Title of the tender

TENDER FOR

BACKLIT /

FRONTLIT

SIGNAGE AS PER

THE BANK

SPECIFICATION

Category

Open

Zone

Nagpur Zone

Item

BACKLIT /

FRONTLIT

SIGNAGE

Tender Date 09.07.2015

Last Date of submission

31.07.2015

Display from 09.07.2015

Display upto 31.07.2015

Description

As per enclosed attachment

PDF file Names Signages-boards.pdf.

TENDER FOR BACKLIT / FRONTLIT SIGNAGE

AS PER THE BANK SPECIFICATION

AT

Bank of India, Nagpur Zone

Zonal Office, Bank of India Building

Kingsway

S V Patel Marg

Nagpur-440001

Website: www.bankofindia.co.in

INVITATION FOR TENDER/BIDS

Bank of India invites Sealed Tender/Bids from Signage Manufacturer for preparation of

new Glow Sign Boards with latest specifications to be installed at our branches of Nagpur

zone in the Nagpur, Bhandra, Gondia and Gadchiroli districts.

1. Interested eligible Bidders may obtain tender document from our office Corporate Services Department, 3

rd Floor, Zonal office building, Kingsway, Nagpur from 09.07.2015,

Thursday till 31st July 2015, Friday (except Sundays & holidays) during working hours between 10:00 AM to 05:00 PM (10:00 AM to 01:00 PM on Saturdays) on submission of written application to the above and upon payment of a non-refundable fee of Rs 500/- in the form of a Demand Draft/Banker’s cheque in favour of Bank of India, payable at Nagpur.The Bidding Document may also be obtained from our website - www.bankofindia.com. The Price of Bidding Document (non-refundable) (Rs. 500/-) shall be payable in the form of DD/Banker’s Cheque in favour of Bank of India payable at Nagpur, at the time of submission of bid document. No forms downloaded through website would be accepted/considered valid without the payment of the price of Bidding Document. Document must be enclosed in a separate envelope. Part I to be filled & enclose with technical bid and Part II to be filled & enclose with financial bid.

2.

Price of Bidding Document Rs.500/-

Date of commencement of sale

of tender document

09.07.2015, Thursday

Last Date for sale of Bidding

Document

31st July 2015, Thursday

Last Date and Time for receipts

of tender/bid

31st July 2015, Thursday upto 4.00 pm

Address of Communication The Zonal Manager, Nagpur Zone, Bank of India Building, Kingsway, Nagpur-440001

Contact Person

Nagpur Zonal Office

1. Mr. Soumitra Dey, 0712-2532337

Date of opening of Bids/Tender 05.08.2015, Wednesday at 1:00 PM

Earnest Money deposit Rs. 25,000 /-

3. The Bid has to be accompanied by an Earnest Money Deposit (EMD) Rs. 25,000 /-(Rs.

Twenty five thousand) in the form of a demand draft or pay slip in favour of Bank of India,

Payable at Nagpur. Such Draft/ pay slip should be in separate third cover marked as

‘EARNEST MONEY DEPOSIT’.

4. Earnest Money: EMD of Rs 25,000 (Rupees Twenty five thousand only) shall be given with the offer. This shall carry no interest and shall be retained by the bank. EMDs of unsuccessful bidders will be returned after finalization of contract. EMD submitted by successful bidder shall be converted/ adjusted as Security Deposit and will be held by Bank for the period of contract. In case the firms are not found technically eligible, the EMD & Financial Bid shall be returned after finalization of technical bid.

In case of withdrawal by successful bidders, they will be liable for forfeiture of EMD.

5. The bids/proposal shall remain valid for 90 days from the last date of submission of the bids.

6. The Bank will not be responsible for any postal delay or delay due to any other reason.

6. The rate contract will be valid for one year and can be extended for further period of one year.if

work found done satisfactorily.

7. Bank of India reserves the right to accept or reject in part or full any or all the offers without

assigning any reasons therefor.

Zonal Manager

Nagpur Zone

INSTRUCTIONS FOR BIDDERS

1. Sealed and completed bids shall be submitted at Corporate Services Department, 3rd Floor, Bank of India Building, Kingsway, Nagpur-440001 and super scribed “Tender For Signages” not letter than 04:00 PM on 31st July 2015, Thursday. Tender should clearly indicate on copy of the tender under their full signature the Name of Work, for which quoted.

2. No tenders will be accepted after 04:00 PM on 31st July 2015, Saturday under any circumstances.

3. Technical Bids will be opened at 01:00 PM on 05.08 2015, Wednesday in the presence of the bidders or their representative.

4. Tenders shall remain open to acceptance by the Bank for a period of 90 days from the date of opening of the price bid and the tenderer shall not cancel or withdraw the tender during this period. In case the tenderer withdraws their tender prior to the expiry of 90 days then the contractor shall be treated as the defaulter and the earnest money deposit will be forfeited.

5. The tender document is non-transferable.

6. Rates should be quoted both in figures and words in columns specified. All erasures and alterations made while filling the tender must be attested by initials of the tenderers. Overwriting of figures is not permitted; failure to comply with either of these conditions will render the tender void at the authority’s option. No change in quoted rate in the original document and duplicate document, the lower of the rates quoted shall prevail. In case of any discrepancy in the amount of the item the corresponding rate quoted will prevail & amount will be concluded accordingly.

7. Each of documents should be signed by the contractors submitting the tender in token of his/their having acquainted himself/themselves with the general conditions of contract, specifications, special conditions etc. as laid down. Any tender with any of the documents not signed will be rejected.

8. The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by a partner who has the necessary authority on behalf of the firm to enter into the proposed contract. Otherwise the tender may be rejected by the authorities.

9. The Bank will have a right to accept or reject any or all the tenders, either in whole or in part without assigning any reason for doing so.

10. In case of Multiple vendors quote the same price the bank may invite fresh price bids only from multiple L1 vendors to arrive at the lowest price.

QUALIFICATION REQUIREMENT OF THE BIDDER

The firm /company/manufacturer, who fulfill the following qualification criteria- a) The bidder should have a proper infrastructure/office at Nagpur or at any place in the State of

Maharashtra.

b) The bidder should have minimum 05 (Five) year experience in the field of captioned work. c) The contractor should be an income tax assesse and should have filed income tax return for the last assessment year. d) The average financial turnover during the last three years ending as on 31st March 2015 should be minimum Rs. 30 (Thirty) lacs per year.

e) The bidder could be a sole proprietary concern/partnership firm or a company and should be registered of Firms/Companies wherever applicable. f) The company/ firm/bidder should have valid sale tax no., P.F registration, ESI registration etc. whichever is applicable.

Submission of bid

The offers must be submitted in separate sealed covers as under:-

Technical Bid:-

a. Technical Bid as per Form-1

b. Technical bid containing all detailed which have asked by us and signed all tender document

(annexure –I) as a acceptance of technical parameter

c. Demand Draft/Pay slip of Rs 25,000- /- as a EMD ( Earnest Money Deposit) in favour of Bank

Of India payable at Nagpur.

d. Demand draft/pay order of Rs. 500/- as a Tender cost, in case the tender download from our

website or pay receipt if tender document was collected from our office.

Commercial Bid:-

Commercial bid will have only the price bid quoted by vendor in prescribed format (annexure-II)

only. No other format will be accepted by the Bank. The prices/offer shall be valid for 90 days

only.

Scope of work for Back-lit Signages 1. Replacement of signage work includes the following:

a) The representative of solution provider / their converter to visit our branches; to

suggest and take measurements of size of fascia after considering issues connecting to co-tenants, landlord, local regulators, etc.; finalize the size duly signed by the Branch/Office Head.

b) Fabrication and erection of complete signage – sign cabinet, fascia, electrical fittings, etc – as per specifications provided in this note, including removal of existing signage.

c)Transportation of signage from converters’ work place to the branches / offices.

d)Provision of timer (Optional) and selection of “Back-lit” or “Non-lit” signage” as per Bank’s choice

Signage Specifications with power saving solution for “Back-lit” Signage

Fascia • Flexible substrate – The properties are given in Table

1.Flexible substrate should essentially have watermark of the principle brand logo along with the product name. Properties as per Table 1.

• Graphics to be computer-cut with translucent cast vinyl matching PANTONE shades viz. 300 C, 1655 C and 151 C – Properties as per Table 2.

• Light Enhancement vinyl (Power saving solution) Properties as per Table 3.

Sign Cabinet 1) MS square pipe of 1” x 1” cross section & 18 gauge thickness & MS square pipes along with 1” x 1” cross section & 18 gauge thickness as stiffeners. Painted

with one coat of Antirust paint and 2 coats of white

enamel paint.

2) The box frame has to be covered from top, bottom, with 24 gauge & back side covered with 26 gauge thick GI sheets powder-coated in white color.

3) Light Enhancement vinyl pasted on top, bottom, &

both sides panel as well as back panel for better light reflecting properties. To reduce the number of tube light for save the electricity.

4) Top panel should have drip cap with 25 mm extension

and bend with shearing machine for uniform look.

Tensioning Aluminum L-Engle tensioning system for uniform tensioning of the sign fascia:

Electrical & Accessories

1. 1 tube light for every 4 sq.ft. Along the length of the sign.

2. Tube light has to be Philips / Wipro / Osram / Bajaj make only.

3. Overlap between 2 tube lights must be minimum 75 mm to prevent dark bands.

4. Copper ballast Philips / Wipro / Osram / Bajaj make only.

5. ISI mark insulated wires to be used for connections.

Table 1 – Physical Properties (Flexible Substrate)

Property Metric Units (Range)

Service Temperature Change -25* to +70*C

Light Transmission (opacity) 24% - 26%

Tensile strength Range Tear weft (Cross Direction) Tear Warp (Machine Direction) Tensile Weft (Cross Direction) Tensile Wrap (Machine Direction)

16.0 kg / cm + /-0.2% 18.0 kg / cm +/-0.2% 27.0 kg / cm +/-0.2% 27.0 kg / cm +/-0.2%

Weight 780 gram / meter square or 22.88 ounce

Characteristics Substrate Polyester scrim embedded in a white pigmented vinyl

Thickness 0.060 cm to 0.070 cm

Watermark Should be of original manufacturer of flexible substrate and should be visible on the second surface

Safety Standard* for Flexible Substrate: Fire Standard * Third-Party Test Report to be furnished for the above-mentioned Safety Standards.

Performance Requirements for Vinyl:

Colour Fading resistance (ASTM G 153 QUV test) Adhesive strength

Table 2 – Translucent Vinyl

Service Temperature Range -40*C to +75*C

Adhesion Strength (Acrylic and uncoated, clear Poly carbonate)

0.7 kg / cm

Film Characteristics

Film 0.050mm, translucent vinyl

Thickness (film & adhesive) 3 to 4 mil (0.08 to 0.010 mm)

Adhesive type and colour Clear Pressure Sensitive Adhesive

Liner Synthetic Liner

Application surfaces Flat, without rivets

Minimum application temperature 16*C Manufacturing tolerance level is +/- 10%

Physical Properties

Property English Units Metric Units Thickness (film and adhesive) 0.003 to 0.004 inch 0.08 to 0.10 mm Tensile strength 5 pounds/inch at 73°F 0.9 kg/cm at 23°C Applied shrinkage 0.015 inch 0.4 mm Service temperature range* -50°to +170°F -45°to +77°C Adhesion (acrylic and uncoated, clear polycarbonate)

4.0 pounds/inch

0.7 kg/cm

Table 3- Light Enhancement Vinyl

PROPERTIES DISCRIPTION Film Thickness Color 0.140 MM, matte white Thickness film & Adhesive 0.140-0.165 MM Film adhesive and protective top covering

0.216-0.241 MM

Adhesive Clear, Pressure Sensitive Adhesive Liner 78 Pound white Kraft paper Protective covering Blue polyethylene Application Surface Light box Interior

Application Substrate

Bare Aluminum Galvanized sheet Mattel Painted Mattel Rigid plastics

Minimum Application Temperature

4 degree C Air film Substrate

Removability Permanent not Removable

Quality Specifications for “Non-lit” Signages

Fascia Properties as applicable to Back – lit signage’s

Sign Frame Tensioning Riveting the flex on a 1” x 1” cross section of 18 gauge thickness square pipe frame, painted with of anti-rust paints, with vertical runners of 22 gauge thickness having cross-section of 1” by 1” at a regular interval of 2.5 ft.1” x 1”Aluminium Angle on all the 4 sides of the frame fixed from the rear side.

Warranty for both types of signages:

• Every Converter should provide a Comprehensive Warranty Match component

warranty from the single source manufacturer of the translucent vinyl and the flexible substrate for a period of 5 years atleast.

• On completion of work, the converter must submit a warranty document from the Principal Manufacturer having direct presence in India (not Liaison office / dealer / Representative Office / Distributor / Agents / Reseller / Importer) of the translucent vinyl and the flexible substrate.

• The Authorized personnel of the Indian Subsidiary / branch of the Principal Manufacturer should validate the Comprehensive Warranty with the Name clearly indicated and signature provided for the same.

• The converter should be an Authorized Converter of the Indian Subsidiary / branch of the Principal Manufacturer of the translucent vinyl and the flexible substrate.

• The converter must be carry Authorization letter from the principle company.

• Warranty should be issued by a notified solution provider i.e. principal manufacturer of flex and vinyl material by virtue of being a branch / subsidiary in India and enforceable in Indian Law court.

• The warranty for the flex and vinyl should be a comprehensive warranty for a period of 5 years and should not be on pro rata basis. In case of any failure in the product brought to the notice of the bank within the warranty period, the principle manufacturer should be responsible for replacing the fascia.

• The Signs should be warranted by the Indian subsidiary / branch of the Principal Manufacturer for all sorts of Indian weather and dust conditions without any sub clauses for high Traffic areas / high Pollution areas / high temperature areas. This means that there should be tested field warranties and not just product warranties.

Flexible Substarate should cover following Warranty

1. Yellowing / Graying of Flex 2. Wicking of flex 3. Fungus or Mildew formation on Flex

Color Vinyl should be cover following warranty

1) Vinyl peel-off, 2) fading, 3) shrinkage, 4) cracking and crazing

Other stipulations for converters:

• The Sign fascia should be 100% warranted by the Indian subsidiary / branch of the

principal manufacturer against any product failure (as mentioned above) in the Sign Fascia for a period of 5 years.

• The Authorized Converter’s bills would be cleared only on submission of the duly endorsed Warranty Documents that fulfill all the above conditions.

• The quoted cost per square feet should include all the works from inception to implementation, mentioned under para “Scope of Work”, i.e., finalization of size, fabrication and erection, providing of timer (Optional), removing of existing signage, transportation, etc. Taxes & octroi (wherever applicable) is payable additionally.

• Bank shall not pay any other charges other than above charges.

• Payment shall be released only after certification by Branch Manager/ Office Head and after receipt of a valid warranty, enclosed with photograph of the sign.

The following are the matching Fascia Specifications:

Flex: Flexible substrate 3M Panagraphics II flexible

substrat, Avery or Equivalent.

Vinyl: Pantone Colour 3M, Avery or Equivalent

Intense Blue Pantone 300 C 3M, Avery or Equivalent

Orange colour for STAR and the bottom line

Pantone 1655 C 3M, Avery or Equivalent

Tangerine colour for STAR Pantone 151 C

3M, Avery or Equivalent

Black Color for the Idol In the star

Pantone Process black C

3M, Avery or Equivalent

TECHNICAL BID

Form I

(To be filled)

Basic Information

Sr. Particulars Details

01

Name of the Company/Firm/Applicant and address of

the registered office:-

Phone No:- Fax No:-

E-mail:-

Mobile No:-

Website, if any:-

02 Date and year of establishment (enclose documentary

evidence)

03 Type of the organization (whether sole proprietorship,

partnership, private ltd. or Co-operative body etc.)

04 Name of the proprietor/partners/Directors of

application with address and phone no. (in case)

a.

b.

c.

05 Details of registration- whether partnership firm,

company etc. Name of registering authority, Date and

Registration number.

(enclose documentary evidence)

06 Whether the firm has worked for the

Government/Semi-government/Municipal Authorities

or any other public organization Banks etc. if so, give

details.

07 No. of years of experience in the relevant field.

(enclose certificate)

08 Authorisation from Convertor

09 Yearly turnover of the organization during last three

years(year wise)- as certified by the chartered

accounted (enclose copy of balance sheet of last 03

years)

Rs. For 2012-13

Rs. For 2013-14

Rs. For 2014-15

(Provisional)

10 Office Address at Nagpur:

11 Income tax no:-

Permanent A/c no;

(enclose documentary evidence)

12 Bank Account Details: Name of Bank

Branch

Account No

IFSC code

Sr.

Name of

the

project/work

and

employer

Nature

of work

Work

order No.

& date

Present

stage of

work

Value of

contract

(Rs.)

Brief details of

the dispute

(if any)

(Signature of Bidder with seal of Firm)

FORM- B

(TO BE PLACED IN COVER NO 2)

FINANCIAL/ PRICE BID

Sr.N

o.

Item to be used Rate per sq ft

(Rs.)

1. For Back Lit Boards with specifications as

per tender notice dated ------- Rates are

including all charges of taxes,

transportation, installation etc

2 For Front lit Boards with specifications as

per tender notice dated -------- Rates are

including all charges of taxes,

transportation, installation etc

3 Timer (Optional)

4 Repairing charges(only flex replacement)

5 Repairing charges(only Board )

6 Flex printing Best quality

7 One way vision

8 Buy back rate of old signage board

Note: Minimum rate quoted for selecting the L1 agency will be arrived after taking the sum as per given below formula- L1 – Rate quoted for one sq.ft of item no under Sr No (1+2)

Execution Time:

Remarks (if any):

PLACE:

DATE: (SIGNATURE/SEAL)

…8

Explanation for certain items used in the communication:

Signage: Bank’s name boards/ plates.

Converters: Agencies/ contractors engaged in manufacture ring of the

signage.

Pantone Colours: Pantone is an internationally accepted colour

identification system for selecting, specifying, and matching and controlling

color. In the specific case of signages, different manufacturers of vinyl

product mention different colour shade codes to their products. Selecting

those shades to our requirement on the basis of eyesight judgment may not

help in maintaining uniformity of colour combination in our signages.

hence it is essential to get a defined range of colour shades of a

manufacturers matching the pantone colours specified by us. To ensure the

quality of high order and uniformity of colours, it is advisable to use

material of only reputed manufacturers who supply flexes and vinyl of

specified standards and colours.

Pantone Colour shades are expressed as either “Coated” or “Uncoated”.

Coated shade codes bear a suffix “C’ and shall be used for printing of

signages flex banners etc. Uncoated shade codes bear a suffix “U” and are

used for printing of stationery and other publicity material. While making a

signage, care should be taken to match the colour shades with Pantone

colour 300 C (Intense Blue), 1655 C (Orange) and 151 C (Tangerine) and

not with the shades having same number but “U” as suffix. E.g. Colour

shade of Pantone 288 C will be different from Pantone 288 U and likely to

distort the signage appearance if wrongly used. As against this, the logo

colors codes for printing our stationery, visiting cards, leaflets etc. are

different. We are enclosing various printouts depicting the forms of

signages and bank’s logo along with colour code specification.

Other specifications for all signages: The Pantone color shades mentioned in table on page 2 are selected for signage

purpose only keeping in mind their appearance during day and nighttime. E.g. out

of the two orange shades in our Star, the darker shade (matching Pantone 1655C) is

selected for the lower band of the signage having 7” height. However, colour

specifications for Bank’s logo are slightly different as advised earlier and should

be strictly followed while printing it on stationery, hoarding, banners etc.

• The height of the signage should be 48” and length should be adjusted as per

the availability of the space. Endeavour should be made to use available

space for maximum length of the signage.

• The name of the Bank and branch should appear in three languages (i.e.

local language first, Hindi next and English last). In the states having Hind

as the official language, names in Hindi (only one) and English will suffice.

…9

• If the length is up to about 20’, Bank’s name should appear one below the

other in clue band and branch name in three languages should be written in

one line in the bottom orange band. For longer signages, bank’s name (in

Blue band) and branch name (in orange band) should appear one after

another in one line (Specimens enclosed.)

• Out of the height of the signage of 48”, blue band (with Pantone 288 C) is on

41” and the orange band (with Pantone 1655 C) is 7”. If the height is less

than 48” under unavoidable circumstances, the ratio of blue to orange band

should be maintained at 6:1.

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