TENDER NOTICE · 2020. 11. 27. · TENDER NOTICE Govt. Secondary Special Education Centre, Rahim Yar Khan, invites sealed tenders by registered post/courier service/by hand for the

TENDER NOTICE

Govt. Secondary Special Education Centre, Rahim Yar Khan, invites sealed tenders by

registered post/courier service/by hand for the purchase of uniform according to PPRA Rule,

Single Stage Two Envelop Procedure, marked as Technical & Financial Proposal, for the boys

and girls up to 10:00 AM of 15/12/2020. Tender shall be opened at 10:30 AM on

15/12/2020. Tender forms along with rules and regulations as well as detail of items can be

had from the day of publications from the office against Rs.500/- (non-refundable). Tenders

complete in every respect will have to be submitted in Govt. Secondary Special Education

Centre, Rahim Yar Khan within the stipulated period. Tender form can be purchased from

the office of under signed with in the fifteen days from the date of tender publication. Items

must be according to specifications mentioned in the tender form. An earnest money of 3%

(Three percent) of the total estimated cost in the shape of CDR/Pay Order/DD in favor of

Principal Govt. Secondary Special Education Centre, Rahim Yar Khan must be attached with

the tender. Tenders/firms must have a good repute and registered with the sales tax,

income tax, department. Successful Tenders/contractor shall be bound to deposit all taxes

as per the current tax rate or the ones revised by the government from time to time.

Note: This tender can be visited on the website of PPRA website www.ppra.punjab.gov.pk

Principal Govt. Secondary Special Education Centre, Rahim Yar Khan

Tender fee: 500/-

Proforma Tender Inquiry of Uniform for Govt.

Secondary School of Special Education Rahim Yar

Khan for the Financial Year 2020-21.

Date of Receipt of Tender: ________________ at _________ in the

office of Principal, Govt. Secondary School

of Special Education Rahim Yar Khan.

Date of Opening: 15/12/2020 10:30 a.m

Delivery Periods: As per Supply Order(s) issued.

Sealed tenders are requires for purchase of uniform for special students of Govt. Secondary Special Education Centre Rahim Yar Khan.

Note: please read the following notes and instructions carefully:-

Any offer not received as per term and condition of the tender enquiry is liable to be ignored.

No offer shall be considered if;

• Received without earnest money and form not signed and issued by this office and the firm not registered for the items mentioned in the tender.

• Received after the time & Date fixed for its receipt.

• The tender is un-signed.

• The offer is conditional.

• The offer is ambiguous.

• The offer is from the firm, blacklisted suspended or removed from the approved list.

• The offer is received by the telegram.

• Offer received with shorter validity than required in the tender enquiry.

• The offer is for the stores not confirming to specification indicate in the tender enquiry.

• The offer is received from the firm not registered with Sales Tax, Income Tax and Professional Tax Department for which they will have to quote their tax Registration No. with documentary proof.

• Offer will remains valid up to period of Three months.

• All the tenders must be submitted into double cover. The outer cover should indicate the name and the address, tender number and date of opening but not the name of the firm, which must appear in the inner, envelopes clearly mentioning tender number, type and the name of the firm. The envelopes must properly be sealed.

• The tender will follow the PPRA Rule-2014 (Amend) 36 (2) (b) Single Stage Double Envelope Procedure. Technical Offer & Financial Offer.

• The Technical Offer must contains the tender form of technical proposal duly signed by Owner, CNIC of the Owner & CNIC of the representative, Income Tax, Sales Tax and Professional Tax certificates, Affidavit on Stamp Paper (appropriate value), Call Deposit Receipt/Pay Order/Demand Draft, References from the Clients, Detail of similar type of work in hand or done of last Three Years, Income Tax/Sales Tax Paid Receipts (CPR) & Returns and detail of Last Three Years. Shortage of any document means the disqualification of the firm.

• The Financial offer must contain the tender form related to financial proposal and copy call deposit receipt.

• The purchaser reserves the right of the purchase of full or parts of the store or

ignores/cancel the tender without assigning any reason.

• 3% call deposit of estimated budget 1Million must be deposit with the tender.

• The bidder must attach the fresh bank certificate of financial soundness and Bank statement

of last two year with the technical bid.

• a) If the tender issued during the validity period of the offer is not accepted by the

tender, the Earnest Money shall be forfeited and the store shall be purchased at the risk and

expense of the tender.

b) In case the contractor fails to execute the contract strictly in accordance with terms

and conditions laid down in the contract the security deposit by him shall be forfeited and

the store shall be purchased at the risk and expenses.

c) In case the offer is withdrawn, amended or revised during the validity period of the

offer, the earnest money is liable to be forfeited.

• The buyer reserves the right to claim compensation for the loss caused by the delay in the

delivery of store.

• The terms and conditions will be applicable in accordance to the tender notices.

• The tax payer’s should be active on FBR List.

Special Instructions:

• The store is required by the consignee

_____________________________________________ .

• The must quote in prescribed invitation to the tender PR-III in the limited tender as well as in

the advertised tender. Cash receipt in original of having purchased tender must accompany

with the tender.

• The tenderer should quote their full and final rates both in words as well as in figures

• Tenderer should deposit bid security of estimated value of ________________ 2% as earnest

money in shape of call at deposit in favor of Principal, Govt. Secondary Special Education

Centre Rahim Yar Khan against the tender. The successful bidder may be required to furnish

security up to 10% in form of call at deposit in favor of Govt. Secondary Special Education

Centre Rahim Yar Khan, within seven days after the acceptance of tender, fail to furnish

would lead the cancellation of offer and blacklisting of the firm.

• This is to certify that M/S

___________________________________________________________________________

Obtain the quotation from against invitation to tender no. ___________________________

And the firm has agreed to supply the said store strictly. In accordance with the specification

laid down in the said invitation to the tender No.___________________________________.

• No supplementary or revised offer for the opening of the tender will be entertained.

• The Tenderer shall indicate in their tender the complete address or the place/ places where

store will be offered for inspection.

• The Tenderer shall have to submit the catalogue / manufacturer’s leaflet / literature /

brochure along with the tender to clearly define the specifications.

• All pages of the tender must properly be signed. Offer with any overwriting shall in no

circumstances be accepted.

• Self Production Facilities require complete detail of Manufacturing Unit, Type of

Manufacturing, Address, Machinery and Work Force Detail. The Procuring Agency may visit

the site to ensure the physical existence for verification Purpose.

• If Tenderer is out-sourcing, the certificate from the vendor (manufacturer) must be deposit

for the manufacturing and arrangement of supply.

• The bidders are advised to eximine the uniform design and quality of the school carefully.

• A certificate should be given by the Supplier that he will be responsible for the free

replacement of the store if same is found to be substandard and or in variance with the

specification given in the tender enquiry. Store offer for a specification superior to the one

specified in the tender shall however be acceptable.

• Samples Testing Charges against the tender enquiry will be borne by the Tenderer /

Contractor irrespective of the result(s) of the sample(s). The charges must be deposited after

the opening of technical bid.

• Sample of items as mentioned in Technical List will be evaluated and financial bid of those

firms will be opened whose sample will be qualified. Tenders will be rejected for those firms

which will not provide the samples and Sample Testing Charges.

• The financial proposals of bids meeting the technical specifications during technical

evaluation and qualifying the samples during evaluation of samples, shall be opened publicly

at a time, date and venue announced and communicated to the bidders in advance. The

financial bids of unsuccessful bidders will be returned unopened after technical evaluation.

Seal & Stamp of the bidder

Procedural guidelines for theTender process:

The following schedule will be followed for the procurement and award of tender. The

chairman purchase committee has right to change the dates and schedule. Any change shall be

communite to the bidder(s) in advance.

Sr. Event /Procedure Date

1 Date and time of opening of tender As Mentioned in Tender

Advertisement.

2 Technical evaluation committee meeting in the office of Principal by

Technical Committee.

As Mentioned

3

Announcement of Technical Evaluation Result 2 Days after Opening of

Tender subject to arrival

of LAB Reports of

Samples.

4 Opening of financial Bids of Technical Eligible Bidder(s) Announce Later

5

Announcement of Bid Evaluation Report 2 Days after the

opening of Financial

Bids.

6 Issuance of award of contract Letter of Successful Bider(s) 15 Days after the Bid

Evaluation Report

Name of Firm: ________________________________

Signature: ___________________________ ________

Designation: __________________________________

Stamp of Firm: ___________________________ _____

UNDERTAKING / AFFIDAVIT (on value of 100/- Stamp)

1. I/We hereby confirm to have read carefully the description of stores and all items and condition of your

tender and also all the Special Instructions attached to the said tender enquiry. We agree to abide by all those

instructions/conditions unconditionally.

2. I/We also hereby categorically confirm that quality of uniform items to be provided shall be equal or better

than the approved sample(s) of the procuring agency and shall be supplied according to the laid down

instructions/conditions in the BIDDING DOCUMENTS.

3. I/We accept that if the required bid security is not furnished or offer is found lacking in any respect of your

tender enquiry, our offer may be rejected and may not be considered at all.

4. I/We hereby confirm to adhere to the delivery procedure, schedule and all other requirements and

conditions mentioned in the tender enquiry which would be the essence of the contract and in case of non-

compliance by me/us, I/we agree un-conditionally to accept the recovery of belated damages on the supply at

the rate mentioned in the tender form.

5. It is also certified that the prices quoted herewith are according to the prevailing prices in the market, in

case it is found otherwise I hereby undertake to refund the difference.

6. It is certified that rates quoted in financial bid are valid for Three months (90 days) from the date of opening

of tender.

7. It is certified that our firm has not been blacklisted/debarred by PPRA or any other Govt. /Public agency for

participation in the procurement / tender process.

8. It is also certified that prices quoted in the financial proposal are inclusive of all taxes and I/we shall abide

by all tax deductions at source as per prevailing tax rules at the time of payment.

9. I/we undertake that in case of any confusion in interpretation of rules, procedure, sizing, terms & conditions

and /or conflict, decision of Principal, Govt. Secondary Special Education Centre Rahim Yar Khan shall be

final and I shall be bound to accept his decision.

Name of Firm: ________________________________

Signature: ___________________________ ________

Designation: __________________________________

Stamp of Firm: ___________________________ _____

Witness __________________________________

Sign. & Date ______________________________

Full Address ______________________________

Detail Required:

Company/Firm Name: __________________________________

N T N & G S T No. __________________________________

__________________________________

Name of the Tenderer __________________________________

CNIC No. of the Tenderer __________________________________

Signature of Tenderer; _________________________________

Name (Owner of Firm) __________________________________

CNIC No. of owner __________________________________

Signature Owner; _________________________________

Designation of Tenderer __________________________________

Seal: _________________________________

Contact No.(Owner) __________________________________

Contact No. (Representative) __________________________________

Full Address: __________________________________

__________________________________

1. Technical Evaluation Criteria

All the documents require in tender form must be submitted by the bidder and below is also the qualifying

criteria (Marking) will be as follows:

Sr. No.

Documents Required

( Maximum Marks Shown Below)

Marks Allocated

Annex-No.

And Marks

A Basic / Mandatory Requirement Mandatory

CNIC of owner (Attested)

Valid CDR of appropriate Value Mandatory

Income Tax & Sales Tax Registration (Attested) Mandatory

Active Tax Payers List Enrolment Mandatory

Affidavit of Rates & Validity of firm Mandatory

Sample List & Samples Deposited with the Tender Mandatory

FBR Tax Returns Compliance Report 100% Mandatory

B Previous Work Credits

Relevant Contracts awarded (Textile Field)

More than 4 years Experience 20

3-4 Years Experience 10


Less than 1 year experience or no prior experience 2

C Previous Work Credits (in Special Education).

Relevant Contract awarded

More than 4 years experience 20



Less than 1 year experience or no prior experience 2

D Tax Returns Submission Annual Sales Tax & Income Tax.

(Attach Relevant Documents from FBR).

3 years 10

2 Years 05

1 year 02

Financial Soundness of Firm

Tax Deposited More Than 10 Million of Supply 20



E Financial Statements/Bank Statement

Firm Balance Sheet

More Than 3 years 10

2-3 Years 05

1 year 02

F Annual Turnover of Firm

More Than 10 Million 20

More Than 5 Million 10

More Than 2.5 Million 05

F Relevant (Textile) In-time work completion Certificates and Supply Orders (1 Mark for 1 Certificate).

5+5=10

Supply Orders Attached of Relevant Field (Textile) 5

In-Time Certificates Attached 5

G Technical Expertise (Textile)

Production Facility

Self Production Facility ( Detail Required) 10

Maximum Marks: 100

Qualifying Marks: 75

2. Samples Evaluation Criteria The samples will be finalized on the criteria mentioned below and marking will be from 1-10. 1

for low quality and 10 for the Samples which are exactly as per departmental Required

Specifications.

To qualify for the Financial bid the firm must Score 75% Marks in Samples.

The Bidders are required to submit samples as per colour and design require by the Institute.

The Design and Colour other than required Samples will not be accepted and liable to rejection.

The Samples submitted with the bid would remain in the custody of Purchase Committee for the Audit and are not returnable.

The following Table are just for Samples Marking Purpose. The actual detailed marking can be vary.

Boys Pent Shirt Shoes Socks Jursi Vest Tie Trouser Total

Marks

Girls Qamiz Shalwar

Shawl Shoes Socks Jursi Slip Dopetta Total

Marks

TECHNICAL SPECIFICATIONS

Boys Items required:

Item(s) Name Specification

Dress Pent Blue (Iqbal

Fabric) with best quality belt.

(Jamal Din or equivalent)

Fabric: Color Navy Blue GSM 200 ± 5 %

Ends per inch 42 + 5 Picks per inch 40 + 5

Warp Count 20/2 ± 10% (Ne) Weft Count 20/2 ± 10% (Ne)

Weave 1/1 Plane Blend Ratio 100% Polyester ± 10%

Dying Disperse / Reactive

Color fastness to washing (AATCC 61 2A, GS rating = 3-4)

Shirt Check Blue

School name on departmental

Mono Gram

Collar 2 Piece Buckram Minimum 160 GSM

Fabric: Color Navy GSM 110 ± 5%

Ends per inch 100-115

Picks per inch 75-90

Warp Count 36s ± 5% (Ne)

Weft Count 46s ± 5% (Ne)

Weave 1/1 Plane

Blend Ratio 80% ± 5% Polyester & 20% ± 5%

Viscose/Rayon CIE

Whiteness 130 ± 5%.

Shoes Servis/Bata Branded Shoes with Latest available Articles will be preferred.

Socks Black (Afser Hosiery 0r Equivalent)

Jursi Blue Full Sleeves

with LOGO

(Brown Baby Hosiery 0r Equivalent)

Color: Navy Blue Design: V-Neck Composition: Acrylic 70% ± 5 % & Polyester 30% ±

5 % Yarn Count: 20/2 Ne GSM: 500 ± 5 % Rib (Neck): 1” Rib (Bottom & Cuffs): 2.5”

– 3” Color Fastness to Washing: 3-4

Vest Cotton White 100% Combed Cotton

Tie Polyester Material Fabric Blue Color

Trouser Underwear Trouser for Winter

TECHNICAL SPECIFICATIONS

Girls Items required

Item(s) Name Specification Avrg.

White Qamiz,

Shalwar White with LOGO

White Fabric Qamiz & Shalwar: Fabric: Color White GSM 110 ± 5%

Ends per inch 100-115

Picks per inch 75-90

Warp Count 36s ± 5% (Ne) Weft Count 46s ± 5% (Ne)

Weave 1/1 Plane Blend Ratio 80% ± 5% Polyester & 20% ± 5% Viscose/Rayon

CIE Whiteness 130 ± 5%.

Qamiz Fashion: Collar Buckram Minimum 160 GSM, check Blue Fabric.

Jursi Girls Blue with LOGO

of School

(Brown Baby Hosiery or

equivalent)

Color: Blue

Design: Front Open with Buttons, Two pockets

Composition: Acrylic 70% ± 5 % & Polyester 30% ± 5 %

Yarn Count: 20/2 Ne

GSM: 500 ± 5 % Rib (Neck & Front): 1” Rib (Bottom & Cuffs): 2.5” – 3”

Color Fastness to Washing: 3-4

Shoes Servis/Bata Branded Shoes with Latest available Articles will be preferred.

Shawl Blue

GSM 300 ± 5%

Shams Qamar Brand or Equivalent.

Dopetta White with

Border

Fabric: Color White GSM 110 ± 5% Ends per inch 110 -115 Picks per inch 75-90 Warp

Count 36s ± 5% (Ne) Weft Count 46s ± 5% (Ne) Weave 1/1 Plane Blend Ratio 80% ±

5% Polyester & 20% ± 5% Viscose/Rayon CIE Whiteness 130 ± 5%

2 meter to 2.50 meter Size.

Socks Black (Afser Hosiery 0r Equivalent)

Slip White 100% Cotton fabric. Stitched.

FINANICAL OFFER

ANNEX-“A”

LIST OF UNIFORM ITEMS FOR SPECIAL STUDENTS TO BE PURCHASE FOR GOVT.

SECONDARY SCHOOL OF SPECIAL EDUCATION RAHIM YAR KHAN, DISTT. RAHIM YAR

KHAN.

1. All the uniform items are to be supplied according to laid down conditions, instructions and

procedures given in the tender form.

2. Uniforms items are divided in size blocks.

3. Single rate should be provided for whole block of uniform items.

4. Quality of supplied uniform items should be equal or better then approved samples(s) of the

purchase committee.

5. Rates of all Blocks/ seasons (Winter & Summer) for Boys or for Girls MUST be provided else

financial offer will be considered as incomplete and bid shall be rejected.

6. Firms interested in one type (boys or girls) shall submit rates for both.

Winter Boys

Sr. Items Size Rate

1 Jursi (Dark Blue, Woolen)

Small

2 Pent (Dark Blue, Wash-n-Wear)

3 Shirt ( Full Sleeve, Wash-n-wear)

4 Trouser (Dark Blue, Wash-n-wear)

5 Cap (Dark Blue, Woolen)

6 Vest (Cotton)

7 Tie

8 Shoes (Bata / Service or Equivalent)

9 Socks


Medium





6 Vest (Cotton)

7 Tie


9 Socks


LARGE





6 Vest (Cotton)

7 Tie


9 Socks


X-LARGE





6 Vest (Cotton)

7 Tie


9 Socks

Summer Boys


SMALL


3 Cap (Dark Blue, P-cap)

4 Vest (Cotton)

5 Tie


7 Socks


MEDIUM



4 Vest (Cotton)

5 Tie


7 Socks


LARGE



4 Vest (Cotton)

5 Tie


7 Socks


X-LARGE



4 Vest (Cotton)

5 Tie


7 Socks

Winter Girls

Sr. Items Size Rate Complete Block


SMALL

2 Shawl (Dark Blue, Woolen)

3 Shalwar & Qamiz

4 Slip (White, Cotton)


6 Socks


MEDIUM


3 Shalwar & Qamiz



6 Socks


LARGE


3 Shalwar & Qamiz



6 Socks


X-LARGE


3 Shalwar & Qamiz



6 Socks

Summer Girls

1 Shalwar & Qamiz

SMALL



4 Socks

5 Dupetta White

1 Shalwar & Qamiz

MEDIUM



4 Socks

5 Dupetta White

1 Shalwar & Qamiz

LARGE



4 Socks

5 Dupetta White

1 Shalwar & Qamiz

X-LARGE



4 Socks

5 Dupetta White

Name of Firm: ___________________________

Signature: ___________________________

Designation: ___________________________

Sealed: ____________________________