TENDER DOCUMENT FOR - Islamic Relief · Web viewيكون الطرف الثاني مسؤولا بصورة كاملة عن اي تصرفات او سهو اي من موظفيه ولن

TENDER FOR SUPPLY OF WINTER CLOTHING ARTICLES

IRJ/T06/2015

Makkah Street, Mthari Center No509. 5th Floor, Office No. 509 & 510 .P.O Box 923423 Amman 7241 Jordan.T +962 6 5562884 / F +962 6 5543661Website : www.irworlwide.org // Email Address : [email protected].

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TENDER DOCUMENT FOR THE SUPPLY OF WINTER CLOTHING ARTICLES

ISLAMIC RELIEF WORLDWIDE (IRW) BACKGROUND Islamic Relief Worldwide (IRW) is an international relief and development agency working towards a caring world where the basic requirements of people in need are fulfilled. IRW responds to disasters and emergencies and works with local communities to reduce poverty by promoting sustainable economic and social development. IRW is an independent non-political, non-governmental organisation (NGO) supported by hundreds of thousands of individual donors as well as institutions including UN agencies and the European Commission (EC). Based in Birmingham, UK, IRW has partner offices in over 30 countries that co-ordinate, fundraise for and implement its emergency and development programmes. At the international level, IRW has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Millennium Development Goals (MDGs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk) Islamic Relief Worldwide endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.

Please see our website for more information www.islamic-relief.org .

ISLAMIC RELIEF WORLDWIDE JORDAN OFFICE BACKGROUND IRJ has been working in Jordan since 1997, starting with distributing food packages targeting most vulnerable women and orphans. With the Syrian crisis in March 2011, the office has expanded fulfilling its mandate to respond to emergencies for the purpose of protecting lives and dignity for Syrian refugees. IRJ is managing an annual portfolio of £36,197,729.20, secured from institutional donors, UN agencies and Islamic Relief partner’s fund. In year 2014, IRJ has managed 25 projects in Health, orphans, food, non-food items and shelter sectors.

TENDER BACKGROUND

Given that most Syrian refugees lack access to income and their resources have been depleted, relying more and more on debts and selling belongings, Syrian refugee families are highly dependent on assistance to cover their basic needs. IRJ proposes to increase Syrian refugees’ access to winterization items as a means to protect them and preserve their dignity. Based on IRJ’s assessment, the data shows that refugees’ expenditure exceeds their limited resources and there is a risk of turning to negative coping mechanisms. Refugees spend the majority of their limited funds to cover the rent, sometimes forcing them to sell their food vouchers to meet the cost, neglecting other priorities such as food and nutrition, clothes, winter supply, fuel and water insulation. This


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http://www.islamic-relief.org/

http://www.dec.org.uk/

can have critical consequences on the health of the children and the whole family, especially during the winter time. Winter supplies are required to protect families from the harsh weather conditions. IRJ responded to the winter weather emergency in 2013/14 with a range of activities. Since the start of the bad weather in early December 2013, IRJ’s teams in Irbid, Mafraq, Ramtha and Jarash continued providing Syrian refugees families with food rations with 53,097 food vouchers distributed during the storm. IRJ also continued the shelter Programme providing shelter to refugee families in Irbid, Mafraq, and Ramtha by covering the cost of their rent for four months (on renewable basis). The IRJ health team, maintained their medical and life saving referrals during the stormy weather, including nine birth delivery cases. This intervention will build upon previous experience and will include distribution of winterization items to families living in Irbid, Ramtha and Mafraq, IRJ team successfully provided (12,000) cloth vouchers with a value of 20.00 JOD for more than (12,000) beneficiary in 2014, the project enabled beneficiaries to redeem their vouchers with cloths items that can provide them with warm and the ability to phase winter and cold.

OBJECTIVES

- To mitigate the risks of the expected freezing winter on vulnerable poor Syrian refugees and the host community, IRJ is launching a winterization campaign for 2014-2015 to cover the essential winterization items over the coming cold winter. - To provide warm clothes for the families who live in poor accommodation. Children will be the main focus of the project as it is frequently observed that Syrian children lack proper warm clothes, many of them they do not have jackets or boots. Each beneficiary in the family will receive a voucher valued JOD20 that can be redeemed from an authorized Islamic Relief supplier.- The proposed project will contribute to fill gaps in the NFI sector response to refugees for whom access to essential winterization items remains a top priority. - This project will position IRJ as one of the first organizations to be planning for the coming winter and ensuring strong preparedness for fast and efficient response. - Using vouchers will essentially give enough freedom and dignity to beneficiaries to choose the winter items according to their needs and desires.

SCOPE OF WORK Protect Syrian refugees and the host community from the harsh winter in Irbid, Ramtha and Mafraq plus mitigate the risk of health deterioration.IRJ will be issuing paper vouchers to be redeemed in clothes, 20 JOD is the value for each voucher, and each beneficiary will receive one voucher, the redemption process will be processed through the main database staff. Each beneficiary will redeem his vouchers at the shop with winter cloths with value of 20 JOD, the shop is responsible to ensure that the voucher is signed by the beneficiary at the point of sale, the supplier must ensure that each beneficiary received an invoice, as well as a second invoice must be attached to the voucher before delivering them to IRJ office. After the redemption ends, the supplier is responsible to deliver the redeemed vouchers to IRJ main office in order to check them before making the payment.


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IRJ monitor staff will be placed at the shop to monitor the redemption process and to ensure answering and supporting the retailer as well as beneficiaries.

ROLES AND RESPONSIBILITIES

Supplier roles and responsibilities:

- The supplier should ensure providing the required items with variety of sizes and enough quantities and models to satisfy all beneficiaries.- Supplier must have at least one branche covering the areas of Irbid ,Ramtha Mafraq, and Jarash.- The supplier must ensure the easy process and to satisfy all other demands.- The supplier must ensure the well trating for beneficiaries. - The supplier should not force the beneficiaries to buy certain items.- The supplier should not restrict beneficiaries of redeeming hours or days.

IRJ roles and responsibilities:

- IRJ will provide the beneficiaries with paper vouchers, 20 JOD of each.- IRJ will support the retailer by providing monitoring staff to be located at the shop.- IRJ will issue the payment within 15 working days from receiving the vouchers. REPORTING

- Incase any problem faced the retailer, a monitoring staff will be located at the shop to ensure that the suppliers quistions are answered.- The market officer will be responsible to follwo up on the monitor located in the suppleir.- The project manager will follwo on the market officer according to need. - Once the process is over, the supplier must deliver the redeemed vouchers to IRJ main office in Amman.

METHODOLOGY

Items distribution after need assessment to all beneficiaries, the vouchers will be distributed through the distribution team in IRJ offices, and will be processed through the regular IRJ vouchers process, and to be redeemed as per the redemption process followed at IRJ vouchers program.IRJ will pay only for the vouchers which are signed by beneficiaries themselves, and any voucher must be attached to the invoice issued by the retailer. Each voucher must be signed and stamped by the supplier before delivering the redeemed vouchers to IRJ.

DELIVERABLES


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- Easy access to all items.- Varity of items- Enough quantites to cover all the needs- Variety of models and sizes.

ELIGIBILITY

- IRJ staff will insure providing training for retailer staff before the implementation- IRJ will provide one or more of her staff to be allocated at the shop location during the redemption process.- No list of beneficiaries will be provided to the shops.

TIMESCALES

Task Completion dateAdvertisement of the tender in local news paper 09th Feb 2015Closing date of the tender 16th Feb 2015Opening tender committee 18th Feb 2015Tender Technical & award committee 18th Feb 2015Signature of contract 19th Feb 2015

Receiving redeem from supplier One day after the end of distribution day.

TENDERING DATES AND CONTACT DETAILS All tenders are required to be submitted before Monday 16th February 2015 (4:00 PM Jordan time or 2 PM UK time) pursuant to the guidelines beneath for submitting a bid and this be returned to the procurement department.For any clarification request relating to the tender or its contents please email directly to: [email protected] following number can be contacted for general enquiries: IRJ Amman (+962) 6 5562884.

TENDER GUIDELINES

General Instruction


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mailto:[email protected]

- Transfer of bidding document: the bidding document is not transferable.- Cost of bidding: The bidder shall bear all costs associated with the preparation and submission of its bid, and IRJ will in no case be responsible or liable for those costs, regardless of the conduct or outcome from the bid closing date.- Validity of bid shall be 120 days from bid date.- Language and signing of bid: the bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by the bidder and IRJ shall be written in Arabic language or English.- IRJ retains the right to modify the terms of the bid, or any of the model contract, sections, attachments, and formats at any time.- Bidders must review the technical specifications, scope document and ensure that the services being offered are as per specifications prescribed in this document.- Bidder must review the contract terms and conditions (Appendix 4) before providing details on the commercial part as specified in this tender document. Bidders shall be deemed to have understood and taken into account all terms and conditions prescribed in the contract. Any exceptions or deviations to clauses affecting prices must be clearly stated. In the event no exceptions or deviations are made or taken, bidders must stamp and sign the compliance statement. (Appendix 3) should be accordingly filled, signed and stamped and put in the technical Bid.- Bidder must fill, sign and stamp (Appendix 1) and put it in the technical bid.- Bids from agent or the agent representatives will not be accepted, unless backed by valid Letter of authorization.- Bids submitted by fax will summarily be rejected. However, a bidder can intimate by fax the date on which the bid package was dispatched. Responsibility for timely delivery of the bid package before the bid due date rests solely with the bidder. Bidders are encouraged to submit the bid early. IRJ will open bids only after the bid due date. All bids will be opened at one time.- Once a bid is submitted no changes will be permitted to be made by the bidder except in relation to clarifications sought by IRJ on the bid.- Bidders should indicate in their proposal the legal entity which will be executing the contract. The bid shall be duly signed and sealed by the executive officer or the authorized representative of the bidder’s organization.

Specific Instructions

- Bidders will submit the bid from in its entirety and no alterations will be made to the form or the wording therein. The bid form will be signed by a duly authorized officer or representative of the company or organization.- The bidders shall make available the services as specified in the tender.- The proposal must be filled in completely and all pricing shown as required. It shall be inclusive of the cost (including all taxes) relating to provision of services as prescribed in the technical specifications and scope document etc.

Submitting Bids:


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- Two-bid system, i.e. "Technical Unpriced Bid" and "Commercial Price Bid" shall be followed.- The bidders are also requested to submit the hard copies of the bids i.e. "Technical Unpriced Bid" and "Commercial Priced Bid" in two separate sealed covers with proper identification of "Technical Unpriced Bid" and "Commercial Priced Bid", which shall be further put in one common cloth lined enveloped duly sealed and superscripted as :

Bid for Tender subject: SUPPLY OF WINTERCLOTHING ARTICLES

TENDER REFERENCE: IRJ/T06/2015,“Not to be opened before 16/02/2015 “.“TO BE OPENED BY ADDRESSSEE ONLY”

From Contractor’s Name: _______________________

- The hard copies of the bids shall be sent to following address on or before the due date:Eng. Shatha Alosta (Procurement & Logistic Manager)

Makkah Street, Mthari Center.5th Floor, Office No. 509 & 510, Amman _ Jordan.

- The technical un-priced bid of the bidder will be opened and evaluated first. If the bid is technically acceptable; and has provisions or acceptable alternatives to the requirements specified in the tender, and conforms to other non-commercial requirements as may be decided by IRJ committee members, then the commercial priced offer of these bidders will be opened for commercial evaluation.

- In the technical un-priced bid, all the technical attachments (Appendix 1) and (Appendix 3) should be submitted which would include compliance with technical specifications and all the price information should be left blank, including owner ship documents, company registration documents plus technical specification of the offered maintenance work and a brief description of the services being quoted.- In the commercial part should be a comprehensive package, which should include all price information as well as “technical” bid information. If any exception in either the technical part or commercial part is taken, the bidder must advise IRJ separately in the technical bid as per guidelines and format provided.

- If you are not in a position to send your offer(s) by mail, you can send your offer(s) over e-mail to IRJ by respecting instructions below:a. Scan your offer after it is signed and stamped.b. Make sure your scan copy is clear and readable.c. Include any supporting documents.d. Send it to [email protected] or [email protected] . e. In the subject line mention the tender reference. f. Suppliers sending their offer by E-mail will be requested to submit original offers at a later stage if their offer is pre-selected.

Deadline for submission of bids:


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Bids must be received by IRJ at address specified in the documents not later than the prescribed date and time in the invitation letter and tender document. IRJ may at its discretion extend the deadline for the submission of bids by amending the bidding documents in which case all rights and obligations of IRJ and bidders previously subject to the deadline will thereafter be subject to the deadline as extended. In case of unscheduled holiday in Jordan being declared on the prescribed closing day of the tender or tender closing date falling on a holiday, the next working day will be treated as the scheduled prescribed day of closing of the tender.

Late Bids

IRJ reserves the right to reject or accept the bid submitted after the deadline for submission of bids.

Unsolicited Communications:

In case any bidder makes any unsolicited communication in any manner, after the bids have been opened (for tenders processed either on single bid or on two bid system) the bid submitted by the particular bidder shall be summarily rejected, irrespective of the circumstances for such unsolicited communication.

Commercial Proposal Requirements

- Prices quoted shall be in Jordanian Dinar only.- Prices quoted should be the bidders’ best possible prices.- Prices should be quoted in Price bid conforming to the format provided therein (Appendix 2). Prices quoted in the bid shall be firm and binding for the providing agreed services or any additional service requested by IRJ from time to time during the validity of the contract or any extension from the date of signing of the contract. No interest shall be payable on delayed payments by IRJ.- Price in words and figures: In case of any discrepancy between price quoted in words and figures, the prices in words shall prevail.- Unless otherwise specified, the price specified in the "Commercial Priced Bid" shall be inclusive of all taxes and other duties/levies applicable as per the prevailing rules.- PRICED PART "COMMERCIAL BID" (In sealed cover) this part shall contain only price details and shall be as per the format attached (Appendix 2). Conditions or specifications if any, mentioned in this part will not be taken cognizance of schedule of prices, with prices qualifications to general conditions of contract –priced technical exceptions or qualifications-priced commercial details via prices, etc. of alternative proposals.

NOTE: SCHEDULE OF RATES: THE BIDDER SHALL HAVE TO SUBMIT SCHEDULE OF RATES FOR EACH LINE ITEM OF THE SCOPE OF WORK THEREIN.

Technical Proposal Requirements.


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- The bidder must adhere to the technical specification requirements as mentioned in the tender and state the same in the “technical Bid”. Bidders to direct their technical clarifications and requests within a week from the tender issue date.- In the "Technical Unpriced Bid", all the technical attachments should be submitted and all price information should be left blank. The commercial part should be a comprehensive package, which should include all price information only. If any exception in either the technical or commercial part is taken, the bidder must advise IRJ separately in the "Technical Unpriced Bid" as per guidelines and provided format.UNPRICED PART "TECHNICAL BID" (In Sealed Cover)The Technical part shall contain all details as mentioned below. This part shall not contain price. 1 - Duly filled in and signed and stamped form of tender.2 - Information requested in the Instructions to bidders.3 - Schedule of prices, without mentioning prices.4 - Qualifications to general conditions of contract-Unpriced.5 -Technical exceptions and qualifications- Unpriced.6 - Alternative proposal (if any) - Unpriced.7 -Past history of similar services.8 - Bidder to confirm time required to start the requested services.9 - Bidder to confirm that the in the event of award of contract, the agreed contract rates shall be valid for 120 days.10 - Bidders to submit of this tender duly signed and stamped on each page as per receipt of acceptance to agreeing all our terms and conditions of this contract.

Technical Bid Evaluation Criteria

The bidders are requested to strictly follow the instruction to bidders and accordingly submit the information,confirmation and documents in the technical bid. The technical bid(s) received for this tender shall be technically evaluated based on the information, confirmation(s) and documents requested in clause of instruction to bidders.

The Bidder is also required to submit the documentary proof for following:a) Criteria regarding bidder's network of clothes shops or operations.• It is very important to technically qualify, that the bidder must have his own network of shops, or offices.• The bidder must submit the details and documentary proof of his own offices or offices of his Joint venture. the bidder also needs to submit the copies of following valid documents proofs of with the technical bid.• IT PAN• Service Tax Registration No.• VAT Registration No.• Bidders complete details i.e. Name, Address, Tel No., Fax No., Mobile No., email ids, state whether is proprietary / partnership / Pvt. Ltd. / Ltd company. Names of the proprietor, partners, directors.• Bidder's authorized representative: name, contact details.• Bidder shall provide complete details of base from where he intends to operate for this tendered services.


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Criteria regarding work experience of Bidders:

The bidder must meet the following criteria:a) The bidder shall have experience in carrying out "SIMILAR NATURE" of work with any Govt/Semi Govt. / NGO/Private company. The bidder shall provide necessary documentary evidence for the same.b) "SIMILAR NATURE" means the bidder must be in the business of providing health care services and the experience of successfully executing at least one single contract of one year for such services during last 3 (three) years (ending bid closing date). Bidder to submit copies of work order or contract for the same. Payment Terms.

Compensation to the bidder shall be made as per the prices quoted and in accordance with terms of the payments as may be finalized with bidder and stipulated in the contract. Payment will be made within ten working days after receipt of all voucher redeem, original invoices and all related documents from the supplier, and as per terms of payment for services provided.

Taxes and Duties and Approvals

- The bidders shall quote their prices inclusive of all taxes and duties.- Bidder shall be responsible to obtain at its own cost, all required permits and consents, wherever applicable and required for the performance of the bidder's obligations under the contract, from Jordan concerned State governments, authorities or agencies or political sub-division. IRJ will provide reasonable assistance wherever required, but all expenses related to obtaining the permits or consents shall be to the bidder's account.- Bidder shall enclose with the bid, copy of the PAN, VAT, and Service Tax Reg.

Change Orders

The negotiated and quoted rates shall be valid and firm for primary period of the contract and extension there to from award letter date or up to the completion of the contract whichever is later. IRJ will be entitled to issue oral orders to the bidder in the event of emergency. IRJ shall ensure that such oral orders shall be followed up with written communication.

Possession Time

Time is of essence of the contract and bidder shall perform the services diligently in accordance with the terms of this contract. In the event it becomes apparent that the contractor fails to comply with the instructions of IRJ, the bidder shall, as instructed by IRJ, at its own cost, take all necessary steps to expedite the process, failing which the provisions of liquidated damage as specified in the contract shall be applicable.

Right to accept or reject Bids


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IRJ may, at its discretion, reject any bid or all bids received or may accept any bid or part bid which in IRJ's sole judgment, is the most advantageous to IRJ. IRJ reserves the right to reject any or even all bids for the scope of service indicated in the tender or terminate the tender at any time by giving due intimation to all the participated bidders.

Bid clarification

If required, bidder's attendance may be required at a bid clarification meeting at IRJ's offices in Amman officer or any other filed office designated by IRJ. A meeting agenda will be transmitted to bidders before the scheduled meeting date through mail or hard copies.

Use of Arabic / English language

All correspondence, documentation and drawings shall be in the English Language the contract and the registration documents shall be in Arabic language.

Services

All provided services must meet the requirements of the applicable technical specifications of the technical criteria.

Contract and other terms:

IRJ and or its representative reserve the right to make any changes, including additions or deletions from the quantities originally ordered or in the specifications of particulars.

TENDER APPENDIXES


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APPENDIX 1Please fill in the table below:

Bidder Name

Bidder registration No.

Signatory Name

Signatory ID No.

Bidder Address

Bidder Tel / Mobile No.

Bidder fax No.

Bidder Email Address

APPENDIX 2

PLEASE FILL THE TABLES BELOW:


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ا�ل�م�ا�د�ة� UNITا�ل�و�ح�د�ة� ITEM DESCRIPTIONو�ص�ف�ب�ا�ل�د�ي�ن�ا�ر� ا�ل�س�ع�ر�

UNIT PRICE INا�أل�ر�د�ن�ي� (JOD)

WOMEN’S SHAWL ن�س�ا�ئ�ي� ق�ط�ع�ة� ش�ا�ل�WOMEN'S LEGGING ط�و�ي�ل�ة� ن�س�ا�ئ�ي�ة� ق�ط�ع�ة� ج�ر�ا�ب�ا�ت�SOCKS ق�ط�ع�ة� ج�ر�ا�ب�ا�ت�WOMEN JACKET ن�س�ا�ئ�ي� ق�ط�ع�ة� م�ع�ط�ف�MEN FLEECE JACKET ر�ج�ا�ل�ي� ق�ط�ع�ة� م�ع�ط�ف�CHILDREN JACKET أ�ط�ف�ا�ل� ق�ط�ع�ة� م�ع�ط�ف�

أ�ط�ف�ا�ل� ق�ط�ع�ة�KIDS SHOESأ�ح�ذ�ي�ة�ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN SHOESا�ح�ذ�ي�ة�

ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN SHOESأ�ح�ذ�ي�ة�ش�ت�و�ي�ة� ق�ط�ع�ة�GLOVESك�ف�و�ف�

WOOLEN HAT MEN ر�ج�ا�ل�ي� ص�و�ف� ق�ط�ع�ة� ق�ب�ع�ة�HAT CHILDREN ص�و�ف� ق�ب�ع�ة� ق�ط�ع�ة�أ�ط�ف�ا�ل�HAT WOMEN ن�س�ا�ئ�ي� ص�و�ف� ق�ط�ع�ة� ق�ب�ع�ة�

أ�ط�ف�ا�ل� ق�ط�ع�ة�CHILDREN TOPب�ال�ي�ز�ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN TOPب�ال�ي�ز�

ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN TOPب�ال�ي�ز�ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN PAGAMAب�ج�ا�م�ا�ت�

ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN PAGAMAب�ج�ا�م�ا�ت�أ�ط�ف�ا�ل� ق�ط�ع�ة�KIDS PAGAMAب�ج�ا�م�ا�ت�

MEN PANT ر�ج�ا�ل�ي� ق�ط�ع�ة� ب�ن�ط�ا�ل�WOMEN PANT ن�س�ا�ئ�ي� ق�ط�ع�ة� ب�ن�ط�ا�ل�CHILDREN PANT أ�ط�ف�ا�ل� ق�ط�ع�ة� ب�ن�ط�ا�ل�

م�ه�م�ة� : NOTEم�ال�ح�ظ�ة�و�ا�ل�ع�ط�و�ر� ا�ل�ت�ج�م�ي�ل� و�م�و�ا�د� و�ا�إل�ك�س�س�و�ا�ر�ا�ت� ا�ل�م�ن�ز�ل�ي�ة� ا�أل�د�و�ا�ت� ت�س�ت�ث�ى�

THE OFFERED ITEMS WILL EXCLUDE ACCESSORISE COSMETICS N PERFUMES AND HOUSEWARES .

م�ا�د�ة� ك�ل� ع�ن� م�س�ت�ر�د�ة� ع�ي�ن�ة� ت�س�ل�ي�م� ا�ل�م�و�ر�د� THE SUPPLIER SHOULD DELIVER Aع�ل�ى�REFUNDABLE SAMPLE OF EACH OFFERED ITEM.

APPENDIX 3

COMPLIANCE STATEMENT


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...................................... [Contractor/Supplier] hereby agrees to enter into a contract with IRJ, in compliance with the terms and conditions of the standards contract in Jordan, mentioned in Tender Subject supply of winter clothing articles, tender reference: IRJ/T06/2015.

Dated ................... should................................................ [Contractor / Supplier]

Be the successful Tenderer as a result of the tender evaluations.

Signature: .........................

APPENDIX 4Contract

/IRJ / T05 )…….( هعق��د إتف��اقي��ت��وري��د ألبسة شتوية


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: اإلغاثة اإلسالمية عبر العالم - مكتب االردن وعنوانها في شارع مكة- مدمع مثاري النعيمات سنتر -الفريق االول لدى وزارة التنمية االجتماعية ورقم2012011100031 الطابق الخامس ورقمها الوطني 502مكتب رقم

(2711تسجيلها ) ويشار إليها فيما بعد في هذه االتفاقية بالفريق االول .

: السادة / …………………..ورقم السجل التجاري …………… وعنوانهاالفريق الثاني……………………………………. هاتف……………………… ويشارلها بهذة االتفاقية فيما بعد الفريق الثاني .

: مقدمة االتفاقية تم إبرام هذة اإلتفاقية بين الفريق االول والفريق الثاني لمبادلة القسائم الشرائية لأللبسة الى المستفيد )حامل

( والذي يعتبر جزء ال يتجزأ من هذه1( مقابل مالبس محددة كما هو في المرفق رقم ) قسائم المالبسالبطاقةاالتفاقية ويقرأ معها .

لقد تم اختيار )الفريق الثاني( من بين العديد من المحالت التي اختارها الفريق االول وشريك التعاون ألغراض هذا المشروع على اساس حمله لرخصة مزاولة مهنة سارية المفعول وقربه لمكان إقامة المستفيدين او لمحاور النقل

الرئيسية والقدرة المالية والتوريد و على االحتفاظ بالمخزون لإليفاء بطلبات المستفيدين وتخزين األلبسة ولقدوافق الفريقان على الدخول في هذه االتفاقية من اجل تحديد احكام وشروط الخدمة .

: بداية ومدة االتفاقية -1 تبدأ مدة سريان هذه االتفاقية من تاريخ ............ وتنتهي بتاريخ ........ ولن يتم تعديل االتفاقية من اي من

الفريقين اال من خالل الموافقة الخطية المسبقة من الفريق االول .القيمة األجمالية لهذه االتفاقية )..............( أربعون ألف دينار أردني فقط ال غير .

: التزامات الفريق الثاني -2:يتعهد الفريق الثاني الموقع على هذه االتفاقية بالقيام بما يلي

( /1 ضمان التوريد األلبسة المتفق عليها كما هو محدد في قائمة األصناف المتفق عليها بالملحق الرقم )2-1المرفق بهذه االتفاقية خالل مدة سريان هذه االتفاقية .

يمنع على الفريق الثاني قبول اي قسائم ال تحمل ختم الفريق االول.2-2 تقديم األلبسة بقيمة تعادل القيمة المحررة للمستفيدين ويكون الفريق االول غير مسؤول عن ايه مبالغ تزيد2-3

عن قيمة القسيمة حتى لو تم تسليمها للمستفيد . بحق للمستفيدين بإختيار انواع وكمية ونوعية اي من المالبس الموجودة ضمن قائمةيلتزم الفريق الثاني 2-4

( ودون اي تدخل أو رفض من الفريق الثاني . 1اصناف المالبس كما في المرفق رقم ) يضمن الفريق الثاني سالمة المالبس المسلمة للمستفيدين بمعنى التقيد بالعينات المستلمة2-5

بتاريخ ........................ عدم تقييد المستفيدين بالتسوق في اوقات معينة خالل ساعات عمل الفريق الثاني وعدم فرض اسعار اعلى2-6

على المستفيدين من تلك المعلن عنها عموما في محل الفريق الثاني للزبائن اآلخرين وحسب االسعار المعلن عنها من قبل الجهات الرسمية

والحكومية وعدم جعل المستفيدين يقفون في صفوف وأدوار منفصلة. تقديم سعر المالبس المتفق عليها وعدم فرض اي )فائدة او عمولة( اياً كانت على المستفيد مقابل الخدمة2-7

المقدمة. قبول قسائم )الكوبونات( االصلية الصادرة عن الفريق االول والتي تحمل اسم وختم الفريق االول فقط بدون2-8

اي تلف واقع عليها أو ما يشعر بمظهرها الخارجي بانها مزورة . ضمان استخدام القسيمة خالل مدة الصالحية المحددة في القسيمة ولمرة واحدة فقط وال يمكن نقل اي2-9

رصيد غير مستغل من القسيمة )الكوبون( الى كوبون اخر او مستفيد اخر تحت طائلة المسائلة القانونية . يمنع مبادلة القسيمة )الكوبون( باي مبالغ نقدية.2-10 قبل المبادلة بالقسيمة )الكوبون( يجب التأكد بأن الشخص الذي يقدم القسيمة )الكوبون(هو المستفيد عن2-11

طريق التأكد من إثبات شخصية ساري المفعول )نسخة المقوضية األصلية( وان رقم اثبات الشخصية يطابق الرقم المطبوع على القسيمة )الكوبون( نفسها، وعلى الفريق الثاني التوقيع على الفاتورة ووضع ختم الفريق الثاني كما

على الفريق الثاني التأكد من من توقيع المستفيد على القسيمة المستبدلة.


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قبل مبادلة األلبسة بالقسيمة التأكد من صحة مصداقية القسيمة )الكوبون( بفحص تصميمها وختم الطرف2-12االول. عند تسليم األلبسة للمستفيد وضع ختم الفريق الثاني على خلف القسيمة والطلب من المستفيد توقيع2-13

القسيمة )الكوبون( في المنطقة المخصصة للتوقيع وارفاق فاتورة مطبوعة بالمواد المسلمة بالقسيمة و يقوم المستفيد بالتوقيع على

الكوبون و الفاتورة. عند تسليم األلبسة للمستفيد وضع ختم الفريق الثاني على خلف القسيمة والطلب من المستفيد توقيع14 – 2

القسيمة )الكوبون( في المنطقة المخصصة للتوقيع باألضافة على توقيع المستفيد على وارفاق فاتورة مطبوعةبالمواد المسلمة بالقسيمة وذلك في محالت الفريق الثاني في المفرق.

ان يكون مسؤوال عن االحتفاظ بنسخة من سند اإلستالم بالكوبونات المسلمة الى الفريق االول .2-15 عن المواد التي تم مبادلتها بالقسيمة )الكوبون( . المستفيدين بفاتورة طبق االصل تزويد2-16

قبول جميع القسائم )الكوبونات(المستوفية للشروط من جميع المستفيدين بدون اجحاف بخصوص جنس و\ 2-17.او عرق \او اصل المستفيد

التعاون مع الفريق االول بالدخول بدون عوائق الغراض المراقبة المخصصة خالل ساعات العمل المعتادة 2-18ويمكن ان يقوم

موظفو الطرف االول بزيارة المحل التجاري الغراض المراقبة )األسعار، صالحية المنتجات ، سير عملية تبديل القسائم ، سالمة المكان ، وغيرها ( و السماح لهم بالتقاط الصور لدى الفريق الثاني بالداخل و الخارج ودون اي

. اعتراض من الفريق الثاني ان يكون الفريق الثاني مسؤوال مسؤولية كامله عن تصرفات وسهو موظفيه )شامال قبول الي قسائم مزورة 2-19

. .... او منتهية الصالحية ( الخ على الفريق الثاني الحفاظ على السرية التامة وعدم افشاء اية معلومة تتعلق بالمستفيدين سواء أفراد او 2-20

. مجموعات أو اي انشطه اخرى.يلتزم الطرف الثاني بعدم مخالفة اي من البنود الواردة اعاله 2-21

في حال اخل الفريق الثاني في اي بند من البنود المشار اليها اعاله يحق للفريق االول االمتناع عن دفع : 22 – 2 اية مبالغ ماليه يطالب بها الفريق الثاني وال يحق للفريق الثاني مطالبه الفريق االول الية مبالغ ماليه بالغا ما بلغت

.: (التزامات الفريق االول ) االغاثة االسالمية -3

3-1ابالغ الفريق الثاني عن تاريخ بدء دورة توزيع القسائم الى المستفيدين. بشرط ان يتم التقيد من قبل الفريق الثاني بجميع االجراءات الرسمية6دفع المبلغ المحدد في البند 3-2

والشروط للحصول على الدفعة المحددة في هذه االتفاقية وخالفا لذلك ال يحق للفريق الثاني اية مبالغ او مطالبات.

.تقديم االستشارة واالرشاد بخصوص التعامل مع القسائم )الكوبونات( للفريق الثاني 3-3 سوف يقوم الفريق االول بمراقبة نوعية األلبسة المقدمة على اساس منتظم وبمعيارية الخدمة المقدمة من 3-4 الفريق الثاني وسوف يقوم الفريق الثاني فوراً بتصويب العيوب والتعاون مع الفريق االول لمتابعة التدقيق ودون

. حاجة الى انذار او اعذار من الفريق االول ويكتفى فقط بتنفيذ ما يطلبه الفريق االول مباشرة: فقدان وتلف القسيمة -4

يتحمل الفريق الثاني المسؤولية عن اي تلف للقسيمة الكوبونات ) تاريخ انتهاء غير مقروء , ورقم متسلسل 4-1 غير مقروء , جزء ممزق\ مفقود من القسائم ( واليمكن ان يقوم )الفريق االول( االغاثة االسالمية بالدفع عن

.القسائم )الكوبونات( التالفة و\او المفقودة حين ان ذلك التلف يؤثر على عملية تدقيق القسيمة.سوف يقوم الفريق الثاني مباشرة بابالغ المنظمة في حال فقدان اي من القسائم )الكوبونات( 4-2

: الدفعات -5 لن يكون هناك اي دفع عن الخدمة من قبل الفريق الثاني , وسوف يدفع الفريق االول الى الفريق الثاني ما 5-1

. يعادل القسائم التي استخدمت في محله التجاري فقط وحسب الشروط والمعايير المتفق عليها ساعة من تاريخ انتهاء االتفاقية48يجب على الفريق الثاني تقديم القسائم خالل 5-2


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لن يتم قبول قسائم من الفريق الثاني خارج مدة خارج مدة الصالحية الموضحة على القسيمة ،وفي حالة 5-3.قبول الفريق الثاني مبادلة القسائم للمستفيدين خارج هذه المدة فانه لن يتم دفع اية مبالغ من الفريق االول

بعد القيام بتقديم الكوبون والتدقيق من قبل كل من الفريق الثاني والفريق االول فانه سوف يتم الدفع عن5-4 ساعة من تاريخ اغالق مدة 48 بعد تبدأ ( يوم عمل 20 بعد عشرين يوم( طريق تحويل بنكي بالدينار او شيك بنكي

.توزيع القسائم )الكوبونات(األلبسة 6: - اسباب فسخ االتفاقية

إذا قام الفريق الثاني يقوم بمبادلة القسيمة )الكوبون(مبالغ المالية ..1 إذا قام الفريق الثاني بشراء كوبونات األلبسة مقابل مبالغ مالية أو لديه عالقة مع أحد الجهات التي تشتري.2

الكوبونات من المستفيدين سواءا عن طريقه او عن طريق الغير وبصورة مباشرة او غير مباشرة . إذا قام الفريق الثاني بتلقى مبالغ مالية مقابل الخدمة المقدمة للمستفيد سواءا كان هذا المقابل عينيا او.3

ماديا .اذا قام الفريق الثاني بمبادلة القسيمة )الكوبون( باي شيئ آخر غير األلبسة المتفق عليها..4في حال قرر الفريق االول التوقف عن المشروع او التعليق المؤقت له ..5 إذا قام الفريق الثاني بتوفير خدمات للمستفيدين خارج نطاق تبديل قسائم األلبسة مثل توفير وسائل نقل.6

من قبل الفريق الثاني .: التقاضي -7

.في حال نشوء خالف ال قدر الله فإن محكمة بداية عمان )قصر العدل هي المختصة مكانيا للنظر الخالف ( - الشروط العامة : 8

سوف يؤدي الفشل بالتقيد بتعليمات النوعية و السالمة المحددة من قبل وزارة الصناعة والتجارة الى الفسخ 9-1.المباشر للعقد

. سوف يؤدي الفشل بالتقيد بمتوسط االسعار كما هو محدد في سقف االسعار الى الفسخ المباشر للعقد 9-2 سوف يؤدي البيع الصناف هي ليس جزءاً من السلع المحددة في القسيمة او مبادلة قسيمة المواد الغذائية 9-3

. بالنقد الى فسخ المباشر للعقد ولن يتم الدفع الية مبالغ الى الفريق الثاني مقابل هذه القسائم : القوة القاهرة -9

ان حصل انه في اي وقت خالل مسار االتفاقية اصبح من المستحيل على فريقي االتفاقية اداء اي من التزاماتهم بسبب القوى القاهرة فان ذلك الفريق سوف يقوم فوراً بابالغ الفريق االخر خطياً عن وجود ذلك القوة القاهرة

.وبذلك فان الفريق المقدم لالشعار يعفى من تلك االلتزامات طالما ان القوى القاهرة قائمة التعويض والضرر - 10

يكون الطرف الثاني مسؤوالً بصورة كاملة عن اي تصرفات او سهو اي من موظفيه ولن تكون االغاثة االسالمية باي طريقة مسؤولة عن مرض او اعاقة او وفاة اي مالك / موظف في الفريق الثاني له عالقة في االتفاقية سواء ان

ذلك متعلق بالعمل ام ال اوخسارة او ضرر لالمالك او االمتعة الشخصية العائدة للمحل التجاري او مالكة/او موظفيه. او للطرف الثالث

استخدام اسم وشعار المنظمة -11 يمنع على الفريق الثاني الدعاية او التعميم انه ينفذ او انه نفذ الخدمات للمنظمة اال اذا تم تفويضه خطياً 11-1 بذلك والتحديد من قبل المنظمة/ االغاثة االسالمية ولن يقوم الفريق الثاني باستخدام اسم او شعار او الخاتم

الرسميللفريق االول يمنع ان يقوم الفريق الثاني باي وقت بايصال اي معلومات الى اي جهة او شخص غير االغاثة االسالمية ولن 11-2 يقوم باستخدام اي معلومة للصالح الخاص وان هذه االلتزامات ال تنتهي عند فسخ / انتهاء اتفاقية الفريق الثاني مع

. الطرف االول ان المعلومات المتعلقة بالمستفيدين هي معلومات سرية ولن يقوم الطرف الثاني بالكشف عن اي من المعلومات

. المتعلقة بالمستفيدين وخالل عليها خالل مسار هذه االتفاقية الى اي طرف غير الطرف االول من مقدمة و اثنا عشر بنداً من ضمنها هذا البند ومرفق2015/ 02 / 15- حررت هذه االتفاقية بتاريخ 12

بها ملحق .

الفريق الثاني الفريق األول


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…………………………………….. االغاثة االسالمية عبر العالم _ مكتب االردنالله عبد الهادي ...................................... السيد

(1مرفق ملحق رقم )قائمة األلبسة المشمولة باتفاقية برنامج قسيمة األلبسة لالجئين السوريين و المجتمع المحلي :

ا�ل�م�ا�د�ة� UNITا�ل�و�ح�د�ة� ITEM DESCRIPTIONو�ص�ف�WOMEN’S SHAWL ن�س�ا�ئ�ي� ق�ط�ع�ة� ش�ا�ل�WOMEN'S LEGGING ط�و�ي�ل�ة� ن�س�ا�ئ�ي�ة� ق�ط�ع�ة� ج�ر�ا�ب�ا�ت�SOCKS ق�ط�ع�ة� ج�ر�ا�ب�ا�ت�WOMEN JACKET ن�س�ا�ئ�ي� ق�ط�ع�ة� م�ع�ط�ف�MEN FLEECE JACKET ر�ج�ا�ل�ي� ق�ط�ع�ة� م�ع�ط�ف�CHILDREN JACKET أ�ط�ف�ا�ل� ق�ط�ع�ة� م�ع�ط�ف�

أ�ط�ف�ا�ل� ق�ط�ع�ة�KIDS SHOESأ�ح�ذ�ي�ة�ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN SHOESا�ح�ذ�ي�ة�

ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN SHOESأ�ح�ذ�ي�ة�ش�ت�و�ي�ة� ق�ط�ع�ة�GLOVESك�ف�و�ف�

WOOLEN HAT MEN ر�ج�ا�ل�ي� ص�و�ف� ق�ط�ع�ة� ق�ب�ع�ة�HAT CHILDREN ص�و�ف� ق�ب�ع�ة� ق�ط�ع�ة�أ�ط�ف�ا�ل�HAT WOMEN ن�س�ا�ئ�ي� ص�و�ف� ق�ط�ع�ة� ق�ب�ع�ة�

أ�ط�ف�ا�ل� ق�ط�ع�ة�CHILDREN TOPب�ال�ي�ز�ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN TOPب�ال�ي�ز�

ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN TOPب�ال�ي�ز�ن�س�ا�ئ�ي� ق�ط�ع�ة�WOMEN PAGAMAب�ج�ا�م�ا�ت�

ر�ج�ا�ل�ي� ق�ط�ع�ة�MEN PAGAMAب�ج�ا�م�ا�ت�أ�ط�ف�ا�ل� ق�ط�ع�ة�KIDS PAGAMAب�ج�ا�م�ا�ت�

MEN PANT ر�ج�ا�ل�ي� ق�ط�ع�ة� ب�ن�ط�ا�ل�WOMEN PANT ن�س�ا�ئ�ي� ق�ط�ع�ة� ب�ن�ط�ا�ل�CHILDREN PANT أ�ط�ف�ا�ل� ق�ط�ع�ة� ب�ن�ط�ا�ل�

م�ه�م�ة� : NOTEم�ال�ح�ظ�ة�ا�ل�ع�ط�و�ر� و� ا�ل�ت�ج�م�ي�ل� و�م�و�ا�د� و�ا�إل�ك�س�س�و�ا�ر�ا�ت� ا�ل�م�ن�ز�ل�ي�ة� ا�أل�د�و�ا�ت� THE OFFEREDت�س�ت�ث�ى�

ITEMS WILL EXCLUDE ACCESSORISE COSMETICS N PERFUMES AND HOUSEWARES .


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TENDER DOCUMENT FOR - Islamic Relief · Web viewيكون الطرف الثاني مسؤولا بصورة كاملة عن اي تصرفات او سهو اي من موظفيه ولن