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Government of Bihar

Department of Agriculture

Directorate of Horticulture

Bihar Horticultural Development Society, Patna

(State Horticulture Mission)

Barrack No. 13, Main Secretariat Campus, Patna.

Expression of Interest (E.O.I.) is invited on or before 25th

March 2010 from

professionally experienced and qualified entrepreneurs/ Firm/ Agencies/ organisations/

institutions/ companies who is willing to take up comprehensive development of

Floriculture centre on turnkey basis located at K.V.K. Farm Bhaganbigha, Nalanda of

Bihar. This is one of the most ideal and strategic locations in the state of Bihar. The

comprehensive Development is proposed to be undertaken with support of National

Horticulture Mission.

The entrepreneurs/ Firm/ Agencies/ organisations/ institutions/ companies as the

case may be, will develop a floriculture centre on turnkey basis utilizing state of the art

production system and infrastructure facilities. This centre will enhance consistency and

quality of Floriculture produce for high value and also to promote floriculture

technology in the State of Bihar.

Interested agencies/Firms/Entrepreneurs can obtain the details for furnishing the

facts for the E.O.I. of the proposed project from the above indicated addressee as per

given schedule.

Date of Opening of Sale of bid document : 04.03.2010

Last date of submission of bid document : 25.03.2010 at 3.00 P.M.

Opening of bid document : 25.03.2010 at 5.00 P.M.

Cost of bid document : Rs.500/-(Rupees five hundred only)

Bid document can be purchased and submitted at the office of the Mission

Director, State Horticulture Mission, Barrack No. 13, Main Secretariat Campus,

Patna, Bihar.

For any enquiry Mission Director can be contacted at e-mail : dir-bhds-

bih@nic.in or Fax No. 0612-2215215, 9431818923

Tender is also available on www.horticulture.bih.nic.in from which Bid

documents can also be downloaded and submitted at the office of the Mission

Director with bid documents cost i.e., Rs. 500/- in form of Bank Draft favouring

Bihar Horticulture Development Society, Payable at Patna.

Sd/-

Mission Director

State Horticulture Mission, Bihar.

Government of Bihar

Department of Agriculture

Directorate of Horticulture

Bihar Horticultural Development Society, Patna

(State Horticulture Mission)

Barrack No. 13, Main Secretariat Campus, Patna.

Serial No. Dated :

Received from M/s… … … .… … … … … … … … … … … …

… … … … … … … … … … … … … … … … … … … … … … … … … …

a sum of Rs. 500.00 (Rupees Five Hundred Only) for the cost of bidding

documents for establishment of Floriculture Centre on turnkey basis in K.V.K.

farm Bhaganbigha, Nalanda, Bihar under National Horticulture Mission through

Bihar Horticulture Development Society, Patna.

Authorised Signature

E.O.I DOCUMENT

NOT TRANSFERABLE

Serial No. - Dated.

1. NAME OF THE WORK: Establishment of Floriculture Centre on Turnkey

basis at K.V.K. Farm Bhaganbigha, Nalanda, Bihar.

2. BID ISSUED TO: M/s______________________

3. OFFICER ISSUING THE

BIDDING DOCUMENTS

Signature: ________________________

Name: ________________________

Designation: ________________

Date: ____________

Government of Bihar

Department of Agriculture

Directorate of Horticulture

Bihar Horticultural Development Society, Patna

(State Horticulture Mission) Barrack No. 13, Main Secretariat Campus, Patna.

INVITATION OF E.O.I AND INSTRUCTIONS CONTAINING

TERMS AND CONDITIONS

(a) Cost of Tender Form : Rs. 500/- (Rupees five hundred only)

(b) Last date of sale of Tender Form : 25.03.2010 at 1.00 pm

(c) Last date of receipt of Tenders : 25.03.2010 at 3.00 pm

(d) Tenders to be opened on : 25.03.2010 at 5.00 pm

At Mission Director’s Chamber, Barrack No. 13,

Main Secretariat Campus, Patna

NOTES

� If the date fixed for opening of Tenders is subsequently declared a holiday the Tenders will be opened on the next working day following the holiday but there will be no change in the time for opening as indicated above.

� Bihar Horticultural Development Society, Patna may at his discretion to extend this date through publishing in the newspapers. Such extension shall be binding on Tenders.

� If the date up to which the Tenders is open for acceptance declared to be a holiday the Tenders shall be deemed to remain open for acceptance till the next working day at the same time.

Government of Bihar

Department of Agriculture

Directorate of Horticulture

Bihar Horticultural Development Society, Patna

(State Horticulture Mission)

Barrack No. 13, Main Secretariat Campus, Patna.

Introduction: Bihar Horticultural Development Society (hereinafter, the Society)

is an organization constituted by the Government of Bihar to carry out activities

in the field of promotion of horticulture. The Society is entrusted with the task of

executing various schemes related to Horticulture.

Tender Enquiry and Items: Expression of Interest (E.O.I.) for Development of

Floriculture Centre on turnkey basis at K.V.K. Farm,

Bhaganbigha, Nalanda, Bihar.

Details of the Project :

Expression of Interest (E.O.I.) is invited on or before 25th

March 2010 from

professionally experienced and qualified entrepreneurs/ Firm/ Agencies/ organisations/

institutions/ companies who is willing to take up comprehensive development of

Floriculture centre on turnkey basis located at K.V.K. Farm, Bhaganbigha, Nalanda of

Bihar.

It would be equally important to provide exposure and training to the students,

staff in Directorate of Horticulture, and growers. It is also expected that the centre will

serve as a nodal point of training and expertise for creating a cluster of farmers who in

turn will be benefited as a self help group.

The proposed project envisage growing of high value flowers in green house/poly

house. Flowers which are not cultivated in the state and brought to the market from

elsewhere are proposed. Six no. of kiosks are proposed to be constructed. A floral

auction house and cold room are to be erected.

Location : K.V.K. Farm, Bhaganbigha, Nalanda (Adjacent to National Highway)

Objectives & Vision :

� To promote floriculture as a viable green and healthy industry.

� To promote optimum utilization of locally available resources.

� To promote effective utilization of human resources.

� To promote self-employment opportunities and eliminate dependency on

government and to maximize returns per unit area.

� To grow world class flowers on commercial basis, with sustained quality and

attempt improving yields per unit area after setting up a state-of-the-art

floriculture centre.

Advantages :

� The 'small holdings' factor with a disadvantage in most of the agricultural

production systems, is an advantages in floriculture due to its 'low volume high

value' concept.

� Empowerment of small growers and unemployed youth through the present

project and it will help to improve their socio-economic status.

� The major outcome of project is export promotion by educating the growers to

grow high quality flowers to meet the international standards.

� Employment generation to womenfolk, unemployed youth, school dropouts and

generate higher income.

� Protected floriculture is relatively safer and reducing the degree of environment

pollution.

Expected larger Economic Impact :

� Increase in production & productivity.

� Improvement in quality of cut flowers and other flowering plants

� Availability of flowers round the year for local as well as domestic markets.

� Improvement of economic conditions and better quality of life for people.

� A feasible project for farmers in future.

Eligibility: Bids for above items are invited from the reputed agencies with

following qualifications: –

i. Agency must be ISO-2000 certified.

ii. Agency should be accredited as Research Laboratory by Govt. of India.

iii. The turnover of the agency should not be less than 2.00 crore in preceding

last three years.

iv. Agency should have tie-up with minimum three international breeder of

flower crops.

v. Agency should have experience to install Model Floriculture Centres on

Turn Key basis in other states for Horticulture Deptt. under the guidelines of National Horticulture Mission or any other projects of Govt. of India.

vi. Agency should have experience of establishing Green House/ Poly

House/ Net House in ICAR units/Agri. University/ Horti. Deptt. in at

least 3 states.

vii. Preference should be given to those who have engaged in production of

floriculture crops.

viii. Central/State Govt. Enterprises shall be preferable.

MODE OF SUBMISSION OF BIDS AND EARNEST MONEY :

Tenders of the bidders not submitted in prescribed format will be rejected.

Along with the tender document, the bidder will have to deposit earnest money

of Rs. 50,000 (Fifty Thousand) to be deposited in term of cross demand draft

favouring "Bihar Horticulture Development Society" Payable at Patna. Without

which the offer shall not be entertained.

TERMS AND CONDITIONS

1. Sealed Tenders are invited from agencies of repute for establishment of

Floriculture Centre.

2. The Bid shall consist of all technical details along with commercial terms

and conditions.

3. The Bid along with earnest money should be sealed by the bidder in

envelope duly superscribed BID FOR ESTABLISHMENT OF

FLORICULTURE CENTRE and address in a manner given in Section 15 of

this terms & conditions document.

4. The Bids will be opened and evaluated by Competent Committee or

Authority. Only such bids will be evaluated where required Earnest

Money is deposited along with fulfilling other conditions of the tender.

Evaluation of the Bid, shall be carried out by a committee constituted by

the Society, which shall look into compliance of specifications and other

conditions of tender enquiry.

5. Earnest Money Deposit (EMD) should be furnished in the form of

Demand Draft in favour of BIHAR HORTICULTURE DEVELOPMENT

SOCIETY payable at any nationalized bank situated in Patna (Bihar). The

earnest money of the unsuccessful tenders will be refunded on the rejection

of their tenders and will be retained from the successful tenders till the

completion of the project.

6. The Tender should be signed by the authorized person, carrying the

prescribed letter of authority and his full name and status should be

indicated below his signature.

7. The successful bidder will have to enter into an agreement with the Bihar

Horticulture Development Society covering, inter alia, the following points;

a. To ensure satisfactory post installation services.

b. Tenderer will have the full responsibility as far as the final

performance of the Floriculture centre.

c. Forfeiture of security deposit in case of non-performance.

8. Tender form is non-transferable.

9. Conditional tenders will not be accepted.

10. Participation in the tender will automatically imply the acceptance, on part

of the participating firm /company, of all the terms and conditions of this

tender.

11. Original Copy of the money receipt of the purchase of tender documents

should be submitted with the Technical Bid.

12. All the tender documents with the seal of the company/ firm and signature

of the authorized person on every page will be submitted.

13. Tenders should be addressed to Mission Director, State Horticulture

Mission, Directorate of Horticulture, Barack No. 13, Main Secretariat

Campus, Patna and must reach by or before the date & time mentioned

in the tender notice.

14. Tenders can be sent by post /courier/or by hand. In case of delivery in

person, the document may be dropped in the tender box kept for this

purpose at the Mission Director’s office at the address mentioned above.

15. Tenders or their duly authorized representatives may be present at the

time of opening the Main envelope and the Technical Bid, the time and

place for which are indicated in the Tender document.

16. Tenders received late after due date and time will be rejected. The Bihar

Horticulture Development Society will in no way responsible for late

delivery or non-delivery of tender papers due to postal delay etc.

17. The materials shall have to be supplied and established at the premises of

floriculture centre as per terms and conditions contained in work Order.

No other charges such as Octroi, Packing, Forwarding, Freight, Insurance,

Loading and Unloading, Clearance and Installation etc., will be allowed.

18. Price quoted should be inclusive of all Taxes.

19. Performance Security Deposit @ 5% of order value of the contract will have

to be made within 7 days on receipt of work order to ensure due

performance of the contract. Security Deposit shall be in any of the forms

(a) Bank Guarantee issued by a reputed Bank (b) Demand Draft .The

performance security should remain valid for a period of sixty days

beyond the date of completion of all contractual obligations by the agency

including warranty obligation.

20. Payment against Bill/ Invoice shall be released only after establishment

and commission of the Floriculture Centre. No interest will be payable

on the delayed establishment of the Floriculture Centre. Payment will be

made direct to the agency through Demand Draft/crossed cheque.

21. The minimum guarantee period will be one year. Successful bidder is

required to provide technical guidance as and when required.

22. The tenderers should give an undertaking in the quotation that they will if required, be responsible for Annual Maintenance of the Floriculture Centre with mutually agreed charges beyond one year.

23. Non Certified firms quoting the rate will be summarily rejected.

24. The Bihar Horticulture Development Society reserves the right to accept or

reject any tender or all at any time without assigning any reason thereof.

I accept the above terms and conditions unconditionally.

AUTHORISED SIGNATORY with office seal

Dated………………… Name & Address of Firm

(Letter head of the bidder)

Name of Firm:

Address:

Phone No. /Mobile No.:

To,

The Mission Director,

State Horticulture Mission, Bihar

Barack No. 13 Old Secretariat Campus, Patna(Bihar)

Subject: BID

Sir,

In accordance with the terms & conditions of the bid for

Establishment of Floriculture Centre, I /We submit the bid containing the

following documents : –

1. Authority Letter Annexure I

2. Information Sheet Annexure II

3. Details of Earnest Money along with Bank Draft Annexure III

4. Technical Specification Annexure IV

5. Details of Turnover and Previous Works Annexure V

6. Original copy of money receipt.

Further, it is certified that the information furnished in this bid

documents is true and correct to the best of my/our knowledge & belief. I/we

fully understand terms and conditions mentioned above and undertake to abide

by the terms & conditions and rules & regulations mentioned in the bid

document.

It is also certified that the bidder has not been blacklisted by any

Union or State Government Department or Institute in any matter and the

owners or partners/ directors has never being legally prosecuted & in any legal

dispute with any Union or State Government department.

Authorised Signature & Seal of the Firm

Dated………………… Name & Address of Firm

Schedule – I

AUTHORITY LETTER

M/s.……………………………………………………………………………….

……………………………………………………………………………………………

………………………………………… (Name & address with telephone no. of

dealer) is working with/on behalf of our company as our authorized

representative/dealer for the State of Bihar.

He is authorized to submit, collect & correct all tender/ quotation/ project

documents on behalf of company.

Authorised Signatory

Seal of the company

Dated…………………

Schedule – II

BIDDER INFORMATION SHEET

General Information to be supplied along with the Tender

Date of Opening of Tender – 25th March 2010

1. Name of the Item : Establishment of Floriculture

Centre

2. Name & Address of the

entrepreneurs/ Firm/ Agencies/

organisations/ institutions/ companies

:

Telephone No. :

3. (a) Agency Registration No. :

(b) Registering Authority with

Full Address

(c) Income Tax PAN No.

4. Whether the establishment of

Floriculture Centre on turnkey

basis, total value not less than Rs

50 lakh per year have been

completed earlier at any

Institute/ Department (If so,

furnish detail with value thereof)

: Yes / No

5. Whether registered in Bihar (If

yes, details thereof)

: Yes / No

6. whether ISO-2000 certified or not

(If yes, details thereof)

: Yes/No

6. Whether Agency has the work

experience for establishment of

Floriculture Centre(if yes, in how

many states, please furnish

details)

AUTHORISED SIGNATORY with office seal

Date :

Schedule – III

DETAILS OF EARNEST MONEY

Earnest money as per details below is enclosed for the purpose of bid

for…………………………………………………………………………………………

……………………………… (Mention the items quoted)

Bank Draft No………………………………………………

Name of the bank…………………………………………

Branch…………………….…………………………………..

Dated…………………….……………………………………

Amount (In numbers & words)………………................................................................

AUTHORISED SIGNATORY with office seal

Schedule – IV

Name of the work : Establishment of floriculture centre on turnkey basis at

K.V.K. Farm, Bhaganbigha, Nalanda, Bihar. Total

project cost Rs. 70.00 Lakh. (Rs. Seventy Lakh only)

Technical details attached (Annexure – I to VI)

SCHEDULE OF WORK & SCHEDULE OF RATES

Sl. No.

Descriptions of Items Physical Rate

1. Green House / Poly House for Rose-340 m2, Rajnigandha - 340 m2, Chrysanthemum - 340 m2, Carnation - 340 m2, Gladiolus - 342 m2 and

Gerbera-340 m2

2042 m2

2. Shade Net 2000 m2

3. Cost of flower auction house 200 m2

4. Cold Chamber 10 m2

5. Cost of Planting Materials Rose plants (Genetically superior & high health planting material)

2000 nos.

6. Gerbera tissue culture plant (Genetically superior & high health planting material)

3000 Nos.

7. Carnation flowers (Genetically superior & high health planting material)

12000 Nos.

8. Chrysanthemum suckers (Genetically superior &

high health planting material) 2000 Nos.

9. Gladiolus corms (Genetically superior & high health imported planting material)

3000 Nos.

10. Areca palm plant (Genetically superior & high health planting material)

1500 Nos.

11. Cost of drip irrigation system 5 units

12. Cost of sprinkler system 5 units

13. Irrigation system with overhead water tank. 1 unit

14. Cost of media for bed -

15. Cost of fumigation -

16. Crop support system -

17. Cost of boundary wall 0.40 ha

18. Cost of Kiosk 6 Nos.

19. Planting & maintenance cost for one year -

Reputed Manufacturer

Reputed Manufacturer

ANNEXURE – 6

List of Instruments

Sl. No. Components No.

1. ph meter 1

2. Thermometer 7

3. Hygrometer 7

4. Light Meter 2

5. Conductivity Meter 1

6. Minor Instruments

Total

Equipments

Sl. No. Components No.

1. Generator- Single phase 1

2. Power tiller

3. Minor equipments 7

Total

Schedule – V

A. DETAILS OF TECHNICAL PLAN

1. Sketch/Blue print for proposed unit.

2. Proposed plan for planting & maintenance for one year.

3. Sketch/Blue print for kiosk / flower auction house / irrigation system with

overhead tank / cold chamber / Green house/ poly house.

B. DETAILS OF TURN OVER & PREVIOUS WORK

1. Annual Account & balance sheet certified by a qualified chartered accountant for

previous three years.

2. Brief profile of the applicant including current experience in the management/

establishment of similar project/services by the applicant.

3. Brief concept paper on how develop the aforementioned floriculture centre?