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BUSINESS BLUEPRINT ADDENDUM

MATERIALS MANAGEMENT (MM)

Release Version: V1.0

Document Changed: 23 May 2013

Client: Tel.One

Document Number: MM -002

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DOCUMENT APPROVAL SHEET

The signatures below signify acceptance by all parties of the terms and conditions as

stipulated in this document.

AGREED AND ACCEPTED:

For Client:

Name: Mr. D Muyambo Name: Mr. B Kazengura

Position: Project Director Position: Project Manager

Signature: Signature:

Date: Date:

Name: Mr. B Zvinavashe

Position: Team Leader

Signature:

Date:

For Twenty Third Century Systems:

Name: Mr. A Marufu Name: Mrs. E Sahondo

Position: Project Director Position: Project Manager

Signature: Signature:

Date: Date:

Name: Miss. T Zhande

Position: Team Leader

Signature

Date:

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DOCUMENT HISTORY

Document History

Version State / ChangesDate (dd.mm.yyyy) /

Author

1.0 Initial version 13.05.2009/TafadzwaZhande

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The following table elaborates the changes which have been done to the document

version V1.0 to create the current version

Page Changes12 -19 Organisational Structure:

Split Lab Stores into 2 storage locations: Electro Mechanical Store and ElectronicComponents Store

22 -23 Master Data:1. The following material groups were added under different Material Types:

General: Added material group gas

Apparatus: sockets, batteries, phone, VDU teleprinters, solder resins,

Wooden apparatus, PCB cards

Motor Spares: oils and lubricants, tune up kits, bulbs

Tools: protective clothing, photocopier parts

Overhead Lines: Base Plates, Insulators, Bow stay, stay rod

2. Material Group 2000 was adjusted to faxcartridges

3. Additional material groups for ElectroMechanical Stores:

Iron Sheets

Angle Irons

Flat Bars Galvanised Sheets

Metal Tubes

Aluminium Sheets

Steel Rods

Mesh Wires

Paints

Lubricants

Thinners

Chemicals (PCB)

Cleaning Materials

Strawger Exchange Spares

Bolts, nuts, washers

Factory tools

Electronic cards

Switchboard Cables

Exchange tools

Exchange Installation brackets

Electrical components

Exchange Rakes

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4. Additional material groups for Electronic Components Stores:

Integrated circuits

Transistors

Diodes

Resistors

Terminal wires Connectors

PCBs

Telephone spares

Coil winding spares

PCB spares

Volume control spares

Rectifiers

Laminations

Transformer core

Crystals

Capacitors

Terminal strips

5. Materials Groups found in Radio & Carrier and Electronic Repair Centre are thesame as those found in Electronic Components Stores.

28 Roles and Responsibilities: Chief BuyerThe following additional roles and responsibilities were added for thechief buyer

Select suppliers and create request for quotations.

Prepare comparative schedules and evaluation reports. Create, Change Vendors

30 Business Process Master List:Added the following processes

Create Service Master Record

Processing a Purchase Requisition for a

service item

42 MM-02-01 Processing a Purchase Requisition for non-stock itemsProcess Steps Table Steps 5,6,7,8,9

Add Chief Buyer

51 MM-02-04 Request for Quotation and Vendor SelectionProcess Steps Table Steps 2,3,4,5,6For values up to 35 000USD quotations are dropped off in the competitive tenderbox. For quotations from 35000USD - 50000USD are dropped in the informaltender box and Quotations above 50000USD are dropped in the formal tenderbox.

68 MM-03-02 Processing Goods Rejected VoucherProcess Steps Table Steps 2,3

Stores sends the defective goods back to the supplier

84 MM-03-08 Stock Take Variance Posting

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Principles and Policies

Stock Take team must carry out a comprehensive stock take that shows

actual stock quantities in stock

96 MM-04-02 Variation of Purchase Orders

Process Steps Table Steps 3,4,5If there a variations between the Purchase Order and the invoice, the variation issent for approval first before being made to the Purchase order. These variationsmight affect the authorities that approve depending on the limits similar to those ofthe Business Process MM-02-04

97 Integration PointsPurchasing

delete FI Asset procurement

101 ReportsFor the following reports there are additional columns of the item full description

and the item key word: Stock Age analysis

Fast/Slow/ Non-Moving stock

Stock Usage/Consumption

Stock Replenishment

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