Tender for Hostel AC

7/28/2019 Tender for Hostel AC

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Sir Sorabj i Pochkh anawala Bankers' Training Col lege

(Central Bank Of India & Dena Bank)

- 400 056

J V P D Scheme, Vile Parle (West), Mumbai - 400 056

Tel. Fax 022 - 2623 6053

SIR SORABJI POCHKHANWALA BANKERS TRAINING COLLEGE JOINTLY RUN BYCENTRAL BANK OF INDIA AND DENA BANK CALLS FOR SEALED TENDERS FORSUPPLY & INSTALLATION OF SPLIT & WINDOW AIR-CONDITIONERs AT THEIRHOSTEL IN COLLEGE PREMISES LOCATED AT JVPD SCHEME VILE-PARLE (WEST)MUMBAI-400056

Schedule of Tender

1. Tender Reference No SPBT/AIRCONDITION/2013

2. Date of Tender Notice: February 11, 2013

3. Last date of submission of tenders(Technical Bid & Commercial BidTenders) February 25, 2013 up to 1700 hours

4. Pre Bid meeting shall take place on 18.02.2013 at 15.00 hrs atSPBT College.

5. Time and Date of opening of Technical Tender on February

26,2013 at 1500 hours. Place of opening of Tender SPBT College,Gulmohar Road, JVPD Scheme Vile-Parle (West),Mumbai 400056

6. Address of communication / submission of tenderSir SPBT COLLEGE,J.V.P.D Scheme, Near Cooper Hospital OppReliance Energy, Mumbai- 400056

Supply and installation of 1.5TR Split Air Conditioner-41 nos and 1.5TRWindow Air conditioners-18 nos (3 Star & Above) at SPBTC COLLEGE HOSTELat JVPD SCHEME VILE-PARLE (WEST) MUMBAI-400056

Sir Sorabji Pochkhanwala Bankers Training College invites offers fromthe Companies / their authorized agencies or dealers for the Supply andinstallation of 1.5TR Split Air Conditioner-41 nos and 1.5TR Window Airconditioners-18 nos (3 Star & Above) at Their Hostel in College Premiseslocated at JVPD SCHEME VILE-PARLE (WEST) MUMBAI-400056The agency should have adequate experience in supplying and doing the installationwork (complete in all respect) for both residential & office buildings, besides taking upthe Annual Maintenance Contracts for the same. The interested agencies shouldsubmit their offers in the requisite Performa with earnest money deposit of Rs50000/-


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in the form of demand draft of a nationalized bank drawn in favour of PRINCIPALSPBT COLLEGE payable at Mumbai.Interested Companies / Agencies, who satisfies the criteria as given aboveand as given in detailed terms and conditions may forward their application to thePrincipal SPBT College, JVPD Scheme, Vile- Parle(West) Mumbai with complete

details in sealed envelope no.1.The broad scope of work and other terms and conditions for appointment

are given in the tender document. Interested agencies should submit the requireddetails and relevant documents in Envelope no.1 (Technical Bid) duly signedand stamped by the authorized person else their application is likely to be rejected.Interested parties are also required to submit their financial bid in Envelope no. 2.The envelope no.1 and 2 shall be sealed and & kept in one main envelope(whichshould be sealed) and shall be submitted to the authority as indicated before the lastdate. Financial bid, i.e., Envelope no. 2 of the parties, whose application is foundincomplete or with any condition imposed or without EMD will not be opened.The completed applications shall be submitted on or before February 25,2013,upto 1700hrs. or the extended date, if any. The Envelope No 1 (technical bid) shall

be opened at 1500hrs on February 26,2013 in presence of representatives ofbidders who chose to be present. The envelope No 2 i.e. Financial Bid if possiblewill also be opened on the same day, if possible or any other suitable date inpresence of Tenderers. The bank reserves the right to reject any or all theapplications without assigning any reasons.


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- 400 056


Tel. Fax 022 - 2623 6053

On the letter head of Bidder

ANNEXURE ITo,The PrincipalSPBT College,JVPD Scheme, Vile-Parle (West)Mumbai- 400056

Dear Sir,Subject: Tender for Supply and installation of 1.5TR Split Air Conditioner-41 nos and 1.5TR Window Air conditioners-18 nos (3 Star & Above) SPBTCCOLLEGE HOSTEL at JVPD SCHEME VILE-PARLE (WEST) MUMBAI-400056

Please refer to your web site advertisement & the broad terms &conditions for thesupply & installation of air conditioners as given in detail.Having examined the site,contract documents, specifications and schedule of quantities, Further, I / weherewith deposit ` Rs 50000/- as Earnest Money Deposit as per the Terms ofContract and our offer. In the event of my / our tender beingaccepted, I/we agree to

enter into and execute the necessary contract required by you. I am /We are awarethat the Bank intends to complete the entire work as covered in the scope of thistender within scheduled completion period with time being essence of the contract.I/we agree to complete the works within the said period. As required by you, I / weare returning herewith the tender documents duly signed by us at each page in tokenof our acceptance of the provisions in the documents.

Yours faithfully,(Name of the agency)

Sign & Designation of Authorized officialSealDate :Place :Note: 1. Enclose appropriate authority for the authorized signatory.


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1. Experience:The bidder must have executed similar work in any Government office/ PSU andother similar organization during last three years. Satisfactory service /Maintenance report from clients (certificate / report to be submitted). TheTenderer should have successfully supplied and installed AC Units of not less than

Rs.2.00 Lakhs during past three years ending December , 2012. Necessarydocuments to this effect must be enclosed along with the offer.2. Financial Status:The firm in this regard should submit the following documents -(a) Income Tax clearance/IT certificate(b) PAN Number(C) Sales tax registration certificate(d) TIN number of the firm(e) Telephone number (landline & mobile)3. Delivery:

3.1 Supply and installation of the items should be made within 60 days from thedate of the purchase/work order.3.2 The contract is liable to be cancelled unilaterally if the supply/ installation isnot completed within the specified time. Extension of contracted delivery periodwill be at the sole discretion of the buyer with applicability of liquidated damagesclause.4. Liquidated damages:0.5% per week subject to a maximum of 5% of the undelivered stocks will berecovered in case of delay in delivery beyond the accepted delivery period as pergeneral conditions of contract.5. Scope of Supply: -The scope will cover Supply and installation of 1.5TR Split Air Conditioner-41 nosand 1.5TR Window Air conditioners-18 nos (3 Star & Above) at SPBT College, JVPDScheme Vile- Parle(West) Mumbai-400056.6. Earnest Money Deposit:The bidders will be required to furnish bid security (EMD) of ` 50000/- (RupeesFifty Thousand only) in the form of Bank draft from any nationalized bank drawnin favor ofPrincipal, SPBT College payable at Mumbai. The bid shall be valid fora period of 90 days from the date of opening of bids. Offer not accompanied withearnest money of the requisite amount or without proper validity will be summarilyrejected.

7. Validity of Offer:The Tenderer must keep their offer open for acceptance for a minimum period of90 days from the date of opening of tender.8. Acceptance of OffersOrder will be placed after the tender has been examined and negotiations withthe Tenderer, as considered necessary, have been completed. The purchasermay accept the tender for a part or whole of the quantity offered or reject thesame without assigning any reason9. PriceThe price quoted by the bidder shall be firm and not subject to variation on any

account during the fulfillment of the order. The price quoted shall also beincluding all taxes and duties e.g. Excise Duty, CST, and VAT etc. and any otherGovt. levy as applicable, cartage, labour and nothing shall be paid extra on thisaccount. All the rates mentioned in the tender should be inclusive of all materials


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- 400 056


Tel. Fax 022 - 2623 6053

including wastage, freight, all types of taxes including works contract tax, duties,octroi, service tax, royalties, tools, tackles, plant and equipments, supervision,overheads and profits, statutory charges, costs for licenses / liaisoning and anyother expenditure etc. and shall remain firm till completion of work. Escalation inprice will not be payable for whatsoever reasons.

10. Terms of Payment:100% payment of the cost will be paid on satisfactory supply & installation ofworks after inspection. Bill in this regard duly supported with the inspection by theabove document should be submitted to the Paying Authority and particulars ofdispatch advised to the consignee.11. Facilities for Test & Examination:If the material supplied by the manufacture/ supplier or performance of thematerial and/ or stores during inspection and tests is not found satisfactory, thePurchaser reserves the right at his discretion and without any claim for compensationto the Contractor, either cancelled the order altogether or modifythe quantity ordered.12. If the performance of the successful Tenderer is found to beunsatisfactory, the purchaser reserves the right to cancel in part or whole of

the contract and get the works executed through alternative means at theentire risk and cost of the Tenderer on whom the order was first placed bygiving 7 days notice. In such cases, the Tenderer should make good alllosses that the employer may incur due to this.13. WARRANTY FOR PRODUCT PERFORMANCE:13.1 The successful bidder shall warrant that everything to be furnishedhereunder shall be free from all defects and faults in material, workmanship andmanufacture and shall be of the highest grade and consistent with the establishedand generally accepted standards for Split & window air conditioners ordered and infull conformity with the contract specification if operated properly.

13.2 Items shall be under minimum warranty for a period ofone year from thedate of successful installation. The contractor shall replace any defectivegoods/stores free of any charges or the repair of defective goods/stores withinthe warranty period.13.3 The Contractor shall, if required replace or repair the goods or such portionthereof as is rejected by the Purchaser free of cost at the ultimate destination orat the option of Purchaser, the Contractor shall pay to the Purchaser value thereof atthe contract price or in the absence of such price at price decided by the Purchaserand such other expenditure and damages as may arise by reason of the breach of thecondition herein specified.


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13.4 All replacement and repairs that the Purchaser shall call upon the Contractor todeliver or perform under this warranty shall be delivered and performed by theContractor within one month promptly and satisfactorily. If the Contractor so desires,the replaced parts can be taken over by him or his representative for disposal as hedeems fit at the time of replacement of goods/parts. No claim whatsoever shall lie onthe Purchaser for the replaced parts thereafter.13.5 The decision of the Purchaser in regard to Contractors liability and the amount if

any, payable under this warranty shall be final and conclusive.

14. The Earnest Money Deposit submitted along with the tender shall be convertedinto security deposit (RMD) as bearing no interest in case of successful contractor andshall be released after completion of guarantee period of 01 year. The EMD submittedby you shall be converted into Retention Money Deposit as per Tender Provisions. Thetotal retention money which is @10% of contract value and shall be released to youafter satisfactory completion of Warranty period of 01 year (defects liability period).

15. Evaluation Period: The broad guidelines for evaluation of offer will be as

follows:15.1. Only those offers shall be evaluated which are found to be fulfilling all theeligibility and qualifying requirement of the tender both technically and commercially.15.2. College shall evaluate the bids to determine whether they are complete,whether any computational errors have been made, whether the documents havebeen properly signed and whether the bids are generally in order.15.3. Arithmetical errors shall be rectified on the following basis. If there is adiscrepancy between the unit price and total price that is obtained by multiplyingthe unit price and quantity, the unit price will prevail and the total price shall becorrected by the College. If there is a discrepancy between words and figures, theamount in words shall prevail. If the supplier does not accept the correction of errors,his bid shall be rejected. The lowest acceptable tender shall be considered further forplacement of contract/supply order after complete clarification and price negotiationsas applicable

16. If the progress of manufacture and supply or performance of the materialand/or stores during inspection and tests is not found satisfactory, the Purchaserreserves the right at his discretion and without any claim for compensation to theContractor, either cancel the order altogether or modify the quantity ordered.

Principal SPBT College


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- 400 056


Tel. Fax 022 - 2623 6053

On the letterhead of the bidder

BID FORM

Tender No. SPBTC/AIRCONDITION/2013 Date ..

(Name & Address of the Purchaser)

Dear Sir,Having examined the conditions of contract and specifications including addendaNos. .. The receipt of which is hereby duly acknowledge, we, undersigned,offer to supply and deliver 1.5 TR split AC-41 Nos & 1.5 TR Window AC-18 Nos inconformity with said drawings, conditions of contract and specifications for sum of(Total Bid amount in words and figures) or such other sums as may be ascertained inaccordance with the schedule of prices attached herewith and made part of this Bid.We undertake, if our Bid is accepted, to commence deliveries and installation within () days to complete delivery of all the items specified in the contract within ( 60) days

calculated from the date of issue of your work order.We agree to abide by this Bid for a period of 90 days from the date fixed for Bidopening and it shall remain binding upon us and may be accepted at any timebefore the expiration of that period.Until a format Work Order of Contract is prepared and executed, this Bid togetherwith your written acceptance thereof in your notification of award shall constitutea binding contract between us.Bid submitted by us is properly sealed and prepared so as to prevent anysubsequent alteration and replacement.We understand that you are not bound to accept the lowest or any bid, you may

receive.

Dated this .day of .2013Signature of in capacity ofDuly authorized to sign the bid for and on behalf or Witness .. Tele No(s):-Signature FAX No(s):-.Address .. E-Mail Address:- .


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SAFETY CONDITIONS OF THE CONTRACT:

As part of the contract, the contractor must satisfy the under mentioned safetyrequirements and must ensure at all item that these are followed without anydeviation.1. The contract shall take all precautions to avoid accident and causes of accident. Hemust be careful regarding safety during working of his staff in the premises.

Place: Mumbai Signature of the Contractor &Date: Name & Seal of the firm


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- 400 056


Tel. Fax 022 - 2623 6053

(1) Scope of Work:(a) Supply and installation of 1.5TR Split Air Conditioner-41 nos and 1.5TRWindow Air conditioners-18 nos (3 Star & Above) at Hostel rooms SPBT College, JVPDScheme Vile-Parle (West) Mumbai-400056.(b) The electric supply for these air conditioners shall be arranged by the Bank.(c) You have to carry out supply, installation, testing, commissioning (SITC)of above referred air conditioners.(d) Payment shall be made based on actual quantity on completion of work.An amount of 10% of contract value will be deducted and retained as security depositfor due fulfillment of the contract. No interest shall be payable on the securitydeposit. After completion of warranty period (DLP), RMD shall be Released.

(2) AMC (Annual Maintenance Contract)SPBTC reserves the right to enter into an AMC after the expiry of defects liabilityperiod at a rate not exceeding 5% of the equipment under consideration. The supplieralso undertakes support and ensures spares availability for the equipment undersupplies for at least a period of 5 years from the date of commissioning. Proportionatepayment for AMC charges shall be made quarterly in advance.

(3) ArbitrationDisputes, if any, shall be dealt as per Arbitration & Conciliation Act, 1996 andonly courts in Mumbai shall have jurisdiction for the same.CONDITIONS OF CONTRACT1.0 PRE-QUALIFICATION CRITERIAThe tenderer should have successfully Supplied and installed AC Units of not lessthanRs.2.00 Lakhs during past three years ending 31st December, 2012.Price Bids ofsuch tenderers ,who are determined to have complied with eligibilitycriteria of having completed similar works and conditions mentioned intender form ,will only be considered .

The tenderer shall furnish the particulars supported by documentary evidence asspecified.2.0 SITE VISIT.The Tenderer, may visit our site before submission of the tender on all workingdays in between 0930 hrs to 1630 hrs .

3.0 ELECTRICAL WORKS.Power supply shall be provided at the Indoor unit by the electrical contractor.Other cabling work (i.e. from indoor unit to outdoor unit, control cabling, etc) is inthe scope of the A.C. contractor. Wherever cables have to pass through walls, a


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PVC sleeve shall be provided for passing the cables. This arrangement shall bethen made air-tight & finished to prevent infiltration.

4.0 SUPPORTING OF OUTDOOR UNITSThe outdoor condenser units shall be supported on M.S. channel structures,grouted to the wall. The same shall be designed to sustain the load of the unit.These stands shall be painted with 2 coats of red oxide primer and finished with

a coat of enamel synthetic paint.A minimum gap of 12" shall be provided between the wall & outdoor unit forproper air movement. Suitable anti-vibration pads of size 150mm x 150mm x 1/2"shall be provided between the unit & stand surface.

5.0 SUPPORTING OF INDOOR UNITSThe indoor unit shall be mounted on wall/ceiling suspended with anti vibrationpads provided between the support & the unit, suitably inclined to drain off thecondensate water from the tray. The PVC drain pipe must be provided with a

suitable slope and shall be terminated in the main header PVC pipe. Thesupports shall be painted with 2 coats of red oxide primer and finished with acoat of enamel synthetic paint.

SPECIAL CONDITION OF THE CONTRACT-(a) The materials supply rate shall also be inclusive of the transportationcharges up to the delivery site.(b) The Bank reserves the right to cancel the offer without assigning anyreason whatsoever.(c) The work shall be completed within 60 days in all respects from the dateof receipt of work order.(d) The quotation shall be valid for a minimum period of 90 days from the dateof opening of quotations.(e) The supplier shall give undertaking that they shall extend prompt servicefacility against defects/ breakdowns during guarantee/ warranty period.(f) Kindly note that no advance shall be payable against the work order.

Place : MumbaiSignature of the Contractor &

Date:Name & Seal of the firm


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- 400 056


Tel. Fax 022 - 2623 6053

PART-II (Price Bid)

Last date of submission February 25, 2013 upto 1700 hrs.

The PrincipalSir Sorabji Pochkhanwala Bankers Training CollegeJVPD Scheme, Vile-Parle (West)MSME Development Centre,Mumbai-400 056Phone No. 61458000 / 8004PLEASE REFER BELOW THE EXCEL FILE FOR PRICE BIDNote:1. Above rates has to include all taxes such as Service Tax, VAT, Excise,Octroi, Sales Tax and Transportation Charges etc2. Make: VOLTAS, Carrier, Hitachi, Daikin, Blue Star3. Delivery and installation within 60 days of order.

4. Entire Civil Work regarding installation is to be done by the supplier.5. Vendor/Supplier should have service centre at Mumbai

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Sr.No. Description Quantity Unit/Per Rate

1 Installation of High-Wall Split/Window machines:

Providing & fixing -air conditioners (High-Wall Split/Windowunits include piping. Installation etc. Rate shall be inclusiveof Sales Tax, Octroi,VAT and all other taxes. High wall split air conditioner unitswith cordless remote control of(VOLTAS/ CARRIIER /BLUESTAR/ HITACHI/ DAIKIN)*Make Copper and Drain pipe of adequate length should beprovided. Lockable M S Grill Cage for condensing units withStand (Optional). The basic rate of AC with all the

necessary components should be quoted separately.Particulars of free standard fittings/accessories should bespecified clearly The Unit rate per Split Units given below.*Only dealer authorized to participate by the company forPSU Banks to apply.

59

Machine Cost for1.5 Ton high wall split Air ConditionerUnits (5 Star) 41

3x2.5 Sq mm flexible copper cable from indoor to outdoor. Meter

Machine Cost for1.5 Ton Window Air Conditioner Units(3 Star) 18

Total Cost of A.C. Machines

Installation cost:

1 Charges for installation of High wall split Air Condition unit 1 Nos.

2 Providing & supplying stand for condensing units 1 Nos.

3 SITC of extra copper piping with installation. 1 Rmt.

4SITC of drain PVC. Drain pipe including withproper clamping etc complete.

1 Rmt.

5

Rate for trenching of wall /floor withcovering the same with cement mortar 1:4mix in line level. Rate should be inclusive of makingnecessary holes as required for taking out copper piping,

electric cables upto the Out Door AC Unit.

1 Rmt.

6 Charges for installation of window Air Condition unit 1 Nos.

Total Cost for Installation work:

Grand Total

Note: All rates quoted should be inclusive ofTransportation, VAT, Service Tax and other taxesapplicable. No extra amount will be paid separately otherthan the Tender amount.L1 will be determined on the basisof cost of machine with standard fittings & installation

Documents

Tender for Hostel AC