Government of India

Ministry of Communications & Information Technology

Department of Electronics & Information Technology

STQC Directorate

Electronics Test & Development Centre

Kamalanagar, ECIL Post,

Hyderabad 500062.

TENDER DOCUMENT NO.ETDC(HYD)/ADMN/STORES/2013-14/06

Tender Type :: single bid

NAME OF THE INSTRUMENT/SERVICE

MAINTENANCE OF ETDC CANTEEN & TRAINING HOSTEL/GUEST HOUSE

Sealed quotations should be addressed to- The Sr.Director,

Electronics Test & Development Centre

Kamalanagar, ECIL Post,

Hyderabad 500062

QUANTITY: 1 JOB

LAST DATE ::20.02.2013 DATE OF OPENING :: 21.02.2013

Government of India Ministry of Communications & Information Technology

Department of Information Technology STQC Directorate

Electronics Test & Development Centre Kamalanagar, ECIL Post

Hyderabad 500 062 No.ETDC(Hyd)/Admn/2013-14/06 Dt. 18.01.2013 INVITATION OF TENDERS Sub:Invitation of tenders for maintenance of ETDC Canteen/Guest house & training Hostel-reg This Centre is having Canteen and Guest House complex consisting of 21 rooms and 42 beds (16 in New Block and 5 in old block).Sealed tenders are invited for operation and maintenance of these Guest house rooms and canteen. The terms and conditions and responsibilities are mentioned from page 1 to 7.

1. The estimated cost of the work can be Rs.3.96 lakhs 2. The contractor who are interested should be qualified in this field having AP

Sales Tax Registration/TIN Number/PAN Number etc. 3. The contractor should have proper labour registration with the Labour Department

and should have ESIC and EPF registrations uptodate. 4. The contractor should have atleast previous experience in running similar

canteens/hostels of any institution private/government and documentary proof in this regard should be enclosed with the tender.

5. Before sending your quotation, if any information required may be obtained from this office on any working day from Mon-Fri Between 10.00 to 16.00 hrs.

6. Rates quoted should be one year but payment will be made monthly/quarterly basis on satisfactory completion of service.

7. The quotation validity should be 90 days from the date of opening. 8. Director of this Centre reserves the right to accept /reject any tenders/quotations

without assigning any reasons therefore.

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..2.. COMMERCIAL REQUIREMENTS

1. Rates quoted should be one year but payment will be made monthly/quarterly basis on satisfactory completion of service.

2. Rates quoted should be for a period of one year including all taxes. 3. A bid security of Rs.15000/- by Demand draft only drawn in favour of PAO, DIT

must accompany the quotations without which the quotations will not be accepted 4. The Demand draft no. enclosed for bid security for an amount of Rs.15000/- should

be invariably mentioned in the technical bid. General terms and conditons

1. The contractor should position two attendants in the Hostel for 24 hours. The behaviour of the attendants towards guests should be submissive and polite. The Centre will not own any responsibility in regard to Employer’s Liability Act or Workmen compensation Act, 1923 or any other laws relating thereto made hereunder from time to time pertaining to labour. The contractor should indemnify the Centre from all the labour disputes/ liabilities. Any labour disputes should be settled by the contractor only and this centre will not have any role in this regard.

2. The contractor may be required to supply dinner /breakfast to the guest house occupants if required on the rates prescribed by the office.

3. The Envelope should be subscribed as “Quotation for maintenance of Canteen/Guest House/Hostel. Two covers separately for technical bid and commercial bid should be submitted with required annexures and both covers should be properly sealed.

4. .The successful bidder may be required to deposit 10% of the contract amount towards performance guarantee which will be returned to him on completion of the contract. No interest will be paid on this amount. If either party desires to terminate the AMC before the contract period, they can do so by giving one month’s notice to the other. However, the office will have the right to recover losses if any out of the performance guarantee and pay the balance amount on termination of AMC.NO INTEREST WILL BE PAID FOR THE PERFORMANCE GUARANTEE.

5. Before submitting the quotation, the bidders are requested to go through the entire terms and conditions mentioned in the enclosed annexures.

6. The last date of receipt of quotations at this Centre will be as mentioned in the first page.

7. Before sending your quotation, if any information required may be obtained from this office on any working day from Mon-Fri Between 10.00 to 16.00 hrs.

8. Director of this Centre reserves the right to accept /reject any tenders/quotations without assigning any reasons therefore.

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9. NO SUB CONTRACTING BY THE CONTRACTOR WILL BE PERMITTED. 10. CONTRACT SHOULD SUBMIT A COPY OF THE INCOME TAX RETURN

FOR THE LAST FINANCIAL ALONG WITH THE TENDER. 11. THE CONTRACTOR SHOUD GIVE AN UNDERTAKING THAT HE WILL

SUPPLYT HE ITEMS MENTIONED AT THE TENDER OR WRITE THE RATE WHICH ITEMS CAN BE SUPPLIED.

12. THE RATES QUOTED WILL BE FOR A PERIOD OF ONE YEAR AND NO INCREASE OR DECREASE WILL BE PERMITTED THEREAFTER.

13. CONTRACTORS MUST PAY THE LABOURERS NOT LESS THAN MINIMUM WAGES AND EPF, ESIC PAYMENT CHALLANS MUST BE PRODUCED MONTHLY/QUARTERLY.

14. WAGES MUST BE DISBURSED BEFORE A NOMINATED OFFICER OF THE ORGANISATION.

15. CONTRACTOR MUST SUBMIT THE GUEST HOUSE CHARGES REGULARLY TO THE NOMINATED OFFICER FOR CREDITING TO GOVT ACCOUNT EVERY TWO MONTHS.

16. THOUGH CROCKERY WILL BE PROVIDED ONLY TWICE IN A YEAR. CONTRACTOR SHOULD ENSURE UTMOST CARE IN THE ACCOUNTABILITY OF THE ITEMS.

17. AT THE CLOSE OF THE CONTRACT PERIOD, THE CONTRACTOR SHOULD HANDOVER THE ITEMS TO THE OFFICE IN THE CONDITION IN WHICH IT WAS HANDED OVER TO HIM AT THE BEGINNING OF THE CONTRACT. ANY DAMAGES WILL BE RECOVERED OUT OF THE PERFORMANCE BANK GUARANTEE.

18. EITHER SIDE CAN ISSUE THREE MONTHS NOTICE IF CONTRACT IS TO BE TERMINATED.

This issues with the approval of Sr.Director.