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Tender schedule for Designing, printing & supply of Annual Calendars - 2018 Department of Rural Development Telangana

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Tender schedule

for

Designing, printing & supply of Annual Calendars -2018

Department of Rural Development Telangana

OFFICE OF COMMISSIONER: RURAL DEVELOPMENT TELANGANA H.No.1-3-1028, DWACRA Building, Gandhi Nagar, Hyderabad-500 080

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CONTENTS

S.No Description Page No.1 Paper notification 12 Schedule for submission of tender document 23 Schedule A- Technical Bid 3-44 Schedule B- Financial Bid 55 Schedule C- General instructions/ Terms &

Conditions− Scope of work− Specifications− Eligibility criteria − Earnest Money Deposit (EMD)− Security Deposit− Completion period− Payments− Other conditions

6-11

6 Annexure-I: Declaration by the applicant 125 Annexure –II: Distribution list 13-147 Annexure –III: List of contact persons and

addresses for supply of material 15-168 Check list for technical Bid & Financial Bid 17

S.No.________

Issued to: __________________________________ __________________________________ ___________________________________

D.D.No & Date: _________________________Name of the Bank: _________________________Amount (Rs): _________________________ Signature of the Issuing Authority

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(To be published in daily English/ Telugu News Paper)

Advertisement

DEPARTMENT OF RURAL DEVELOPMENT, HYDERABADNOTICE INVITING TENDERS

Sealed tenders are invited by the Commissioner, RD, CEO-SLNA, Hyderabad from the reputed printers/firms for

A. Designing, Printing & Safe Delivery of 42156 Annual Calendars-2018Estimated Value : Rs.15.59 Lakhs, EMD: Rs.15000/-

B. Designing, Printing and Safe Delivery of 38831 Diaries-2018 Estimated Value: Rs.20.91 lakhs, EMD: Rs.22,000/-

Date of issue of tenders schedule:19.12.2017 onwards (11.00 Am to 05.00 Pm) on all working days up to 12.00Noon on 23.12.217

Last date for receipt of Tenders is 23.12.2017at 13.00 Hrs.

Tender schedule will be issued at O/o CRD, DWCRA Building, Lower Tank bund, Gandhinagar, Hyderabad up on payment of DD for Rs. 1000/- drawn in Favour of SLNA Project Fund, Hyderabad payable from any Nationalized Bank

For details refer WWW.IWMP.telangana.gov.in, Ph.040-27650041,43

Commissioner, RD, CEO, SLNA

Size 8cmx3cm

GOVERNMENT OF TELANGANA

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DEPARTMENT OF RURAL DEVELOPMENT ________________________________________________________________________________

No.127/IWMP/Annual Calendars 2017, Dt. -12-2017

SHORT TENDER NOTIFICATIONDESIGNING, PRINTING & SUPPLY OF ANNAUAL CALENDARS – 2018

The Department of Rural Development, GoTS invites bids for Designing, Printing & Supply 42156 of Annual Calendar-2018 under in Telugu from reputed Printers/Firms with proven track record in similar type of activity as per the terms and conditions prescribed by the department in the bid document & as per the sizes, specifications & quantities mentioned in the schedule.

The details of work/items for printing & supply of Annual calendar-2017 is here under:

S.No.

Details of item of work(s) Schedule To be supplied at

1 Designing, printing & supply of Annual Calendar-2018 in Telugu

A, B & C At District Head Quarters of DRDAs offices, Telangana & O/o Commissioner, RD, CPR & SERP

Hyd.Specifications:

S.No

Item Specification

1 Quantity 42156 Nos. (Forty Five thousand and one hundred only)2 No. of Sheets 6 sheets (back and back)3 Size 14 ½ x19 ½ ” sheet4 GSM & Paper Multi colour 130 gsm art papers with tin mounting. 6 Printing & supply Printing in Multi colour sheets with photos & top side rimming and

supply. 7 Delivery At 30 District Offices of DRDAs in Telangana state, O/o CRD, CPR &

SERP, Hyderabad (list appended)The Tender Schedule issue, last date of submission & other details are as

follows.Cost of Tender Document

Rs. 1,000/- (Rupees One thousand only) in DD drawn in favour of SLNA Project Fund Hyderabad, on any Nationalized Bank payable at Hyderabad (Non- Refundable).

Date, time and place of Issue

19-12-2017 to 23-12-2017 from 11.00 AM to 5.00 PM on all Calendar working days up to 23 Dec, 2017 and up to 12.00 noon on 22nd Dec, 2017 at O/o. Commissioner RD Dept., DWACRA, Building, Gandhi Nagar, Lower Tank Bund, Hyderabad

Last Date of Submission

23-12-2017, 1.00 P.M

Date of Opening 23-12-2017, 3.00 P.ME.M.D For Schedule – Rs. 15,000/- (Rupees Fifteen thousand Only)

by way of DD drawn in favour of SLNA Project Fund Hyderabad, on any Nationalized Bank payable at Hyderabad

Place of opening O/o. Commissioner RD TS Dept., DWACRA Building, Gandhi Nagar, Lower Tank Bund, Hyderabad.

STE (I&CB) SLNA (7095500261/040-27650041) may be contacted for further details.

Sd/Smt Neetu Kumari Prasad, I.A.SDirector: RD & CEO SLNA

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SCHEDULE-(A)TECHNICAL BID

(Should be submitted along with schedules on letter head in a sealed cover super scribed “Technical bid for annual Calendar - 2018”)1 Tender Reference2 Name of the Firm/Agency

3 Office address with Telephone Nos & mail ID

4 Contact person name with designation, address & telephone No.

5 Details of EMD Paid DD No: Date: Bank Name: Amount:

6 Brief profile of the firm (to be enclosed)

7 Whether the firm is having valid license from the competent authority (copy to be enclosed)

8 Whether the Firm is ISO certified or not (If ‘Yes’ copy to be enclosed)

9 Whether the Firm is registered with Dept. of printing, stationary & purchase of GoAP (if ‘Yes’ copy to be enclosed)

10 Proof of having sufficient No. of technicians with experience (list out details about names of persons/experience/qualifications)

11 Turnover of the tender during last 3 years a. 2014-15b. 2015-16c. 2016-17

12 GST./CST.No.and validity (copies to be enclosed)

13 PAN No. (Copy to be enclosed)

14 Audited accounts balance sheet for the last 3 years (attested copies to be enclosed)

d. 2014-15e. 2015-16a. 2016-17

15 Income tax assessment certificate for last three years (attested copies to be enclosed)

16 Sample papers

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Note:

1. All the columns of the tender forms shall be duly, properly and exhaustively filled in.

2. All corrections if any must be signed by the tenderer(s) before submission itself. For filling faulty information, the Tender is liable for rejection. The tenderer(s) should sign on each and every page of Tender Schedules and on all the additional documents submitted along with Tender Schedules.

3. The tenderer(s) can enclose additional information, if any, relevant to the Tender separately.

4. At the time of verification of tender schedules, the original documents should be produced for verification.

Place:Date: SIGNATURE OF THE TENDERER WITH SEAL

4

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SCHEDULE-(B)

FINANCIAL BID

Proforma for Financial Bid

(Should be submitted along with schedules on letter head in a sealed cover super scribed “Financial bid for annual Calender -2018”)

S.No Details of item of work(s)Unit cost (Rs)

Total cost in figures(in Rs.)

Total cost in words

1

Designing, Printing, Packing and

Distribution of 42156 Calendars to 30

DRDOs districts, CPR, SERP & and O/o

CRD, Hyderabad including safe delivery

and including all taxes

TOTAL

(L1 will be decided based on the total cost)

Signature of authorized representative/Owner:

Name:

Seal & Date:

Mobile No.:

5

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SCHEDULE-(C)

General Terms and Conditions:1) Sealed tenders are invited for designing, printing & supply of Annual

Calendars -2017 from reputed printers/firms in the prescribed form purchased from the department duly signed and shall only be considered.

2) Two bids Viz., Technical and financial should be submitted in two separate sealed covers which may be super scribed as “ Technical bid for annual calendar -2018” and “Financial bid for annual calender-2018” respectively. Both the technical and financial sealed covers shall in turn be placed in another third sealed cover and shall be super scribed as “Tender schedule for annual calender with name of the firm clearly displayed on the envelope/cover. The technical bid (Annexure-I) will provide details about the firm, sample paper etc. whereas the financial bid will contain the rates. The tender processing committee will open the financial bids of only those bidders who stand to qualify on the basis of Technical Bid.

3) The sealed bid document shall be deposited in the tender box available during working hours at 1st floor, DWCRA building, SLNA wing O/o CRD, Hyd from 19.12.2017 onwards up to 01.00 pm on 23.12.2017. The bids should be deposited on or before the last date and time prescribed.

4) Tender Schedule is not transferable. Scope of work:5) Items and quantities to be printed

S.No. Details of item of work(s)

Pages Quantity

1. Designing, Printing & Supply of Annual Calendar-2018 under RD

6 sheets (back and back) 42156

6) SpecificationsS.No

Item Specification

1 Quantity 42156 Nos. (Forti two thousand and one hundred fifty six only)

2 No. of Sheets 6 sheets (back and back)3 Size 14 1/2 ”x 19 1/5 ” sheet4 GSM & Paper Multi colour 130 gsm art paper with Wire mounting. 6 Designing,

Printing & supply

Printing in Multi colour sheets with photos & top side rimming and supply.

7 Delivery At 30 District Offices of DRDOs, O/o CRD, O/o CPR, O/o CEO, SERP , Hyderabad (list appended

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The Department will provide the draft copy of the annual calendar along with photos. The selected Agency shall have to design the calendar as per the specifications prescribed.Eligibility criteria:

7) Firms having experience of (3) years in printing & supply of annual calendars to the govt., dept., PSUS/corporations etc., (Relevant proof need to be furnished.)

8) Investment capabilities will be assessed based on the current business turnover for the last 3 years and Net worth computed.

9) Last 3 (Three) year’s turnover –(Audited Balance Sheets, for the relevant years should be enclosed).

10) Applications without required information or enclosures are liable to be rejected.

11) The printers/ firms/ Agencies who are registered with the Dept., of printing, stationary & purchase, GoTS shall be given preference.

12) Invitation of tenders shall not confer any right to the tenderers to insist for work orders. The tenders shall be approved as per the rules in vogue.

13) Failure of successful tenderer to comply with the requirements shall constitute sufficient grounds for annulment of the order and forfeiture of E.M.D. In such an event Department of Rural Development, TS, Hyderabad reserves the right to invite the next lowest tenderer for negotiations and entrust the work.

14) Incomplete tender and conditional offers submitted shall be summarily rejected. The amount / rate offer quoted shall be in the enclosed schedule B only and binding.

Earnest Money Deposit:

15) EMD shall be paid in the shape of DD drawn from any nationalized bank in favour of “SLNA Project Fund, Hyderabad” payable at Hyderabad as detailed. Tenders without E.M.D shall be summarily rejected.

S.No. Details of item of work(s) EMD (in Rs.)1. Printing & Supply of Annual Calendar-2018

– 42156 copies. 15000/-

16) Cheque, Bank Guarantees and Postal Orders will not be accepted as EMD.

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17) EMD in the shape of Demand Draft shall be valid for 180 days from date of receipt of application.

18) The applications without Earnest Money Deposit in the prescribed manner are liable to be rejected.

19) No interest shall be paid over EMD amount.20) EMD deposited by the applicant will be forfeited in the event of

Agency either modifying or withdrawing his bid at his instance within the bid validity period.

Security Deposit:

21) The E.M.D of the successful tenderer shall be retained as security deposit and refunded only after satisfactory completion of work/period of Agreement. The E.M.D of unsuccessful tenderers shall be refunded after finalization of the tender and execution of agreement by the successful tenderer.

22) The security deposit can be withheld or forfeited in full or part in case the supply order is not executed satisfactorily within the stipulated time,

23) The security deposit of the Applicant shall be refunded only one month after issue of the final certificate or otherwise of completion of the work or till the final bill has been prepared ad passed whichever is later.

Completion period:

24) Period of completion of work is within 10 days of issuing of work order.The work shall be completed in all respects and should be delivered within the stipulated days from the date of issuing the work order.Submission of 1st draft – within 3 days from award of contractSubmission of final proof – Within 2 days of receipt of corrected

version of the draftPrinting & supply of material – within 5 days of receipt of the

approved final version. 25) The agencies which shall undertake the work shall be responsible

for timely and quality delivery at the places agreed upon.26) The Department of Rural Development, TS , Hyd. shall have the

right to terminate the work/agreement in violation of any prescribed conditions and non performance.

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Payments: 27) No advance payment will be paid by the Director RD & CEO, SLNA.

Payment will be released only after it is ensured that the items are in order and the quantity of the items supplied is to the entire satisfaction of the Director, RD & CEO, SLNA.

28) Payment of the amount will be done only through online. The selected firm has to furnish details of the bank account- Following bank account details of the Firm/Agency shall be submitted for the purpose of payments towards work done – (a) Name of account holder (b) Account No: (c) Bank name (d) Branch address (e) IFSC code no. (f) Any other relevant details.

29) Payment shall be made after production and submission of acknowledgements duly signed by the authorized persons from the O/o CRD, Hyderabad.

30) Income tax as applicable will be recovered at source before the making payment from work bills and the same will be remitted to concerned income tax authority.

31) Taxes as applicable.Other Conditions:32) After opening of tenders if it is found that the lowest rate quoted is

not satisfactory and not acceptable, the Department shall have the right to call for negotiations and fix up the bid amount within the terms and conditions of tender.

33) The successful bidder shall execute an agreement on a non judicial stamp paper of Rs.100/- (Rupees One Hundred Only) and shall start work thereafter. (Annexure-1)

34) It would be deemed that the tenderer has made a complete and careful study of this tender document and also verified the work to be executed.

35) Information regarding litigation, expulsions and blacklisting if any shall be submitted with details (copies should be enclosed).

36) If the last date fixed for receipt of the applications happens to be an extra ordinary holiday, the applications will be received on the following working day up to the time fixed already and opened in the same manner as specified.

37) No applicant shall bear any cause of action or claim against the Director, RD & CEO SLNA, or its Officers, employees, successors or assignees for rejection of bid.

38) No sub lease of items of work is permitted.39) The distribution of Annual Calendars-2018 to districts & O/o CRD is

appended at Annexure- II and contact persons and addresses at Annexure -III. Delivery challan should be submitted as proof of material supplied.

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40) The tender validity period is 90 days from the date of opening of the tender. The rates quoted by the bidders will remain valid for a period of 90 days or till the date of finalization of tender, whichever is later.

41) The rates quoted by the selected firm and approved by the Director, RD & CEO, SLNA shall remain valid for a period of ONE YEAR from the date of award of contract. Any request to increase the rates for any item(s) during the period of the contract shall not be considered.

42) The Agency / Firm to whom work is allotted is responsible for collecting the draft material while designing from O/o CRD, DWCRA Building, Hyderabad.

43) The soft & hard copy of the printed material will be the property of the Director, RD & CEO, SLNA and the printer/ agency/ firm will not use the material anywhere else.

44) The sizes, specifications & quantities as per format finalized and communicated under each item of work as mentioned in the schedule should be adhered and any non-fulfillment will liable for rejection and does not qualify for any payment.

45) The Quantity mentioned in indicative and is likely to vary46) The rates should be quoted as indicated in the financial bids. L1 will

be decided based on the total cost of the financial bids. 47) The agencies which shall undertake the work shall be responsible

for timely and quality delivery at the places agreed upon.48) CRD Office shall have the right to visit and inspect the work at any

stage of designing or printing by the Agency / Firm. 49) The Firm/ Agency shall ensure safe custody and maintain

confidentiality in the printing material supplied by the Department.50) Sample of paper and previous work samples in the same field

should be submitted in sealed cover separately.51) Any violation of the above terms and conditions will be severely

dealt with. 52) The decision of the Director, Rural Development Department & CEO

SLNA Hyderabad, will be final and binding and no further correspondence will be entertained.

53) The Arbitrator for fulfilling the duties set forth in the arbitration clause shall be the Director, Rural Development Department & CEO SLNA Hyderabad, and his/her decision shall be final and binding. The provisions of Indian Arbitration Act 1940 or any statutory amendment, modifications or re-enhancement their of and the rules made there under and for the time being in force shall apply to the arbitration proceedings. In case of dispute if any, it shall be subject to the Jurisdiction of Courts at Hyderabad only.

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54) The Director, Rural Development Department & CEO SLNA Hyderabad, or his/her nominee reserves the right to accept, reject or cancel the tenders at any time without assigning any reasons thereof.

I have read and understood all the terms and conditions laid down in the Tender document and abide to them.

Signature:

Full Name:

Designation:

Organization:

Address:

Office Seal:(Signed documents to be enclosed with the EOI bid document)

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Annexure –I

Letter Head

_____________________________________________________________________________________

DECLARATION BY THE FIRM/ AGENCY ( ON Rs.100/- NON JUDICIAL STAMP PAPER)

(TO BE NOT ARISED)

I/We, ______________________________________ Owner/ representative of M/s

__________________________________, solemnly declare that

1. We are submitting application for “DESIGNING, PRINTING & SUPPLY OF ANNUAL CALENDAR- 2018 CRD TS Hyderabad ” tender notification No. ____________________________ dated___________________.

2. All information furnished by me/us in respect of fulfilment of eligibility criteria and qualification information of this tender notification is complete, correct and true.

3. All documents/ credentials submitted along with this application are genuine, authentic, true and valid.

4. If any information and documents submitted is found to be false/ incorrect at any time, the Director, RD & CEO, SLNA may cancel my / our Bid an action as deemed fit may be taken against me/us, including termination of the application, forfeiture of all dues including EMD/ Security Deposit and banning/ de listing / blacklisting of our firm etc.

Date: Signature of the Owner/Agency

Seal:

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Annexure-II 13Statement showing estimated quantities to be supplied to o/o CRD & at, DRDAs, CEOs, ZP 30 districts O/o CRD, O/o CEO, SERP, & O/o CRP of Hyd.

  Diaries CalendarsSl.No Distrct DRDA EGS IWMP WS-GP Total DRDA EGS IWMP WS-

GP Total

1 2 3 4 5 6 7 8 9 10 11 12

1 Adilabad 60 390 26 160 636 84 468 32 192 776

2 Bhadradri Kothagudem 50 418 26 150 644 70 502 32 180 784

3 Jagtial 60 339 0 0 399 84 407 0 0 491

4 Jangaon 60 302 3 30 395 84 362 4 36 486

5 Jayashanker 50 386 8 80 524 70 463 10 96 639

6 Jogulamba Gadwal 60 223 14 140 437 84 268 17 168 537

7 Kamareddy 60 448 0 0 508 84 538 0 0 622

8 Karimnagar 50 328 0 0 378 70 394 0 0 464

9 Khammam 50 562 3 30 645 70 674 4 36 784

10 Kumram Bhem 50 289 31 310 680 70 347 38 372 827

11 Mahabubabad 50 316 6 60 432 70 379 8 72 529

12 Mahabubnagar 50 642 44 440 1176 70 770 53 528 1421

13 Mancherial 50 320 17 170 557 70 384 21 204 679

14 Medak 50 451 19 190 710 70 541 23 228 862

15 Medchal 50 7 0 0 57 70 8 0 0 78

16 Nagarkurnool 50 397 42 420 909 70 476 51 504 1101

17 Nalgonda 50 728 40 400 1218 70 874 48 480 1472

18 Nirmal 50 342 10 100 502 70 410 12 120 612

19 Nizamabad 50 513 0 0 563 70 616 0 0 686

20 Peddapalli 60 262 0 0 322 84 314 0 0 398

21 Rangareddy 50 300 34 340 724 70 360 41 408 879

22 Sangareddy 60 404 27 270 761 84 485 33 324 926

23 Siddipet 50 510 7 70 637 70 612 9 84 775

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24 Sirsilla 50 442 3 30 525 70 530 4 36 640

25 Suryapet 50 462 14 140 666 70 554 17 168 809

26 Vikarabad 50 519 29 290 888 70 623 35 348 1076

27 Wanaparthy 60 239 13 130 442 84 287 16 156 543

28 Warangal (R) 50 203 10 100 363 70 244 12 120 446

29 Warangal (U) 60 307 3 30 400 84 368 4 36 492

30 Yadadri 50 407 6 60 523 70 488 8 72 638

1590 11456 435 4140 17621 2226 13746 532 4968 21472

1 O/O CRD EGS       500         7002 O/O CRD IWMP       1000         14003

O/O CRP CPR      1520

0         152004 ED, EGMM EGMM       75         755 O/O CRD Rurban       75         756 O/ CRD CPR-HO       50         757 O/o CEO SERP 5000 7000

  1590 11456 435 4140 388931 2226 13747 532 496

8 42156

14

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Annexure –III: List of contact persons and addresses for supply of material

S.No. District Name Name of the

DRDOs Mobile No. email ID

1 2   3  

1 AdilabadR.Rajeshwar 9490100202 [email protected]

[email protected]

2Bhadradri Kothagudem

P.Jagath Kumar Reddy 7095502001 [email protected] , 

[email protected]

3 JagtialJ.Arunasri 8978533900 [email protected]

[email protected],

4 JangaonM.Vasantha 7095514415 [email protected]

[email protected],

5 JayashankerDr. S.L.Manohar 8008200806 [email protected]

[email protected]

6 Jogulamba GadwalD.Madhusudhan Naik 8790990558 [email protected]

[email protected]

7 Kamareddy

G.Chandra Mohan Reddy 9100660333

[email protected][email protected][email protected]

8 KarimnagarA. Venkateshwar Rao 7095516111 [email protected]

[email protected],

9 KhammamV.Muralidhar Rao 8008357744

[email protected][email protected][email protected],

10Kumram Bheem(Asifabad)

Dr.E.Shankar 9133319169 [email protected][email protected]

11 Mahabubabad Y V Ganesh 7095474488 [email protected]

12 MahabubnagarK.Damodar Reddy 7095505555

[email protected][email protected][email protected]

13 MancherialSri B.Venkati 7660015519 [email protected]

[email protected]

14 MedakK. Sitharama Rao 9000024341 [email protected]

[email protected],

15 MedchalK.Koutilya 7330999280 [email protected]

[email protected]

16 NagarkurnoolDr Venkataiah Goud 8790990502 [email protected]

17 NalgondaR.Anjaiah 9948455538

[email protected][email protected][email protected] 

18 NirmalSri V. Venkateshwarlu 9505696969 [email protected]

[email protected] Nizamabad K.Venkateswarlu 7095510001 [email protected]

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20 PeddapalliK.Anjaiah 7095516727 [email protected]

[email protected],

21 RangareddyT.Prasad (FAC) 7095532221 [email protected]

[email protected]

22 SangareddyK.Madhavi 7095507001 [email protected]

[email protected]

23 SiddipetCh Satyanarayana Reddy 9553395000 [email protected]

[email protected]

24 SirsillaN.Hanmanth Rao 7095559292 [email protected]

[email protected]

25 SuryapetS.Kiran Kumar 9705982226

[email protected], [email protected], [email protected]

26 VikarabadP.W.Johnson 7095547001 [email protected]

[email protected] Wanaparthy J. Ganesh 7095547884 [email protected],

28 WarangalY.Sekhar Reddy 7095514999 [email protected]

[email protected]

29 Warangal (Urban)J.Laxman 7799721165 [email protected]

[email protected]

30 Yadadri S.Venkata Rao 7095599333 [email protected]

16

Check List:

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Technical Bid

S.No Item Whether document submitted (Yes/ No)

1 Signed copies of tender document2 Signed copy of technical bid3 DD towards EMD in original4 Copy of valid license5 Registration certificate with printing and

stationary dept.6 ISO certification7 Proof of Technicians8 Three years annual turn over9 GST / CST certificates

10 Copy of Pan11 Audited accounts balance sheet for 3 years12 IT assessment certificate13 Sample papers14 Declaration on Rs.100/- stamp paper

Financial Bid

S.No Item Whether document submitted (Yes/ No)

1 Price Bid

17