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TENDER BRIEFING SESSION FOR:-
FAMILY SUPPORT SERVICE
THURSDAY 19 MARCH 2009
13:30 TO 15:30
EVERY CHILD MATTERS in Lincolnshire
WELCOME AND INTRODUCTIONS
• Meredith Teasdale, Head Of Service West Lindsey
• Glenys Lister, Team Manager Strengthening Families
• Andrew McLean, Senior Commissioning Officer Commissioning and Service Development
• Katherine Hartoch Contracts Officer• Julia Beard, Contracts Officer• Housekeeping• Aims for today
AIMS
• To explain our vision for the new services• What we will expect of Service Providers• How the tender process will be conducted• To provide you with further information about the
commissioning and tendering processes
The Six Key Strategic Themes are:
• ALL CHILDREN ACHIEVING THEIR POTENTIAL: excellence in learning with support.
• PREVENTION: early action resulting in a shift of resources from Specialist to Universal.
• A NEW SINGLE ORGANISATION: developing integrated working.
• SAFEGUARDING OUR CHILDREN: ensuring children are safe in every environment.
• PARTICIPATION AND ASPIRATION: listening to and acting on what children and young people and parents/carers tell us.
• PARTNERSHIP: creating sustainable futures through collaboration.
Impact of Extended Provision on Outcomes
Raised
Achievement
Raisedattendance
Improvedbehaviour
Reduced exclusions
Greater enjoyment of school
Improved self-esteem, confidence and motivation
GREATER OPPORTUNITIES
WIDER ACCESS TO HELP AND SUPPORT
Reintegration/engagement with school and learning
Relevant work experience
Improvementsin quality of family life
Improved relationships with teachers
Smoother transitionprocesses
Skills developments
Feeling valued and trusted by school
Local Children’s Partnerships
Partners in CommissioningCYPSP
Agrees priorities and turns them into contract/SLAs
Partners in DeliveryLCPs
Delivers CYPP outcomesDesigns services Coordinates local action“No Wrong door”Brings together partners and parents Breaks down local barriersStimulates local innovationFeeds back on local impact and experience
CYPPProcure
s through
contract/
SLAs
LCP feeds back on
performance &
Impact
DistrictLocal
Strategic Partnerships
The link to the CYPSP and purpose of LCPs
Integrated Locality Teams
• Children’s Services Team Manager (CSTM)
• Principal Practitioner (PP)
• Children’s Centre Manager
• Preventative Worker – will agree with the Provider the package of Family Support to be provided, or agree alternative provision
Service Delivery
The Service will be delivered across the following LCP areas:• East Lindsey• Boston• West Lindsey• Lincoln• North Kesteven• South Kesteven• South Holland
Service Delivery
Services will be targeted and will
address:
- the needs of vulnerable families
- rurality
Research on impact of outreach work
Summary Purpose of the Service
• To provide early intervention and protective universal services
• To help families boost children’s resilience
• To prevent poor outcomes• To demonstrate effectiveness in building
protective factors with the families they support
Service provision• The service will provide:
- a range of practical support
- advice and guidance
- mentoring
EligibilityThe Service will be targeted at:
- families that have had the need for Family Support identified as part of a CAF
The Service will be delivered across
two age bands:
- 0 – 5 (76%)
- 5 – 14 (24%)
Eligibility
Level 1 – delivered through universal Services
Levels 2 and 3 – targeted support aimed at preventing the need for specialist provision or helping families access universal services
Level 4 – specialist support
Where are we now?
Where do we want to be?
Partnership Working
Safeguarding
• The Service will operate within Lincolnshire Safeguarding Children Board Child Protection Guidelines.
Monitoring and Evaluation
• Quarterly contract monitoring meetings.• The annual review will be supported by a
robust evaluation process.• Computer based budget system capable of
producing a current statement of expenditure against income and necessary performance monitoring information.
PRE – TENDER EVALUATION PROCESS
Pre Tender Application via electronic submission to [email protected]
• Closing date 12.00 noon 28 May 2009
• Desk top – assess general capability, suitability, and financial standing
• Draw up Select List and undertake evaluation visits w/c 13 April 2009
• Notify Service Providers invited to tender 16 April 2009
INVITATION TO TENDER (ITT)
Delta Electronic Tendering
• Service providers will be invited to tender using the Delta Electronic Tendering Vault system.(Delta ets).
• Service providers will have to register with Delta ets to access the ITT – this is free.
• ITT documents will be available for downloading via the Vault method.
INVITATION TO TENDER (ITT)
Delta Electronic Tendering contd.
• Service providers will submit their tender electronically using the Delta Electronic Tendering Vault system.(Delta ets).
• Tenders must be submitted by 12.00 noonon 28 May 2009.
• The system will not allow late tenders.
PRICING THE SERVICE
• Pricing schedule to be completed as part of the tender submission
• Price submitted should be full and inclusive based on provision of service described in the specification
PRICING THE SERVICE
• Price breakdown also to include indirect costs for:• Initial Set-up Costs• Management and Staffing Costs • Training/Safer Recruitment Costs• Support Worker/Admin Costs• Premises and Equipment Costs• Overheads – Stationery, communications,
utilities• Other Related Costs
TUPE
• A number of staff could potentially transfer to the successful Tenderer
• TUPE provides that where there is a transfer of an undertaking the new employer takes over any employment liabilities and the responsibility for the employment contracts of employees, who then transfer on their previous terms and conditions of service
TUPE
• It is the sole responsibility of the Tenderer to take any legal advice they consider necessary as to whether TUPE will be likely to apply to the proposed contract, and if so, to reflect the financial implications of such transfer in their tender.
INVITATION TO TENDER
Evaluation of Tenders assessed on following criteria:
• Implementation plans, service delivery proposals, human resources, partnership working, quality assurance and monitoring measures, and financial proposals.
• Method Statements – should demonstrate how the service provider intends to deliver the Services.
INVITATION TO TENDER
• A short list for interview will be drawn up
• Selected service providers will be required to attend an interview and to make a presentation in support of their tender submission
TENDER PROJECT TIMETABLE
Closing Date for Pre Tender Applications 3 April 2009
Pre tender Evaluation completed: 16 April 2009
Invitation to tender sent out: 16 April 2009
Closing date for return of tenders 28 May 2009
Evaluation of Tenders for shortlisting: W/C 1 June 2009
Interview shortlisted tenderers: 12/15 June 2009
Post Tender Clarification by 20 June 2009
Contract Award Panel Recommendation
to Director by:
W/C 29 June 2009
Award of Contract by: W/C 29 June 2009
Transition for lead into new service: July/August/September 2009
Contract commencement date 1 October 2009
FURTHER INFORMATION
• For further information on this service please contact Lynn Brammer on Telephone 01522 554076 or e-mail [email protected]
• For further information on either tendering or Section 11/Safeguarding Standards please contact Katherine Hartoch on Telephone 01522 554615 or e-mail [email protected]
Section 11 of the Children Act 2004
Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the
Children Act 2004 (2007)
“Section 11 of the Children Act 2004 places a duty on key people and bodies to make arrangements to ensure their functions are discharged with regard to the need to safeguard and promote the welfare of children (< 18 years of age). The application of this duty will vary according to the nature of each agency and its functions”.
“The Section 11 duty means that these key people and bodies must make arrangements to ensure two things. Firstly, that their functions are discharged having regard to the need to safeguard and promote the welfare of children, and secondly, that the services they contract out to others are provided having regard to that need”.
Section 11 of the Children Act 2004
Safeguarding and promoting the welfare of children is defined for S11 as:Protecting children from maltreatment;Preventing impairment of children’s health or
development;Ensuring that children are growing up in
circumstances consistent with the provision of safe and effective care; and
Undertaking that role as to enable those children to have optimum life chances and to enter adulthood successfully.
Section 11 of the Children Act 2004Essential requirements: Senior management commitment to the importance of
safeguarding and promoting children's welfare
A clear statement of the agency's responsibilities towards children, available for all staff
A clear line of accountability within the organisation for work on safeguarding and promoting the welfare of children
Service development that takes account of the need to safeguard and promote welfare, and is informed, where appropriate, by the views of children and families
Section 11 of the Children Act 2004
Training on safeguarding and promoting the welfare of children for all staff working with, or in contact with, children and families
Safe recruitment procedures in place
Effective inter-agency working to safeguard and promote the welfare of children
Effective information sharing
Section 11 of the Children Act 2004
Section 11 Compliance: How are LSCB checking (1)?
Within Lincolnshire Section 11 and safeguarding standard compliance are monitored using both Strategic Level and individual Case File Assessments. Compliance monitoring is undertaken in conjunction with an LSCB moderator.
The Strategic Level Assessment provides a series of questions which probe an organisation's compliance with the key requirements of Section 11 and safeguarding standards, and by completing this and grading an organisation's performance you will gain an compliance score and identify areas of improvement to help meet the standards.
Section 11 of the Children Act 2004
Section 11 Compliance: How are LSCB checking (2)?
To assist organisations in this process a Grading Criteria and Working Guidance for Completing the Assessment provides examples of evidence that may be relevant to the organisation. It is not prescriptive and they can provide alternative examples provided they evidence they have met the criteria.
LSCB want to ensure organisations are putting Section 11 and safeguarding standards requirements into practice so we also provide a Case File Assessment Toolkit which asks organisations to select three current case files or examples of interaction with children and young people and examine how they meet the criteria.
SECTION 11- ASSESSMENT PROCESS FOR TENDERING
Providers will need to prepare a portfolio of evidence for the Strategic Assessment
16 April 2009 – 29 May 2009
Shortlisted providers will need to prepare 3 Case Files
16 April 2009 – 29 May 2009
Shortlisted providers only.
Providers will be requested to submit Strategic Assessment portfolios
1 -5 June 2009
Strategic Assessment portfolios will be assessed
8 – 12 June 2009
Second stage on site visit to evaluate the 3 Case Files for Providers selected following interviews/presentation
22 – 26 June 2009
Section 11 – preparing for assessment
Documents are available at:
www.lincolnshire.gov.uk/lscb
And then click on the link “Section 11 and
Safeguarding Standards of the Children Act”
ANY QUESTIONS: