TENDER NOTICE No: ACE/Proc/TN-1/17-18 … Office/0-2017/100417/6_… · connector suitable for Single Moose. 30 Nos. 1661.00 1661.00 4 66KV BPI w/o structure and with clamp connector

E-2616 (BPI) Page 1 of 19

Date Seal & signature of Tenderer

Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, VADODARA – 390 007, Gujarat, India

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Email: [email protected]; [email protected];

Website: www.getcogujarat.com

Tele: (0265)2323362(D),(0265)-2310582-86(EPABX) Fax:(0265)2339066(D),(0265)2337918,2338164(EPABX)

TENDER NOTICE No: ACE/Proc/TN-1/17-18

ACE(Procurement) invites “On line Tenders” (e-tendering) for the purchase of following items. Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com (For view, down load and on line submission) and GUVNL/GETCO web site www.gseb.com & www. Getcogujarat.com (For View & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. “All the relevant documents of tender to be submitted physically will be received only be Registered Post A.D. or Speed Post addressed to Additional Chief Engineer (Procurement) Gujarat Energy Transmission Corporation Limited, Corporate Office, S.P. Vidyut Bhavan, Race Course, Vadodara - 390 007. “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened.

Sr.

No. Description

1 Tender No.: ACE(Proc)/II/E-2616/BPI /2017-18

2 Purchase of 66KV to 400KV BPI with Clamp Connector w/o Structure

3 Tender Fee in Rs. (non refundable) Rs.7,500/-

4 Estimated cost without CST/VAT (in Rs. Lakhs) Rs.136.09

5

Earnest Money Deposit amount in Rs. Sr. No.

Item Description Qty. Unit EMD for MSME in Rs.

EMD for NON MSME in Rs.

1 66KV BPI w/o structure and with clamp connector suitable for single Panther conductor.

1268

Nos. 70,000 80,000

2 66 KV BPI w/o structure and with clamp connector suitable for Twin Zebra (350mm spacing).

39

Nos.

2684.00

2684.00

3 66 KV BPI w/o structure and with clamp connector suitable for Single Moose.

30

Nos.

1661.00

1661.00

4 66KV BPI w/o structure and with clamp connector suitable for single Zebra conductor

12

Nos.

826.00

826.00

https://getco.nprocure.com/

http://www.gseb.com/



5 132 KV BPI 6KN w/o structure and with clamp Connectors suitable for Twin Zebra –(350 mm spacing).

51

Nos.

7500.00

7500.00

6 220 KV BPI 8KN w/o structure and with clamp Connector suitable for twin Moose – (350 mm spacing).

190

Nos.

70,000

80,000

7 400KV 8KN BPI w/o structure and with clamp connector (Fix & Sliding type Terminal connector for BPI to receive 4” IPS Al. tube for horizontal connection)

5

Nos.

2610.00

2610.00

8 400KV BPI w/o structure and with clamp connector (Expansion type connector suitable for BPI to receive 4” IPS Al tube for horizontal connection)

3

Nos.

1745.00

1745.00

6 On line (E-tendering) tender/ offer submission last date up to 16.00 hours only (This is mandatory)

10.05.2017

7 Physical submission of all the relevant documents, last date up to 15.00 hours. By RPAD or SPEED POST only. (This is Mandatory)

12.05.2017

8 Date of opening of Tender fee, EMD cover, Vendor registration and technical bid physical as well as on – line opening at 16.00 Hours.

12.05.2017

9 Date of opening of Price Bids: Shall be intimated separately.

10 Prices Firm.

IMPORTANT:

1. All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. The tender in physical form is to be submitted in single copy instead of duplicate mentioned in the tender (the price bid is not to be submitted with the physical documents). (All the online Annexures & Price bid i.e. Annexure - 1 to 14, GTP and price bid are not to be submitted with the physical documents).

2. Any deviation found in Data / Details / Documents between on line offer (E-tendering)

and physically submitted documents (Tender document fee, EMD, Vender Registration, Technical and commercial documents etc.) of bidder, offer of the same bidder will not considered and no any further communication in the matter will be entertained. Physical copy is for reference only and tender will be evaluated on Data / Details / Documents of the on line offer. For any discrepancy between online & physical bid. Online bid is considered as final. Whatever item quoted in Annexure-IV/(4) are consider for technical evaluation. The quantity, ED & ST/VAT offered in online price bid shall be considered as final in case of any discrepancy.

3. It is mandatory for all the bidders to submit their tender documents by both forms viz.

on – line (E-tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered.



4. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line appearing in each online annexure. Wherever required, bidder shall invariably have to submit supporting authentic documents in the physical bid. (In the absence of required details in the online annexure, the purchaser has every

right to evaluate the bids accordingly and bidder cannot raise any objection against

any point during evaluation.)

5. Bidders are requested to remain in touch with the website for any amendment / corrigendum or extension of due date etc.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to: The ADDITIONAL CHIEF ENGINEER (PROCUREMENT), Gujarat Energy Transmission Corporation Limited, Corporate Office, S. P. Vidyut Bhavan, Race Course, Vadodara - 390 007. GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully, Additional Chief Engineer (Procurement)

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items,

drawing if any.

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe”

website.

Note:

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad – 380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525), Phone No. 079-26857315 / 316 / 317, Fax: 079-26857321 / 40007533, Email: [email protected]



TENDER NO : ACE(Proc)/II/E-2616/BPI /2017-18 SCHEDULE - A

Sr. No.

Description of material

Tender Quantity in

Nos.

Offered Quantity in

Nos.

1 66KV BPI w/o structure and with clamp connector suitable

for single Panther conductor. 1268

2 66 KV BPI w/o structure and with clamp connector suitable

for Twin Zebra (350mm spacing). 39

3 66 KV BPI w/o structure and with clamp connector suitable

for Single Moose. 30

4 66KV BPI w/o structure and with clamp connector suitable

for single Zebra conductor. 12

5 132 KV BPI 6KN w/o structure and with clamp Connectors

suitable for Twin Zebra –(350 mm spacing) 51

6 220 KV BPI 8KN w/o structure and with clamp Connector

suitable for twin Moose – (350 mm spacing). 190

7 400KV 8KN BPI w/o structure and with clamp connector (Fix

& Sliding type Terminal connector for BPI to receive 4” IPS

Al. tube for horizontal connection) 5

8 400KV BPI w/o structure and with clamp connector

(Expansion type connector suitable for BPI to receive 4” IPS

Al tube for horizontal connection) 3



Cl. No. 78 of commercial terms and conditions, the minimum tendering quantity is revised as under:

Sr.

No.

Item Description Qty. Unit

Min Tender

Quantity

for MSME

Bidders

Min

Tender

Quantity

for Other

Bidders


1268 Nos. 634 634


39 Nos. 20 20

3 66 KV BPI w/o structure and with clamp connector suitable for Single Moose. 30 Nos. 15 15

4 66KV BPI w/o structure and with clamp connector suitable for single Zebra conductor.

12 Nos. 6 6

5 132 KV BPI 6KN w/o structure and with clamp Connectors suitable for Twin Zebra –(350 mm Spacing).

51 Nos. 26 26


190 Nos. 95 95


05 Nos. 3 3


03 Nos. 2 2

Note:

1. The estimated cost of this tender without CST/VAT is Rs 136.09 Lacs . 2. Cost of the Tender Documents is Rs.7,500/- which is non refundable.

Details of Tender fees are as under: Demand Draft No. ___________________ dtd. ________________ Of Bank ___________________________________ Rs. For Rs. ___________ 3. Details of the EMD are as under:

Demand Draft No. _______________________ date ------------------ of Bank ___________________________________ Rs. For _________ Bank Guarantee No. ______________date. _______ of Rs. __________

Form the Bank ____________________ valid upto ______________.



4. Ernest Money Deposit (EMD):- (Clause No. 11 of commercial terms & conditions shall be as under)

4.1.1 All the Bidders shall be required to pay EMD, except those who are exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

4.1.2 In cases, where EMD need not to be paid, valid exemption Certificates duly Notarized has to be produced / attached in place of EMD documents as per the Tender Terms and Conditions.

4.1.3 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/Udhyog Adhar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators.

4.1.4 The Certificates should indicate the manufacture of items offered. 4.1.5 Government or Semi-Government Organizations, which are being run departmentally & are not

Limited Companies, will be eligible for exemption from payment of EMD. 4.1.6 Participants not covered under these categories mentioned at Clause No. 4.9.3 will have to pay

EMD compulsory, as prescribed below, failing which the “Bid” will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of opening of Preliminary / Technica l Bid.

4.1.7 Item wise EMD payable against this tender is as under.

Sr. No.

Item Description Qty. Unit EMD for

MSME in Rs. EMD for NON MSME in

Rs.

1 66KV BPI w/o structure and with clamp connector suitable for single Panther conductor. 1268 Nos.

70,000

80,000


39 Nos.

2684

2684

3 66 KV BPI w/o structure and with clamp connector suitable for Single Moose

30 Nos.

1661

1661

4 66KV BPI w/o structure and with clamp connector suitable for single Zebra conductor. 12 Nos.

826

826

5 132 KV BPI 6KN w/o structure and with clamp Connectors suitable for Twin Zebra –(350 mm spacing)

51 Nos.

7500

7500


190 Nos.

70,000

80,000



Sr. No.

Item Description Qty. Unit EMD for

MSME in Rs. EMD for NON MSME in

Rs.


05 Nos.

2610

2610


03 Nos.

1745

1745

4.1.8 Any basic document with regard to EMD will not be acceptable after closing time of On-line bid of

Tender. 4.1.9 If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft or Banker’s

Cheque or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 20,000/- only) at the office address specified in the tender document or by Demand Draft or Banker’s Cheque only.

4.1.10 The validity of the Bank Guarantee for EMD should be for a period of at least Six Months from the date of submission of the Bid of the Tender.

4.1.11 EMD of the unsuccessful Tenderers if paid in Cash / Demand Draft / Banker’s Cheque will be returned within 15 days from the date of placing of the order to the successful Tenderer through RTGS / NEFT for credit to his Bank Account. The Bidder shall have to give details of his Bank Account with a Cheque duly cancelled. No claim for refund of EMD against original Money Receipt shall be entertained by the Company. The Bank Guarantee of the unsuccessful Tenderers towards EMD shall be returned within 15 days from the date of placing of the order to the successful Tenderer. However, the EMD Amount / Bank Guarantee of technically disqualified bidder will be returned within 15 days from opening of price bids.

4.1.12 EMD will be returned to the successful Bidders, only on their submission of Performance Guarantee towards execution period (i.e. Security Deposit) against order released on them.



EMD cover must contain the following documents:

a) Exemption in the payment of EMD shall be given to the Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. While no exemption shall be given to outside Gujarat based parties.

b) It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any exemption in payment of EMD shall not be given.

c) Bidders of MSME Category (Outside of Gujarat state) should submit valid attested copies of their SSI (SSI/MSME Part-II / Udhyog aadhar memorandum) & CSPO/NSIC/DGS&D Registration Certificates in EMD Cover failing to failing which the “Bid” will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of Technical Bid.

(d) Full EMD amount shown against item shall be payable irrespective of Quantity offered. Please Submit letter in EMD Cover regarding item quoted & EMD Detail thereof i.e. break up for EMD paid.

Sr No.

Item Description Tender Qty

Qty. Offered

EMD Amount

MSME(Yes or No)

2) Vender Registration clause No.2 of commercial terms & conditions of this tender may be read as:

Vendor registration certificate / letter for the tendered item are must.

3) List of Orders executed during last three (3) years from the date of publication of tender notice (including supplied made to GETCO/GEB/ GUVNL or their any subsidiary company) for the tendered items. Please attach order copies. In absence of this document the performance / status of bidder for the tender item would be evaluated accordingly. (This document is not mandatory for opening of the technical bid.)

4) Chartered Engineer certificate for manufacturing capacity.

5. Delivery schedule:- The delivery schedule of the materials to be supplied against this tender

shall be as stated here under, after commencement period of One month. Commencement period shall start after 15 days from date of issue of LOA. Separate postal period will not be given.

Sr. No.

Short Item Description Tender Quantity

Commencement Period

Delivery Schedule


1268 One Month Two quarters

(equal quarterly rate)


39 One Month One quarter

3 66 KV BPI w/o structure and with clamp connector suitable for Single Moose


4 66KV BPI w/o structure and with clamp connector suitable for single Zebra conductor.




5 132 KV BPI 6KN w/o structure and with clamp Connectors suitable for Twin Zebra – (350 mm spacing)



190 One Month Two quarters

(equal quarterly rate)


05 One Month

One quarter


03 One Month

One quarter

The above specified delivery Schedule is for the entire quantity of the tender items. If the quantity / items offered by the bidder is less while placing the order, the delivery period will be reduced on pro-rata basis based on the quantity allocations done by the Corporation. Bidders offering partial quantity against the tender items shall be required to specify delivery schedule, as per the quantity derived on equal quarterly / monthly basis keeping in view the entire tender quantity. Any deviations in the offered delivery schedule in online Annexure-IV shall lead to outright rejection of the bid and no further correspondence shall be entertained.

6. The firm whose supply against the previous order is pending as on the date of opening of the tender even after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to Corporation are furnished by the bidder.

7. Corporation reserves the right to terminate the contract at any time, without assigning any reason, whatsoever, by giving a notice period of one month from the date of notice of termination of the contract. Suppliers will not be entitled for any compensation/ damages / losses, whatsoever, on account of such termination of the contract. Other text portion of Clause No. 57 – Termination of Contract will also be applicable.

E-2616 (BPI) Page 10 of 19


8. Security Deposit & Performance Guarantee :- (Clause No. 12 & 47 of commercial terms & conditions shall be as under)

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of whether they are SSI Unit or exempted by NSIC.

8.1 The Supplier shall submit the Security Deposit / Performance Bank Guarantee to cover execution period by DD / Bank Guarantee within 15 days from the date of issue of Letter of Acceptance.

8.2 The successful bidder has to give Bank Guarantee with validity period of additional 01 (One) month

i.e. more than actual Guarantee / warrantee period to safeguard Company’s interest in case any eventuality happening on the last day of the Guarantee / Warrantee period after office hours of the Bank or Bank holidays.

8.3 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted

before the date of completion of last supply and should be valid till the completion of Guarantee Period to be reckoned from the date of last supply.

8.4 Security Deposit shall be applicable as under: 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover execution period.

8.5 Performance Guarantee payable is 2 % of the Contract Value in the form of Demand Draft / Bank

Guarantee to cover the Guarantee / Warrantee period. 8.6 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for the item under Tender shall submit Security Deposit & Performance Bank Guarantee

as under on submission of attested copies of their SSI (SSI/ MSME Part-II / Udhyog Adhar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators.

8.7 The rate of Security Deposit & Performance Bank Guarantee shall be 4% & 2 % respectively for

Micro and Small Scale Industrial (manufacturing) Units of Gujarat State, while for others it is 10%.

8.8 Performance Guarantee towards execution period (Security Deposit) and Performance Guarantee towards Guarantee / Warranty period shall not be insisted concurrently.

8.9 The Supplier / Contractor shall submit only one Bank Guarantee considering the

Performance Guarantee requirement.

8.10 The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt of Gujarat from time to time.

8.11 In case of delivery deferment by GETCO, submit new PBG towards execution period for balance order value subject to the supplier have submitted Performance Guarantee towards Guarantee / warrantee period.

E-2616 (BPI) Page 11 of 19


Note: Bank Guarantees to be submitted against EMD as per Cl. No. 11 & against Performance Guarantee as per Cl. No. 47 of Commercial Terms & Conditions & wherever applicable shall be furnished by following Banks: a. All Nationalized Banks including Public Sector Bank – IDBI Ltd. b. Private Sector Banks authorized by RBI to undertake State Government business are; i). AXIS Bank ii). HDFC Bank & iii). ICICI Bank c. Guarantees issued by following Banks will be accepted as EMD / Supply BG & Performance BG for period up to March 31, 2017 as per GR No. EMD/ 10/2015/ 508/DMO dtd 27.04.2016. The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee. I. Commercial Banks:

1) Kotak Mahindra Bank 2) RBL Bank (The Ratnakar Bank Ltd) 3) IndusInd Bank 4) Karur Vysya Bank, 5) DCB Bank, 6) Federal Bank, 7) South Indian Bank II. Co-operative Banks : 1) The Kalupur Commercial Co-operative Bank Limited. 2) Rajkot Nagrik Sahakari Bank Ltd. 3) The Mehsana Urban Co-operative Bank Ltd. 4) Nutan Nagrik Sahakari Bank Ltd. 5) Dena Gujarat Gramin Bank 6) Saurashtra Gramin Bank Bank Guarantee of other than above mentioned banks towards EMD, Performance Bank Guarantee for Supply & Warranty will not be acceptable.”

9. Guarantee: - The Guarantee shall be as per Clause No.46 of the Commercial Terms & Conditions for 18/12 months.

10. Clause No. 13:- Validity of the Offer:

Clause no. 13 of commercial terms & conditions of tender may be read as: “The offer will have to be kept valid for a period of 150 days from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable for outright rejection without entering into further correspondence in this regard and no reference will also be made.” 11. Bidder has to submit following document in separate file along with technical bid.

1. A set of tender drawing 2. A set of Type test Reports 3. Manufacturing Quality Plan 4. Field Quality plan 5. Erection, testing & Commissioning and maintenance manuals.

12. It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. GETCO management desires to have an integrity pact attached herewith to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding.

13. Clause No. 62 of commercial terms & conditions is superceded by ‘qualifying requirements’ put up with technical specification and the bidder shall be original equipment manufacturer (OEM) unless otherwise specified in qualification requirement with specification.

E-2616 (BPI) Page 12 of 19


14. Details as per qualifying requirement to be submitted along-with offer in DUPLICATE Copy in a separate file. Bidder have to submit details in following format for the offered items with offer;

Sr. No.

Tender Items

Manufacturing Capacity*

Order executed with qty & date,

place. **

Performance as per qualifying

requirement of specification ***

Commercial deviation $

Delivery offered

Chartered Engineer certificate to be attached.( This is must )

** Supply details for offered items with name of purchaser, date and location to be mentioned.

*** Performance certificate for satisfactory operation/working for period as per qualifying requirement attached with specification. ( This is must for getting the offer qualified )

Note: Bidders have to submit detail in above format with supporting documents, failing which offer is liable to dis-qualified.

15. Formats of the Bank Guarantees to be submitted against EMD, Performance bank Guarantee towards Execution of Contract and towards Warranty are revised as appearing in this document (Schedule A). [Format of bank Guarantees provided in the Commercial terms and conditions (Cl. No. 11) are superseded and are to be considered null and void]

16. The payment terms specified under Clause No. 23 of Commercial Terms and Conditions, the first paragraph stated therein shall stand revised as here under:

“Payment shall be made by the Corporation, either directly to you or to supplier’s Banker for the materials supplied as per Corporation’s standard payment terms and conditions i.e. 80% of Ex-Work price including 100% of F&I, Taxes & duties, within 30 (Thirty) days, from the date of receipt of material in good condition OR from the date of TRC whichever is earlier on verifying required documents as per A/T conditions and balance against SR note within 45 days from date of receipt of material.”

17. The bidders are requested to submit their bids on line through our service provider M/s (n)

Code Solutions, one day prior to the due date for submission, in order to avoid all complications / disputes at later stage arising due to last moment submission.

18. Existing clause no. 8 of the commercial Terms and conditions is revised and be read as under: Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of the “Gujarat Energy Transmission Corporation”, Payable at Vadodara. The envelope shall be addressed to the Additional Chief Engineer (Procurement) of the Corporation and the Corporation will not be responsible for the

transit loss or misplacement. Tender fee Demand Draft / Original Money fee receipt must be kept in the cover of EMD; otherwise suppliers offer is liable to be rejected.

19. Existing clause no. 70 of the commercial Terms and conditions is revised and be read as under: THE TENDER SHOULD BE SENT BY R.P.A.D. OR BY SPEED POST ONLY AND ADDRESSED

TO ADDITIONAL CHIEF ENGINEER (PROCUREMENT), GETCO, VIDYUT BHAVAN (HEAD OFFICE), VADODARA–390 007. (NO COURIER SERVICE WILL BE ACCEPTED). HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED. DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL SERVICES OR ANY OTHER REASONS AND CORPORATION SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

E-2616 (BPI) Page 13 of 19


20. a) The successful bidders shall have to enter into a Purchase Agreement between GETCO and the

successful bidder, within a period of week time from the date of submission of Bank Guarantee towards execution of Contract. This purchase Agreement has to be executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial stamp & Notary charges will be borne by the successful bidders

b) The officer who signs LOA/Purchase Order as per DOP is authorized to sign the agreement documents on behalf of the GETCO company and from the successful bidder’s side the agreement can signed by the authorized representative as mentioned hereunder:-

1) If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement.

2) If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company’s Seal must be attached with the agreement.

3) If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file.

c) Upon submission of Performance Bank Guarantee towards execution of contract against LOA and

signing of Agreement, GETCO shall issue a detailed A/T / Purchase order incorporating various terms and

conditions.

21. In addition to Cl. No. 26 of the commercial terms and condition following are to be taken in to consideration:

26.(d) in order to avoid delay & possible attraction of penalty, 1). The firm has to offer the inspection call 15 days prior to proposed date of inspection and prior to

30 days from the due date of delivery schedule. 2). If above clause No. 26.d.1 is fulfilled by firm then any delay in inspection and any delay in

issuance of Dispatch instruction, said delay period will not be considered for penalty purpose.

3). However, in case the material is offered for inspection but does not fulfill criteria as per clause No. 26.d.1 and does not supply material as per delivery schedule, the same will be considered as delay

in delivery and will be liable for penalty in terms of the contract. 22. All those manufacturers, who have required PQR and already qualified as Outside Gujarat (OG – Regular) party in GETCO, shall be considered regular Gujarat Based (GB – Regular) party provided they put up their manufacturing base in Gujarat with registration and Type Test documents as per GETCO’s qualification before the tender. The fresh registration and due inspection is essential for the factory at Gujarat. In case wherein one company is registering within the State for more than 2-3 locations, they will be allowed to quote from only one location in place of quoting from multiple locations. Moreover, they also have to do type test again after registration is done in the State in order to avail the benefit of Regular Gujarat based party. Also such company will be in its original name rather than a subsidiary company to avail benefits of Gujarat based company.

DATE:-

PLACE:-

SIGNATURE OF TENDERER

COMPANY’S ROUND SEAL

***********

E-2616 (BPI) Page 14 of 19


GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED Vadodara

I N T E G R I T Y P A C T

OUR ENDEAVOUR

To create environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society a the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

To maintain the highest ethical standards In business and professional

Not to bring pressure / recommendations outside GETCO to influence its decision.

Ensure maximum transparency to the Satisfaction of stakeholders.

Not to use intimidation, threat, inducement or Pressure of any kind on GETCO or any of it’s employees under any circumstances.

To ensure to fulfill the terms of agreement / contract and to consider objectively the viewpoint of parties.

To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.

To ensure regular and timely release of payment on due dates for work done.

To provide goods and / or services timely as per agreed quality and specifications at minimum cost of GETCO.

To ensure that no improper demand is made by employees or by anyone on our behalf.

To abide by the general discipline to be maintained in our dealings.

To give maximum possible assistance to all the Vendors / Suppliers / Service provider and other to enable them to complete the contract in time.

To be true and honest in furnishing information including payment to agents / sub-agent.

To provide all information to suppliers/ contractors relating to contract / Job which facilitate him to complete the contract / job successfully in time.

Not to divulge any information, business details available during the course of business relationship to others without the written consent of GETCO.

To ensure minimum hurdles to Vendors/ suppliers / contractors in complete of agreement / contract / work order.

Not to enter into carter / syndicate / understanding whether formal / non-formal so as to influence the price.

__________________ Seal & Signature

(GETCO Authorized Signatory)

__________________ Seal & Signature

(Party’s Authorized Person) Name : Designation :

E-2616 (BPI) Page 15 of 19


(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

FOR TENDER NO.: _________________________________________ To, Additional Chief Engineer(Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007

E. M. D. BANK GUARANTEE FORMAT

APPENDIX – I

WHEREAS Messer’s ____________________________________ (Name & Address of the Firm) having their registered office at _____________________________________ (Address of the firms Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender No. ________________________________________________ ______________ for ______________________________________________________ ___________________ of (Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) for _______________________________ Gujarat Energy Transmission Corporation Ltd and WHEREAS a Bank Guarantee for (hereinafter called

the “Beneficiary”) Rs.________________(amount of EMD) valid till _________(Mention here date of validity of this Guarantee which will be 4 (Four) months beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd or any officer

authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees _________________________________ (In words) to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat Energy Transmission Corporation Ltd would constitute a default

on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of ____________________ (Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the GETCO.

1/2

E-2616 (BPI) Page 16 of 19


“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees _____________________________ ________) (In words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______ (date of validity period of Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Place:

Date:

Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s

Authorized Signatory with

Official Round Seal.

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E-2616 (BPI) Page 17 of 19


ON RECENT STAMP PAPER OF RS. 100/-

To, Additional Chief Engineer(Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PG) for supply Period as per Commercial Terms and Conditions of Tender]

(Validity of the BG should cover the complete Execution period mentioned in the LOA, With an additional Three month period)

We, Bank of _______________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. ___________________ (in words) Rupees ______________________________________________________________ to the said Gujarat Energy Transmission Corporation Ltd., on behalf of

M/s______________________________________________________ who have entered into a contract for the supply/works specified below :

L.O.A No.______________________________________________ dated _________

This agreement shall be valid and binding on this Bank upto and inclusive of ____________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.” “NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs._____________. (Rupees _________________________________ only). Our guarantee shall remain in force until ___________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before ___________ (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place:

Date: Please Mention here Complete Postal

Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.

E-2616 (BPI) Page 18 of 19


ON RECENT STAMP PAPER OF RS. 100/-

To, Additional Chief Engineer(Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PG) for Warrantee Period

as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Warranty Period with an additional one month period)

We, Bank of _______________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.________________________________ (in words) Rupees _____________________________________________________________ to the said Gujarat Energy Transmission Corporation Ltd., on behalf of

M/s______________________________________________________ who have entered into a contract for the supply/works specified below :

P.O. (A/T). No._________________________________________ dated __________

This agreement shall be valid and binding on this Bank upto and inclusive of ____________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.” “NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs._____________. (Rupees _________________________________ only). Our guarantee shall remain in force until ___________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before ___________ (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date:

Please Mention here Complete Postal Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.

E-2616 (BPI) Page 19 of 19


IMPORTANT FOR BANK GUARANTEE’S: NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK GUARANTEES

1. Bank Guarantee number and date to be written on every page, of Bank Guarantee & its extension.

2. If B/G amount is more than Rs. 50,000/-, kindly take sign of two Bank Officer with

their respective Employee Code No.

3. Valid confirmation letter of the concerned Bank in an approved format should be attaché with every Bank Guarantee & its Extension.

4. Stamp paper should be valid & recent one and date of issuing of stamp paper

should not be beyond six months, in any case.

5. Round seal and signature of two Bank Officers should be affixed on every B/G paper.