcement and associated materials. We understand and accept that Mercy Corps is not bound to choose the lowest price on any offer that may be received, and that any or all responses may be rejected without giving reasons for rejection.

Supplemental Information from Vendor to Support Offer (including additional responses to Part 1 Instructions)


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Submitted by:Contractor/Vendor Name

Contractor/Vendor's Representative (name) and Confirmation of Eligibility

Representative's Position

Date

Vendor, after completing this document, you may save it and submit it by email to the posted address, along with all other required documents and requested information. Alternatively, you may print, scan, and send it, with attachments.

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