TENDER FOR HOUSEKEEPING/CLEANING OF BUILDINGS/ …nib.gov.in/Tenders/...Housekeeping_Services_2012.pdf · the prescribed format for Housekeeping/ Cleaning of Buildings/ Facilities

TENDER FOR

HOUSEKEEPING/CLEANING OF BUILDINGS/

FACILITIES, IN NIB CAMPUS NOIDA.

Tender No. S.1- 186 /2012/NIB/Engg. (Civil)

(i) Last Date of submission of Tenders: 14.05.2012. up to 2:00 P. M. (ii) Pre Bid meeting : 09.05.2012 at 11:00 A.M.

(iii) Date of Opening of Technical Bids : 14.05.2012. at 3:00 P. M. (iv) Technically qualified bidders will be informed to be present at the time

of opening of Financial Bids. (v) Tender Cost : Rs. 568/- (Rs. Five hundred sixty

eight only) in the shape of demand draft in favour of “National

Institute of Biologicals, Noida” payable at Noida.

Name & Address of the Tenderer

M/s .……………………………..

….………………………………..

…………………………………...

APRIL – 2012

NATIONAL INSTITUTE OF BIOLOGICALS (Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA), NOIDA – 201 307 (U. P.)

Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014 e-mail: [email protected] Website: www.nib.gov.in

mailto:[email protected]

http://www.nib.gov.in/

National Institute of Biologicals

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NATIONAL ISTITUTE OF BIOLOGICALS (Ministry of Health & Family Welfare)


Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

Tender No. : S.1-186/2012/NIB/Engg. (Civil)

HOUSEKEEPING/ CLEANING OF BUILDINGS/ FACILITIES:

Package -1: (i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area) (vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv) Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratories

ii) Animal House.

Package -3:

Guest House & Hostel. 1. Introduction

NATIONAL INSTITUTE OF BIOLOGICALS is an autonomous Institute under the administrative control of Ministry of Health & Family Welfare, Govt. of India engaged in evaluation and quality control of various biological products like vaccines, blood products, blood reagents, sera, immuno-diagnostic kits etc. produced and imported in India. Institute has been set up over a plot area of 18 Acre approx.

Sealed Tenders are invited from experienced Firms/ Agencies/ Contractors in the prescribed format for Housekeeping/ Cleaning of Buildings/ Facilities at NIB, Noida. The bidders are required to visit the campus of NIB to see the facilities and to assess the quantum of work involved before submitting the tender. Once the tender is submitted, it will be presumed that the bidder has seen and understood the complete work involved.


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2. For Pre-qualifications:- a) The Firm/Agency/Contractor should have rendered their services for similar

works ( including similar to NIB laboratories cleaning ) for any government sector or large reputed Private Sector enterprises for at least one year during the last three financial years, necessary relevant document to this effect to be enclosed.

b) The single order value for similar works should not be less than Rs. 30 lakh in

any one year during the last three financial years. A copy of the relevant work order is to be enclosed.

c) The average annual turn over shall not be less than Rs. 50 lakh during the last

three financial years for carrying out similar nature of work particularly housekeeping services.

d) The contractor should have registration with statues such as ESI, EPF and Service

tax etc. pertaining to engagement of labour for such works. 3. Earnest Money Deposit (EMD):-

The tenderers are required to deposit Demand Draft of Rs.80,000/- (Rupees eighty thousand only) in favour of the “National Institute of Biologicals, payable at Noida/ New Delhi as Earnest Money Deposit (EMD) along with original tender documents for this work. EMD will be returned to the unsuccessful tenderers after award of the contract. No interest shall be payable by NIB on EMD. EMD will be returned on acceptance of work order and deposit of performance security.

4. Sale of Tender: -

Non transferable tender document containing terms & conditions and technical specification etc. can be obtained from the Accounts Section of this Institute on all working days at scheduled date and time as per advertisement on a written request on the letter head of the firm and on payment of tender fee mentioned in advertisement through crossed demand draft/pay order (non-refundable) in favour of National Institute of Biologicals, payable at Noida/ New Delhi towards its cost. Before buying the tender documents, tenderers may see the document particularly pre-qualification criteria in their own interest. The Tender document can be downloaded from our web site www.nib.gov.in and Tender fee must be deposited with the technical bid. Tender/Bid received without tender fee is liable to be rejected.

http://www.nib.gov.in/


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5. The tender is to be submitted in two separate sealed envelops as under: 5.1. Technical Bid (Envelop No -1) The tender document in original including the unfilled PRICE-BID Proforma

(ANNEXURE-I) duly signed and stamped as a token of acceptance. The following additional documents shall also be enclosed and sealed, superscript with name of the tender.

i) The attested copies of experience certificates of carrying out similar nature of work as per pre-qualification criteria particularly annual maintenance contract of Housekeeping/ cleaning ( including similar to NIB laboratories cleaning ) in Government/ Semi Government/ PSU’s or large reputed private organization etc. for at least one year during the last three financial years satisfactorily. They may also enclose work order copies to meet the experience criteria.

ii) The attested copies of the balance sheet/ audited statement of accounts or any other relevant document to prove the minimum average annual turnover required as per pre-qualification criteria during the last three financial years in Housekeeping Services.

iii) Earnest Money Deposit. 5.2 Price Bid (Envelop No. 2)

The Price Bid as per Proforma given in the tender documents as ANNEXURE-I shall be photo copied and then price filled up and submitted in Envelope No -2, duly sealed and superscribed on the envelope indicating the name of tender. Any conditions given in the Price Bid may cause rejection of Bid.

6. Pre-Bid Meeting and Clarification of Bids: 6.1 A Pre-Bid meeting will be organized by NIB as indicated in the tender document.

In the said meeting Bidders may seek clarification(s), if any, from NIB about the tender.

6.2 During evaluation of bids, NIB may ask the bidder (s) for clarification, if any, in

their bid.

7. Submission of Bids: The Envelop No. 1 & 2 shall be sealed separately and placed in a third Envelope which also shall be sealed and duly superscribed indicating the name of the tender.


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Bid with all complete relevant documents must be addressed to the Director, National Institute of Biologicals, A-32, Sector – 62, Noida and should not reach later than scheduled date & time as mentioned in the advertisement/ tender.

8. Bid Opening:

(i) Bid shall be opened in the office of this Institute at Noida, on the prescribed date

and time in presence of tenderer(s) who may wish to be present.

(ii) The technical bid (Envelope No. 1) shall be opened first. The Price Bid (Envelop No 2) will be opened only for those tenderers whose technical bid is found to be responsive and for which they shall be intimated separately about the date & time.

(iii) The bidder who has not submitted the documents as per the prescribed tender conditions the said tender may be treated as non responsive and their Price Bid (Envelop No. 2) shall not be opened.

(iv) The successful Firm/ Agency/ Contractor will be intimated and contract agreement will be entered into initially for a period of one year and extendable for another two years, subject to their satisfactory performance. The preparation of the contract agreement with proper stamp etc. would be done by the bidder in consultation with NIB.

(v) The Firms/ Agencies/ Contractors are required to submit their most competitive price offer on the format (ANNEXURE–I) in accordance with scope of work, technical specifications and terms & conditions etc. enclosed herewith.

9. Award of Contract: (i) NIB will award the contract to the successful bidder whose tender has been

determined to be substantially responsive.

(ii) Period of Contract – Initially for one year. However, the contract can be extended on the existing terms & conditions from year to year for another two years on the basis of performance.

(iii) Foreclosure of contract due to abandonment or reduction in scope of work - If at any time after acceptance of the tender, National Institute of Biologicals decides to abandon or reduce the scope of the work for any reason, whatsoever, and does not require the whole or any part of the work to be carried out, the Institute shall


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give one month’s notice in writing to that effect to the contractor and the contractor shall act accordingly in the matter. The contractor shall have no claim to any payment of compensation or otherwise, whatsoever, on account of any profit or advantage which he might have derived from the execution of the work in full but for the foreclosure of the work.

(iv) Subletting- The contractor shall not assign or sublet the work without the written approval of the NIB.

10. Right to accept any tender and to reject any or all tender:

The NIB reserves the right to accept or reject any tender, and or to annul the bidding process and or reject all tenders at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for NIB`s action.

11. Notification of Award: 11.1 Prior to the expiration of the validity, NIB will notify the successful firm in

writing by speed post/ registered letter or by fax, that his tender has been accepted.

11.2 The notification of award will constitute the formation of the contract. 11.3 Upon furnishing of Performance Security by the successful bidders, NIB will

promptly notify each unsuccessful bidder(s) and will release their EMD. 12. Performance Security: 12.1 Within 21days of receipt of work order from NIB, the successful firm shall

furnish the Performance Security equivalent to 10% of the contract value in the form of Bank Guarantee (from any Nationalized/Scheduled Bank) valid for 60 days beyond expiry of the contract period, in the format as per APPENDIX- A or in the form of Demand Draft/Pay Order in favour of “National Institute of

Biologicals” payable at “Noida/Delhi”.

12.2 Failure of the contractor to comply with the requirement of contract shall

constitute sufficient grounds for the annulment of the award and forfeiture of the performance security/ Demand Draft/Pay Order, in which event NIB may get the work done at the risk & cost of the Contractor.


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13. Signing of Contract:

NIB will notify the successful bidder that his tender has been accepted and it will send a work order to the bidder describing the works to be carried out and the same shall be returned duly acknowledged affirmatively by the bidder as a token of acceptance and a contract agreement will be signed between both the parties.

14. Payment: 14.1 Contractor will submit monthly Pre-Receipted Bills (affixing the Revenue Stamp)

duly supported with necessary check list, log sheets, material bills/ vouchers etc. along with the proof of payment/disbursement of wages/levies and deposits of challan of ESI, PF, Service Tax (if applicable), etc. NIB will make payment to the contractor within 15 days after receipt of the bills after deduction of applicable taxes/TDS etc. It may be noted that payment to the contractor will be released after disbursement of wages of the deployed manpower of respective work.

14.2. If the check list, log sheets and instructions of the Institute do not shows proper

compliance of works to be done by the contractor as per schedule; NIB will make suitable/proportionate deduction from the contractor’s bills. If the contractor fails to maintain the cleanliness in work places and do not render the services as per contract, in such an event, NIB will deduct the actual cost chargeable on this work plus 10% extra for departmental service charges.

14.3 In case of short deployment of manpower as given in the contract, Institute will

make suitable/ proportionate deduction from the bills on the basis of the rates quoted by the contractor.

14.4 The contractor shall be responsible for proper maintenance of decorum,

punctuality, discipline and work out put. The personnel so deployed by him should be in a proper, neat & clean well-dressed uniform. Providing of uniform etc to the deployed staff shall be the responsibility of the contractor. If the staff are not present in uniform, a penalty @ Rs 10/per day/per person will be levied and deducted from the bill. The choice of colour of the uniform will be decided by NIB.

14.5 Levy/Taxes payable by contractor - Sales Tax/ VAT or any other tax on

materials in respect of this contract shall be payable by the contractor and NIB shall not entertain any claim whatsoever in this respect.

All tendered rates shall be inclusive of all taxes and levies payable under

respective statutes. However, pursuant to the Constitution (46th Amendment Act, 1982), if any further tax or levy is imposed by Statute, after the last stipulated


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date for the receipt of tender including extensions if any and the contractor thereupon necessarily and properly pays such taxes/levies, the said amount so paid by the contractor shall be reimbursed by NIB. .

14.6 The wages of labour component shall be adjusted based on the revision in

minimum wages as notified by the concerned labour department from time to time subject to the condition that the notified minimum wage is more than the amount charged by the Contractor from NIB.

15. Applicable Law:

15.1 The contract shall be interpreted in accordance with the Laws of the Union of

India. Contractor shall be solely responsible for compliance of all labour laws, payment of fair wages/ salaries and allowances to his personnel that might become applicable under any new act, law or order of the State Government / Central Government . NIB shall have no liability whatsoever in any manner.

15.2 Minimum wages act to be complied with - The contractor shall comply with all

the provisions of the Minimum Wages Act, 1948, and Contract Labour (Regulation and Abolition) Act, 1970, and rules framed hereunder and other labour laws affecting contract labour that may be brought into force from time to time.

16. Resolution of Dispute: 16.1 All disputes arising out of this contract shall be referred to the sole arbitration of

a person selected by the contractor out of the panel of three persons nominated by the Director NIB, and his decision /award shall be final and binding on both parties. The Arbitration shall be governed under the Indian Arbitration Act 1996 or any statutory modifications or re-enactment thereof and rules made there under and for the time being in force shall apply to the arbitration proceeding under this contract.

17. Force Majeure: 17.1 Notwithstanding the provisions stated above, the service provider shall not be

liable for forfeiture of its performance security, penalty or termination for default, if and to the extent that, it’s delay in performance or other failure to perform its obligations under the contract is the result of an event of force majeure.

17.2 For purpose of this clause “Force Majeure” means an event beyond the control of

the service provider and not involving the contractor/ service provider’s fault or


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negligence and not foreseeable. Such events may include, but are not limited to acts or the service provider either in its sovereign or contractual capacity, ware or revolutions fires, floods, epidemics, quarantine restrictions and freight embargoes.

17.3 If a force Majeure situation arises, the contractor/ service provider shall

promptly notify the NIB in writing of such conditions and the cause thereof. Unless otherwise directed by the employer in writing, the service provider shall continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the force majeure event.


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SSCCOOPPEE OOFF WWOORRKK && SSPPEECCIIFFIICC CCOONNDDIITTIIOONNSS

1. Description of Buildings and Facilities:

(i) Administrative building having Basement, Ground floor, First floor, Second floor

and Terrace Floor with a total area of 7,000 Sqm. approx. Basement is being used for services, ground floor, first floor and second floor are office area and terrace floor is also for services and machine rooms. The floor finishes of the building are marble stone, mosaic tiles and cement concrete, external walls are stone cladded.

(ii) Library is a double-storey building with glass façade and structural glazing in

window. This building has gypsum board coved false ceiling and kota stone flooring. Area of this building is about 850 Sqm.

(iii) Cafeteria has three dining halls, cooking area, preparation area, storage and

washing areas etc. at ground floor. Air handling units of air-conditioning system etc. are installed in its basement. This facility has a total area of about 1,850 Sqm.

(iv) Gate House is a small building at main gate of the campus having total area 120 Sqm. Two guard posts are located one near the gate house and another at service gate.

(v) Maintenance Engineering Building is a double- storey building having a total

area of 1,100 Sqm. approx.

(vi) Common areas in three blocks of staff quarters i. e. Type I & II, (6 quarters.), Type III (4 quarters) and Type IV (2 quarters) such as staircase, roof top and parking areas are required to be cleaned on daily basis.

(vii) The Water supply and fire fighting pumps have been installed in the Pump

House and the total area of this building is 70 Sqm. approx.

(viii) The water softening plant is housed in a separate building having an area of about 140 Sqm.

(ix) Electric substation # 3 has a total area of about 335 Sqm. This building is located near Type IV Staff Quarters.

(x) Power House building has a total area of 1,340 Sqm. approx. including the Electric substation # 4 and these two facilities are interconnected. The ceiling height of Power House is 10 mtr. approx. which will require special tools and tackles for cleaning of walls and ceiling.


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(xi) Underground water tank top area is 435 Sqm approx. overhead water tank has approx 7.00 mtr. dia shaft and staging height is 30 mtr. approx. Special tools & tackles will be required for cleaning of over head tank shaft.

(xii) The roads are cement concrete roads and area of the roads is 13,000/ Sqm. approx,

(xiii) Stone cladded footpath’s area is 4,000/Sqm. (xiv) Covered corridor connecting the Guest House and Cafeteria has kota stone

flooring and slate roof. (xv) A peripheral drain of about 600 mtr. Length, which is covered with openable

slabs is to be cleaned on regular basis. 2. Scope of Work:

Package-1:

Administrative Building internal and external. Basement, ground floor, first

floor, second floor terrace floor, terraces, roof top etc. including furniture and

equipment.

Library Building internal and external, ground floor, first floor, terrace floor,

terraces, roof top etc. including service furniture and equipment.

Cafeteria Building internal and external, Basement, ground floor with kitchen,

terrace floor, terraces, roof top etc. including service furniture and equipment.

Gate House and Guard Post: internal and external including furniture and

equipment.

Engineering Building internal & external areas. ground floor, first floor

machine room and all terraces.

Power House, Electric Substation #3 & 4. entire area internal and external.

Pump House: Internal and external.

Underground water tank: Top area.

Over Head Water tank: Shaft and M.S ladder inside the shaft.

Staff Quarters: Type I & II, Type III and Type IV, staircase roof top and parking areas.


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Removal of any blockage in sanitary & piping system.

Roads: Campus road network and parking areas.

Foot Path: Stone cladded footpaths and concrete plate form in this campus.

Covered corridor connecting Guest House and cafeteria.

Boundary wall: Area between Noida drain & NIB boundary wall.

Providing clean towel, soap bars, liquid soap, tissue paper rolls, naphthalene,

balls, in each washroom of Admin. Building, Library, Cafeteria, Gate

House, Maintenance Engineering building, Power House & substations.

Providing mosquito killer / repellant system in about 4 (Four) conference rooms.

Polishing of brass items such as brass shoes in staircase, flower vase, NIB

logos and Name Plates at Main Gate and Admin. Lobby etc.

Removal of any blockage from internal sanitary fittings/ systems of all

buildings mentioned above.

Disposal of garbage and rubbish from all above areas (including from cafeteria

kitchen and dining hall) at disposal site designated by municipality.

Package-2: Housekeeping/ Cleaning of entire facility: internal, external, terraces and

rooftops the details of which are as under.

Entrance to the facility (from the end of covered corridor to main entrance

of the Building).

Lobby of each Floor.

All change Rooms, wash rooms/ Toilets.

All Laboratories & Animal Rooms.

All Corridors, back verandah and courtyard.

Doors, windows, glass pans (from both sides), window sills and stone louvers

etc. from outside.

All Terraces.


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All wash Rooms/ Toilets.

All Staircases. & Lifts cages.

All Machine & Plant Rooms and Pent House ( third floor ).

Storage building and Electric Sub station 1 & 2.

All Roof Tops.

Entire office area at each floor, including office equipment & furniture.

Animal area Corridors.

Stores.

Water Coolers.

External walls.

Removal of any blockage in sanitary & piping system.

Polishing of brass items such as brass shoes in staircase, flower vase, NIB logos

etc.

Housekeeping of the whole Training Animal Facility with toilets etc..

Package-3:

Sweeping, mopping, dusting and cleaning of all suites, rooms, dining hall,

kitchen & cooking area etc. i. e. floor, walls, furniture, fitting & fixtures on daily

basis. Scrubbing and washing of floor once in a week.

Sweeping, mopping, dusting and washing of toilets and all sanitary fittings &

fixture etc. installed in the toilets. Disinfecting toilets after their use. Providing

bath soap bars, tissue paper, Nepthelene ball, room freshners etc. for daily use.

Dusting and cleaning of all doors and windows by using soft brushes and other

cleaning appliances and materials on daily basis. Cleaning of door and window

glasses and oiling of window hinges once in a month.

Sweeping, mopping and dusting of corridors, lobbies, all staircases, porch area,

terraces, top roof, water tank room and plinth protection etc. on daily basis.

Scrubbing and wishing corridors, terraces, roof and other areas once in a week.


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Cleaning of false ceiling, removing cob web from all areas of the building once in

a week.

Providing mosquito killer system (machines & refill packs) in working order for

Guest rooms. Polishing of brass items such as door fittings, brass shoes in

staircase, flower vase etc. once in a week.

Disposal of garbage and rubbish generated from these buildings (including from

Kitchen & Dining hall) at appropriate place designated by local authority.

Cleaning of Insectocuters.

Exterior walls of buildings once in a month.

Cleaning of water coolers weekly.

Removal of any blockage in internal sanitary & piping system.

Providing service boys for Guest House and Hostel in two shifts, first shift 6:00

A.M. to 2:00 P.M. and second shift 2:00 P.M. to 10:00 P.M.

Providing one Housekeeper from 10:00 P.M. to 6:00 A.M. to attend any exigency

during night time.

3. Important implements/Tools/Equipment and Materials/consumables:

Implements/ Tools/Equipment Materials/ Consumables/ Brands

Dusters Phenyl (Trishul, Gainda, Bengal Chemical, Tiger )

Mops. Brasso (Reckit Benckiser)

Hard Brushes /Soft Brushes Room Freshener (Premium)

Steel and plastic buckets /mugs Liquid detergents. (Vim, Pril)

Towels . Stain remover (Reputed Brand)

Plastic Bags. Harpic, Sani fresh.

Hard brooms. Air Freshener (Odonil)

Soft brooms. White phenyl (ISI Mark).

Old Paint brushes Naphthalene balls (Trishul)

Telescopic Rod for cleaning cob webs.

Iso-Propelene Alchohal

Floor Scrubbing Machine. Teepol.

Aluminum folding ladders. Dettol.

Pressure Pumps (Manual & Electric) Savlon


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Long ladders (folding type) for cleaning the building from outside.

Tissue paper rolls

Rubber wiper. Colin spray

Steel Wire. Vim, Nip, Nirma

Scrubber (Steel and Plastic) Cleanzo

Vacuum Cleaner. Hit/ Mortin/All out

Conventional mops Soap bars(Reputed Brand)

3.1 Above list covers only broad items. Contractor has to arrange any other item/s

which is necessary for proper housekeeping/cleaning works assigned to them. 3.2 The contractor has to satisfy NIB about the cost of consumables brought and used

in NIB. The bills/vouchers/challans will be submitted on monthly basis. 3.3 It will be responsibility of the contractor that the materials supplied by him are

judiciously used and sufficient to fulfill the requirement of the contract. 4. Deployment of Manpower:

The bidder shall mention the number of persons proposed to be deployed for above services. However the no. of persons shall not be less than the following:

Srl. No.

Buildings Housekeepers Per day

Supervisors Per day

1. Package - 1 Administrative Building, Cafeteria ….... etc.

18 (Unskilled)

01 (Semi-skilled)

2. Package - 2 i) Laboratories ii) Animal House.

24

(Unskilled)

06 (Skilled Animal

Attendants)

02

(Semi-skilled)

3. Package - 3 Guest House and Hostel Services.

7 (Unskilled) (5+2*) *two service boys

01 (Semi-skilled)

Total 55 04


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5. Schedules: a) Daily cleaning: Mopping of floors, work benches, cleaning the glass pans form

inside, office equipment & furniture. Cleaning of the wash rooms, doors, windows frames, sinks/wash basins of all areas, front area /back area of the building and footpaths etc.

b) Weekly cleaning: Insectocuters, water coolers, waste water drains, walls,

ceiling, A.C grills, electrical fixtures, glass pans from outside, and building surroundings water tank tops, Roads, Parking, Tank shaft and disposal of scrap.

c) Fortnightly: Boundary wall, Terrace, Storm water drains, polishing of brass

items.

d) Monthly: External walls, stone louvers, window sills, platforms, stone slabs, Window sills from out side etc.

6. Cleaning Procedure for Floor and Work Benches:

6.1 Floor cleaning shall be done in the morning and afternoon on each day. 6.2 Clean the floor/ work benches to remove dust/ particles, ensure that the

coving/corners of the floor are thoroughly cleaned, then wet mop floor/work benches (with lint free cloth) using white phenyl/dettol/approved disinfectants and enter the records of cleaning in the relevant Log Sheet.

7. Cleaning of Walls & Ceilings:

Clean the ceiling with the aid of the long assembly to reach the ceiling height taking utmost care to clean the corners and edges of the ceiling, checking for cobwebs.

8. Cleaning of Window Panes & Doors: 8.1 Spray liquid detergent (Colin etc.) on the glass surface, rub with dry clean lint

free cloth till the glass surface becomes spotless and in case cleaning is not satisfactory spray more detergent following by rubbing with fresh clean lint free cloth, ensuring that cleaning of the glass should be done on both sides.

8.2 Wipe the aluminum frame and steel frames with lint free cloth. 8.3 Check the door surface from both sides, spray detergent (Colin) on the dirty

spots observed on the door surface and rub with a clean lint free cloth. For all the


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above-mentioned cleaning, a daily frequency will be maintained. Enter the records of cleaning in the relevant log sheet.

9. Cleaning of Roads, Footpath and Drains: 9.1 Sweep the road with hard brooms to remove dust. Remove weeds/ vegetation

and other waste if any and collect the garbage in plastic bags/ drums, dispose at disposal ground designated by the municipality/ Nodia Authority.

9.2 Sweep the footpath with soft brooms to remove dust/particles. Remove weeds/

vegetation if any and collect the garbage in plastic bags/drums and dispose at disposal ground designated by the municipality. Wet mop the footpath using phenyl etc.

9.3 Remove any blockage from the drain using wires, bamboos etc, remove the

plastic and other solid garbage from the drain and collect in plastic bags/drums. Dispose the garbage at disposal ground designated by the municipality/ Noida Authority. Ensure that there is no stagnation of water in the drain.

10. Cleaning of Office Furniture & Equipment:

Wipe with dry lint free cloth and use stain remover or moist mop to remove any stain, allow to dry. Enter the records of cleaning in relevant log sheet.

11. Cleaning of Electrical Fixtures & A C Grills: 11.1 Before cleaning the electrical fixture ensure that the switch is off. 11.2 Wipe the body of the fixture and A. C grills using a clean dry lint free cloth.

Wipe the electrical switch boards with a clean dry lint free cloth taking care not to use a moist cloth for cleaning.

12. Cleaning of Sinks: 12.1 Take out the solid waste from sink, if any put the collected waste in dustbin,

flash the sink with water and clean the sink from within and outside with a liquid detergent using a clean soft spongy scrubber.

12.2 Clean with fresh water and ensure that proper cleaning of the inner side and

edges of the sink along with the wall behind. Clean beneath the sink the same way as above using medium hard brush.


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12.3 Clean the floor beneath the sink with hard broom and collect the waste in dustbin, clean with water using disinfectant as per procedure, enter the record of cleaning in the relevant log sheet.

13. Cleaning Procedure for Water Coolers: 13.1 Switch off the main power supply of the water cooler, drain out the water

completely, remove the lid, clean out the interior surface of water tank with liquid detergent using a clean soft spongy scrubber.

13.2 Wash the tank with fresh water till the last traces of detergent are removed,

check the last wash for foam test (by shaking the water in the tube), continue rinsing with water till there is no frothing, clean the lid and outer surface of the water cooler with a clean scrubber and check the tap for any leakage of water.

13.3 Fill the water cooler with fresh water and clean the lid and enter the record of

cleaning in the relevant log sheet, ensuring a weekly frequency for cleaning. 14. Cleaning Procedure for Wash Room: 14.1 Sweep the floor with broom and collect the accumulated waste in the dust bin

provided in the wash room and dispose off the same at specified place. 14.2 Wash the floor with water using a rubber wiper. 14.3 Prepare a diluted solution of Phenyl as per recommended dosages, mop the floor

with this using a lint free mop and ensure that the floor is completely dried after mopping.

14.4 Flush all toilets with water including all urinal Tubs in the Gents and Ladies

washrooms. 14.5 Remove stains from urinal and toilet Tubs, spraying a stain remover (Harpic/

Sani Fresh etc.), flushing with water after 15 minute. 14.6 Replace naphthalene balls if necessary and ensure that each urinal Tub has

5 to 6 naphthalene balls or 3 big naphthalene cakes. 14.7 Clean Toilet fixture like mirror/Hand Dryer/Soap Dispenser with wet sponge

soaked in detergent, clean with water and dry with lint free cloth.


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14.8 Check the availability of Liquid soap in soap dispensers and if required fill them out. Provide clean towels, soap bars and tissue paper rolls in each soap dish and tissue paper holder.

14.9 Clean wash basins with detergent (Harpic/ Sani Fresh etc.) spraying the same in

to the wash basin, leaving it for about 10 minutes before flushing with fresh water.

14.10 Check the exhaust fans are in working conditions. 14.11 Enter the records in the relevant log sheet ensuring a daily cleaning frequency. 15. Cleaning of Terrace and Roof Top: 15.1 With the help of a soft broom, clean the entire terrace collect the dust and

other waste, if any, in polythene bag and dispose it out side the campus at appropriate place.

15.2 De-clog the rain water drain pipe etc. 16. Disposal of Waste & Scrap: 16.1 Collect the waste & scrap in polythene bags/drums and dispose off at

designated municipal disposal ground ensure that no waste come out during the transportation.

16.2 Frequency of disposal: Weekly enter the disposal record in the relevant log

sheet. 17. Cleaning of Buildings Surrounding: 17.1 Clean the building surrounding, Plinth protection with hard broom ensuring

proper cleaning. 17.2 Dispose the collected waste out side the campus at appropriate place. 17.3 Maintain a daily cleaning frequency. Enter the records in the relevant log sheet. 18. Cleaning Procedure for Insectocuturs: 18.1 Switch off mains of the equipment, remove the bottom tray, collect the dead

insects, if any from the tray, put them in a poly bag and transfer the poly bag to the scrap yard.


Page - 20 of 27

18.2 Clean inside the tray and the insectocuters with a wet mop, then clean

with a dry cloth, place the tray the back in place and switch on the insectocters, taking care not to touch the insectocters when it is switch on.

18.3 Enter the records of cleaning in the relevant log sheet, ensuring a

weekly frequency. 19. Storage of Cleaning Devices: 19.1 After cleaning, house-keeping activity is over, clean the devices like mops,

buckets, wipers, broom & brushes with fresh water & detergent (Nirma), squeeze out water completely and hang wipers and mops.

19.2 It should be ensured that all cleaning devices in the Janitor room are clean &

dry. 20. External Walls: 20.1 Remove cobwebs, insects, webs, bird nests, etc. if any with the help of

long assembly, brushes and Ladders / scaffolding etc. 20.2 Clean all horizontal areas, Chajja, louvers, window sills and any other area

where birds excrete, dust is found with the help of soft broom and soft brushes by using suitable height ladders etc. The contractor shall take special care that the long ladder remains in working condition.


Page - 21 of 27

SUMMERY OF TECHNICAL BID

ELIGIBILITY CRITERIA (CHECK LIST)

Please tick the following and furnish necessary document in support of your eligibility for this tender.

Srl. No.

PQ Criteria Compliance Remark if any

1. Do the firm have experience of carrying out similar work i.e. Housekeeping/Cleaning Services (including similar to NIB laboratories cleaning) for any Government Sector or large reputed Private Sector Enterprises for at least one year during the last three

financial years. Necessary relevant document to this effect is enclosed.

Yes/No

2. Have you successfully carried out similar works in the last three financial years of single order value of Rs.

30.00 lac. (Rupees Thirty lakh only) copy of relevant work order attached.

Yes/No

3. The average annual turn over of the firm is not less than Rs. 50 lakh (Rupees fifty lakh only) during the last three financial years for carrying out similar nature of work particularly housekeeping services.

Yes/No

4. The contractor should have registration with statues such as ESI, EPF and Service tax etc. pertaining to engagement of labour for such works.

Yes/No

5. Whether the Ernest Money of requisite amount in the form of Bankers Cheque/Demand draft is enclosed.

Yes/No

6. Have you completed/ submitted other required information/ documents, as mentioned in the Tender Document.

Yes/No

7. Has the price breakup as required for Price-Bid evaluation been submitted.

Yes/ No

Signature and seal of Bidder.

Date: _________________


Page - 22 of 27

AAPPPPEENNDDIIXX –– AA

PROFORMA FOR PERFORMANCE BANK GUARANTEE (On stamp paper of appropriate value from any Nationalized Bank)

To,

M/s National Institute of Biologicals Plot No. A – 32, Sector – 62, NOIDA – 201 307.

Dear Sir,

In consideration of National Institute of Biologicals (hereinafter called as the Employer which expression shall include his successor and assigns having awarded to ………………………….…………………… (here in after referred to as the said Contractor or Contractor’ when expression shall wherever the subject of context so permits include its successors and assigns) a contract No. …………………. In terms inter alia, of the NIB’s Letter No. ……………………………. dated. ……….. and the General Conditions of Contract and upon the condition of the contractor’s furnishing security for the performance of the contractor’s obligations and discharge of the contractor’s liability under in connection with the said contract up to a sum of Rs…………………. (Rupees…………………………………………………………... only) amounting to 10 % (Ten) percent of the total contract value. 1. We. ……………………………………………………………. (here in after called

“The Bank which expression shall include its successors and assigns) hereby jointly and severally undertake to guarantee the payment to The Employer in rupees forthwith on demand in writing and without protest of demur or any and all moneys anywise payable by the contractor to The Employer under in respect of or in connection with the side contract inclusive of all The Employer’s losses and damages and costs, (inclusive between attorney and client) charges and expenses and other moneys anywise payable in respect of the above to this guarantee up to an aggregate limit of Rs. …………………/- (Rupees…………………………………….only).

2. We ……………………………………………… Bank further agree that The

Employer shall be sole judge of and as to whether the said contractor has committed any breach or breaches of any of the terms and conditions of the said contract and the extent of loss, damage, cost, charges and expenses caused to or suffered by or that may be caused to or suffered by The Employer on account there of and the decisions of The Employer that the said Contractor has


Page - 23 of 27

committed such breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by The Employer from time to time shall be final and binding on us.

3. The Employer shall be at liberty without reference to the bank and without

affecting the full liability of the bank hereunder to take any other security in respect of the Contractor’s obligations and liabilities hereunder or to vary the contract or the work to be done thereunder vis-à-vis the Contractor or to grant time or indulgence to the Contractor or to reduce or to increase or otherwise vary the prices of the total contract value or to release or to forbear from enforcement of all or any of the security and/ or any other security (ies) now or hereafter held by the Employer and no such dealing (s) reduction (s) increase (s) or other indulgence (s) or arrangements with the Contractor or release or forbearance whatsoever shall absolve the Bank of the fail liability to The Employer hereunder or prejudice the rights of The Employer against the bank.

4. This guarantee shall not be determined or affected by the liquidation or winding

up, dissolution, or change of constitution or insolvency of the Contractor but shall in all respect and for all purposes be binding and operative until payment of all monies payable to The Employer in terms thereof.

5. The bank hereby waives all rights at any time inconsistent with the terms of this

guarantee and the obligations of the bank in terms hereof shall not be anywise affected or suspended by reason of any dispute or dispute having been raised by the Contractor stopping or preventing or purporting to stop or prevent any payment by the bank to The Employer in terms hereof.

6. The amount stated in any notice of demand addressed by the Employer to the

bank as liable to be paid to the Employer by the Contractor or as suffered or incurred by The Employer on account of any losses or damages of cost, costs, charges and / or expenses shall be conclusive evidence of the amount so liable to be paid to The Employer of suffered or incurred by The Employer as the case may be and shall be payable by the bank to The Employer in terms hereof.

7. This guarantee shall be a continuing guarantee and shall remain valid and

irrevocable for all claims of the Employer and liabilities of the contractor arising up to and until midnight of…………………………………………………………… .

8. This guarantee shall be addition to any other guarantee or security whatsoever

that The Employer may now or at any time anywise may have in relation to the contractor’s obligations/ or liabilities under and/ or in connection with the said contract, and The Employer shall have full authority to have recourse to or enforce this security in preference to any other guarantee or security which The


Page - 24 of 27

Employer may have or obtain and no forbearance on the part of The Employer in enforcing or requiring enforcement of any other security shall have the effect or releasing the Bank from its full liability hereunder.

9. It shall not be necessary for the Employer to proceed against the said Contractor

before proceeding against the Bank and the Guarantee herein contained shall be enforceable against the bank notwithstanding that any security which the Employer may have obtained or obtain from the contractor shall at the time when proceedings are taken against the said bank hereunder be outstanding or unrealized.

10. We the said Bank undertake not to revoke this guarantee during its currency

except with the consent of the Employer in writing and agree that any change in the constitution of the said contractor or the said Bank shall not discharge our liability hereunder.

11. We. …………………………………….the said Bank further that we shall pay

forthwith the amount stated in the notice of demand notwithstanding any dispute/ difference pending between the parties before the arbitrator and/ or that any dispute is being referred to arbitration.

12. Notwithstanding anything contained herein above, our liability under this

guarantee shall be restricted to Rs… (Rupees………………………………………..) and this guarantee shall remain in force till ………………………… and unless a claim is made on us within 3 (Three) months from that date, that is before ……………………………… all the claims under this guarantee shall be forfeited and we shall be relived of and discharged from our liabilities thereunder.

Dated …………day of …………2012. For and on behalf of Bank.

Issued Under

Seal


Page - 25 of 27

ANNEXURE-I

NATIONAL ISTITUTE OF BIOLOGICALS (Ministry of Health & Family Welfare)


Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

Tender No: S.1-186/2012/NIB/Engg. (Civil)

PPRRIICCEE BBIIDD

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area) (vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv) Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratory Building. ii) Animal House.

Package -3: Guest House & Hostel. Please read carefully notes at page No. 27 before quoting/ filling the Price Bid.

Sl. No

Description of work Unit. Quantity/ No.

Rate(Rs.) /month

Rate (Rs.) /year

1. Package -1: Housekeeping/ Cleaning of (i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area) (vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv) Covered Corridor (xv) Drain etc. by deploying Housekeepers and supervisors on all week days.

Job

Work

Complete job as per scope of work given in the tender.


Page - 26 of 27

The rate shall include supply of all Materials (Consumables), Equipment, Implements, Tools, providing uniforms to housekeepers etc. required for proper completion of this work.

2 Package-2: i) Housekeeping/ Cleaning of Laboratory Building by deploying Housekeepers and supervisors on all week days. ii) Animal House: Deployment of Animal attendants/ Animal caretaker preferably having at least 1 (one) year experience in handling, feeding and care of laboratory animals in the Animal House for carrying out routine animal husbandry works. Minimum educational qualification of the attendant may be 10th standard. Qualification may however be relaxed at the discretion of the competent authority in case of candidates having adequate relevant experience in handling, feeding & care of laboratory animals. The deployment shall be on all weekdays including Sundays & Holidays. Based on the minimum wages payable to skilled manpower including all statutory requirements of labour laws such as PF, ESI, insurance etc. applicable to such category of manpower. The rate shall be inclusive of cost of uniforms, shoes and reliever for weekly off of the workers etc.

Job

Work

Each

Complete job as per scope of work.

06 (Attendants)

06X…….

3 Package - 3: Housekeeping / Cleaning of Guest House & Hostel (including Canteen Area), by deploying Housekeepers, Service boys and Supervisors on all week days (including Sundays if Guests are staying in Guest House/Hostel).

Job Work

Complete job as per scope of work given in the tender.


Page - 27 of 27

The rate shall include supply of all Materials (Consumables), Equipment, Implements, Tools, providing uniforms to housekeepers etc. required for proper completion of this work.

Total

Service Tax………… % (if applicable)

Total Amount

Amount (in Words) Rs. ………………………………………………………….………………

……………………………………………………………………………...

Note: (i) The quoted rates shall be valid for 120 days from the date of opening of tender. (ii) Rates quoted below minimum wages (as notified by Labour Department,

Central, for Noida) applicable on the date of submission of tender will not be accepted.

(iii) Taxes if not indicated above will be considered inclusive. (iv) Rate must be clearly quoted inclusive of taxes. (v) For calculation of monthly price for different packages minimum cost of

materials (Consumables) will be taken as follows. Package -1 Rs. 5,500/- per month. Package – 2 Rs. 10,000/- per month.

Package – 3 Rs. 3,500/- per month.

(vi) Above Material cost may be reviewed annually on the specific request of the contractor and it can be considered for suitable enhancement subject to market trends.

(vii) Bidders to quote for cost of consumables for consumption based on their own assessment/ judgment for the given work place/scope of work given in the tender and also having physically inspected the site.

(viii) We have given minimum cost of consumables/materials at (iii) above considering bare minimum consumables required for work place. However if the cost of materials (consumables) quoted by the bidder is found lesser then the value indicated for the respective package the offer is liable to be rejected.

(ix) The bidder should submit the calculation/ price breakup for the rates quoted

by him based on the minimum wages to scrutinize his bid for evaluation. Date: ______________

Place: _____________

(Signature & Stamp of Bidder)

Documents

TENDER FOR HOUSEKEEPING/CLEANING OF BUILDINGS/ …nib.gov.in/Tenders/...Housekeeping_Services_2012.pdf · the prescribed format for Housekeeping/ Cleaning of Buildings/ Facilities