TENDER NOTICE SURAJKUND INTERNATIONAL CRAFTS MELA ...haryanatourism.gov.in/writereaddata/News/199.pdf · EMD at Haryana Tourism Corp. Ltd, Sunbird Motel, Surajkund, Faridabad superscribed

28th Surajkund International Crafts Mela,2014

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TENDER NOTICE 28th SURAJKUND INTERNATIONAL

CRAFTS MELA, FARIDABAD (1ST Feb to 15th Feb, 2014)

Sealed Tenders are invited for Grant of Licenses for the following activities

1. Food Stalls in Food Court & other specified places in Mela ground.

2. Setting-up & running of Amusement & Adventure Sports Activities with specified Food Stalls .

3. Sites for Parking of Vehicles with specified Food Stalls

4. Stalls near Shekhawati Gate/Gate No.1. (For sale of items except eatables and Handloom & Handicrafts items)

5. Stalls in Design Galleries near Gate No-3 (For sale of products other than Food items)

Tender document is available at Mela Office, Surajkund, Faridabad and downloadable from www.haryanatourism.gov.in w.e.f. 25.11.2013. Tender may be submitted alongwith DD for EMD at Haryana Tourism Corp. Ltd, Sunbird Motel, Surajkund, Faridabad superscribed as “Tender for Grant of Licenses for (Name of Activity) - 28

th Surajkund International

Crafts Mela” by 11.00 am on 15.12.2013.

Contact: 0129--2512317-18, M-9311533822

Issued by : Tourism Department, Haryana

.

http://www.haryanatourismgov.in/

Tel:O-0129-2512317-18


2

TENDER DOCUMENT

Submission of sealed Tenders - Upto 11.00 a.m. of 15th

December, 2013.

Opening of sealed Tenders- at 12.00 noon of 15th

December, 2013. )

No. Particulars of license and period and the page number in the

Tender Document

EMD in form of DD

in favour of Haryana

Tourism Cor. Ltd, ,

payable at Faridabad

1 LICENSE FOR SETTING-UP AND RUNNING OF

FOOD STALLS ( IN THE FOOD COURT & OTHER

SPECIFIED PLACES IN MELA GROUND)

1st Feb to 15th Feb, 2014

=15 days

(Tender form & Terms and conditions etc

at Page No. 5 to 15)

DD in respect of EMD

of the amount

specifically mentioned

for each Food Stall in

the list enclosed.

Page 6-9.

2 LICENSE FOR SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS

ACTIVITIES

(With specified Food Stalls of ready –to- serve snacks

and soft drinks.) 1

st February -15

th Feb.,2014 = 15 days


at Page No.16 to 26)

Rs. 5.00 lacs

3 LICENSE FOR RUNNING OF PARKINGS FOR

VEHICLES

(With specified Food Stalls of soft drinks, Tea/coffee

and Kulfi )

1st Feb-15

th Feb,2014 = 15 days


at Page No. 27 to 37).

Rs. 3.00 lacs

.

4 LICENSE FOR LETTING OUT OF STALLS

NEAR Shekhawati Gate/GATE NO-1

(for sale of items except Food and Handloom and

Handicrafts items)

1st Feb 15

th Feb,2014 =15 days

Tender form & Terms and conditions etc

at page No. 38 to 40.

Rs. 50,000/- for

each Stall

5. LICENSE FOR LETTING OUT DESIGN

GALLERIES NEAR GATE NO-3 (For sale of products / items other than food items)

1st Feb -15

th Feb,2014 =15 days

Tender form & Terms and conditions etc

at page No. 41 to 43.

Rs. 50,000/- for

each Stall


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General Terms and Conditions

1. Incomplete, conditional tender and the tenders without EMD are

liable to be rejected out rightly. .

2. Each activity/job has to be provided and made operational as per

specifications and schedule.

3. No subletting will be permitted. 4. Service Tax @ 12.36% and other applicable taxes are to be paid in

addition to the license fee.

5. The rates can also be negotiated., if necessary, and the payment

will be made accordingly.

6. If Agency fails to supply the ordered quantity or fails to make the

service operational fully as per the requirement and the

specifications, all the equipment lying at site will be confiscated

and alternate arrangement will be made at the risk and cost of the

Tenderer. Further, the EMD alongwith security deposit, if any,

will also be forfeited.

7. In case of any disputes, the matter will be referred for Sole

Arbitration to the Managing Director, Haryana Tourism

Corporation/Member Administration-SKMA who may either

himself/herself act as the Arbitrator or appoint any serving/retired

officer of Haryana Govt. / HTC to act as the Sole Arbitrator on

his/her behalf. The decision so taken will be final and binding on

both the parties.

8. Every Agency has to supply a list, one week before start of the

Mela, of its team/employees showing their names, addresses and

photographs for the purpose of issue of photo identity cards as well

as for Police Verification. The charges as prescribed by the

management for the same have to be deposited in advance in the

Mela office.

9. Smoking, consumption of liquor, and chewing of tobacco etc. by

the staff of the service providers is totally banned.

7. The following documents will have to be supplied with the Tender .

a) Copy of the PAN Number of the firm/partners.

b) Copy of the Service tax registration of the firm.

c) Copy of Income Tax Returns for the last three years.

d) Copy of the Registration of the firm or copy of the Partnership

Deed -in case the firm is the applicant OR certificate of

incorporation in case of the Company is the applicant.

Note: The management reserves the right to accept or reject any one or all

the tenders, without assigning any reason.


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Specific conditions for all (except for stalls near Gate 1 & Gate 3)

1. Should have experience of working in the same line in the name of the applicant itself for a minimum of three years.

2. The applicant should either be a Firm OR Company OR Association of Persons (AOP)

3. Must have participated in similar activity of atleast one mega event/fair/festival of a national repute in the last 5 years and has adequate manpower, infrastructure and resources to fulfill the requirement.

4. Service Tax @ 12.36% and other applicable taxes are to be paid in addition to the license fee for all the activities and Entertainment Tax in respect of the Amusement & Adventure sports activities also to be paid in addition.


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Activity-1

TENDER DOCUMENT

LICENSE FOR RUNNING OF FOOD STALLS

IN FOOD COURT AREA &

OTHER SPECIFIED PLACES IN MELA GROUND

Envelope A-Technical details

S.no Particulars Details

1. Name of Bidder/ Agency/ Firm/

Company/AOP

2. Whether Partnership Firm

/Company/Association of persons (AOP)

(attach proof)

3. Permanent Address

with telephone Number (Mobile and

Landline).

( Proof to be attached)

4. Earnest money deposit (EMD) as

mentioned in the list of the Food Stalls.

(give detail)

DD No.

Amount Rs.

Words & figures

Name of Bank

5. Documents to be attached

a) Photocopy of PAN No.

b) Photocopy of Voter I/Card, Ration Card/

Passport/Adhaar Card/Driving License

etc. of authorized signatory/applicant

6. Declaration duly attested by Notary that

applicant is not blacklisted by any Govt.

Deptt. Or autonomous body attached

7 Details of the manpower available and

the infrastructure.

8 Past experience of 3 years in the same

Trade/activity.

(Documentary proof to be enclosed)

9 Experience of participating in a Mega

fair/festival/Mela of national repute I the

last 5 years .



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10 Turnover in the last 3 years

(documentary proof to be enclosed)

2010-11

2011-12

2012-13

Copies of the ITR to be submitted as proof)

I/We hereby declare and certify as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we agree to

take it on ‘AS IS WHERE IS” basis..

2. That I/We have gone through the tender documents, read and understood all the

Terms and Conditions of the Tender Document, agree to abide by the same.

3. That I/We, agree to sign the License Agreement containing the desired/specified

terms and conditions of HTC/SKMA, on a non judicial stamp paper of the

requisite value after completing the entire formalities within 3 days of the issue of

the allotment letter by HTC and further agree to start the actual operations by 1st

Feb,, 2014.

4. That I/We understand that the Tender is in two parts i.e Envelope A (containing

the Technical Bid and the DD for the EMD) and Envelope B (containing the

Financial Bid) are to be put in a third envelope and to be superscribed as “Tender

for the Food Stalls ”. Initially Envelope A will be opened and the short listing of

the eligible parties will be made on the basis of the eligibility conditions. The

Envelope B containing the Financial Bid will be opened thereafter..

5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly

signed by the Notary. And to pay the Service Tax @ 12.36 % in addition to the

tendered amount.

Signature of the authorized representative

Agency/Service Provider with Seal/stamp


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Affidavit/Declaration

ACTIVITY- STALLS IN THE FOOD COURT

( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)

I………………………………..S/o………………………………..

R/o…………………………………………………………………………………………….

do hereby declare and affirm as under:

1. That……………………………………………………………… (name of

/Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department

OR any autonomous body.

2. That none of the Partner (s), Sole Proprietor or Director(s) have ever been associated

with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.

Department or any autonomous body.

3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of

an offence involving moral turpitude.

4. That no criminal cases are registered or pending against any of the Partner(s) Sole

Proprietor OR Director(s) OR AOP.

Dated: DEPONENT

Place

VERIFICATION:

Verified that the above contents of the affidavit are true to the best of my knowledge and

belief and nothing has been concealed therein.

Dated: DEPONENT

Photograph


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LIST SHOWING THE FOOD & BEVERAGE STALLS

It’s LOCATIONS, EMD REQUIRED TO BE SUBMITTED, MINIMUM RELATED

TURNOVER REQUIRED AND THE RESERVE PRICE FOR EACH STALL

VEGETARIAN STALLS Sr.No

.

Items

(Vegetarian only)

FOOD

COURT

STALL NO.

EMD

Required

(In Lacs)

Requirement

of Minimum

turn-over in

each of the last

3 years

(In Lacs)

RESERVE

PRICE (In

Lacs) and

service tax

@ 12.36%

exclusive

of it.

1. SOUTH INDIAN

CUISINE

01 1.00 3.00 9.50

2. PACKAGED

DRINKING WATER

(BRANDED of

BIS/ISI))

22 and 31 (08 other vending

points at

designated

locations)

1.00 12.00 5.50

3. SOFT DRINKS

(BRANDED)


points at

designated

locations)

1.00 12.00 6.00

4. NARIYAL PAANI

(Raw)

07 (02 other vending

point at

designated

locations)

1.00 1.50 6.50

5. TEA & COFFEE

(By vending machines)

(ONLY REPUTED

COMPANIES & THEIR

AUTHORISED

REPRESENTATIVE NEEDS TO

APPLY)


points at

designated

locations)

1.00 3.00 3.15

6. PAAN & CHURAN 09

& One Point

at designated

place ,near

Gate No-1

1.00 1.50 3.70


9

7. KACHORI ,

SAMOSA, CHILLA

10 1.00 1.50 6.50

8. KULFI & BARS

(BRANDED) 11 and 27

(08 other vending

points at

designated

locations)

2.00 6.00 14.00

9. CHAAT (BHALLA

PAPRI , TIKKI ,

GOL GAPPA,

TAWA ALOO, RAJ

KACHORI

12 and 18 2.00 3.00 8.00

10. JALEB (GOHANA)

DOODH KADHAI 13 1.00 1.50 4.50

11. KADHI CHAWAL,

RAJMA CHAWAL

15 1.00 1.50 4.50

12. REVRI , GAJJAK 16 1.00 1.50 3.30

13 CHHOLEY

BHATUREY,

MAKKI KI ROTI

SAAG, ASSORTED

PARANTHA

17 2.00 2.50 8.50

14. ENERGY DRINKS ,

JUICES TETRA

PACK

(PROPRIETRY)


points at

designated

locations)

1.00 1.50 3.10

15. BHELPURI &

PAO BHAJI

24 1.00 1.50 5.00

16. POP CORN ,

AMERICAN CORN


points at

designated

locations)

1.00 1.50 4.50

17. RAJASTHANI

CUISINE

28 2.00 2.50 10.70


10

18. SUGAR CANDY,

CHOCOLATE

ECLAIRS , WAFERS

, KURKURE


points at

designated

locations)

1.0 1.50 4.20

19. COFFEE BAR,

CONFECTIONERY NEAR

ASSAM

GATE

1.00 1.50 2.30

20. MULTI CUISINE HAVELI 5.00 6.00 17.50

21 CHANA ZOR

GARAM

08 vending

points at

designated

locations in

Mela ground

1.00 1.50 4.50

22

CHUSKEY 08 vending

points at

designated

locations in

Mela ground

1.00 1.50 7.10

“NON-VEGETARIAN DISHES”

STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES”

BESIDES SELLING VEGETARIAN DISHES (Preference will be given to

well established brands, Restaurants, Cafe’ & Fast Foods)

Sr.N

o.

ITEMS

(Allowed to sell Veg.

& Non-Veg. dishes)

FOOD

COURT

STALL

NO.

EMD

Required

(In Lacs)

Requirement

of Minimum

turn-over in

each of the

last 3 years

(In Lacs)

RESERVE

PRICE

(In Lacs)

+ service tax

@ 12.36%

exclusive

1. CHINEESE CUISINE

(CHILLI CHICHEN,

PEPPER CHICKEN,

PANEER CHILLI,

NOODLES , FRIED

19 1.00 1.50 7.20


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RICE , SPRING

ROLLS,

MANCHURIAN ,

SOUPS, MOMOS

2. HOT DOG, BURGER/

WRAPS , SAND

WITCHES

20 1.00 1.50 4.10

3. PIZZA

21 1.00 1.50 4.20

4. CAFÉ` IN DESIGN

GALLERIES

DESIGN

GALLER

IES

1.00 1.50 3.80

IMPORTANT: Service Tax @ 12.36 % is to be paid extra.. Stall No 02 reserved for Sri Lankan Cuisine. ( Veg and Non Veg)

Stall No 03 reserved for other participating countries if any. ( Veg and Non Veg)

Stall No 04 reserved for IHM, Faridabad stall.

Stall No. 05 reserved for Theme State GOA. ( Veg and Non Veg)

Stall 32 & 33 are reserved for participation of IHM, Panipat, IHM Kurukshetra or any

other institution / organization as approved by the Management.

A stall may also be given to any other state Tourism & Govt. agencies. However, the

dishes specified for selling in the various stalls (as specified in the tender document)

will preferably be not allowed to be sold.

DIRECTIONS:-

1. Where MRP is mentioned on the items, the sale price should not be more

than the specified MRP.

2. In case of packed mineral water and soft drinks, juices etc , only the

permitted brands for which sole selling rights have been given by HTC will

only be allowed to be sold. 3. Only vegetarian items can be sold on stalls mentioned in “Vegetarian” Category. Non-

Vegetarian dishes can be sold only on the specified category of stalls separately

mentioned in “STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES

ALSO BESIDES SELLING VEGETARIAN DISHES”

4. Liquor, Cigarette, Tabacoo etc. cannot be kept and sold anywhere in the Food Court

of the Mela.


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Stalls in the Food Court

Envelope B- Financial Bid

S.No Particulars Details


Company



Landline).

(Attach proof)

3. Amount to be paid as License fee

for letting out of Food stall No.

____for sale of

_______________________.

(The amount should not be less

than the reserve price as

mentioned in the Tender

Document.

Rs._____________/-.

( Rs. ___________________)

(In words).

+ Service tax @ 12.36% to

be paid extra

Certified as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis.

2. I agree to abide by all the terms and conditions as mentioned in

the Tender Document.




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Activity-1 TERMS AND CONDITIONS

TENDER FOR GRANT OF LICENCES

FOR EACH FOOD STALLS IN FOOD COURT

1. Various number and type of Food Stalls mentioned in the list enclosed with the

Tender Document will be set-up at specified/designated places in the Food Court of

the Mela Ground.

2. The Tender will be submitted in two parts i,e Envelope A (containing the Technical

Bid and the DD for the EMD) and Envelope B (containing the Financial Bid and the

amount to be filled should not be less than the reserve price as mentioned sat page 6-

8) are to be put in a third envelope and to be superscribed as “Tender for the Food

Court” Initially Envelope A will be opened and the short listing of the eligible

applicants will be made The Envelope B containing the Financial Bid will be opened

only of the shortlisted applicants.

3. HTC/SKMA reserves the right to run its own Food Stalls to be set-up by various

IHMs of Haryana etc. Similarly, Food Stalls will also be set-up by the Theme State,

by the participating countries, if any, and by any other Govt. Agency as may be

permitted by HTC/SKMA.

4. The earnest money of the successful bidder will be converted into security and will

be refunded after the Mela is over.. However, the EMD of others will be refunded as

soon as possible..

5. The successful applicant will have to deposit the license fee as per the following

schedule:-

a) First installment of 25% of the total bid accepted by the office to be

deposited in cash/DD at the time of finalization/issue of the allotment

letter.

b) Second installment of 25% of the total bid amount to be deposited on or

before 2.00 p.m. on 10th Jan.2014.

c) Third and last installment of 50% of the total bid amount to be deposited

on or before 2.00 p.m. of 15th Janaury, 2014.

Post dated cheques for the installment mentioned above are to be deposited in

advance at the time of signing of the Agreement or on or before 1st January, 2014.

In case of default/delay in payments as mentioned above, Haryana Tourism

Corporation will be at liberty to forfeit the entire amount of EMD/ security and the

installments paid by the Tenderer.

6. The possession of the specific Food Stall will be given on 15th

Jan, 2014 by 2.00

p.m. only on completion of the following formalities:-

a) Deposit of the total amount as mentioned in clause 5..

b) Execution of the agreement (on Non judicial papers of requisite value to be

purchased in the name of the licensee) containing the prescribed terms and

conditions.

c) Deposit of two passport size photographs, attested copies of Ration

card/Voter I/Cards /PAN Card/Adhar Card/Passport etc. of the


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Licensee/M. Partner in case of Partnership firm or the MD/Director in

case of Company.

d) Deposit of the list showing the details of his property.

e) Name and other details of the employee to be deputed for Mela Duty with

two recent passport size photograph.

In the event of failure of highest bidder to take over the possession by 15th

Jan,

2014 by 2.00 p.m. the Haryana Tourism Corporation will have the right to allot

the same by Tender/auction/otherwise and to forfeit the entire amount paid by the

licensee including the security deposit.

7. The Licensee will have to pay all applicable taxes, fees, levies, service tax etc. as

may be imposed by the authorities/Govt. from time to time.

8. That the Licensee will engage trained staff for the conduct of business and will bear

their salaries/wages etc and will ensure due compliance of the applicable Labour

Laws and other applicable laws.. The said staff has to be courteous and well

mannered and ideal with the customers/ visitors with required respect and courtesy.

The Licensee will be fully responsible for the conduct and behavior of his employees

and loss of reputation or property if caused by the nuisance created by the licensee or

his employees in relation to the running of business and dealing with customers the

same will be indemnified by the licensee to the licensor. Child labour will not be

permitted.

9. That the Licensee will be solely responsible for any adulteration in the eatable items.

In case, some adulteration is found /reported in the eatables items, he will be liable

under the provisions of PFA Act OR any other applicable Act.

10. That the Licensor will provide the water required for the day to day use of the

Licensee . However, the Licensee will have to pay for the use of the electricity on

“pro rata basis” as per the electricity load utilized by him. The billing for the

electricity will be on the basis of the power load supplied for each Food Stall which

will be done by Technical Staff deployed by the Haryana Tourism Corporation.

Advance charges for the same have to be deposited by the Licensee with HTC latest

by 30th January,2014 and its settlement will be made at the end of the Mela.

11. That the Licensee will ensure that only one eco-friendly Banner is displayed inside

the licensed premises duly prepared as per the design approved by the Haryana

Tourism Corporation.

12. That the premises will be deemed to be Public Premises as defined in the Haryana

Public Premises and Land (Eviction and Rent Recovery) Act. 1972, as amended from

time to time.

13. That the Licensee will exhibit a Complaint book at conspicuous place which will be

made available to the customer(s) on request and which will also be open for

inspection by person(s) duly authorized by HTC .

14. That the Licensee will not display any Neon Sign Board etc. without prior written

permission and will be responsible to pay the advertisement tax or any other charges,

taxes as applicable in this regard.

15. The Licensee will obtain various permissions as and when required as per the local

regulations. In case of any offence on the licensed premises, the licensee will be

solely responsible for its penalty and consequences.

16. The Licensee will not sell any other article except those for which it has been

licensed in the said premises or use it for any other purpose. The Licensee will not


15

carry out any addition/alteration in the premises without prior written permission

from the Licensor..

17. The Licensee will not be liable for any claim from licensor against any untoward

incidents like theft, riots, natural calamities or the failure of electricity, or even

change of the policy by the Govt.

18. That the Licensee will not install and operate any public address system or any other

media in the stalls allotted to him, which may cause disturbance in area where the

stall is located.

19. That the Stall/site will be given on “AS IS WHERE IS “ basis as shown at the time

of the open auction. The Licensee will have to make provisions for furniture and

fixture for the use of the customers at his own level . Only such space can be utilized

for laying of the furniture as assigned by the Licensor.

20. That the Licensor reserves its right to cancel the license any time if it is seen that the

use of license is against the public policy as a whole or the license is being used for

obnoxious purpose and the use of license may lead to danger to public safety.

21. That the Licensee will have to display the rate list for each and every article allowed

to be sold in the Food Stall. Further, the Licensee will have to get the rate list

approved from the Licensor before it is displayed outside the food Stall.

22. That the Licensee is to ensure the use of LPG Cylinder (Commercial) only for

cooking of the food. No other material will be allowed to be used for cooking

purposes.

23. That the Licensee will install sufficient number of Fire Extinguisher in the Food

Court area allotted to him to avoid any mishap. .

24. The packed goods are not to be sold above MRP .If it is found that the sale is being

done above the MRP, the Licensee will be responsible for the consequences apart

from the action prescribed for violation of general terms and conditions. .

25. Regarding the sale of Mineral water and soft drinks etc, the management may grant

Sole Selling Rights to any party and in that case, only the specified brands of the

packaged drinking Water and soft drinks etc can be sold by the Licensees. The

purchase of bulk stock have to be made from the specified Agency/Manufacturer as

allowed by the Licensor.

26. The Licensees will ensure that the use of disposable plates. glasses, spoons etc

should be of good quality of food grade material..

27. That any dispute arising out of these terms and conditions will be referred to the sole

arbitration of the Managing Director, HTC/Member Administration, SKMA. HTC

who may himself act as the Arbitrator or appoint any serving or retired officer or any

other person as Arbitrator to act as Arbitrator on his/her behalf. The proceedings

before the Arbitrator will be governed by the provisions of the Arbitration &

Conciliation Act-1996, as amended from time to time. The appointment of any

person as Arbitrator will not be invalidated merely on the ground of his being

associated with LICENSOR as one of its Officer in any capacity whatsoever.

However, all disputes will be subject to the jurisdiction of the local courts or the

courts situated at Faridabad.


16

ACTIVITY 2

TENDER DOCUMENT

LICENSE FOR SETTING-UP AND

RUNNING OF AMUSEMENT & ADVENTURE SPORTS ACTIVITIES ( With 08 specified stalls of Soft drinks and ready- to- serve snacks

as specified mentioned in the list at Page 19)

(PERIOD FROM 1st February to 15

th FEB., 2014= 15 days)

Reserve Price- Rs. 1.00 crores

Minimum Turnover of Rs. 25.00 lacs in each of the last three years




Company/AOP



(attach proof)



Landline).




(give detail)

DD No.

Amount Rs.

Words & figures

Name of Bank










the infrastructure.


17


8 Experience of last 3 years in the same

trade/activity.


9 Details of the machines, rides, swings,

Jhullas etc to be as per the format

available at Page 18 of the Tender

Document.

10 Experience of participating in atleast one

Mega fair/festival/Mela of national

repute in last 5 years. .




2010-11

2011-12

2012-13



1. That I/We have seen/inspected/visited the specified land/ sites and we agree to take it on

‘AS IS WHERE IS” basis..

2. That I/We have gone through the tender documents, read and understood all the Terms and Conditions of the Tender Document, agree to abide by the same.

3. That I/We, agree to sign the License Agreement containing the desired/specified terms

and conditions of HTC/SKMA, on a non judicial stamp paper of the requisite value after completing the entire formalities within 3 days of the issue of the allotment letter by HTC

and further agree to start the actual operations by 1st Feb,, 2014.

4. That I/We understand that the Tender is in two parts i.e Envelope A (containing the Technical Bid and the DD for the EMD) and Envelope B (containing the Financial Bid)

are to be put in a third envelope and to be superscribed as “Tender for Amusement and

Adventure sports activities ”. Initially Envelope A will be opened and the short listing

of the eligible parties will be made on the basis of the eligibility conditions. The Envelope B containing the Financial Bid will be opened thereafter..

5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly signed by

the Notary and to pay the Service Tax @ 12.36 % and the entertainment and other taxes as applicable, in addition to the tendered amount.




18

LICENSE FOR SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS ACTIVITIES

Details of Amusement & Adventure Sports activities

machines/rides/swings/Jhulla proposed to be supplied by the bidder

alongwith the Tender.

Sr

No.

Name of swing,

rides, machines

and

Specifications

(whether

Mechanical or Non

Mech.)

Photo

Attached

Yes/No

Name and

certificate of

the

manufacturer

Fitness

Certificate by

Competent

Authority

Capacity

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

(Attach separate sheet wherever necessary in support of the Technical Bids.)

Only those Amusement & Adventure Sports activities would be allowed to be operated which

are specifically permitted by HTC/SKMA in writing, with respective photographs, which

have passed the fitness test and having the manufacturer’s certification. Dangerous

amusement & adventure activities like “Bike / Vehicle Stunts” “Maaut ka Kuan”. will not

be allowed.


19

List of the Stalls in the Amusement & Adventure Sports Park area

( Soft Drinks and ready- to- serve items only)

SALE OF READY-TO-SERVE SNACKS & BEVERAGES

IN AMUSEMENT & ADVENTURE SPORTS AREA

(IN THE AREA NOT EXCEEDING 9’X12’ for each stall)

Sr.

No.

Items No. of stalls

1 PACKAGED DRINKING WATER (BRANDED ONLY

OF THE COMPANY WHO GETS EXCLUSIVE

RIGHTS TO SELL FROM SKMA)

1

2 SOFT DRINKS (BRANDED ONLY OF THE

COMPANY WHO GETS EXCLUSIVE RIGHTS TO

SELL FROM SKMA) )

1

3 TEA / COFFEE (By vending machines ONLY OF THE


SELL FROM SKMA))

1

4 KULFI & BARS (BRANDED ONLY OF THE


SELL FROM SKMA))

1

5 JUICES TETRA PACK (PROPRIETARY ONLY OF

THE COMPANY WHO GETS EXCLUSIVE RIGHTS

TO SELL FROM SKMA))

1

6 POP CORN / AMERICAN CORN) 1

7 SUGAR CANDY / CHOCOLATE / ECLAIRS) 1

8 POTATO WAFERS / KURKURE / NANKEENS ONLY

OF THE COMPANY WHO GETS EXCLUSIVE

RIGHTS TO SELL FROM SKMA))

1

Total 8 Note:

1. Where MRP is mentioned on the items, the sale price should not be more than the

specified MRP.

2. In case of packaged drinking water and soft drinks etc , only the permitted brands for

which sole selling rights have been given by HTC/SKMA will only be allowed to be

sold.

5. Only the ready –to- serve items will be allowed and in no case, cooking of any item

(except heating in the microwave) will be allowed.


20


ACTIVITY- Amusement and Adventure Sports activities


I………………………………..S/o………………………………..

R/o…………………………………………………………………………………………….

do hereby declare and affirm as under:

1. That……………………………………………………………… (name of

Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department


2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been associated







Dated: DEPONENT

Place

VERIFICATION:



Dated: DEPONENT

Photograph


21

Envelope B- Financial Bid (Setting up and running of Amusement & Adventure Sports activities )



Company



Landline).

3. Amount to be paid as License fee for

setting up and running of Amusement

& Adventure Sports activities and

specified number of Food Stalls in the

amusement area.

( The amount should not be less than

the reserve price as mentioned in the

Tender document)

Rs._____________/-.

( Rs.

_____________________)

( In words)

+ Service Tax and

Entertainment Tax to be paid

extra

It is certified as under:-

1) That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis..

2) I agree to pay service Tax @ 12.36 %, Entertainment Tax and all

other applicable taxes in addition to the tendered amount.




22

Activity-2

TERMS AND CONDITIONS

SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS ACTIVITIES

Reserve Price= Rs. 1.00 crores .

Min Turnover of Rs. 25.00 lacs in each of the last three years

1. Sealed Tender on the prescribed format, complete in all respects, be

submitted in a sealed cover superscribed on the top “Tender for

Amusement & Adventure Sports Activities-28th Surajkund International

Crafts Mela ” and be addressed to the Managing Director, Haryana Tourism

Corp. Ltd, Sunbird Motel, Surajkund, Faridabad (Haryana). The proposed

land will be given on “AS IS WHERE IS” basis.

2. The Tender will be in two parts i,e Envelope A (containing the Technical

Bid and the DD for the EMD) and Envelope B (containing the Financial Bid

and the amount to be filled should not be less than the reserve price as

mentioned in the Tender are to be put in a third envelope and to be

superscribed as “Tender for the Amusement & Adventure Sports

activities.

3. Initially Envelope A will be opened and the short listing of the eligible

parties will be made The Envelope B containing the Financial Bid will be

opened only of the shortlisted applications after scrutiny of the Technical

Bids

3-A. The aspirant tenderer while submitting financial bid, will quote an

amount which will be not less than the reserve price as mentioned in the

Tender document..

4. Each Tenderer will deposit Rs. 5.00 lacs (Rs. Five lacs only) towards

Earnest Money in the form of a DD drawn on any Nationalized Bank in

favour of Haryana Tourism Corporation payable at Faridabad. Tenders

received without earnest money deposit will be summarily rejected.

Cheque will not be accepted. Earnest money deposit of unsuccessful

tenderer will be refunded. In the case of successful tenderer, earnest

money will be converted in the form of Security Deposit and it will be

forfeited in case the successful tenderer refuses to accept the award of

license or fails to complete the required formalities and occupy the

premises within the specified and permitted time. The security of Rs.


23

5.00 lacs will be refunded only after the Mela is over provided there is

no contravention in running of the contract and no violation of the terms

and conditions of the contract.

5. The Licensee should have a minimum of three years of experience of

setting-up, managing, operating and running of the Amusement &

Adventure Sports Machines including Jhoolas, Rides, Swings, Fun

Games AND should have participated in one such fair/festival/mega

event of national repute held anywhere in the last 5 years involving

setting-up and running of the Amusement & Adventure sports activities.

Further, it should also have the turnover of not less than Rs. 25.00 Lacs

per annum in each of the last three years.

7. The Licensee will be permitted to have specified number stalls for the

sale of ready- to- serve items (as specified in the enclosed list of the

items) in the Amusement & Adventure Park area. However, no non food

stalls will be permitted to be set-up by the Licensee. In case of the failure

of the Licensee to run the said food stalls, the Licensor will be at liberty

to grant license for the sale of eatables in the Amusement & Adventure

Sports area.

7A Regarding the sale of the specified food items, the licensee will ensure

that where MRP is mentioned on the items, the sale price should not be

more than the specified MRP. In case of packaged drinking water and

soft drinks etc , only the permitted brands for which sole selling rights

have been given by the Licensor only be allowed to be sold. Only the

ready- to- serve items will be allowed and in no case, cooking of any

item (except heating in the microwave) will be allowed.

8. The Licensee will pay all taxes and levies which may be in force at

present or that may be levied by the appropriate authorities at any time

during the license period and the Licensor will not bear any liability on

this account.

9. The Licensee will have to sign the License agreement on a non-judicial

stamp paper of requite value to be purchased in the name of the Licensee

within 3 days of the issue of the allotment letter. The License Agreement

once executed will be binding on both parties. However, if the Licensor at

any point of time wishes to amend the license agreement the same will be

done with mutual consultation of both the parties.

10. The Licensee before the commencement of business, will obtain valid

necessary certification/licenses/approval etc that may be required to be

obtained from any local authority/authorities..

11. The Licensee will deposit the License fee with the Licensor as under:-

a) A sum equivalent to 25% of the total license fee in cash/DD at

the time of finalization/issue of the allotment letter.


24

b) 25% of the total licensed amount by 10th

January, 2014.

c) Remaining 50% on or before 15th January, 2014.

d) The Licensee will be giving the post dated cheques for the

IInd and the IIIrd instalments in advance at the time of the

signing of the agreement.

The possession of the site will be given on 15th

Jan, 2014 by the

authorized representative of the Licensor . It is agreed that in case of

breach of any of the terms of the license or default in payment of license

fee etc. during the license period , the EMD converted in the form of

security deposit and the entire amount of the instalments paid will be

forfeited.

12. The Licensee will use the licensed premises for running the activity for

which the license has been granted and will in no case use the same for

any other purpose/business.

15. The Licensee will ensure at his/their own cost, the laying of the

foundation, if required, erection of furniture & fixtures, lights and

equipments, sound system etc. along with arrangement of machines,

equipments and other all required items including the D.G. sets.

16. The Licensor will have right to have an access to the licensed premises

and the Licensee will have no objection to it..

18. The Licensee will take necessary steps to ensure safety of the users of the

rides and visitors in the area and will be solely responsible for the same

during the license period. Only that number of rides/swings will be

permitted as will ensure free flow of the visitors in the specified area. The

Licensee will obtain Insurance cover in advance through a nationalized

Insurance Agency in order to cover entire public liabilities which are

required for running Amusement and Adventure Sports activities. A

copy of the insurance cover, duly attested by the Gazetted Officer, will be

submitted to the authorized officers of the Licensor latest by 27th Jan,

2014 and the original will be shown as and when required.

19 All safety devices as prescribed by the Manufacturer and as specified by

the Competent Authority will be put-up by the Licensee The certificate of

manufacturer, duly attested by the Gazetted Officer, is required to be

submitted for each amusement activity latest by 27th January, 2014.

The Licensee is required to submit an affidavit duly attested by the

Executive Magistrate, owing full responsibility of public liability and

losses.

20. The Licensee during the license period, will adhere to all the statutory

requirements with regards to provision for lifeguards, life support


25

equipments, first aid and fire fighting equipments etc. at his own cost,

under intimation to the Licensor .

21. The Licensee will bear all operational expenses whatsoever, to run the

Amusement & Adventure Sports Centre .

22. The Licensee will engage qualified and trained staff fully conversant with

the job and will bear their salaries, wages and perks etc in accordance

with the laid down law and rules. The Licensee will also adhere to Labour

Laws, Social Legislation or any other law as in force or which may come

in force subsequently during currency of the agreement.

23. The Licensee is required to put up two separate sections for Amusement

& Adventure Sports activities which are:

Mechanical- Amusement & Adventure Sports activities.

Non mechanical- Amusement & Adventure Sports activitiess.

24. Only those amusement & adventure sports activities which are

specifically permitted by the Licensor and which have passed the fitness

test, having manufacturer’s certification will be allowed to be operated.

25. The Licensee will be required to be obtaining fitness certificate from the

designated authorities of the district administration, Faridabad comprising

of Civil/Mechanical Engineers and technical experts in the field of

Amusement & Adventure Sports activities.

26 That the entire Amusement & Adventure Sports area for which the

license has been granted will be part of the overall Mela area. The

Licensee will ensure that there is no infiltration of the tourist without the

purchase of the entry tickets. The Licensee will ensure that there is no

separate gate/entry point for entry in his area except the gate legally

allowed/permitted by the Licensor for use of the staff of the licensee etc.

27. That the Licensee will ensure that the area is kept neat and clean and is

free from any encroachment of any sort.

26. The Licensee will be solely responsible for any loss of life OR of any

organ resulting into permanent/temporary disability during the ride on

the amusement activity/jhoola/swings/rides/adventure sports/mechanical

parts or parts thereof and the same will be indemnified forthwith on being

assessed by the Licensor/court of law/any other legal body. In case of

any offence on the licensed premises, the sole responsibility will lie upon

the tenderer for any penalty by any court of law or consequences thereof.

The expenses of full medical treatment or ex-gratia in case of accident

and resultant casualty/death will be borne by the Licensee only..

27. That any dispute arising out of these terms and conditions will be referred

to the sole arbitration of the Managing Director, HTC/Member

Administration, SKMA. HTC may himself act as Arbitrator or appoint

any serving or retired officer or any other person to act as Arbitrator on


26

his/her behalf. The proceedings before the Arbitrator will be governed by

the provisions of the Arbitration & Conciliation Act-1996, as amended

from time to time. The appointment of any person as Arbitrator will not

be invalidated merely on the ground of his being associated with

LICENSOR as one of its Officer in any capacity whatsoever. However,

all disputes will be subject to the jurisdiction of the local courts or the

courts situated at Faridabad


27

ACTIVITY – 3

TENDER DOCUMENT

LICENSE FOR PARKING OF VEHICLES

With specified stalls for sale of specified food items) as specified mentioned in

the list at Page _29).

List of the sites for Parking of Vehicles at Page 32._

Reserve Price- Rs. 30.00 lacs

Min Turnover of Rs. 25.00 lacs in each of the last three years




Company/AOP



(attach proof)



Landline).




(give detail)

DD No.

Amount Rs.

Words & figures

Name of Bank










the infrastructure.


28


8 Past experience of 3 years in the same

activity.


9 Experience of participating in a Mega

fair/festival/Mela of national repute in

the last 5 years..




2010-11

2011-12

2012-13



1. That I/We have seen/inspected/visited the specified land/ sites and we agree to

take it on ‘AS IS WHERE IS” basis..

2. That I/We have gone through the tender documents, read and understood all the

Terms and Conditions of the Tender Document, agree to abide by the same.

3. That I/We, agree to sign the License Agreement containing the desired/specified

terms and conditions of HTC/SKMA, on a non judicial stamp paper of the

requisite value after completing the entire formalities within 3 days of the issue of

the allotment letter by HTC and further agree to start the actual operations by 1st

Feb,, 2014.

4. That I/We understand that the Tender is in two parts i.e Envelope A (containing

the Technical Bid and the DD for the EMD) and Envelope B (containing the

Financial Bid) are to be put in a third envelope and to be superscribed as “Tender

for Parking of Vehicles”.Initially Envelope A will be opened and the short

listing of the eligible parties will be made on the basis of the eligibility conditions.

The Envelope B containing the Financial Bid will be opened thereafter..

5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly

signed by the Notary and to pay the Service Tax @ 12.36 % in addition to the

tendered amount.




29

LIST OF THE FOOD STALLS IN THE PARKING AREA

(In Shekhawati & Hermitage Parking Only)

IN THE AREA NOT EXCEEDING 9’X6’ for each stall

Sr.

No.

Items No. of sites allowed

1 PACKAGED DRINKING WATER

(BRANDED)

ONE IN EACH

PARKING

2 SOFT DRINKS , WAFERS & JUICES

TETRA PACK

(Branded)

ONE IN EACH

PARKING

3 TEA / COFFEE

(By Branded Vending machines)

ONE IN EACH

PARKING

4 KULFI & BARS

(BRANDED)

ONE IN EACH

PARKING

Note:

1. Where MRP is mentioned on the items, the sale price should not be more

than the specified MRP.

2. For the above items, only the permitted brands for which sole selling rights

have been given by HTC/SKMA will only be allowed to be sold.

3. Only the ready- to- serve items will be allowed and in no case, cooking of

any item (except heating in the microwave) will be allowed.


30


ACTIVITY- PARKING OF VEHICLES


I………………………………..S/o………………………………..

R/o…………………………………………………………………………………………….

do hereby declare and affirm under:

1. That……………………………………………………………… (name of

/Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department


2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been associated







Dated: DEPONENT

Place

VERIFICATION:



Dated: DEPONENT

Photograph


31

Activity No. 3

Envelope B- Financial Bid

(License for Parking of Vehicles)



Company

(Proof to be attached)



Landline).

3. Amount to be paid as License fee for

grant of License for Parking of Vehicles

and specified food stalls in Parking

areas.

( The amount should not be less than

the reserve price as mentioned in the

Tender document

Rs._____________/-.

( Rs.

_____________________)

( Rs in words).

+ Service Tax @ 12.36% to

be paid extra.



agree to take it on ‘AS IS WHERE IS” basis.

2. I agree to pay service Tax @ 12.36 % in addition to the tendered

amount..




32

Grant of License for Parking of Vehicles

List of various sites for Parking of Vehicles

Sr.No. Proposed location Parking area

1 Parking on Shooting Range Side &

Helipad Area

10.0 acres approx.

2 Parking near Liquor Vend on Shooting

Range

10.0 acres approx.

3 Radha Swami Satsang Parking

2.5 acres approx.

4 Parking Opposite Radha Swami

Satsang

(MCF Parking)

4.0 acres approx.

5 Parking near Shekhawati Gate 12.0 acres approx.

6 Parking Opposite Hermitage Entrance 3.0 acres approx.

7 Parking near Manav Rachna

Educational Institution

2.0 acres approx.

8 Parking near Prahladpur Border 6.0 acres appro.

9 Parking near Bakshi Park 3.0 acres appro.


33

Activity-3

TERMS AND CONDITIONS

FOR ALLOTMENT OF PARKING SITES

1. Reserve Price = Rs. 30.00 lacs

2. Minimum Turnover required in = Rs. 25.00 lacs.

each of the last three years .

1. The Tender will be in two parts i,e Envelope A (containing the Technical

Bid and the DD for the EMD) and Envelope B (containing the Financial Bid

and the amount to be filled should not be less than the reserve price as

mentioned sat page 6-8) are to be put in a third envelope and to be

superscribed as “Tender for Parking of Vehicles” Initially Envelope A

will be opened and the short listing of the eligible applicants will be made

The Envelope B containing the Financial Bid will be opened only of the

shortlisted applicants.

2. The applicants should submit the sealed Tender in the prescribed format

duly subscribed as “Tender for the Parking of Vehicles – 28th

Surajkund

International Crafts Mela ” to the Managing Director, Haryana Tourism

Corporation, at Sunbird Motel, Surajkund, Faridabad alongwith the

affidavit, relevant documents and EMD in form of DD of Rs. 3.00 lacs

(Rupees three lacs only) in the name of Haryana Tourism Corporation,

payable at Faridabad. Application without Earnest Money deposit will be

rejected. Cheques will not be accepted.

3. The applicant should have a minimum of three years of experience of

running of the Parking sites AND should have participated in one such mega

event held anywhere in India. Further, the applicant should also have the

turnover of not less than Rs. 25.00 lacs per annum each in the last three

years.

4. The Earnest money (EMD) of Rs. 3.00 lacs of the Licensee will be converted

into security deposit and will be refunded only after completion of the

contract on 16th Feb, 2014 provided there are no complaints about the

working of the contract. In case of the successful bidder refuses to accept the

contract or fails to comply with the required formalities the earnest money

deposit will be forfeited.

5. The Licensee will have to make payment of license fee as under:-

Installment Payment

1st 25% of the Tender amount at the time of

finalization/allotment.

2nd

25% of the Tender amount on or before 10th

January,2014


34

3rd 50% of the Tender amount on or before 15th

January,2014

The Licensee will be required to submit two post dated cheques of local

bank payable at Surajkund for 2nd and the 3rd

installments.

6. The Licensee will ensure that the rates prescribed by the Licensor only are

charged for parking of vehicles. Any excess charges will amount to

cancellation of the agreement. The rates for charging of the Vehicles will

be as under:-

Type of vehicles Rates

For cycles Rs. 5/-

For scooter/M/Cycle with helmet Rs. 25/-

For cars/jeeps (LTV). Rs. 60/-

For Mini Buses Rs. 250/-

For Buses (HTV) Rs. 350/-

7. The Licensee will have to install Car hailer/mike system for proper

announcements.

8. That the Licensee will be responsible for any theft/missing of any

part/components of vehicle(s). However, the Licensee will not be

responsible for the theft of the articles lying in the vehicle and for the

damage/scratches to the vehicles in the parking area.

9. That the Licensee will have to allow free parking for the Govt. & VIP

vehicles with stickers during the Mela period and such other vehicles as

may be allowed for security purposes by the Licensor for smooth conduct

of Mela. Similarly, free parking has to be allowed to the handicapped

persons.

10. That the tickets for the parking of vehicles will be printed by the Licensor

carrying the name of sponsorer, if any, as well as the name of the

Licensee and given to the Licensee in adequate quantity to the licensee

for use during the Mela. The cost incurred in the printing of the parking

tickets will be borne by the Licensor.

11. At the end of the Mela, the unsold tickets, parking-wise will be returned

to the Licensor so that the same may be destroyed to avoid its misuse.

12. The Licensee is to ensure that the licensed premises is used only for

parking of vehicles and sale of specified food items but not to be used for

cooking of food or for sale of non food items. However, only the

specified brand of the packaged drinking water, soft drinks, juices, tetra


35

pack, wafers, Tea/coffee and I/cream as allowed in writing by the

Licensor will be allowed.

13. That the Licensor will have the right to use the license premises for

putting up of hoardings/banners of the sponsorers and the licensee will

not be allowed to put up any hoardings/banners of his sponsorer at any

cost.

14. That the Licensor will be at liberty to put up a stall near entry point for

sale of the Mela tickets and the licensee will have no objection to it.

15. The Licensee is to ensure that the tickets for parking are given at the time

of entry point on payment of the prescribed charges and the same is

collected at the time of exit from the parking area.

16. The Licensee is to ensure that the entry and exit gates are separate so as

to ensure proper movement of the vehicles in the parking area.

17. The Licensee is to ensure that the staff deputed in the parking is with

proper uniform of the same colour with a cap and photo identity card to

be hung on his chest for identification purposes.

18. The Licensee will install CCTV Camera at every entry point of the

parking area so as to ensure safety and security of the vehicles and the

manpower,

19. The Licensee will have to sign an agreement on a non judicial stamp

paper of the requisite value containing these terms and conditions

20. That the premises will be deemed to be Public Premises as defined in the

Haryana Public Premises and Land (Eviction and Rent Recovery) Act,

1972, as amended from time to time.

21. The Licensee will keep the area neat and clean during the Mela period.

For any damage caused to the property / premises, the Licensee will

indemnify the same on being assessed by the Licensor.

22. The Licensee will pay all taxes, fees, levies, service tax etc. as may be

imposed by the authorities/Govt. from time to time.

23. The Licensee will obtain various permissions as and when required as per

the local regulations. In case of any offence on the licensed premises, the

licensee will be solely responsible for its penalty and consequences

24. The Licensee will maintain a Register for recording of the complaints of

the customers. Photo copies of the Register of Complaints are to be given

next day morning to authorised officer of the Licensor..

25. The Licensor will provide appropriate sign boards outside every Parking

area and it will be the duty of the Licensee to ensure that such sign boards

are maintained properly and not removed at any cost.

26. The Licensor will be at liberty to direct the Licensee to close any parking

area temporarily keeping in view the VIP/VVIP’s movement or rush of


36

vehicles etc. in the best public interest for the purpose of maintenance of

the law and order.

27. The Licensee will ensure that the paid parking must remain open and

operational from 9.00 a.m. to 9.00 p.m (OR till the time vehicles of

visitors are parked). during the Mela period OR till the last vehicle

remains parked in the Parking, whichever is later. Further, the License

will ensure that adequate lights are there in the parking area and it is

properly guarded by way of the barbed wire/ropes etc so as to ensure that

there is no trespassing.

28. The contract for parking of vehicles will be cancelled by the Licensor if

adverse reports are received about verification of the antecedents of the

Licensee . Similarly, the license can also be cancelled for violation of the

agreement and on account of complaints from the customers.

29. That the Licensee will be solely responsible for any failure in providing

the service/ adulteration in the eatable items or any otherwise..

30. That the Licensor will not be liable for any claim from the Licensee

against any untoward incidents like theft, riots, natural calamities, failure

of electricity or even change of the policy by the Govt. regarding the

blockade of the road in front of the parking sites etc.

31. The Licensee will be permitted to have specified number of stalls for

the sale of ready- to -serve items (as specified in the enclosed list of the

items) in the Parking area. However, no non food stalls will be

permitted to be set-up by the Licensee. In case of the failure of the

Licensee to run the said food stalls, the Licensor will be at liberty to

grant license for the sale of eatables in the Parking area.

32. Regarding the sale of the specified food items, the licensee will ensure

that where MRP is mentioned on the items, the sale price should not be

more than the specified MRP. In case of packaged drinking water and

soft drinks etc , wafers, juices, Tea/coffee, kulfi bars etc only the

permitted brands for which sole selling rights have been given by the

Licensor will only be allowed to be sold.

33. That any dispute arising out of these terms and conditions will be referred

to the sole arbitration of the Managing Director, HTC/Member

Administration, SKMA. HTC who may either himself act as Arbitrator or

appoint any serving or retired officer or any other person to act as

Arbitrator on his/her behalf. The proceedings before the Arbitrator will

be governed by the provisions of the Arbitration & Conciliation Act-

1996, as amended from time to time. The appointment of any person as

Arbitrator will not be invalidated merely on the ground of his being

associated with LICENSOR as one of its Officer in any capacity


37

whatsoever. However, all disputes will be subject to the jurisdiction of

the local courts or the courts situated at Faridabad


38

Activity-4

TENDER DOCUMENT

LICENSE FOR LETTING OUT OF

STALLS NEAR GATE NO -1 ( Shekhawati Gate)

No. Particulars Details

1. Name of APPLICANT / Agency/ Firm/

Company

2. Whether Partnership or sole

Proprietorship /Company.

(attach proof)

3 Permanent Address


Landline)

4. Earnest money deposit (EMD)

(give detail)

DD No.

Amount

Name of Bank



b) Photocopy of Voter I Card/Ration

Card of authorized signatory/applicant as

the case may be attached.

6 Past experience in the Trade


7 Amount of the License fee agreed to

be paid FOR LETTING OUT OF:-

a) Each Stall

(Reserve price for each stall is Rs.

90,000/- + service Tax @ 12.36%)

DD for Rs._______.

( in words)

DD No. ____________

Bank__________


39



agree to take it on ‘AS IS WHERE IS” basis..

2. I/We, the undersigned have gone through the tender documents, inspected

the specified site and after read and understood all the Terms and

Conditions of the Tender Document, agree to abide by the same.

3. The Tender is un-conditional and will remain valid for three months.

4. That the stall will not be used for sale of be non food items. Similarly,

sale of any handmade handlooms and handicrafts items will not be

allowed.

5. I/We, agree to sign the License Agreement containing the

desired/specified terms and conditions of HTC/SKMA, on a non judicial

stamp paper of the requisite value after completing the entire formalities

within 3 days of the issue of the allotment letter by HTC.




40

Activity-4

Letting out of Stalls near Gate No-1

EMD = Rs. 50,000

Reserve Price = Rs. 90,000/- each stall + Service Tax

The terms and conditions are as under:

1. 25-35 No. Stalls approx will be put-up near Shekhawati Gate. The

stalls are waterproof with provision of light with mat for the floor.

2. The Stalls will be outside the Mela Ground but it will form an

integral part of the Mela ground.

3. Sealed Tender is to be submitted with DD for the EMD @

Rs.50,000/- for each shop. The reserve price for each stall is Rs.

90,000/-.+ Service Tax.

4. The EMD of the successful applicants will be converted into

security and will be refunded after the Mela is over. The EMD of

other will be returned.

5. The stalls will be given on ‘AS IS WHERE IS” basis and it will

have to be returned in the same condition in which it was taken

otherwise security will be adjusted/forfeited.

6. The Stalls are proposed to be let out from 1st February to 15

th

Feb,2014 = for 15 days. The possession will be offered on erection

/ construction of stalls.

7. The party interested in hiring of the stalls may bid for single stall,

two stalls or for upto 35 No. stalls (In multiple of five). The

preference will be given to an agency/ party who undertakes the

project on turn-key basis; Erection/ construction of Stalls,

Marketing & allotment and day-to-management of the area where

these stalls are proposed to be erected/ constructed. However,

SKMA reserves the right to object to selling any objectionable

material as per the laws of the land.

8. The charges for electricity as per actual consumption or on the

basis of pro rata reading of the meter will have to be paid extra.

9. The sale of any form of Handlooms, Handicrafts, Jewellery

and Eatables items etc are prohibited.

10. The payment of the rent/license fee will be as under:-

i. 50% of the total amount at the time of allotment.

ii. Remaining 50% on or before 15th

January,2014.

Note: I agree to pay service Tax @ 12.36 % in addition to the tendered

amount..


41

Activity-5

TENDER DOCUMENT

LICENSE FOR LETTING OUT OF

DESIGN GALLERIES NEAR GATE NO-3

No. Particulars Details

1. Name of APPLICANT / Agency/ Firm/

Company

2. Whether Partnership or sole

Proprietorship /Company.

(attach proof)

3 Permanent Address


Landline)

4. Earnest money deposit (EMD)

(give detail)

DD No.

Amount

Name of Bank



b) Photocopy of Voter I Card/Ration

Card of authorized signatory/applicant as

the case may be attached.

6 Past experience in the Trade


7 Amount of the License fee agreed to

be paid FOR LETTING OUT OF:-

a) Each Gallery

b)

(Reserve price for each Gallery is Rs.

1,00,000/- + service Tax @ 12.36%)

DD for Rs. _______

( Rs. in words_______.

DD No._________________

Bank______________


42


1. That I/We have seen/inspected/visited the specified site and we agree to

take it on ‘AS IS WHERE IS, basis.

2. I/We, the undersigned have gone through the tender documents, inspected

the specified site and after read and understood all the Terms and

Conditions of the Tender Document, agree to abide by the same.

3. The Tender is un-conditional and will remain valid for three months.

4. That the stall will not be used for sale of food/eatable items.

5. I/We, agree to sign the License Agreement containing the

desired/specified terms and conditions of HTC/SKMA, on a non judicial

stamp paper of the requisite value after completing the entire formalities

within 3 days of the issue of the allotment letter by HTC.




43

Activity-5

Letting out of DESIGN GALLERIES NEAR GATE NO-3

EMD = Rs. 50,000

Reserve Price = Rs. 1,00,000/- each Gallery + Service Tax

The terms and conditions are as under:

10 Design Galleries

1. The Design Gallery Complex forms an integral part of the Mela

ground near Gate No-3 (Danteshwari Gate).

2. Sealed Tender is to be submitted with DD for the EMD @

Rs.50,000/- for each shop. The reserve price for each stall is Rs.

1,00,000/-.+ Service Tax.

3. The EMD of the successful applicants will be converted into

security and will be refunded after the Mela is over. The EMD of

other will be returned.

4. The Galleries will be given on ‘AS IS WHERE IS” basis and it will

have to be returned in the same condition in which it was taken

otherwise security will be adjusted/forfeited.

5. The Galleries are proposed to be let out from 1st Feb to 15

th

Feb,2014 = for 15 days. The possession could be taken w.e.f. 21st

Jan 2014 for setting up & Interiors.

6. The Designers/Export Houses/ Retailers interested in

hiring of the Galleries may bid for single Gallery,

group of Galleries or for all 10 No. Galleries and would

be given preference over others. 7. The charges for electricity as per actual consumption or on the

basis of pro rata reading of the meter will have to be paid extra.

8. The sale of any form of Handlooms, Handicrafts, Jewellery

and Eatables items etc are prohibited.

9. The payment of the rent/license fee will be as under:-

i. 50% of the total amount at the time of allotment.

ii. Remaining 50% on or before 15th

January,2014.

11. I agree to pay service Tax @ 12.36 % in addition to the

tendered amount.