TENDER DOCUMENT FOR Comprehensive Annual ... - UCIL No EDP JAD BIO... · demand draft drawn on SBI, Jaduguda, Jaduguda. The same draft shall be submitted along with the tender (Part

URANIUM CORPORATION OF INDIA LIMITED

(A Government of India Enterprise)P.O. : JADUGUDA MINES,DIST.:SINGHBHUM(EAST)

Website:-ucil.uraniumcorp.in,e

Comprehensive Annual Maintenance Contract (CAMC) of


Attendance Punching Machine & MIS Software

UCIL

N.I.T. No.:


(A Government of India Enterprise) P.O. : JADUGUDA MINES,DIST.:SINGHBHUM(EAST)

PIN-832102,JHARKHAND,INDIA

ucil.uraniumcorp.in,e-mail:[email protected],phone:(0657-2731324)

Comprehensive Annual Maintenance Contract (CAMC) of Biometric Attendance Punching Machine & MIS Software

Page 1 of 32

TENDER DOCUMENT

FOR



at

UCIL-EDP, Jaduguda & Turamdih.

N.I.T. No.: EDP/JAD/BIO-ATTN-AMC/2017/02

UCIL-EDP

Jaduguda


Comprehensive Annual Maintenance Contract (CAMC) of Biometric






“Comprehensive Annual Maintenance Contract (CAMC) of


1. Tenders (Technical Part & Price Part

Manager (Personnel), Jaduguda, PO:

15.00 hours on 06.06.2017.

2. Tenders Part-I (Technical Part

authorised representative (representative must be produced authorised letter by his/her bidder

at the time of tender opening) who

Jaduguda.

3. Details of Tender document fee deposited through SBI Challan (To be filled by Tenderers)

a) Name of Deposited Branch__________________________________

b) Amount

4. Details of E.M.D.:-

Amount: -

5. Submitted by (Name and Address of Tenderer)

Note: - Without proper filling the credentials /information sheets with

Certificates of work orders in this documents & conditional tender may be disqualified in

technical bid.






Page 2 of 32

I T E M R A T E T E N D E R

F O R



Technical Part & Price Part) to be deposited in the Tender box kept at the office of

Jaduguda, PO:- Jaduguda Mines, Dist-Singhbhum(East),Jharkhand

.

Technical Part) only shall be opened in presence of Tenderers

(representative must be produced authorised letter by his/her bidder

the time of tender opening) who may like to present at 15.30 hrs. on

Details of Tender document fee deposited through SBI Challan (To be filled by Tenderers)

Name of Deposited Branch__________________________________

___________________________________

-------------------------------------------------------

__________________________________

Submitted by (Name and Address of Tenderer) ---------------------------------------------------

Without proper filling the credentials /information sheets with Work Order/


Signature of Tenderer with Seal

UCIL-EDP

Jaduguda



Attendance Punching Machine & MIS Software”

ox kept at the office of

Singhbhum(East),Jharkhand by

shall be opened in presence of Tenderers or their

(representative must be produced authorised letter by his/her bidder

hrs. on 06.06.2017 at

Details of Tender document fee deposited through SBI Challan (To be filled by Tenderers)

___________________________________

-------------

------------------------------------------------

Work Order/completion


Signature of Tenderer with Seal





No. UCIL/EDP-ACC/AMC/02/2017

N.I.T. No.: EDP/JAD/BIO

Sealed item rate Open tenders are invited

(schedule of quantities) in triplicate, (one original & two photo copy of original price part)

reliable, resourceful & repute contractor having experience in

Software in Public sector Undertaking/

following works:

01 Name of work

02 The Period of Contract

03 Estimated Value of Work

04 Cost of tender document

(Deposited through SBI Challan

05 Earnest Money Deposit

06 Last date for submission of tender

(Both Parts)

07 Date of opening of tenders

(Technical Part) only

If the office of UCIL, Jaduguda happens to be closed on the last date and time mentioned for any of the above events,

the said event will take place on the next working day at the same time and venue.

Full details, Pre-Qualification Criteria, Scope of work, Special terms &

work will be available in the tender document, which can be obtain from the office of the Manager (Personnel), UCIL

Jaduguda, Jharkahnd on the working days except Saturday a

5.00PM from 08.05.2017 to 06.06.2017 on payment of cost of tender document (non

written request letter (in duplicate) for issue of tender documents. The tender shall be submitted in two parts (i)

Technical (Part-I) & (ii) Price (Part-II) in separate envelope, marking clearly. The earnest money shall be deposited with

Part-I (Technical part).

Alternatively, the NIT and tender document can also be downloaded from our

down loaded Tender Document shall be accepted and the cost of Tender shall be paid by the tenderers in form of

demand draft drawn on SBI, Jaduguda, and code No. 0227

Jaduguda. The same draft shall be submitted al

entertained.

Only Part-I (Technical bid) will be opened on the same day at 3.30 PM in the office of Manager (Personnel), in presence

of tenderers who may like to be present

qualified tenderers in Part-I will be informed accordingly for opening of Part

The corporation reserves the right to accept or reject any or cancel any or all tenders ei

necessary without assigning any reasons whatsoever.






Page 3 of 32

/2017-18


are invited in Two Parts (Part –I – Technical One set) and Part II, i.e. Price part

, (one original & two photo copy of original price part) from

reliable, resourceful & repute contractor having experience in AMC of Attendance Punching Machine & its MIS

Public sector Undertaking/Government sector/ Autonomous institutions/ Reputed

“Comprehensive Annual Maintenance Contract(CAMC) of


12 Months

Rs. 2,57,000/-

(Deposited through SBI Challan Rs. 500/-

Rs. 5,140/-

Last date for submission of tender 06.06.2017 up to 3.00 PM

06.06.2017 at 3.30 PM

happens to be closed on the last date and time mentioned for any of the above events,


Qualification Criteria, Scope of work, Special terms & conditions and other terms & conditions of the


Jaduguda, Jharkahnd on the working days except Saturday and Holidays between 9.00AM to 12.3

.2017 on payment of cost of tender document (non-refundable) in cash of giving


II) in separate envelope, marking clearly. The earnest money shall be deposited with

the NIT and tender document can also be downloaded from our website: www.uraniumcorp.in

ed Tender Document shall be accepted and the cost of Tender shall be paid by the tenderers in form of

demand draft drawn on SBI, Jaduguda, and code No. 0227. in favour of Uranium Corporation of India Limited,

Jaduguda. The same draft shall be submitted along with the tender (Part-I). Fax or e-mail tenders will not be

I (Technical bid) will be opened on the same day at 3.30 PM in the office of Manager (Personnel), in presence

of tenderers who may like to be present. Tender received without EMD/tender cost will be summarily rejected

I will be informed accordingly for opening of Part-II (Price Part) on later date.

The corporation reserves the right to accept or reject any or cancel any or all tenders either in full or part thereof, if


For Chairman and Managing Director


UCIL-EDP

Jaduguda


06 May 2017

and Part II, i.e. Price part –

from bonafide experience,

dance Punching Machine & its MIS

Government sector/ Autonomous institutions/ Reputed Private sector for the

Comprehensive Annual Maintenance Contract(CAMC) of

Machine & MIS Software.”

happens to be closed on the last date and time mentioned for any of the above events,

conditions and other terms & conditions of the


nd Holidays between 9.00AM to 12.30 PM and 2.00PM to

refundable) in cash of giving



website: www.uraniumcorp.in. The

ed Tender Document shall be accepted and the cost of Tender shall be paid by the tenderers in form of

in favour of Uranium Corporation of India Limited,

mail tenders will not be


ithout EMD/tender cost will be summarily rejected. The

II (Price Part) on later date.

ther in full or part thereof, if







Distribution (All Notice Boards):

Manager (Personnel) / Company secretary /

Estate Office/ Narwapahar / Turamdih / Bhatin / Bagjata / Mohuldih / File no.

Manager (Personnel) , Gen. Admin For information and please depute your representative

DGM (Accounts) / HOD(F)

Engineer-Incharge

Cc: Company Secretary –






Page 4 of 32

Company secretary /T.O (Mill / Mines)-jaduguda/New A.D. Bldg.

Estate Office/ Narwapahar / Turamdih / Bhatin / Bagjata / Mohuldih / File no.-edp-amc

n For information and please depute your representative

/ HOD(F) during tender opening

.

– For display the NIT & Tender document in company’s website.

UCIL-EDP

Jaduguda


jaduguda/New A.D. Bldg. / Old Admin. Bldg./

amc-02


during tender opening

r document in company’s website.










Page 5 of 32

ANNEXURE-A

SBI Bank Challan Format

UCIL-EDP

Jaduguda






Ref : UCIL/EDP-ACC/AMC/2017/02

Sealed items rate Open tenders are invited in two parts (

original and two copies ) in prescribed format from experienced, reliable, resourceful and reputed companies/firms of

similar nature of works for the following wor

Tender No.

Name of the Work

Estimated Value

Duration of contract

Cost of Tender document

Earnest Money Deposit

Last date and time for submission of

tender document(both parts)

Date of Opening of Tender,

Part-I (Technical part only)

Date of opening of Price Part Shall be intimated to the tenderer who qualify in the technical Part later on.

If the office of UCIL, Jaduguda happens to be closed on the last date and time mentioned for any of the event,

the said event will take place on the ne

Full details, Pre-Qualification Criteria, Scope of work, Special terms & conditions and other terms & conditions of the

work will be available in the tender document, which can be obtain from the office of the M

Jaduguda, Jharkahnd on the working days except Saturday a

5.00PM from 08.05.2017 to 06.06.2017 on payment of cost of tender document (non


Technical (Part-I) & (ii) Price (Part-II) in separate envelope, marking clearly. The earnest money shall be deposited with

Part-I (Technical part).

Alternatively, the NIT and tender document can also be downloaded from our


demand draft drawn on SBI, Jaduguda,

Jaduguda. The same draft shall be submitted along with the tender (Part

entertained.

Only Part-I (Technical bid) will be opened on the same day a

of tenderers who may like to be present

qualified tenderers in Part-I will be informed accordingly for opening of Part








Page 6 of 32

ACC/AMC/2017/02 Date:

NOTICE INVITING TENDER

are invited in two parts ( Part-I Technical part & Part-II Price part


similar nature of works for the following work.

EDP/JAD/BIO-ATTN-AMC/2017/01


Attendance Punching Machine & MIS Software at UCIL

& Turamdih.

2,57,000/-

1 year

Rs. 500/-

Rs. 5140/-

Last date and time for submission of 06/06/2017 Upto 03.00 PM

06/06/2017 at 3.30 PM

of opening of Price Part Shall be intimated to the tenderer who qualify in the technical Part later on.





Jaduguda, Jharkahnd on the working days except Saturday and Holidays between 9.00AM to 12.3

.2017 on payment of cost of tender document (non-refundable) in cash of giving

uest letter (in duplicate) for issue of tender documents. The tender shall be submitted in two parts (i)


the NIT and tender document can also be downloaded from our website: www.uraniumcorp.in


demand draft drawn on SBI, Jaduguda, and code No. 0227. in favour of Uranium Corporation of India Limited,

Jaduguda. The same draft shall be submitted along with the tender (Part-I). Fax or e-mail tenders will not be


of tenderers who may like to be present. Tender received without EMD/tender cost will be summarily rejected

I will be informed accordingly for opening of Part-II (Price Part) on later date.





UCIL-EDP

Jaduguda


Date:06/05/2017

II Price part ) in triplicate ( one



Attendance Punching Machine & MIS Software at UCIL-EDP, Jaduguda

of opening of Price Part Shall be intimated to the tenderer who qualify in the technical Part later on.



anager (Personnel), UCIL

nd Holidays between 9.00AM to 12.30 PM and 2.00PM to

refundable) in cash of giving

uest letter (in duplicate) for issue of tender documents. The tender shall be submitted in two parts (i)


website: www.uraniumcorp.in. The


in favour of Uranium Corporation of India Limited,

mail tenders will not be

t 3.30 PM in the office of Manager (Personnel), in presence

. Tender received without EMD/tender cost will be summarily rejected. The

Price Part) on later date.



CORPORATION OF INDIA LIMITED





Distribution (All Notice Boards):

Manager (Personnel) / Company secretary /

Estate Office/ Narwapahar / Turamdih / Bhatin / Bagjata / Mohuldih / File no.

Manager (Personnel) , Gen. Admin For information and please depute your representative

DGM (Accounts) / HOD(F)

Engineer-Incharge

Cc: Company Secretary – For display the NIT & Tende






Page 7 of 32

Company secretary /T.O (Mill / Mines)-jaduguda/New A.D. Bldg.

Estate Office/ Narwapahar / Turamdih / Bhatin / Bagjata / Mohuldih / File no.-edp-amc


/ HOD(F) during tender opening

.

For display the NIT & Tender document in company’s website.

UCIL-EDP

Jaduguda


jaduguda/New A.D. Bldg. / Old Admin. Bldg./

amc-02


during tender opening

r document in company’s website.





Ref : UCIL/EDP-ACC/AMC/2017/2

URANIUM CORPORATION OF INDIA LIMITED (UCIL),

under Department of Atomic Energy, engaged in the mining & processing of Uranium ore, having

facilities presently in the state of Jharkhand and Andhra Pradesh. It

facilities in other parts of the country.

Scope of work and Special terms & c

The general scope of work includes :

Comprehensive maintenance of following items:

i) Bio-Metric Attendance System

Time Office Turamdih.

ii) MIS Attendance Software for Time Office Mill Jaduguda.

The maintenance of Bio-Metric Attendance System

Office Turamdih and MIS Attendance Software for Time Office

maintenance includes operational, installation

Windows 7, Windows 9, and Windows 10.

The Contractor shall depute well qualified

Attendance System-FP and MIS Attendance Software

Indian national only, having well qualified

The Service engineer will work under the instructions of the Coordinator or any person au

by the UCIL and shall submit complaint sheets to him for each complaint attended by them. The

complaint sheet would clearly define the nature of complaint, location of office and time taken for

rectification of a complaint. The engineer

respective end users.

Details Scope of work :

a) Maintenance of Bio-Metric Attendance System

every malfunctioning/Defective parts and services

days time. If Bio-Metric Attendance System

contractor should provide a replacement of the machine immediately.

b) Maintenance of MIS Attendance Software

with software like Windows XP, Vista, W

rectification of Bug if any.






Page 8 of 32

ACC/AMC/2017/2 Date:0

NOTICE INVITING TENDER

URANIUM CORPORATION OF INDIA LIMITED (UCIL), The UCIL is a Central Public Sector Undertaking


facilities presently in the state of Jharkhand and Andhra Pradesh. It also plans to establish similar

facilities in other parts of the country.

Scope of work and Special terms & conditions

The general scope of work includes :

Comprehensive maintenance of following items:

Metric Attendance System-FP for Time Office Jaduguda(Mill&Mines),

Time Office Turamdih.

MIS Attendance Software for Time Office Mill Jaduguda.

Metric Attendance System-FP for Time Office Jaduguda(Mill&Mines),

Office Turamdih and MIS Attendance Software for Time Office Mill Jaduguda .

maintenance includes operational, installation of software with software like Windows XP, Vista,

indows 7, Windows 9, and Windows 10.

The Contractor shall depute well qualified service engineers who can maintain the

MIS Attendance Software properly. The service engineers should be an

well qualified in Computer field.

engineer will work under the instructions of the Coordinator or any person au



rectification of a complaint. The engineer is also required to get the compliant sheets signed by the

Metric Attendance System-FP that includes replacement of each and

every malfunctioning/Defective parts and services could do in a minimum

Metric Attendance System-FP could not repair in two days time then

contractor should provide a replacement of the machine immediately.

MIS Attendance Software that includes operational, installation

with software like Windows XP, Vista, Windows 7, Windows 9, Windows 10 and

rectification of Bug if any.

UCIL-EDP

Jaduguda


Date:06/05/2017

The UCIL is a Central Public Sector Undertaking


also plans to establish similar

duguda(Mill&Mines),

FP for Time Office Jaduguda(Mill&Mines), Time

Mill Jaduguda . The MIS software

with software like Windows XP, Vista,

engineers who can maintain the Bio-Metric

ngineers should be an

engineer will work under the instructions of the Coordinator or any person authorized



quired to get the compliant sheets signed by the

that includes replacement of each and

could do in a minimum period of two-

FP could not repair in two days time then

operational, installation of software

indows 7, Windows 9, Windows 10 and





c) The contractor also depute service

Attendance System-FP & MIS Attendance Software with reco

concerned person.

d) All spares of Bio-Metric Attendance System

covered under this contract.

e) All parts to be replaced by the Contractor must be of the same make. In case it is not

possible, the same must be of better or equivalent quality.

f) Maintenance includes during the work i.e. hardware rectification/ software installation/

reinstallation/Communication software

l) The contractor must have to keep

System-FP.

m) If the UCIL uses different MIS software then, party must supply the communication

software which is connecting from Hardware to MIS software within scope of contract.

n) Service engineer should attained maximum 04(four) average call in a month (average

maximum 50 call in a year) and mandatory 01(one) visit in a month if no call are there at

site. In case of MIS software problem or any software related call then remote connection

also to be provided by end users if possible. If call are not attain then

be applicable.

o) All call should attain within same day. If not

Supply of above standby free of cost during the currency of the maintenan

ensured by the bidder. All standby equipments or spares should be entered within UCIL premises

with proper document & record at our security agency for ensuring the smooth returning of the

material from UCIL premises.

Work Site Address :

Mainly in Jaduguda & Turamdih

Eligible Criteria’s for qualifying Technical bid:

1) The bidder should have experience of having successfully completed similar nature of work during

last 5 years ending 31.03.2017 as at (a) or (b)

a) Three nos. of similar nature completed works value not less than Rs. 1.02 Lakhs.

b) Two nos. of similar nature completed works value not less than Rs. 1.28 Lakhs.

c) One number of similar nature completed works value not less than Rs. 2.05 Lakhs.

‘Similar nature work’ means “Maintenance

Attendance Software”.

2) The average annual financial turnover during the last 3 years should be at least Rs. 77.10 Lakhs.

(Profit & loss account and balance sheet duly au

3) The bidder should have registered office/maintenance office within 100 KM radius.






Page 9 of 32

also depute service engineers for monthly periodic maintains of

FP & MIS Attendance Software with records proper signature from

Metric Attendance System-FP including Adapter, Key Pad

covered under this contract.

All parts to be replaced by the Contractor must be of the same make. In case it is not

ble, the same must be of better or equivalent quality.

Maintenance includes during the work i.e. hardware rectification/ software installation/

/Communication software or any other utility and data backup.

The contractor must have to keep standby working spare parts of Bio

If the UCIL uses different MIS software then, party must supply the communication


d attained maximum 04(four) average call in a month (average



ided by end users if possible. If call are not attain then penalty clause

All call should attain within same day. If not penalty clause -2 will be applicable.

Supply of above standby free of cost during the currency of the maintenance contract

. All standby equipments or spares should be entered within UCIL premises


& Turamdih for almost all items.

Eligible Criteria’s for qualifying Technical bid:-

The bidder should have experience of having successfully completed similar nature of work during

last 5 years ending 31.03.2017 as at (a) or (b) or (c) below :

Three nos. of similar nature completed works value not less than Rs. 1.02 Lakhs.

Two nos. of similar nature completed works value not less than Rs. 1.28 Lakhs.

One number of similar nature completed works value not less than Rs. 2.05 Lakhs.

‘Similar nature work’ means “Maintenance Bio-Metric Attendance System-FP along with MIS

The average annual financial turnover during the last 3 years should be at least Rs. 77.10 Lakhs.

(Profit & loss account and balance sheet duly audited for last 3 financial years to be submitted).

The bidder should have registered office/maintenance office within 100 KM radius.

UCIL-EDP

Jaduguda


for monthly periodic maintains of Bio-Metric

rds proper signature from

Key Pad, other parts are

All parts to be replaced by the Contractor must be of the same make. In case it is not

Maintenance includes during the work i.e. hardware rectification/ software installation/

backup.

standby working spare parts of Bio-Metric Attendance

If the UCIL uses different MIS software then, party must supply the communication


d attained maximum 04(four) average call in a month (average



penalty clause -1 will

will be applicable.

ce contract has to be

. All standby equipments or spares should be entered within UCIL premises


The bidder should have experience of having successfully completed similar nature of work during

Three nos. of similar nature completed works value not less than Rs. 1.02 Lakhs.

Two nos. of similar nature completed works value not less than Rs. 1.28 Lakhs.

One number of similar nature completed works value not less than Rs. 2.05 Lakhs.

FP along with MIS

The average annual financial turnover during the last 3 years should be at least Rs. 77.10 Lakhs.

dited for last 3 financial years to be submitted).

The bidder should have registered office/maintenance office within 100 KM radius.





4) The bidder should have at least one completed work order in central govt. dept. / Public sector

under taking / central govt. institutions / Private sector/ banks for maintenance of

Attendance System-FP & MIS Attendance Software

5) The bidder should have valid Service tax, VAT, PAN , TIN registration number .

The party must enclose the work order / doc

shall be not be open for price bid.

Tender submission :

Two Bid System (Technical & Financial):The two bid system will be followed for this tender. Bidders are advised to carefully read this

document before submitting his bid. Sealed tenders / quotations in triplicate should be submitted in two

parts as given below to the Competent Authority

Interested bidder may submit their documents satisfying the technical bid requirements

per Envelope no 1 super scribed with "

Software” on the top with Tender Number & Date / Tender Opening Date

containing the “Financial Bid” and do

may be submitted as per Envelope no 2 superscribed with “

System-FP & MIS Software financial bidding

Date etc.

Thereafter, both the envelops may be placed in a third sealed cover super scribed with “

CAMC of Bio-Metric Attendance System

with Tender Number & Date / Tender Opening Date

URANIUM CORPORATION OF INDIA LIMITED,JADUGUDA

PO.:- Jaduguda Mine

The above sealed offer should reach within dated 06

technical offer will be opened on dated 06

Jaduguda.

The "Financial bid" will be open after short listing the eligible offers by scrutiny of technical offer

Envelope No.1 “Technical Bid” shall contain document in following.

a) EMD: Bidder shall be required to deposit an amount of Rs.

forty only) as an earnest money in the form of a demand draft drawn in favour of URANIUM

CORPORATION OF INDIA LIMITED payable at Jaduguda.

b) Enclose document: Bidder should submit all the documentary proof as mention under “






Page 10 of 32

The bidder should have at least one completed work order in central govt. dept. / Public sector

t. institutions / Private sector/ banks for maintenance of

FP & MIS Attendance Software in last 5 years.

The bidder should have valid Service tax, VAT, PAN , TIN registration number .

The party must enclose the work order / documents proof of the above criteria failing which their offer

Two Bid System (Technical & Financial): The two bid system will be followed for this tender. Bidders are advised to carefully read this


parts as given below to the Competent Authority - UCIL.

Interested bidder may submit their documents satisfying the technical bid requirements

per Envelope no 1 super scribed with "Quotation for CAMC of Bio-Metric Attendance System

on the top with Tender Number & Date / Tender Opening Date etc. The other sealed envelope

and documents relating to acceptance of all the terms and conditions, etc.

may be submitted as per Envelope no 2 superscribed with “Quotation for CAMC of Bio

financial bidding" on the top with Tender Number & Date /

Thereafter, both the envelops may be placed in a third sealed cover super scribed with “

Metric Attendance System-FP & MIS Software for technical & financial bidding

Number & Date / Tender Opening Date etc. addressed to

Manager (Personnel) URANIUM CORPORATION OF INDIA LIMITED,JADUGUDA

Jaduguda Mine,Dist.:- East Singhbhum,PIN:- 832102, Jharkhand

ffer should reach within dated 06/06/2017 at 03:00 PM at above address. At first the

offer will be opened on dated 06/06/2017 & time 3:30 PM at the office of Manager (Personnel

" will be open after short listing the eligible offers by scrutiny of technical offer

Envelope No.1 “Technical Bid” shall contain document in following.

Bidder shall be required to deposit an amount of Rs. 5,140/-(Rs. Five thousand

only) as an earnest money in the form of a demand draft drawn in favour of URANIUM

CORPORATION OF INDIA LIMITED payable at Jaduguda.

Bidder should submit all the documentary proof as mention under “

UCIL-EDP

Jaduguda


The bidder should have at least one completed work order in central govt. dept. / Public sector

t. institutions / Private sector/ banks for maintenance of Bio-Metric

uments proof of the above criteria failing which their offer

The two bid system will be followed for this tender. Bidders are advised to carefully read this tender


Interested bidder may submit their documents satisfying the technical bid requirements in a sealed cover as

Metric Attendance System-FP & MIS

. The other sealed envelope

cuments relating to acceptance of all the terms and conditions, etc.

Bio-Metric Attendance

on the top with Tender Number & Date / Tender Opening

Thereafter, both the envelops may be placed in a third sealed cover super scribed with “Quotation for

for technical & financial bidding" on the top

832102, Jharkhand

at above address. At first the

at the office of Manager (Personnel),

" will be open after short listing the eligible offers by scrutiny of technical offers.

thousand One Hundred

only) as an earnest money in the form of a demand draft drawn in favour of URANIUM

Bidder should submit all the documentary proof as mention under “Eligible





Criteria’s for qualifying Technical bid

c) Tender Cost : Draft copy of tender cost / challan copy .

d) The firm/Company should enclose the prescribed Performa at

e) Enclose a certificate as Annexure

agreed to all the terms & conditions of the tender document and accepts the same without any

departure/deviation. In case, firm either do not accept all the terms & conditions of the subject NIT

or Depart from the stipulated terms & conditions, th

be rejected summarily.

Please Note: Bids not accompanied by any of the document in compliance from (a) to (

Envelope No.1 “Technical Bid”

Envelope No.2 “Financial Bid” shall contain:

The rate may be quoted for the

cover with proper seal and signature of authorized person

The tenders after receipt shall be opened on the stipulated date

presence of the intending bidders.

The tenderer should mention their price / item rates in figures as

ambiguity, the price / rate mentioned in words shall be

and alterations shall not be recognized

submitted schedule of items(s) and rate(s) in triplicate duly signed and stamped on each page.

Special Terms and Conditions

1. The tenure of the contract shall be for

for the one years.

2. The AMC shall be on comprehensive maintenance service basis. i.e. no extra charges for spares

shall be paid by UCIL. No charges of Travelling will be paid to service engineer.

3. The quantities mentioned in the list may have minor changes at the time of placement of work

Order to the successful bidder.

4. Contractor has to depute a service engineers at our

day.

5. The Contractor shall ensure that the engineer

failure in sending the engineer will attract penalty clause for that particular

6. Payment terms: Payment will be made on

certified invoices. Tax shall be deducted

7. EMD: Rs 5,140/- (Rs Five Thousand One Hundred forty

Uranium Corporation of India Limited, payable at State Bank Of India, Jaduguda Branch, Code

No. 0227 shall be submitted along with offer






Page 11 of 32

Technical bid .

: Draft copy of tender cost / challan copy .

The firm/Company should enclose the prescribed Performa at Annexure-Technical

Enclose a certificate as Annexure – IV on party letter head to the effect that firm /Com



or Depart from the stipulated terms & conditions, their offer shall not be considered and same shall

Bids not accompanied by any of the document in compliance from (a) to (

Envelope No.1 “Technical Bid” shall be liable for summarily rejection.

“Financial Bid” shall contain:

The rate may be quoted for the Bio-Metric Attendance System-FP & MIS Software

cover with proper seal and signature of authorized person.

The tenders after receipt shall be opened on the stipulated date and time by the representative

The tenderer should mention their price / item rates in figures as well as in words. In case of any dispute /

ambiguity, the price / rate mentioned in words shall be considered as final. Insertions, postscripts, additions

recognized unless confirmed by the tenderer’s signature.

items(s) and rate(s) in triplicate duly signed and stamped on each page.

Terms and Conditions

1. The tenure of the contract shall be for one years. The rates of AMC for all the items shall be valid


No charges of Travelling will be paid to service engineer.


Order to the successful bidder.

4. Contractor has to depute a service engineers at our site when a call raise by user with in same

shall ensure that the engineers are present timely and possess valid ID cards

failure in sending the engineer will attract penalty clause for that particular period

: Payment will be made on quarterly basis after satisfactory completion

certified invoices. Tax shall be deducted as per rules.

Five Thousand One Hundred forty only) either in cash or Bank Draft, in favor

India Limited, payable at State Bank Of India, Jaduguda Branch, Code

No. 0227 shall be submitted along with offer.

UCIL-EDP

Jaduguda


Technical in sealed cover.

to the effect that firm /Company has



eir offer shall not be considered and same shall

Bids not accompanied by any of the document in compliance from (a) to (e) above

in a separate sealed

and time by the representative of UCIL in

well as in words. In case of any dispute /

final. Insertions, postscripts, additions

unless confirmed by the tenderer’s signature. Tenderer shall be

items(s) and rate(s) in triplicate duly signed and stamped on each page.

years. The rates of AMC for all the items shall be valid


No charges of Travelling will be paid to service engineer.


when a call raise by user with in same

s are present timely and possess valid ID cards. Any

period.

basis after satisfactory completion against

only) either in cash or Bank Draft, in favor

India Limited, payable at State Bank Of India, Jaduguda Branch, Code





8. Security Deposit: (10%) of Total Order Value. Security deposit is to paid within 30 days after

award of the work either in cash or Bank Draft

payable at State Bank Of India, Jaduguda Branch, Code No. 0227 alternatively security deposit

will be recovered @ 5% from each running bill till the full security deposit is recovered.

9. The rates should be quoted strictly in accordance with the price format given in tender

document.

10. The services of engineer of the contractor may be required on non

office hours on working days on some occasions to meet emergency situation without any

charges.

11. If some machines are covered under warranty then they

expiry of warranty. The proportional cost for AMC of the

mentioned below.

Rate of AMC for one year

--------------------------------- X proportional period of AMC in months

12

12. The UCIL Administration reserves the right to terminate the contract during commencement of

the contract or during its currency by giving 1(one) month

writing).

13. Successful bidder will submit a clearly visible Xerox copy of PAN card, VAT number, sales

tax/service tax registration number for deduction of TDS/VAT etc. (if any).

19. The UCIL Administration reserves the right to terminate the contract during commencement of

the contract or during its currency by giving 1(one) month notice to the party (i.e. contractor in

writing).

20. AMC job should be carried out strictly by the E

23. Service assurance:

• A logbook shall be maintained in which the service engineer shall record all the complaints

made.

• They shall attend to all the complaints received immediately

• Service engineer should responsible for taking back up data and programme available in PC

before attending the fault and shall also be responsible for reloading the same. The backup

copies will be returned to the users, under acknowledgement.

24. The schedule of preventive mainte

• Status of the list items covered under AMC should be submit to engineer in charge at the

end of every month and also attached the

in charge.

25. The firm would put asset number on ea

26. The contractor should pay their service engineer bonus/ ex

rule.






Page 12 of 32

) of Total Order Value. Security deposit is to paid within 30 days after

award of the work either in cash or Bank Draft, in favor Uranium Corporation of India Limited,


% from each running bill till the full security deposit is recovered.

oted strictly in accordance with the price format given in tender

. The services of engineer of the contractor may be required on non-working days or beyond

office hours on working days on some occasions to meet emergency situation without any

If some machines are covered under warranty then they shall be included in AMC after

expiry of warranty. The proportional cost for AMC of the said machine shall be

X proportional period of AMC in months

The UCIL Administration reserves the right to terminate the contract during commencement of


Successful bidder will submit a clearly visible Xerox copy of PAN card, VAT number, sales

tax/service tax registration number for deduction of TDS/VAT etc. (if any).

. The UCIL Administration reserves the right to terminate the contract during commencement of


. AMC job should be carried out strictly by the Engineers, in role of the successful bidder.

A logbook shall be maintained in which the service engineer shall record all the complaints

They shall attend to all the complaints received immediately.

responsible for taking back up data and programme available in PC


copies will be returned to the users, under acknowledgement.

. The schedule of preventive maintenance shall be as follows:

Status of the list items covered under AMC should be submit to engineer in charge at the

end of every month and also attached the same copy with invoice duly signed by engineer

. The firm would put asset number on each of the system being maintained by them.

26. The contractor should pay their service engineer bonus/ ex-gratia payment as per govt.

UCIL-EDP

Jaduguda


) of Total Order Value. Security deposit is to paid within 30 days after

, in favor Uranium Corporation of India Limited,


% from each running bill till the full security deposit is recovered.

oted strictly in accordance with the price format given in tender

working days or beyond

office hours on working days on some occasions to meet emergency situation without any extra

shall be included in AMC after the

said machine shall be calculated as

The UCIL Administration reserves the right to terminate the contract during commencement of

notice to the party (i.e. contractor in

Successful bidder will submit a clearly visible Xerox copy of PAN card, VAT number, sales

. The UCIL Administration reserves the right to terminate the contract during commencement of


ngineers, in role of the successful bidder.

A logbook shall be maintained in which the service engineer shall record all the complaints

responsible for taking back up data and programme available in PC


Status of the list items covered under AMC should be submit to engineer in charge at the

with invoice duly signed by engineer

ch of the system being maintained by them.

gratia payment as per govt.





GENERAL CONDITIONS OF CONTRACT

1. Nature of Tender:- Two bid system.

2. Commencement of work :- Work will c

Contractor will report to the Engineer In charge, UCIL immediately on receipt of work order for further

instructions for carrying out the job. A letter duly signed under contractor’s official se

acceptance of all terms & conditions of work order must reach in the office within two days of receipt of

the order. The work order no. & date as well as name of work must be quoted in all correspondences.

3. Completion period of contract:

commencement will be reckoned from the date of start of work at site).

5. Total price quoted for one year’s period shall be the deciding factor to evaluate L

6. Payment Terms: - Payment will be made on quarterly basis against certified invoices.

6. Payment will be released after satisfactory completion of the work in all respect and certification

Engineer-in-charge, UCIL within 30 days of submission of clear bill in tripli

letter head. Contractor shall mention actual date of commencement of the work in their

will be released only after submission of Annual Return

work completion letter in duplicate by the contractor.

7. Jurisdiction / Dispute: - Any action / dispute arisen out of or from this work order shall be subject

jurisdiction of court of law at Jamshedpur only, irrespective of anything to the contrary

tender / quotation. Any statutory obligation has to be made by the contractor.

help.

8. Penalty: - Following penalties shall be applicable in above Job.

a. Non deployment of Service Engineer

b. Failure in repairing the defects/replacement of equipment covered under AMC beyond

Penalty clause-1: Recovery of ½ % of the total contract value for each day.

Penalty clause-2: Recovery of 1% of the total contract value for each day.

9 . Force Majeure - In case of closure / breakdown / strike / lockout or any other causes beyond

the corporation preventing normal operation, the corporation shall be at liberty to extend

completion or cancel the order without any financial liability whatsoever.

10. Safety Rules & Regulations for contractor’s employees :

contractor’s employees as given in the Annexure

various works at site. Contractor shall ensure the use of

Contractor will take full safety measures and arrange the necessary

tackles, helmet, gumboot, safety belt, safety suit / uniform,

work by their own so as to ensure that no damage, loss

personnel, third party or equipment are caused

shall not provide any safety appliances






Page 13 of 32

GENERAL CONDITIONS OF CONTRACT

Two bid system.

Work will commence within one week from the date of issue of work order.


instructions for carrying out the job. A letter duly signed under contractor’s official se



. Completion period of contract:- Completion period of present contract is one

commencement will be reckoned from the date of start of work at site).

year’s period shall be the deciding factor to evaluate L-1 quotation

Payment will be made on quarterly basis against certified invoices.

6. Payment will be released after satisfactory completion of the work in all respect and certification

charge, UCIL within 30 days of submission of clear bill in triplicate along with

letter head. Contractor shall mention actual date of commencement of the work in their

will be released only after submission of Annual Return (Format to be obtained from UCIL office

er in duplicate by the contractor.

Any action / dispute arisen out of or from this work order shall be subject

jurisdiction of court of law at Jamshedpur only, irrespective of anything to the contrary

ender / quotation. Any statutory obligation has to be made by the contractor. Tenderer will extend all

Following penalties shall be applicable in above Job.

a. Non deployment of Service Engineer in each call.

defects/replacement of equipment covered under AMC beyond

: Recovery of ½ % of the total contract value for each day.

: Recovery of 1% of the total contract value for each day.

closure / breakdown / strike / lockout or any other causes beyond

the corporation preventing normal operation, the corporation shall be at liberty to extend

completion or cancel the order without any financial liability whatsoever.

Safety Rules & Regulations for contractor’s employees :- UCIL’s Safety Rules & Regulations for

contractor’s employees as given in the Annexure-B will be complied strictly during the

Contractor shall ensure the use of safety appliances during the work at site.

Contractor will take full safety measures and arrange the necessary safety gadgets / appliances, tools &

tackles, helmet, gumboot, safety belt, safety suit / uniform, gloves, machineries, etc required for the

k by their own so as to ensure that no damage, loss or injury to corporation’s personnel, contractors’

personnel, third party or equipment are caused due to the work being carried out by contractor.

shall not provide any safety appliances and tools & tackles under any circumstances.

UCIL-EDP

Jaduguda


ommence within one week from the date of issue of work order.


instructions for carrying out the job. A letter duly signed under contractor’s official seal as a token of



one year. . (Date of

1 quotation.

Payment will be made on quarterly basis against certified invoices.

6. Payment will be released after satisfactory completion of the work in all respect and certification by the

cate along with tenderer’s

letter head. Contractor shall mention actual date of commencement of the work in their bill (s). Final bill

obtained from UCIL office) and

Any action / dispute arisen out of or from this work order shall be subject to the

jurisdiction of court of law at Jamshedpur only, irrespective of anything to the contrary mentioned in the

Tenderer will extend all

defects/replacement of equipment covered under AMC beyond 5 days.


closure / breakdown / strike / lockout or any other causes beyond control of

the corporation preventing normal operation, the corporation shall be at liberty to extend the time for

UCIL’s Safety Rules & Regulations for

B will be complied strictly during the execution of

during the work at site.

safety gadgets / appliances, tools &

gloves, machineries, etc required for the

or injury to corporation’s personnel, contractors’

due to the work being carried out by contractor. UCIL

tackles under any circumstances. Contractor has to





follow the Safety Rules & Regulations as per Indian Electricity Rules to do the electrical works. Contractor

must report in writing (duplicate) to the Engineer

immediately on becoming aware of any accident at their site.

11. Safe Transportation / Storage of Materials

and fro transportation of men, material and machine, etc.

12. Price Escalation:- No escalation on any account shall be payable and price quoted shall be firm

completion of the work under this contract.

13. Insurance:- The contractor shall ensure & maintain insurance

workmen or machineries used for the work

14. Temporary work closure: - If the work site is required to be suspended for some days / period

of any reason, contractor may close the site temporarily und

Engineer–Incharge, UCIL. During the above period, the contractor will be in touch

Incharge- UCIL for further instructions, if any. No extra claim against any idling

staff & machineries, etc. will be entertained.

15. Contract Agreement: - Contract Agreement should be executed in prescribed format on a nonjudicial

stamped paper before commencement of work within

L.O.I. However, no payment will be made without execution of contract agreement.

16. Submission and opening of Tender

strictly in accordance with the tender terms & conditions laid down in the Enquiry

giving full details necessary for assessing their offer. Contractor shall sign and stamp

this tender document. Canvassing in any form is strictly prohibited and

tender submitted for. Tenders will not be received

by Fax. Tenders submitted without

rejected. If any of the date under this contract is declared

be automatically shifted on the next working days.

18. Visit of Site and Locality prior to quote rate (s)

to make themselves fully conversant with the

CONDITIONS, GENERAL CONDITIONS OF CONTRACT, ANNEXURE

OF CONTRACTOR’S EMPLOYEES),

the site working conditions, nature of

and equipments covered under present tender

19. Rate (s) in figures and words:- The tenderer should mention their price / item rates in figures as

in words. In case of any dispute / a

final. Insertions, postscripts, additions and alterations shall not be

tenderer’s signature. Tenderer shall be submitted schedule of

signed and stamped on each page.

20. Tax & Duties:- The quoted rate should be inclusive of all taxes and duties including service tax, if

applicable.

22. Variation in Quantity of items

tentative. The actual quantity may vary from that indicated in the tender document due to

conditions of the site or due to other reasons. The contractor shall carry out all additional






Page 14 of 32

Regulations as per Indian Electricity Rules to do the electrical works. Contractor

writing (duplicate) to the Engineer-In-charge or Safety Officer (Mill

immediately on becoming aware of any accident at their site.

Safe Transportation / Storage of Materials: - Contractor will have to make their own

and fro transportation of men, material and machine, etc.

escalation on any account shall be payable and price quoted shall be firm

completion of the work under this contract. Offers with price variation clause will be out

The contractor shall ensure & maintain insurance against his liability for accident or

workmen or machineries used for the work.

If the work site is required to be suspended for some days / period

of any reason, contractor may close the site temporarily under written intimation

Incharge, UCIL. During the above period, the contractor will be in touch

UCIL for further instructions, if any. No extra claim against any idling of contractor’s site crew /

aff & machineries, etc. will be entertained.

Contract Agreement should be executed in prescribed format on a nonjudicial

stamped paper before commencement of work within one week from the date of issue of

ver, no payment will be made without execution of contract agreement.

Submission and opening of Tender: - Tender / quotation / bid shall be submitted in a manner

strictly in accordance with the tender terms & conditions laid down in the Enquiry

giving full details necessary for assessing their offer. Contractor shall sign and stamp

this tender document. Canvassing in any form is strictly prohibited and disqualify the tenderer for the

s will not be received after due date and time. Tenders will not be accepted

by Fax. Tenders submitted without cost of tender document/ earnest money deposit will be summarily

rejected. If any of the date under this contract is declared holiday, the event scheduled on that day will

be automatically shifted on the next working days.

. Visit of Site and Locality prior to quote rate (s):- Before submission of tender, the tenderers

to make themselves fully conversant with the SCHEDULE OF ITEMS, SCOPE OF

CONDITIONS, GENERAL CONDITIONS OF CONTRACT, ANNEXURE-A (LABOURERS) & ANNEXURE

OF CONTRACTOR’S EMPLOYEES), if any. They are also advised to physically visit the site to understand

the site working conditions, nature of jobs prior to quote for the same. Also requested to inspect the site

present tender.

The tenderer should mention their price / item rates in figures as

in words. In case of any dispute / ambiguity, the price / rate mentioned in words shall be

final. Insertions, postscripts, additions and alterations shall not be recognized unless confirmed by the

Tenderer shall be submitted schedule of items(s) and rate(s

signed and stamped on each page.

The quoted rate should be inclusive of all taxes and duties including service tax, if

Variation in Quantity of items:- The quantity mentioned under the “Annexure

tentative. The actual quantity may vary from that indicated in the tender document due to

conditions of the site or due to other reasons. The contractor shall carry out all additional

UCIL-EDP

Jaduguda


Regulations as per Indian Electricity Rules to do the electrical works. Contractor

charge or Safety Officer (Mill/Mine) - UCIL

Contractor will have to make their own arrangement for to

escalation on any account shall be payable and price quoted shall be firm till

Offers with price variation clause will be out rightly rejected.

against his liability for accident or injury to

If the work site is required to be suspended for some days / period because

er written intimation in triplicate to the

Incharge, UCIL. During the above period, the contractor will be in touch with the Engineer

of contractor’s site crew /

Contract Agreement should be executed in prescribed format on a nonjudicial

from the date of issue of work order /

ver, no payment will be made without execution of contract agreement.

Tender / quotation / bid shall be submitted in a manner asked

strictly in accordance with the tender terms & conditions laid down in the Enquiry / Tender document

giving full details necessary for assessing their offer. Contractor shall sign and stamp on each pages of

disqualify the tenderer for the

after due date and time. Tenders will not be accepted

money deposit will be summarily

scheduled on that day will

Before submission of tender, the tenderers are advised

OPE OF WORK, SPECIAL

A (LABOURERS) & ANNEXURE-B (SAFETY

if any. They are also advised to physically visit the site to understand

prior to quote for the same. Also requested to inspect the site

The tenderer should mention their price / item rates in figures as well as

mbiguity, the price / rate mentioned in words shall be considered as

unless confirmed by the

items(s) and rate(s) in triplicate duly

The quoted rate should be inclusive of all taxes and duties including service tax, if

Annexure-1 of this tender is

tentative. The actual quantity may vary from that indicated in the tender document due to actual

conditions of the site or due to other reasons. The contractor shall carry out all additional work upto the





total variation of ± 10 % of the awa

within this limit.

23. Validity:- The offer should remain valid for a minimum period of

of the final price part. The Tenderers shall not be allowed

within this period and if he does so the earnest money deposit and security deposit may

24. Indemnity:- Contractor will fully indemnify the corporation against all responsibility and

arising out of accident / injury to contractor’s workmen, third party or to corporations’

properties.

26. Documents not transferable:- Tender documents are not transferable. These tender documents

property of corporation. Contractor shall k

same shall be available for inspection and use by the Engineer Incharge, his

inspecting officer. None of these documents shall be used by the

that of this contract.

27. Award of Contract :- The Corporation reserves the right to accept or reject any or all tender

or part or to split up the work, if necessary, without assigning any reasons therefore.

28. Medical facilities :- The contractor shall be fully responsible for any first aid / emergency

serious medical treatment to his employees. UCIL will provide medical facilities on

contractor’s employees.

29. Security Rules & Regulations and Entry Passes:

persons to be employed for this work within two days of award of work.

to start the work only after submission of the details in prescribed

with four nos. passport size photograph

Contractor will make necessary Entry Passes from concerned officials of CISF Unit, UCIL sufficiently in

advance. Contractor shall strictly abide by the prevailing security rules and regulations and also to be

enforced by UCIL time to time. Entry to the works premises is strictly restricted and only confide

(permission) holders are allowed.

30. Labour Acts & Rules :-

The contractor shall ( in respect of labourers employed by him) strictly comply with provisions of the

following Act & Rules made there under in regard to all matters provided therein or any modifications

thereof or any other law relating thereto from

1. Workmen Compensation Act-

2. Payment of wages Act-1936

3. Employees Liability Act,1938

4. Industrial Dispute Act,1947

5. Minimum Wages Act,1948

6. Employees State Insurance Act,1948

7. Mines Act, 1952

8. EPF & MP Act, 1952

9. Maternity Benefit Act,1961

10. Contract Labour (Regulations & Abolition) Act, 1970

11. All statutory provisions of Atomic Energy Regulatory Board






Page 15 of 32

total variation of ± 10 % of the awarded value. The other terms & conditions and rates shall remain firm

The offer should remain valid for a minimum period of three months from the date of

of the final price part. The Tenderers shall not be allowed to increase, amend or withdraw

within this period and if he does so the earnest money deposit and security deposit may

Contractor will fully indemnify the corporation against all responsibility and

g out of accident / injury to contractor’s workmen, third party or to corporations’

Tender documents are not transferable. These tender documents

property of corporation. Contractor shall keep one copy of the documents at the site in

same shall be available for inspection and use by the Engineer Incharge, his representative or by other

inspecting officer. None of these documents shall be used by the contractor for any purpose

The Corporation reserves the right to accept or reject any or all tender


The contractor shall be fully responsible for any first aid / emergency

serious medical treatment to his employees. UCIL will provide medical facilities on

Regulations and Entry Passes:- The contractor will have to submit the

persons to be employed for this work within two days of award of work. The contractor will be allowed

to start the work only after submission of the details in prescribed verification forms (in duplicate) along

with four nos. passport size photograph for each laborer separately to the Competent Authority, UCIL.

necessary Entry Passes from concerned officials of CISF Unit, UCIL sufficiently in

ontractor shall strictly abide by the prevailing security rules and regulations and also to be

enforced by UCIL time to time. Entry to the works premises is strictly restricted and only confide

(permission) holders are allowed.



thereof or any other law relating thereto from time to time.

-1923,

6. Employees State Insurance Act,1948

10. Contract Labour (Regulations & Abolition) Act, 1970

11. All statutory provisions of Atomic Energy Regulatory Board

UCIL-EDP

Jaduguda


rates shall remain firm

from the date of opening

to increase, amend or withdraw his tender

within this period and if he does so the earnest money deposit and security deposit may be forfeited.

Contractor will fully indemnify the corporation against all responsibility and whatsoever

g out of accident / injury to contractor’s workmen, third party or to corporations’ personnel and

Tender documents are not transferable. These tender documents are the

eep one copy of the documents at the site in good order and

representative or by other

contractor for any purpose other than

The Corporation reserves the right to accept or reject any or all tender either in full


The contractor shall be fully responsible for any first aid / emergency treatment or

serious medical treatment to his employees. UCIL will provide medical facilities on chargeable basis to

The contractor will have to submit the details of the

The contractor will be allowed

verification forms (in duplicate) along

for each laborer separately to the Competent Authority, UCIL.

necessary Entry Passes from concerned officials of CISF Unit, UCIL sufficiently in

ontractor shall strictly abide by the prevailing security rules and regulations and also to be

enforced by UCIL time to time. Entry to the works premises is strictly restricted and only confide pass







To, The Chairman & Managing Director,

M/s. Uranium Corporation of India Limited,

PO: Jaduguda Mines,Dist: East Singhbhum,

Jharkhand – 832 102.

N.I.T. No.:

Name of Work: “Comprehensive Annual Maintenance Contract(CAMC) of Attendance Punching Machine & MIS Software at UCIL

Dear Sir,

With reference to the Tender invited by you for __________________________________________

______________________________________I/we have examined

tender notice, guidelines, Annexure

execute the whole of the said works in conformity with the same Special Conditions, Articles of

Agreement, General Conditions Tender Notice, Specifications and Schedule of Quantities of the

sum of Rs. ________________________________________________ at the respective rates

mentioned in the Schedule of Quantities.

I/We undertake to complete and deliver the whole lot comprised in the contract with

_____________ calendar months from the date of commencement of work.

I/We have deposited as Earnest Money a sum of Rs. ______________________________________

with _________________________________________________________ which amount is not to

bear nay interest and I/We do hereby agree that this sum shall be forfeited by

the Uranium Corporation of India Limited accepting my/our tender. I/We fail to execute the

Contract when called upon to do so.

I/We hereby agree that unless and until a formal agreement is prepared and executed in accordance

with the Articles of Agreement, this tender together with your written letter of acceptance thereof,

shall constitute a binding contract between us.

I/We understand that you are not bound to accept the lowest or any tender you may receive.

____________________

Name of the Proprietor/Partners/Directors of the firm:

1._________________________________________ 3.

2._________________________________________ 4.






Page 16 of 32

FORM OF TENDER

The Chairman & Managing Director,

M/s. Uranium Corporation of India Limited,

Dist: East Singhbhum,


Comprehensive Annual Maintenance Contract(CAMC) of Attendance Punching Machine & MIS Software at UCIL-EDP, Jaduguda. Turamdih.”

to the Tender invited by you for __________________________________________

______________________________________I/we have examined all the terms and condition,

tender notice, guidelines, Annexure-I and agreements for the above work. I/We hereby offer to



___________________________________ at the respective rates

mentioned in the Schedule of Quantities.


_____________ calendar months from the date of commencement of work.



bear nay interest and I/We do hereby agree that this sum shall be forfeited by me/us if the event of


Contract when called upon to do so.


Articles of Agreement, this tender together with your written letter of acceptance thereof,

shall constitute a binding contract between us.


Yours faithfully,

Signature

Address : ____________________

Name of the Proprietor/Partners/Directors of the firm:

1._________________________________________ 3.

2._________________________________________ 4.

UCIL-EDP

Jaduguda


Comprehensive Annual Maintenance Contract(CAMC) of Attendance Punching Machine &

to the Tender invited by you for __________________________________________

all the terms and condition,

for the above work. I/We hereby offer to



___________________________________ at the respective rates




me/us if the event of



Articles of Agreement, this tender together with your written letter of acceptance thereof,


Yours faithfully,

Address : ____________________





DETAILS OF CREDENTIALS / INFORAMATION SHEET ABOUT THE TENDERER / CONTRACTOR

1. Name of the Firm/Company of the Tenderer : _____________________________________

2. Registered Office and address of the firm : _______________________

With Telephone and Fax No. if any for _____________________________________

Communication _____________________________________

3. Name, Designation, Address of the Person

Authorized to deal with this tender/work _____________________________________

4. Nature of the Registration of the firm : _____________________________________

(Limited Co./Private Ltd./Partnership

Ownership / Proprietor ship firm)

5. Company Registration No. with date and : ____________________________________

Registering Authority _____________________________________

Name of Owner/Partners

7. Annual Turnover a) Financial Year 2013

b) Financial Year

c) Financial Year 2015

6






Page 17 of 32

INFORAMATION SHEET ABOUT THE TENDERER / CONTRACTOR

Name of the Firm/Company of the Tenderer : _____________________________________

____________________________________

Registered Office and address of the firm : _____________________________________

With Telephone and Fax No. if any for _____________________________________

Communication _____________________________________

Name, Designation, Address of the Person : _____________________________________

Authorized to deal with this tender/work _____________________________________

____________________________________

Nature of the Registration of the firm : _____________________________________

(Limited Co./Private Ltd./Partnership

Ownership / Proprietor ship firm)

Company Registration No. with date and : ____________________________________


Occupation Address

a) Financial Year 2013 - 2014

b) Financial Year 2014 - 2015

c) Financial Year 2015 - 2016

Average Turn Over:

Rs.

Rs.

Rs.

UCIL-EDP

Jaduguda


INFORAMATION SHEET ABOUT THE TENDERER / CONTRACTOR

Name of the Firm/Company of the Tenderer : ______________________________________

______________________________________

_______________

With Telephone and Fax No. if any for ______________________________________

Communication ______________________________________

: _____________________________________

Authorized to deal with this tender/work ______________________________________

_____________________________________

Nature of the Registration of the firm : _____________________________________

Company Registration No. with date and : _____________________________________


Address





8. Details of the Similar Work Experience

Name &

Address of the

clients

Name of the work &

Contract Work Order No.

with Date.

9. Cost of Tender Documents

10. Earnest Money deposited

11. Registration No.

12. Audited balance sheet and profit and loss :

Account for the last 3 years.

(copy to be attached )






Page 18 of 32

Similar Work Experience of the firm as per N.I.T. :

Name of the work &

Contract Work Order No.

with Date.

Value Completion

Awarded

Value

(In Rs.)

Executed

Value

(In Rs.)

Start

date

PAN No. :

Service Tax No:

TIN No.

Audited balance sheet and profit and loss : a) Financial Year 2013 - 2014

b) Financial Year 2014 - 2015

c) Financial Year 2015 - 2016

Signature of Authorized Representative of Tenderer with their seal

Rs.

Rs.

UCIL-EDP

Jaduguda


Completion Time Work

order/

completi

on copy

Submitte

d

(Yes/No)

finish

date

Authorized Representative of Tenderer with their seal





Quick guide for filling up the Tender document

� Download the tender document (

Attendance Punching Machine & MIS Software at UCIL

II and Annexure- I from UCIL website (

� Read and sign with seal in each page of the tender document

including Annexure-I. Fill the all necessary field in the Tender document. Also place the

entire necessary document as evidence against your declarations.

� Fill the Price part (Part- II

� For EMD, issue Demand draft

favor of Uranium Corporation of India Limited, Payable at SBI Jaduguda

nationalized bank of schedule banks.

� For Instrument cost (cost of Tender document),

through SBI challan and take receipt.

� Prepare four envelop. Place Instrumentation cost receipt in 1

EMD demand draft in 2

Annexure-I, also place all the

and seal it. Place Price part

Given heading over each envelop (like,

Part-I, EMD, Instrument cost

� Put all the four sealed envelope in one big envelop and seal it. Write the NIT number,

Subject, To and from and physically drop in the Tender box kept at the office of Manager

(Personnel), UCIL Jaduguda

� Note: absence of any of

participation in Tender process






Page 19 of 32

Quick guide for filling up the Tender document

Download the tender document ( Title: Comprehensive Annual Maintenance Contract(CAMC) of

Attendance Punching Machine & MIS Software at UCIL-EDP, Jaduguda. Turamdih

from UCIL website (www.uraniumcorp.in) and take print out.

Read and sign with seal in each page of the tender document Part

Fill the all necessary field in the Tender document. Also place the

entire necessary document as evidence against your declarations.

II) and sign with seal. Prepare 2 photocopies of the same.

Demand draft of Rs- 5140.00 (Five thousand One hundred

favor of Uranium Corporation of India Limited, Payable at SBI Jaduguda

nationalized bank of schedule banks.

For Instrument cost (cost of Tender document), Pay Rs-500.00 (Three hundred fift

through SBI challan and take receipt.

Prepare four envelop. Place Instrumentation cost receipt in 1st envelops and seal it. Place

EMD demand draft in 2nd

envelops and seals it. Place signed tender document

I, also place all the necessary document as evidence of credentials

and seal it. Place Price part Part-II one original and 2 photocopies in 4th

Given heading over each envelop (like, Tender number, price part part-

EMD, Instrument cost etc )

Put all the four sealed envelope in one big envelop and seal it. Write the NIT number,


Jaduguda.

Note: absence of any of the above document will automatically disqualify the

participation in Tender process.

UCIL-EDP

Jaduguda


Comprehensive Annual Maintenance Contract(CAMC) of

Jaduguda. Turamdih), i.e Part- I, Part-

) and take print out.

Part-I (Technical Part)

Fill the all necessary field in the Tender document. Also place the

of the same.

hundred Forty only) in

favor of Uranium Corporation of India Limited, Payable at SBI Jaduguda from any

(Three hundred fifty only)

envelops and seal it. Place

envelops and seals it. Place signed tender document Part-I and

necessary document as evidence of credentials in 3rd

envelop

th envelop and seal it.

-II, tender document

Put all the four sealed envelope in one big envelop and seal it. Write the NIT number,


the above document will automatically disqualify the





II. Period of Contract: Maximum 1

1. Initial work order will be awarded for 06 months only.

2. After satisfactory performance of

balance period i.e. 6 months.

3. Change over in location: The corporation has a discretion to change the locations of any

computer system or any items as per requirement which are under

schedule of quantities within the above address mentioned under clause "Work Site Address"

without informing to the party but the status of maintenance contract terms & conditions with

the firm will be remain same.

4. All safety precautions as per UCIL standards should be followed by the bidder for their

Service Personnel at the premises of UCIL. The UCIL will not be responsible for any

accident, if caused to their service personnel during

UCIL site.

5. Carrying of defective equipments from UCIL premises to the contractor's workshop and returning

to the site, is the contractor's responsibility and should be done through UCIL prescribed material

gate pass and returned it within due

both central and state govt. safety laws.

6. The transportation regarding carrying of defective equipments from site to firm's workshop and

back will be borne by the bidder.

7. The UCIL administration reserves the right to terminate the contract during commencement of the

contract or during its currency by giving 01(one) month notice to the party (i.e. contractor in

writing).

8. AMC job should be carried out strictly by the

9. Call Logging System: Proper Call Register should be maintained by bidder in details.






Page 20 of 32

: Maximum 1 years as detailed below.

Initial work order will be awarded for 06 months only.

After satisfactory performance of initial 06 months the next work order will be awarded for

Change over in location: The corporation has a discretion to change the locations of any

computer system or any items as per requirement which are under contract as detailed in



the firm will be remain same.

fety precautions as per UCIL standards should be followed by the bidder for their


accident, if caused to their service personnel during the execution of maintenance w

Carrying of defective equipments from UCIL premises to the contractor's workshop and returning


within due time. The contractor is liable to comply with all provisions of

both central and state govt. safety laws.

The transportation regarding carrying of defective equipments from site to firm's workshop and

will be borne by the bidder.

The UCIL administration reserves the right to terminate the contract during commencement of the


AMC job should be carried out strictly by the Service Personnel, in role of the

Proper Call Register should be maintained by bidder in details.

UCIL-EDP

Jaduguda


be awarded for

Change over in location: The corporation has a discretion to change the locations of any

contract as detailed in



fety precautions as per UCIL standards should be followed by the bidder for their


the execution of maintenance works at

Carrying of defective equipments from UCIL premises to the contractor's workshop and returning


The contractor is liable to comply with all provisions of

The transportation regarding carrying of defective equipments from site to firm's workshop and

The UCIL administration reserves the right to terminate the contract during commencement of the


Personnel, in role of the successful bidder.

Proper Call Register should be maintained by bidder in details.





IV. PAYMENT & TAX DETAILS

A. Payment Terms: The payment will be released in the following manners:

1. 100% of the bill-value will be paid on each quarter.

B. Any Taxes: Rates are inclusive of all types of taxes & duties.

V. SECURITY DEPOSIT DETAILS

The successful party(s) will submit towards the security deposit for the due and faithful fulfilment of

the contract but shall be forfeited if the contractor fails/contractors fail to execute the agreement

bond or start the work within a reasonable time after

quotation:

Security Money:

The amount of Security Deposit of Contract

The successful bidder will have to deposit security money only in form of FDR/TDR/Demand

draft/cash duly pledged in favour of UCIL payable at SBI, Jaduguda

the quoted/awarded total value of the quotation

balance 5%-of S.D. will be recovered from the R.A. bill @ 10% on account of

corporation' will refund this deposit amount to the firm after successful completion of the job

duly certified by the Engineer In

deposit to forfeit partly or fully in case of any brea

contract.






Page 21 of 32

PAYMENT & TAX DETAILS

: The payment will be released in the following manners:

value will be paid on each quarter.

Rates are inclusive of all types of taxes & duties.

DETAILS

successful party(s) will submit towards the security deposit for the due and faithful fulfilment of


bond or start the work within a reasonable time after notification of acceptance of his/their

The amount of Security Deposit of Contract 10% of the value of the contract agreement


draft/cash duly pledged in favour of UCIL payable at SBI, Jaduguda, Code No. 0227

the quoted/awarded total value of the quotation within 30 days after award of the work

of S.D. will be recovered from the R.A. bill @ 10% on account of


duly certified by the Engineer In-charge. The Corporation has discretion over the security

deposit to forfeit partly or fully in case of any breach of contract occurred during period of

UCIL-EDP

Jaduguda


successful party(s) will submit towards the security deposit for the due and faithful fulfilment of


notification of acceptance of his/their

10% of the value of the contract agreement


Code No. 0227, @5% of

within 30 days after award of the work and

of S.D. will be recovered from the R.A. bill @ 10% on account of the work. The


charge. The Corporation has discretion over the security

ch of contract occurred during period of





VI. GENERAL GUIDELINES OF QUOTATION

1. The bidder shall follow the instruction as laid in the last page of this tender document.

2. The Bidder / Party should quote his/their rates strictly in Price part (

3. The Bidder / Party should quote strictly only one quotation providing his/their rates as per our

required option otherwise his/ their quotation will be rejected.

4. The Bidder / Party should ensure that the gross total rate of quotation should be

ways i.e. figures and words, as per details specified therein.

5. Party (s) should ensure that for any alterations of the quotation documents are liable to be

rejected. Any correction by the party in the portion of quotation documents must be

him/them.

6. It shall not be obligatory on the said authority to accept the lowest quotation and no party(s)

shall demand any explanation for the cause of rejection of his/their quotation.

7. If the party deliberately gives wrong information in his/t

for the acceptance of his/their quotation, the UCIL reserves the right for Rejection of such

quotation at any stage.

8. It is to be clearly understood that this is only a rough assessment. The UCIL Administration

reserves the right either not to award some or all the works to the contractor or to increase or

decrease the volume of works without assigning any reason for any such curtailment or increase

in the work and Contractor will not be entitle for any compensation wh

9. The authority for- the acceptance of the Quotation will depend with the UCIL, who does not

bind himself to accept the lowest or any other quotation nor does he undertake to assign reasons

for declining to consider any particular quotation or quotations. UCIL also reserve th

accept quotation either full quantity of work or part thereof or divide the works amongst more

than one party(s) without assigning any reasons for any such action.

10. The successful party/s shall be required to execute an agreement on Rs. 20/

paper in the name of the firm with the UCIL, for carrying out

General Condition of Contract and Standard Specifications for works an

in the list of the General Conditions of contract and standard specifications of UCIL.

11. The party shall keep the offer open for a minimum period of 180 (One hundred eighty) days

from the date of opening of the quotation within which per

offer subject to the period being extended further if requited, by mutual agreement from

time to time. Any contravention of the above condition will make the quotation liable for

forfeiture of his security deposit for due

12. When the quotation is received by the Administration, it will be understood that the party(s) has/

have gone through carefully in details all the instructions, conditions, general and special

conditions of the contract and all

and that the party/s has/have got him/them clarified in all points and doubts and interpretations by

the proper authorities of the UCIL administration.






Page 22 of 32

VI. GENERAL GUIDELINES OF QUOTATION

The bidder shall follow the instruction as laid in the last page of this tender document.

The Bidder / Party should quote his/their rates strictly in Price part (Part- II

The Bidder / Party should quote strictly only one quotation providing his/their rates as per our

required option otherwise his/ their quotation will be rejected.

The Bidder / Party should ensure that the gross total rate of quotation should be

, as per details specified therein.

Party (s) should ensure that for any alterations of the quotation documents are liable to be

rejected. Any correction by the party in the portion of quotation documents must be

It shall not be obligatory on the said authority to accept the lowest quotation and no party(s)


If the party deliberately gives wrong information in his/their quotation or creates circumstances


It is to be clearly understood that this is only a rough assessment. The UCIL Administration

es the right either not to award some or all the works to the contractor or to increase or


in the work and Contractor will not be entitle for any compensation what-so

the acceptance of the Quotation will depend with the UCIL, who does not


for declining to consider any particular quotation or quotations. UCIL also reserve th


than one party(s) without assigning any reasons for any such action.

The successful party/s shall be required to execute an agreement on Rs. 20/-

in the name of the firm with the UCIL, for carrying out the work according to the

of Contract and Standard Specifications for works and

the General Conditions of contract and standard specifications of UCIL.

The party shall keep the offer open for a minimum period of 180 (One hundred eighty) days

date of opening of the quotation within which period, or partly cannot withdraw his

the period being extended further if requited, by mutual agreement from

contravention of the above condition will make the quotation liable for

deposit for due performance of the foregoing stipulation.

When the quotation is received by the Administration, it will be understood that the party(s) has/

gone through carefully in details all the instructions, conditions, general and special

contract and all general and special instructions for execution of the works

has/have got him/them clarified in all points and doubts and interpretations by

authorities of the UCIL administration.

UCIL-EDP

Jaduguda


The bidder shall follow the instruction as laid in the last page of this tender document.

II) .

The Bidder / Party should quote strictly only one quotation providing his/their rates as per our

The Bidder / Party should ensure that the gross total rate of quotation should be written in both

Party (s) should ensure that for any alterations of the quotation documents are liable to be

rejected. Any correction by the party in the portion of quotation documents must be attested by

It shall not be obligatory on the said authority to accept the lowest quotation and no party(s)


heir quotation or creates circumstances


It is to be clearly understood that this is only a rough assessment. The UCIL Administration

es the right either not to award some or all the works to the contractor or to increase or


so-ever.

the acceptance of the Quotation will depend with the UCIL, who does not


for declining to consider any particular quotation or quotations. UCIL also reserve the right to


- non judicial stamp

work according to the

d-materials as given

the General Conditions of contract and standard specifications of UCIL.

The party shall keep the offer open for a minimum period of 180 (One hundred eighty) days

iod, or partly cannot withdraw his

the period being extended further if requited, by mutual agreement from

contravention of the above condition will make the quotation liable for

performance of the foregoing stipulation.

When the quotation is received by the Administration, it will be understood that the party(s) has/

gone through carefully in details all the instructions, conditions, general and special

general and special instructions for execution of the works

has/have got him/them clarified in all points and doubts and interpretations by





13. The submission of a quotati

conditions stated herein and in the notice of quotation accompanying the quotation forms.

parties shall quote their rates

14. When work is tendered for by a Firm

individuals legally authorized to enter into commitments

15. If a party find discrepancies or omissions from any of the quotation forms or should be in

doubt as to their meanings he should at once notify the authority inviting quotation

written instructions to all parties.

16. It shall be understood that every endeavor has been made, to avoid any error which can

materially affect the basis of the quotation and the success

and provide for the risk of any error which may subsequently be discovered and shall

make no subsequent claim on

17. Before submitting a quotation, the party will be deemed to have satisfied himself by actual

inspection of the site and location of the work that all conditions liable to be encountered

during the execution of works are taken into account and that the rate

quotation forms are adequate in all respects and are all inclusive to accord with the provision

of the Term & Conditions, conditions of contract for the completion of the works of the entire

satisfaction.

18. The contractor shall remain fu

shall bear cost of all damages to the equipments by altering it with new and also damages to

UCIL.

19. The party whose quotation has been accepted shall be required to appear at UCIL Accounts

office in person or if a Firm or Party a duly authorized representative shall so appear to execute

the contract documents within seven days after the notice that the contract has been awarded to

him/them. Failing to do so, shall constitute a breach of agreeme

quotation, in which case the quotation shall be treated cancel.

20. Court. Jurisdiction: If any dispute arises during the prevalence of this contract, the court

Jurisdiction will be restricted to Jamshedpur only.

Penalty Clauses

1. Penalty clause-1: Recovery of ½ % of the total contract value for each day.

2. Penalty clause-2: Recovery of 1% of the total contract value for each day.






Page 23 of 32

The submission of a quotation by the contractor implies that he has read and abides by the

stated herein and in the notice of quotation accompanying the quotation forms.

quote their rates inclusive of taxes & duties.

When work is tendered for by a Firm or Company or contractors, the quotation shall be signed by the

legally authorized to enter into commitments on their behalf.

a party find discrepancies or omissions from any of the quotation forms or should be in

he should at once notify the authority inviting quotation

instructions to all parties.

It shall be understood that every endeavor has been made, to avoid any error which can

ffect the basis of the quotation and the successful party shall take upon himself

risk of any error which may subsequently be discovered and shall

make no subsequent claim on account thereof.

Before submitting a quotation, the party will be deemed to have satisfied himself by actual


execution of works are taken into account and that the rates he entered. If the

adequate in all respects and are all inclusive to accord with the provision


The contractor shall remain fully responsible for ensuring safety and in case of any accident,


The party whose quotation has been accepted shall be required to appear at UCIL Accounts

ice in person or if a Firm or Party a duly authorized representative shall so appear to execute


him/them. Failing to do so, shall constitute a breach of agreement effected by the acceptance of

quotation, in which case the quotation shall be treated cancel.

Court. Jurisdiction: If any dispute arises during the prevalence of this contract, the court

Jurisdiction will be restricted to Jamshedpur only.


: Recovery of 1% of the total contract value for each day.

UCIL-EDP

Jaduguda


on by the contractor implies that he has read and abides by the

stated herein and in the notice of quotation accompanying the quotation forms. The

or Company or contractors, the quotation shall be signed by the

a party find discrepancies or omissions from any of the quotation forms or should be in

he should at once notify the authority inviting quotation who may send

It shall be understood that every endeavor has been made, to avoid any error which can

ful party shall take upon himself

risk of any error which may subsequently be discovered and shall

Before submitting a quotation, the party will be deemed to have satisfied himself by actual


s he entered. If the

adequate in all respects and are all inclusive to accord with the provision


lly responsible for ensuring safety and in case of any accident,


The party whose quotation has been accepted shall be required to appear at UCIL Accounts

ice in person or if a Firm or Party a duly authorized representative shall so appear to execute


nt effected by the acceptance of

Court. Jurisdiction: If any dispute arises during the prevalence of this contract, the court






VII. SAFETY RULES & REGULATION FOR SERVICE PERSONNEL

UCIL’s Safety Rules & Regulations for

the execution of various works at site. Contractor will take full safety measures and arrange the

necessary safety gadgets / appliances, tools & tackles, helmet etc required for the work by their

own so as to ensure that no damage, loss or injury to corporation’s personnel, contractors’

personnel. UCIL shall not provide any safety appliances and tools & tackles under any

circumstances. Contractor has to follow the Safety Rules & Regulations as per Indi

Rules to do the electrical works. Contractor must report in writing (duplicate) to the Engineer

charge or Safety Officer (Mill)

site.

VIII. : EVALUATIOM METHOD

The rates should be quoted strictly in accordance with the price format given in tender

document. The Total amount of total items together (refer general scope of work from (i) to (

for one year period shall be the deciding factor for L1 bidder.

Certification

The above conditions are read, understood and accepted by me/us.






Page 24 of 32

SAFETY RULES & REGULATION FOR SERVICE PERSONNEL

UCIL’s Safety Rules & Regulations for contractor’s employees will be complied strictly during



so as to ensure that no damage, loss or injury to corporation’s personnel, contractors’


circumstances. Contractor has to follow the Safety Rules & Regulations as per Indi

Rules to do the electrical works. Contractor must report in writing (duplicate) to the Engineer

charge or Safety Officer (Mill) - UCIL immediately on becoming aware of any accident at their

: EVALUATIOM METHOD

d be quoted strictly in accordance with the price format given in tender

. The Total amount of total items together (refer general scope of work from (i) to (

year period shall be the deciding factor for L1 bidder.

above conditions are read, understood and accepted by me/us.

(Signature of the party with seal)

UCIL-EDP

Jaduguda


contractor’s employees will be complied strictly during



so as to ensure that no damage, loss or injury to corporation’s personnel, contractors’


circumstances. Contractor has to follow the Safety Rules & Regulations as per Indian Electricity

Rules to do the electrical works. Contractor must report in writing (duplicate) to the Engineer-In-

UCIL immediately on becoming aware of any accident at their

d be quoted strictly in accordance with the price format given in tender

. The Total amount of total items together (refer general scope of work from (i) to (iv)

(Signature of the party with seal)





GENERAL INFORMATION AND GUIDA

The information given below is only for the Tenderer’s general guidance and shall not relieve him of

the responsibility for fully detailed first hand site investigations of his own before tendering.

1. Rates: The Tenderers are required

Quantities in words and figures clearly

2. If any clarifications regarding specifications, conditions of contract etc. or Schedule of

Quantities are required, the same can be obtained by the Tenderer’s

Corporation of India Limited.

3. Security Deposit: The amount of Security Deposit shall be 10% of the awarded contract sum

of the work. Upon acceptance of the Tender, the successful tenderer shall within ten days of

the written acceptance of his tender, deposit with the Corporation an amount equal to 5% of

Contract value as an initial Security Deposit including the amount of Earnest Money. The

balance 5% of contract value will be recovered from the monthly R.A. bill @10% till the full

amount of security deposit is realized.

4. Accepting authority shall have the right to reject all or any of the tenders, if not fulfil the

eligible criteria’s of tender and will not be bound to accept the lowest.

5. Price Escalation:- No escalation on any

till completion of the work under this contract. Offers with price variation clause will be out

rightly rejected.

6. The tenderer shall furnish satisfactory evidence that he has a true appreciatio

the work, the ability and experience to perform the various clauses of work involved, and that

he has sufficient capital and plant to enable him to execute the same successfully and to

complete it in the time framed in the contract. In co

with tender, furnish a list of major works executed by him during three previous years

of the profit and loss account

which the tender shall be submitted and Income Tax and Sales Tax Clearance Certificate, for

the latest year. The tenderer must deposit dully filled in format for credential/Information

sheet about the Tenderers as per enclosed format with past experienced certificate and

completion certificates.

7. Each page of the tender document

submitting the tender in his/their hand writing in token of his/their having acquainted

himself/themselves with the General conditions of Contract,

conditions etc. as laid down in the tender documents. Any tender with any of the documents

not so signed will be liable to rejection.

8. The Tender form must be filled in English and all entries must be made by hand written in

or in type written. All the rates must be filled both in words and figures. If any of the






Page 25 of 32

GENERAL INFORMATION AND GUIDANCE FOR CONTRACTOR



Rates: The Tenderers are required to quote the rates against all items of the Schedule of

Quantities in words and figures clearly.

If any clarifications regarding specifications, conditions of contract etc. or Schedule of

Quantities are required, the same can be obtained by the Tenderer’s

Corporation of India Limited.

The amount of Security Deposit shall be 10% of the awarded contract sum


e of his tender, deposit with the Corporation an amount equal to 5% of



unt of security deposit is realized.

Accepting authority shall have the right to reject all or any of the tenders, if not fulfil the

eligible criteria’s of tender and will not be bound to accept the lowest.

No escalation on any account shall be payable and price quoted shall be firm


The tenderer shall furnish satisfactory evidence that he has a true appreciatio



complete it in the time framed in the contract. In compliance with this, the tenderer shall along

with tender, furnish a list of major works executed by him during three previous years

of the profit and loss account and balance sheet for the year the year proceeding the year in

be submitted and Income Tax and Sales Tax Clearance Certificate, for



of the tender documents are required to be signed by the person or persons

in his/their hand writing in token of his/their having acquainted

himself/themselves with the General conditions of Contract, General specification, special


not so signed will be liable to rejection.

The Tender form must be filled in English and all entries must be made by hand written in


UCIL-EDP

Jaduguda


NCE FOR CONTRACTOR



to quote the rates against all items of the Schedule of

If any clarifications regarding specifications, conditions of contract etc. or Schedule of

from the Uranium

The amount of Security Deposit shall be 10% of the awarded contract sum


e of his tender, deposit with the Corporation an amount equal to 5% of



Accepting authority shall have the right to reject all or any of the tenders, if not fulfil the

account shall be payable and price quoted shall be firm


The tenderer shall furnish satisfactory evidence that he has a true appreciation of the scope of



mpliance with this, the tenderer shall along

with tender, furnish a list of major works executed by him during three previous years, a copy

and balance sheet for the year the year proceeding the year in

be submitted and Income Tax and Sales Tax Clearance Certificate, for



required to be signed by the person or persons

in his/their hand writing in token of his/their having acquainted

General specification, special


The Tender form must be filled in English and all entries must be made by hand written in ink






documents is missing, or unsigned, the Tender will be considered invalid. All erases and

alterations made while filling the Tender must be attested by dated initi

Over writing of figures is not permitted, failure to comply with any of these conditions will

render the Tender invalid. No advice of any change in rate or conditions after the opening of

the Tender will be entertained.

9. Price Part should be submitted in Triplicate only with t






Page 26 of 32


alterations made while filling the Tender must be attested by dated initi



the Tender will be entertained.

uld be submitted in Triplicate only with two photo copies

UCIL-EDP

Jaduguda



alterations made while filling the Tender must be attested by dated initials of the Tenderer.



wo photo copies of the original.





CONDITIONS OF TENDERING

PREPARATION OF TENDER

1 Tenderer to study

Before submission of the tender the Tenderers are requested to make themselves fully

conversant with the Conditions of Tendering, General Conditions, Special

Conditions, Site conditions, Specifi

information so that no ambiguity may arise in these respects subsequent to the

submission of the tender.

2 It shall be the responsibility of the Tenderer to request for any missing document. In

absence of any such request the Tenderer will be deemed to have received and read

all documents.

3 The tenderer shall submit his tender strictly in accordance

specification and terms and conditions laid down in the tender document.

4 By submitting a tender for the work, Tenderer will be deemed to have satisfied

himself by actual inspection of the site and local

that the rates quoted by him in the tender will be adequate to complete the work in all

respects according to the specifications, and other conditions and that he has taken

into account all conditions and difficulties that may be encountered during it

progress whether or not ex

the completion and maintenance of this work to the entire satisfaction of the

Engineer.

5 Tenders must be submitted on the attached prescribed forms and/or copies the

The schedules shall be filled in, item by item, in accordance with the instructions and

notes supplementary thereto.

6 The tender shall contain (quote) firm price for the work.

7 Language

English shall be the ruling language. All ten

correspondences shall be in Eng

8 Canvassing Prohibited

Canvassing in any form is strictly prohibited and any Tenderer found to have resorted

to canvassing shall be liable to have his tender rejecte

9 Miss Information

If the Tenderer deliberately gives wrong information in his tender to create

circumstances for the acceptance of his tender, the Pur

reject such tender.






Page 27 of 32

CONDITIONS OF TENDERING

PREPARATION OF TENDER

Tenderer to study



Conditions, Site conditions, Specifications, Schedules and all other relevant


submission of the tender.

It shall be the responsibility of the Tenderer to request for any missing document. In


The tenderer shall submit his tender strictly in accordance


By submitting a tender for the work, Tenderer will be deemed to have satisfied

himself by actual inspection of the site and locality of the work, if so required


spects according to the specifications, and other conditions and that he has taken

into account all conditions and difficulties that may be encountered during it

progress whether or not expressly provided in the tender document but necessary for


Tenders must be submitted on the attached prescribed forms and/or copies the


notes supplementary thereto.

The tender shall contain (quote) firm price for the work.

English shall be the ruling language. All tenders, technical data, document and/or

correspondences shall be in English.

Canvassing Prohibited


to canvassing shall be liable to have his tender rejected summarily.

Miss Information


circumstances for the acceptance of his tender, the Purchaser reserves the right to

reject such tender.

UCIL-EDP

Jaduguda




cations, Schedules and all other relevant


It shall be the responsibility of the Tenderer to request for any missing document. In


The tenderer shall submit his tender strictly in accordance with the tender


By submitting a tender for the work, Tenderer will be deemed to have satisfied

ity of the work, if so required and


spects according to the specifications, and other conditions and that he has taken

into account all conditions and difficulties that may be encountered during its

pressly provided in the tender document but necessary for


Tenders must be submitted on the attached prescribed forms and/or copies thereof.


technical data, document and/or


d summarily.


chaser reserves the right to





10 Documents not transferable

Tender documents are not transferable. Transfer of tender docu

the tenderer to another is not permitted and tender submitted on the tender document,

purchase by any other party, shall be rejected.

11 Not more than one tender

Not more than one tender for a work shall be submitted by one contractor or one firm

of contractors.

12 Tender document property of the Purchaser

Tender documents in which tender are submitted by a Tenderer shall be

property of the Purchaser and the Purchaser shall have no obligation to return the

same to the Tenderer.

13 Tenderer to bear expenses

The Purchaser shall not be liable for any expenses whatsoever incurred by the

Tenderer in the prepa

the purchaser opts for complete withdrawal of invitation of Tender.

SUBMISSION OF TENDER

1 Tenders to be in two parts

2 Unless otherwise instructed to the contrary all tenders

i.e.(i) Part – I: Technical and (ii) Part

3 List of documents to be submitted in Part

a) Tenderer’s covering letter.

b) EMD : Document showing deposit of Earnest Money in

c) Tender Cost :

d) Enclose document: Bidder should submit all the documentary proof as mention

under “Eligible Criteria’s

e) Filled in Questionnaires duly signed.

f) Signed NIT tender

shall be signed and returned with the original copy of tender.






Page 28 of 32

transferable

Tender documents are not transferable. Transfer of tender documents, purchased by


purchase by any other party, shall be rejected.

than one tender


Tender document property of the Purchaser

Tender documents in which tender are submitted by a Tenderer shall be


same to the Tenderer.

Tenderer to bear expenses


Tenderer in the preparation of the tender whether his tender is accepted or not even if


SUBMISSION OF TENDER

Tenders to be in two parts

Unless otherwise instructed to the contrary all tenders shall be submitted in two parts

I: Technical and (ii) Part – II: Price.

List of documents to be submitted in Part – I (Technical Part):

Tenderer’s covering letter.

Document showing deposit of Earnest Money in original.

Tender Cost : Draft copy of tender cost / challan copy

Enclose document: Bidder should submit all the documentary proof as mention

Eligible Criteria’s for qualifying Technical bid .

Filled in Questionnaires duly signed.

Signed NIT tender documents i.e. all tender papers which comprise the following

shall be signed and returned with the original copy of tender.

UCIL-EDP

Jaduguda


ments, purchased by



Tender documents in which tender are submitted by a Tenderer shall become the



ration of the tender whether his tender is accepted or not even if


shall be submitted in two parts

original.

Enclose document: Bidder should submit all the documentary proof as mention

documents i.e. all tender papers which comprise the following





4 List of documents to be submitted in Part

a) Tenderer’s covering letter

b) Schedule of quantities in triplicate

Person. (The tenderer should mention their price / item rates in figures as well as

in words. In case of any dispute / ambiguity, the price / rate mentioned

in words shall be considered as final. Insertions, postscripts, additions

and alterations shall not be recogniz

tenderer’s signature. Tenderer shall be submitted schedule of items(s)

and rate(s) in triplicate duly signed and stamped on each page. )

5 All the pages of Tender document has to be signed with seal of the Firm/Agency by

the tenderer as a token of acceptance of the same without which tenders are likely to

be rejected.

6 Tenders to be unambiguous

No alteration in the form of the tender or in the amount or any addition in the form of

special stipulation will be

tender, the same shall be made by the Tenderer with his dated signature. Tender

which is incomplete, obscure or irregular or only for a part of the package /schedule

is liable to rejection.

7 All pages to be signed

All pages of the Tenderer’s offer, drawing and other accompanying documents shall

be initialled at the lower right corner with ink only and signed where required by the

tenderer or any person holding power of attorney aut

the tenderer before submission of the tender. All signatures shall be dated.

8 Tenderer’s identity

The tender shall contain the name, residence and place of business of person or

persons submitting the tender.

9. Authorization

In the event of the tender being submitted by a firm, it must be signed by each partner

thereof, and in the event of the absence of any partner, it shall be signed on his behalf

by a person holding a power of Attorney

which shall be enclosed.

Tenders submitted on behalf of companies registered under the Indian Companies

Act, for the time being in force, shall be signed by persons duly authorized to submit

the tender on behalf of the company and shall be accompanied by certified copies of

the resolutions, extracts of articles of association, special or general power of

Attorney and other information to show clearly the title, authority and designation of

persons signing the tender on behalf of the company.






Page 29 of 32

List of documents to be submitted in Part – II(Price Part):

a) Tenderer’s covering letter

b) Schedule of quantities in triplicate with proper seal and signature of authorized

tenderer should mention their price / item rates in figures as well as



and alterations shall not be recognized unless confirmed by the



All the pages of Tender document has to be signed with seal of the Firm/Agency by

nderer as a token of acceptance of the same without which tenders are likely to

Tenders to be unambiguous


special stipulation will be permitted. If corrections be needed while filling in the



is liable to rejection.

pages to be signed



tenderer or any person holding power of attorney authorizing his to sign on behalf of


Tenderer’s identity


persons submitting the tender.



by a person holding a power of Attorney authorizing him to do so, certified copy of

which shall be enclosed.



on behalf of the company and shall be accompanied by certified copies of



g the tender on behalf of the company.

UCIL-EDP

Jaduguda


eal and signature of authorized

tenderer should mention their price / item rates in figures as well as



ed unless confirmed by the



All the pages of Tender document has to be signed with seal of the Firm/Agency by

nderer as a token of acceptance of the same without which tenders are likely to


permitted. If corrections be needed while filling in the





horizing his to sign on behalf of





authorizing him to do so, certified copy of



on behalf of the company and shall be accompanied by certified copies of







SR.

DESCRIPTION

1)

Bio- Metric Attendance System

Office ,Mine, Jaduguda

2)

Bio-Metric Attendance System

Office, Mill, Jaduguda

3)

Bio Metric Attendance System

For Time Office Turamdih

4)

MIS Attendance Software

For Time Office Mill Jaduguda






Page 30 of 32

SCHEDULE OF ITEMS

DESCRIPTION

NO. OF QTY

Metric Attendance System-FP -For Time

Office ,Mine, Jaduguda

11 Nos.

Metric Attendance System-FP- For Time

Office, Mill, Jaduguda

11 Nos.

Bio Metric Attendance System-FP-

For Time Office Turamdih

26 Nos.

MIS Attendance Software

For Time Office Mill Jaduguda

1 Nos.

UCIL-EDP

Jaduguda


ANNEXURE-I

11 Nos.

11 Nos.

26 Nos.

1 Nos.





1. Name of the Company 2. Address 3. Tel. No. & FAX No. 4. Contact Person 5. Rates as per the following Performa:

S.NO. ITEM/DESCRIPTION

1. Bio- Metric Attendance System

Jaduguda

2. Bio-Metric Attendance System

3. Bio Metric Attendance System

4. MIS Attendance Software For Time Office Mill Jaduguda

Total Price in Figure:

Total Price in Words:

NOTE:

1. The all quoted rates should be inclusive of all taxes & 2. Above rates should also include

I hereby certify that the information furnished above is full and correct to the best of our knowledge. We understand that in case found any deviation in the above statemenblack listed and will not have any deal with the UCIL in future.






Page 31 of 32

PRICE PART :

: : :

Rates as per the following Performa: The Qty are indicative and the rates should be quoted for maintaining for a period of

ITEM/DESCRIPTION

No. of Qty RATE

Metric Attendance System-FP -For Time Office ,Mine, 11 Nos.

Metric Attendance System-FP- For Time Office, Mill, Jaduguda 11.Nos

Attendance System-FP-For Time Office Turamdih 26.Nos.

For Time Office Mill Jaduguda 1 No

The all quoted rates should be inclusive of all taxes & duties etc. Above rates should also include two service personnel & all others charges etc.

I hereby certify that the information furnished above is full and correct to the best of our knowledge. We understand that in case found any deviation in the above statement at any stage, the company will be black listed and will not have any deal with the UCIL in future.

Seal and Sign of Authorized Signatory

UCIL-EDP

Jaduguda


ANNEXURE-II

The Qty are indicative and the rates should be quoted for maintaining for a period of One year.

Unit RATE for 1 years

Values for 1 years

(in Rs.) (in Rs.)

charges etc.

I hereby certify that the information furnished above is full and correct to the best of our knowledge. We t at any stage, the company will be

Seal and Sign of Authorized Signatory





To,

Uranium Corporation of India Limited

PO. Jaduguda Mine

Dist. East Singhbhum

Pin – 832102

Jharkhand

Sub.: Certificate regarding acceptance of all Terms & conditions of Tender.

Ref.: Your tender no. :

Dear Sir,

This is hereby certified that we have read and understand all terms &

above tender document and accepts the same without any departure/deviation.

Thanking you.






Page 32 of 32

Uranium Corporation of India Limited


r no. : N.I.T. No.: EDP/JAD/BIO-ATTN-AMC/201

This is hereby certified that we have read and understand all terms & conditions of the


Yours faithfully

_______________________

Signature

____________________

Authorized signatory with seal

UCIL-EDP

Jaduguda


ANNEXURE – III


AMC/2017/02

conditions of the


Yours faithfully

Name

_______________________

Signature

____________________

Authorized signatory with seal