Telluride Ski Ranches Association Board Meeting Agenda ......Telluride Ski Ranches Association Board Meeting Agenda Wednesday, June 10, 2020 at 4:00 p.m. Conference Call, Ski Ranches,

Telluride Ski Ranches Association Board Meeting Agenda

Wednesday, June 10, 2020 at 4:00 p.m. Conference Call, Ski Ranches, Telluride, CO 81435

Click Zoom Link Below:

Meeting ID: 813 0121 1980

Meeting Password: 327712

https://us02web.zoom.us/j/81301211980?pwd=T0NGZWxNSkxiaUtEZVpvQnExODYvZz09

Lead

Type

Topic

FB

Action Call to Order and Determination of Quorum

FB Action

Consideration and the Approval of the Following Minutes:

• May 21, 2020

• May 27, 2020

JK Informational

Facilities Management Report

FB Informational Old Business

FB Informational New Business

RS/FB

Informational Closed Session to discuss communications from legal counsel re: Internet negotiations per

CRS 38-33.3-308(4)(f)

FB Action Adjournment

Please note that the Agenda and Times are approximate and subject to change

PO Box 3275, Telluride, CO 81435 Phone: (970) 708-1804 Email: [email protected]

SB Scott Benge JK John Knowles FB Fran Berg RB Ray Bowers

11

https://us02web.zoom.us/j/81301211980?pwd=T0NGZWxNSkxiaUtEZVpvQnExODYvZz09

mailto:[email protected]

Special Board Meeting via Conference Call – Telluride, CO 81435

Thursday, May 21, 2020 at 11:30 AM MST

TELLURIDE SKI RANCHES ASSOCIATION | www.skiranches.com

Call to Order and Determination of Quorum

Board Members Present:

Fran Berg, President

Lynn Cranford, Vice President

Greg Malver, Treasurer

Rona Seams

Dan Henschel

Ray Bowers, Secretary via Proxy by Rona Seams

Lukas Scheibler via Proxy by Rona Seams

Others Present:

Nicole Pieterse, HOA Attorney, Russell & Pieterse

Ken Fellman, Internet Attorney

John Knowles, HOA Facilities Manager

Gabrielle Daley, Internet Attorney

Garrett Brafford, Catapult Consulting

Scott Benge, Catapult Consulting

Jacob Wright, Catapult Consulting

The meeting was called to order by Fran Berg at 11:32 AM MST and a quorum was established with 7

board members present and represented by proxy.

Consideration and the Approval of the Following Minutes: April 29, 2020

There were no additions or corrections to the April 29, 2020 Meeting Minutes. Lynn Cranford motioned

to approve and Dan Henschel seconded. Passed unanimously 7-0.

Highspeed Internet Project Rona Seams updated the Board on the status of the Highspeed Internet Project and mentioned that Forethought offered two options for consideration: Option 1: This represents the original option Ski Ranches had been discussing with Forethought since the beginning of discussions last summer. However, Forethought recently conveyed that it believes the grant funds go towards its ownership portion of the project infrastructure. This was not clear on the grant website or the grant application. Ski Ranches’ internet counsel confirmed that it is their understanding that the grant funds are to motivate internet service provides to put in infrastructure in areas of Colorado that do not have access to highspeed internet. Under this option Ski Ranches and its members contribute an estimated $245K to the installation of the infrastructure. In exchange for Ski Ranches’ contribution, Ski Ranches will own a portion of the infrastructure from Society Turn to Fox Farm and all of the drops from the Ski Ranches’ roads to each Ski Ranches’ home. Ski Ranches’ would not own any of the infrastructure along the 6.5 miles of Ski Ranches’ roads. In addition, Ski Ranches would be allowed to bring in a competitor after the five-year

22




exclusive period ends. The potential competitor will not take over ownership of the system but rather would be allowed to serve some customers while Forethought serves others. It is Ski Ranches understanding that Forethought will work to provide that competitor with the same access it gets from Society Turn and into and throughout Ski Ranches. This option would include rates caps and service level agreements as long as Forethought or its successor provides services to Ski Ranches’ homes. Option 2: The new option Forethought conveyed during the contract negotiations call on May 18, 2020. Under this option Ski Ranches HOA and its members contribute $0 (nothing) to the installation of the infrastructure other than internal costs such as legal and management fees related to the project. In exchange for Forethought’s contribution, Forethought owns the entire infrastructure in perpetuity and Ski Ranches does not have a right to bring in a competitor. However, Ski Ranches would get the same rate caps and service level agreements as discussed in Option 1. Garrett Brafford identified 3 areas more information is needed to move forward:

1. What does the draft service level agreement look like? What are the terms for service

levels? How long do the terms extend? What are the impacts once the agreement is no

longer in place?

2. The 8 strands to be owned by Ski Ranches in option 1 from Society Turn to Fox Farm: Are

they fully owned by TSRA? How does it meet capacity presently and potential future

capacity needs? What are the locations and do those locations allow for a potential

competitor to serve the entire community, if needed? If future capacity is projected higher

or even if current demand is too high for 8 strands to handle, how many additional strands

are needed to meet current and estimated, future demand?

3. As far as competitors, what do the major terms look like? Are the terms limited to the

contractual period or do they go beyond the period of the contract?

Action Items: The Board decided to continue the investigation of the Highspeed Internet Project.

Lynn Cranford made a motion to continue the discussion when we receive additional information on

May 27, 2020. Ray Bowers seconded this motion. Passed unanimously.

Old Business

Scott Benge explained the various violations that Bruce Sanders has committed and asked the Board if

he could move forward as the person in charge for notifying and contacting Bruce Sanders with a

written notice of violation. The Board was all in favor of this decision.

Adjournment

The meeting was adjourned by Fran Berg at 1:05 PM MST.

Rona Seams motioned this adjournment. Greg Malver seconded. Passed unanimously.

ACTION ITEMS

33




1. The Board will continue the investigation of the Highspeed Internet Project. Ken was directed to

explore the questions raised with Forethought prior to the meeting on the 27th.

2. The Board was all in favor to allow Scott Benge to move forward as the point of contact for

Bruce Sanders violations.

APPROVED THE ____ DAY OF ________, 2020 ATTEST: ____________________________

44

Telluride Ski Ranches Association Board Meeting

Wednesday, May 27, 2020 at 4:00 PM MST Conference Call via Zoom, Ski Ranches, Telluride, CO 81435



Board Members Present via Zoom:



Ray Bowers, Treasurer

Greg Malver, Secretary

Rona Seams

Dan Henschel

Lukas Scheibler

Others Present via Zoom:







The meeting was called to order by Scott Benge at 4:03 PM MST and a quorum was established with 5

of the 7 Board Members present. Greg Malver and Ray Bowers joined after the meeting was called to

order, changing the quorum to 7 of 7 Board Members present via Zoom.

Consideration and the Approval of the Following Minutes – May 21, 2020

The Board agreed to table the May 21, 2020 minutes until the next Board Meeting.

Internet Discussion

Rona Seams gave the Board an update on the ForeThought negotiations. She provided updated on

Options 1 &2.

Regarding Option 1, she confirmed that in exchange for TSRA contributing funds to the project,

Forethought conveyed that TSRA would own 24 out of 144 fiber strands from Society Turn up to the Ski

Ranches entrance, TSRA would own 0 infrastructure along TSRA’s 6.5 miles of neighborhood roads, and

that TSRA would own 100% of the drops from the roads to an HOA member’s home. Service level

agreements and rate caps would also be in place as long as ForeThought or a successor served the

neighborhood over the infrastructure.

Regarding Option 2, Rona confirmed that ForeThought would cover all costs beyond the grant funds.

TSRA and its HOA members would pay nothing for the installation of the infrastructure. Like Option 1,

service level agreements and rate caps would be in place as long as ForeThought or a successor served

the neighborhood over the infrastructure.

Gabrielle Daley, one of TSRA’s internet attorneys, gave the Board an update of her discussion with a

bankruptcy attorney regarding how best to project TSRA in the situation where Forethought or a

55




successor filed for bankruptcy. Gabrielle’s takeaway was to put protections in the contract in case Ski

Ranches winds up with ForeThought or a successor entering a bankruptcy proceeding. Based on the

bankruptcy considerations alone, she conveyed that there is not a clear winner between Option 1 and

Option 2, but there are things to do to strengthen both options, such as tying obligations to TSRA road

easements as real estate law tends to be stronger than contract law in bankruptcy situations. Gabrielle

Daley also suggested including a right of first refusal (“ROFR”) in the case of a bankruptcy proceeding

that would give Ski Ranches the option, but not the obligation, to buy the infrastructure.

After an extensive and thorough discussion of the two Options, the Board decided to hear the Board

members’ opinions before making a decision on whether to pursue Option 1 or Option 2 in negotiations

with ForeThought. Lukas Scheibler made a motion to direct Fran Berg and Rona Seams to pursue Option

2 when negotiating with ForeThought and ultimately provide a contract for Board review and approval.

Dan Henschel seconded this motion. The motion was passed unanimously 7-0.

It was agreed that the Board should meet on a weekly basis going forward to help expedite the

contract negotiations.

Treasurer’s Report & Investment Update

Ray Bowers presented an Excel sheet from Jon Martin with Edward Jones to the Board. The Excel sheet

listed options for Certificate of Deposits (“CDs) comparing different rates, fees, etc. Ray Bowers made a

motion to allow Jon Martin from Edwards Jones to assist the Ski Ranches with CDs. Rona Seams

seconded the motion. The motion passed unanimously 7-0.

Website – Next Steps, Review, & Confirm

The Board has agreed to table this agenda item to the next Board Meeting. Dan Henschel made a

motion to table the Website agenda item until the next meeting. Greg Malver seconded the motion.

The motion passed unanimously 7-0.

Rules Update


motion to table the Rules Update agenda item until the next meeting. Greg Malver seconded the

motion. The motion passed unanimously 7-0.

Nominations, Elections, & Annual Meeting

5 Nominations have been received from: David Doody, Elliot Shiff, Leslee Reeder, Keith Hampton and

Fran Berg. Fran Berg mentioned that everyone needs to turn in their bio’s tomorrow and the ballots are

expected to go out by June 4th. The Board agreed to hold the Annual meeting on Wednesday, July 8,

2020 at 6:00 PM MST.

66




Catapult Consulting Report

Scott Benge gave the Board a Design Review Committee update and mentioned there has been a lot of

activity in the past few weeks, especially on the topic of tree removal. He said that Owners have been

following the process correctly and have been very cooperative. In regards to the Bruce Sanders Project,

Scott Benge drafted a letter and sent it to Nicole Pieterse for review and spoke with Ray Bowers to see

when the violations have occurred. Lastly, Scott Benge showed the Board that the Road Reserve Fund’s

current balance is just shy of $1 Million for 2020 period.


John Knowles explained to the Board that there has been a lot going on during this quiet period. He had

a meeting with Mountain Village, Finn Kjome (Operations Director of Mountain Village Water), Bob

Haining (Mountain Village Water Manager), Bill Frownfelter (Mountain Village Water Engineer), and

Sidd Arnold (ForeThought). The takeaways that John Knowles got from this meeting were: to balance

the needs of each project through updated communication so intended goals are met while sharing the

available road right of way space. John Knowles stated that they all came to the conclusion that it won’t

necessitate either Mountain Village or ForeThought to reengineer anything, but they will do some field

reviews as needed and make adjustments

Old Business – Water Update & Earth Day Cleanup

Fran Berg mentioned that she spoke with Finn Kjome and that he gave her the update on the water

situation. He mentioned that no percentage increase from TSRA has been going to the sewer stations in

Mountain Village. However, each year, the Mountain Village Board has budget meetings and budget

reviews and Fran Berg mentioned that Ski Ranches hasn’t known about, been noticed or invited to these

meetings. Finn Kjome informed Fran Berg of when the meeting will be held, which are in August,

September and the first reading for budget approval will be in the first week of October. Fran Berg

mentioned that her new neighbor, Callie Stein-Muller, who works with Square, is interested in working

with Scott Benge on the website for TSRA to help the Community.

Adjournment

The meeting was adjourned by Fran Berg at 6:16 PM MST. Dan Henschel made a motion to adjourn.

Rona Seams seconded this motion. The motion passed unanimously 7-0.

ACTION ITEMS:

1. The Board tabled the agenda items Rules Update and Website – Next Steps, Review, & Confirm

until the next Board meeting.

2. Ray Bowers and Scott Benge will meet with Jon Martin from Edward Jones, who will assist the

Ski Ranches with CD selection and conservative investing.

3. Rona Seams and Fran Berg will continue negotiations with ForeThought pursuant to Board

direction indicating Option 2 from Exhibit A is preferred and provide the Board with a contract

for review and approval.

77




APPROVED THE ____ DAY OF ________, 2020

ATTEST: ____________________________

88

Ski Ranches Board – We are very excited to share the progress of the new website!

I have listed the items below in which we need the Board to provide direction. Please save all feedback for discussion at the May 27th board meeting. We ask that you only focus on this list of items at this time and not review specific copy, pictures, graphics, etc. Once we have the below, high-level items dialed-in, we can then begin review of the details within individual pages.

Please find the login information to access the private section of the new test site below:

URL: http://skiranches.hypesteezy.com/

Login: [email protected]

Password: password Board discussion List for May 27th:

1. How many Newsletters should be on the public site? Only most recent or newsletters for one year? and use of Community News section

2. Governing Documents – should all docs be on public site? Only most recent? Should older docs go in archive on private site?

3. Owners vs. Renters Access to Private Section. Website development team is owners only due to sensitive information.

4. Trailhead map - Legal discussion & trailhead vs. full trails on map 5. Owner Billing Section: QB, Alpine Bank ACH Only or Square? 6. Community Forum: Coming Soon. Nextdoor link only 7. Directory: Checkbox for consent to share owner info in registration 8. Owners Business Section: This is owners only. Not renters. Coming soon. We need a volunteer

to coordinate this. Recommendation is group by biz type (eg food /beverage; home services). Business Name. Business description (one line). Website and contact link.

9. Owner Involvement Section: Review and input (attachment) 10. Admin communications: Emergency, Admin only communications

Breakdown of what is currently Public vs Private: Public:

- Governing Documents - Meeting Minutes - FAQs - Lot Map - Board of Directors Names, DRC/Admin contact info, facilities manager contacts info - DRC process, rules, applications - Community News – ONLY IF MADE PUBLIC

99

http://skiranches.hypesteezy.com/


Private: - All of the above - Community News – THAT IS MADE PUBLIC & PRIVATE - Logos - Budgets - Polls & Voting - All archived info (budget, CCRS, RETA, Maps, Newsletters, Minutes, HOA Presentations)

Here’s the directory information for the section of Ski Ranches Business owners. Gary Daab has agreed to work on this section as part of the committee. Directory (Members and Business Owners Member (Address, contact info). THIS IS OPTIONAL Member Owned Business Description of Business and Contact Info sorted by Category Realtor/Property Management Restaurant/Catering Professional Services Accounting Legal Medical/ PT Outdoor (Trees, Landscaping, Snow Removal) Resident Services (kids?) Babysitting Yard and Misc Work Pet Walking and Sitting

1010

1

[email protected]

From: fran b <[email protected]>Sent: Tuesday, May 19, 2020 10:39 AMTo: Catapult HOA Management; Lynn CranfordSubject: Fwd: Remote Deposit Online

OK guys…. Check this out. Been working with Alpine to get their pricing down due to the HOA relationship and the deposits we have in the bank. Please go through the video and look at the flexibility this gives us. We can have this set up now, in time for our next assessment!

Begin forwarded message: From: Shannon Markley <[email protected]> Subject: Remote Deposit Online Date: May 19, 2020 at 11:06:06 AM CDT To: "'[email protected]'" <[email protected]> Good morning Fran, Sorry I am late with this email! You may have already received some of the following information from Audrey, but, please let me know if you have any other questions or if there is anything I’ve missed. Please see below for information about AlpineRemote Online Payment Portal, a secure portal for accepting one-time or recurring payments from your HOA Members checking/savings accounts. You can also add the ability to accept card payments for additional processing fees. The online payment portal is a great tool for receiving payments and there are so many customizable fields, we can really make it look and feel like it’s a natural part of your website. I’ve pasted a video below that explains some of the functions and custom fields for the payment portal. http://www.brainshark.com/alpinebank/vu?pi=zHAzcqO8MzH3hhz0&dm=1 Also, see the link to our demo site below. You can create a user ID to see how the process works, or just click pay now to see a basic rendition of the portal. There is so much that we can customize, that we can truly make the portal your own. (This is a demo and no payments will be processed) https://smartpay.profitstars.com/express/AlpineDemo AlpineRemote Online Payment Portal Fee Schedule:

No set up fee. $35.00/month for the payment portal (which includes creation and maintenance of custom

URL) ($35.00 is our cost) No additional fee to accept payments from donors bank accounts Ability to integrate ACH feature to give office staff access to create one time and recurring

payments from HOA Members In order to set up the portal, I will need a completed, signed agreement and setup form.

1111





Board Members Present:



Greg Malver, Treasurer

Rona Seams

Dan Henschel

Ray Bowers, Secretary via Proxy by Rona Seams

Lukas Scheibler via Proxy by Rona Seams

Others Present:


Ken Fellman, Internet Attorney






The meeting was called to order by Fran Berg at 11:32 AM MST and a quorum was established with 7

board members present and represented by proxy.

Consideration and the Approval of the Following Minutes: April 29, 2020

There were no additions or corrections to the April 29, 2020 Meeting Minutes. Lynn Cranford motioned

to approve and Dan Henschel seconded. Passed unanimously 7-0.

Highspeed Internet Project Rona Seams updated the Board on the status of the Highspeed Internet Project and mentioned that Forethought offered two options for consideration: Option 1: This represents the original option Ski Ranches had been discussing with Forethought since the beginning of discussions last summer. However, Forethought recently conveyed that it believes the grant funds go towards its ownership portion of the project infrastructure. This was not clear on the grant website or the grant application. Ski Ranches’ internet counsel confirmed that it is their understanding that the grant funds are to motivate internet service provides to put in infrastructure in areas of Colorado that do not have access to highspeed internet. Under this option Ski Ranches and its members contribute an estimated $245K to the installation of the infrastructure. In exchange for Ski Ranches’ contribution, Ski Ranches will own a portion of the infrastructure from Society Turn to Fox Farm and all of the drops from the Ski Ranches’ roads to each Ski Ranches’ home. Ski Ranches’ would not own any of the infrastructure along the 6.5 miles of Ski Ranches’ roads. In addition, Ski Ranches would be allowed to bring in a competitor after the five-year

12




exclusive period ends. The potential competitor will not take over ownership of the system but rather would be allowed to serve some customers while Forethought serves others. It is Ski Ranches understanding that Forethought will work to provide that competitor with the same access it gets from Society Turn and into and throughout Ski Ranches. This option would include rates caps and service level agreements as long as Forethought or its successor provides services to Ski Ranches’ homes. Option 2: The new option Forethought conveyed during the contract negotiations call on May 18, 2020. Under this option Ski Ranches HOA and its members contribute $0 (nothing) to the installation of the infrastructure other than internal costs such as legal and management fees related to the project. In exchange for Forethought’s contribution, Forethought owns the entire infrastructure in perpetuity and Ski Ranches does not have a right to bring in a competitor. However, Ski Ranches would get the same rate caps and service level agreements as discussed in Option 1. Garrett Brafford identified 3 areas more information is needed to move forward:

1. What does the draft service level agreement look like? What are the terms for service

levels? How long do the terms extend? What are the impacts once the agreement is no

longer in place?

2. The 8 strands to be owned by Ski Ranches in option 1 from Society Turn to Fox Farm: Are

they fully owned by TSRA? How does it meet capacity presently and potential future

capacity needs? What are the locations and do those locations allow for a potential

competitor to serve the entire community, if needed? If future capacity is projected higher

or even if current demand is too high for 8 strands to handle, how many additional strands

are needed to meet current and estimated, future demand?

3. As far as competitors, what do the major terms look like? Are the terms limited to the

contractual period or do they go beyond the period of the contract?

Action Items: The Board decided to continue the investigation of the Highspeed Internet Project.

Lynn Cranford made a motion to continue the discussion when we receive additional information on

May 27, 2020. Ray Bowers seconded this motion. Passed unanimously.

Old Business

Scott Benge explained the various violations that Bruce Sanders has committed and asked the Board if

he could move forward as the person in charge for notifying and contacting Bruce Sanders with a

written notice of violation. The Board was all in favor of this decision.

Adjournment

The meeting was adjourned by Fran Berg at 1:05 PM MST.

Rona Seams motioned this adjournment. Greg Malver seconded. Passed unanimously.

ACTION ITEMS

13




1. The Board will continue the investigation of the Highspeed Internet Project. Ken was directed to

explore the questions raised with Forethought prior to the meeting on the 27th.

2. The Board was all in favor to allow Scott Benge to move forward as the point of contact for

Bruce Sanders violations.

APPROVED THE ____ DAY OF ________, 2020 ATTEST: ____________________________

14





Board Members Present via Zoom:



Ray Bowers, Treasurer

Greg Malver, Secretary

Rona Seams

Dan Henschel

Lukas Scheibler

Others Present via Zoom:







The meeting was called to order by Scott Benge at 4:03 PM MST and a quorum was established with 5

of the 7 Board Members present. Greg Malver and Ray Bowers joined after the meeting was called to

order, changing the quorum to 7 of 7 Board Members present via Zoom.

Consideration and the Approval of the Following Minutes – May 21, 2020

The Board agreed to table the May 21, 2020 minutes until the next Board Meeting.

Internet Discussion

Rona Seams gave the Board an update on the ForeThought negotiations. She provided updated on

Options 1 &2.

Regarding Option 1, she confirmed that in exchange for TSRA contributing funds to the project,

Forethought conveyed that TSRA would own 24 out of 144 fiber strands from Society Turn up to the Ski

Ranches entrance, TSRA would own 0 infrastructure along TSRA’s 6.5 miles of neighborhood roads, and

that TSRA would own 100% of the drops from the roads to an HOA member’s home. Service level

agreements and rate caps would also be in place as long as ForeThought or a successor served the

neighborhood over the infrastructure.

Regarding Option 2, Rona confirmed that ForeThought would cover all costs beyond the grant funds.

TSRA and its HOA members would pay nothing for the installation of the infrastructure. Like Option 1,

service level agreements and rate caps would be in place as long as ForeThought or a successor served

the neighborhood over the infrastructure.

Gabrielle Daley, one of TSRA’s internet attorneys, gave the Board an update of her discussion with a

bankruptcy attorney regarding how best to project TSRA in the situation where Forethought or a

15




successor filed for bankruptcy. Gabrielle’s takeaway was to put protections in the contract in case Ski

Ranches winds up with ForeThought or a successor entering a bankruptcy proceeding. Based on the

bankruptcy considerations alone, she conveyed that there is not a clear winner between Option 1 and

Option 2, but there are things to do to strengthen both options, such as tying obligations to TSRA road

easements as real estate law tends to be stronger than contract law in bankruptcy situations. Gabrielle

Daley also suggested including a right of first refusal (“ROFR”) in the case of a bankruptcy proceeding

that would give Ski Ranches the option, but not the obligation, to buy the infrastructure.

After an extensive and thorough discussion of the two Options, the Board decided to hear the Board

members’ opinions before making a decision on whether to pursue Option 1 or Option 2 in negotiations

with ForeThought. Lukas Scheibler made a motion to direct Fran Berg and Rona Seams to pursue Option

2 when negotiating with ForeThought and ultimately provide a contract for Board review and approval.

Dan Henschel seconded this motion. The motion was passed unanimously 7-0.

It was agreed that the Board should meet on a weekly basis going forward to help expedite the

contract negotiations.

Treasurer’s Report & Investment Update

Ray Bowers presented an Excel sheet from Jon Martin with Edward Jones to the Board. The Excel sheet

listed options for Certificate of Deposits (“CDs) comparing different rates, fees, etc. Ray Bowers made a

motion to allow Jon Martin from Edwards Jones to assist the Ski Ranches with CDs. Rona Seams

seconded the motion. The motion passed unanimously 7-0.

Website – Next Steps, Review, & Confirm


motion to table the Website agenda item until the next meeting. Greg Malver seconded the motion.

The motion passed unanimously 7-0.

Rules Update


motion to table the Rules Update agenda item until the next meeting. Greg Malver seconded the

motion. The motion passed unanimously 7-0.

Nominations, Elections, & Annual Meeting

5 Nominations have been received from: David Doody, Elliot Shiff, Leslee Reeder, Keith Hampton and

Fran Berg. Fran Berg mentioned that everyone needs to turn in their bio’s tomorrow and the ballots are

expected to go out by June 4th. The Board agreed to hold the Annual meeting on Wednesday, July 8,

2020 at 6:00 PM MST.

16




Catapult Consulting Report

Scott Benge gave the Board a Design Review Committee update and mentioned there has been a lot of

activity in the past few weeks, especially on the topic of tree removal. He said that Owners have been

following the process correctly and have been very cooperative. In regards to the Bruce Sanders Project,

Scott Benge drafted a letter and sent it to Nicole Pieterse for review and spoke with Ray Bowers to see

when the violations have occurred. Lastly, Scott Benge showed the Board that the Road Reserve Fund’s

current balance is just shy of $1 Million for 2020 period.


John Knowles explained to the Board that there has been a lot going on during this quiet period. He had

a meeting with Mountain Village, Finn Kjome (Operations Director of Mountain Village Water), Bob

Haining (Mountain Village Water Manager), Bill Frownfelter (Mountain Village Water Engineer), and

Sidd Arnold (ForeThought). The takeaways that John Knowles got from this meeting were: to balance

the needs of each project through updated communication so intended goals are met while sharing the

available road right of way space. John Knowles stated that they all came to the conclusion that it won’t

necessitate either Mountain Village or ForeThought to reengineer anything, but they will do some field

reviews as needed and make adjustments

Old Business – Water Update & Earth Day Cleanup

Fran Berg mentioned that she spoke with Finn Kjome and that he gave her the update on the water

situation. He mentioned that no percentage increase from TSRA has been going to the sewer stations in

Mountain Village. However, each year, the Mountain Village Board has budget meetings and budget

reviews and Fran Berg mentioned that Ski Ranches hasn’t known about, been noticed or invited to these

meetings. Finn Kjome informed Fran Berg of when the meeting will be held, which are in August,

September and the first reading for budget approval will be in the first week of October. Fran Berg

mentioned that her new neighbor, Callie Stein-Muller, who works with Square, is interested in working

with Scott Benge on the website for TSRA to help the Community.

Adjournment

The meeting was adjourned by Fran Berg at 6:16 PM MST. Dan Henschel made a motion to adjourn.

Rona Seams seconded this motion. The motion passed unanimously 7-0.

ACTION ITEMS:

1. The Board tabled the agenda items Rules Update and Website – Next Steps, Review, & Confirm

until the next Board meeting.

2. Ray Bowers and Scott Benge will meet with Jon Martin from Edward Jones, who will assist the

Ski Ranches with CD selection and conservative investing.

3. Rona Seams and Fran Berg will continue negotiations with ForeThought pursuant to Board

direction indicating Option 2 from Exhibit A is preferred and provide the Board with a contract

for review and approval.

17




APPROVED THE ____ DAY OF ________, 2020

ATTEST: ____________________________

18

Ski Ranches Board – We are very excited to share the progress of the new website!

I have listed the items below in which we need the Board to provide direction. Please save all feedback for discussion at the May 27th board meeting. We ask that you only focus on this list of items at this time and not review specific copy, pictures, graphics, etc. Once we have the below, high-level items dialed-in, we can then begin review of the details within individual pages.

Please find the login information to access the private section of the new test site below:

URL: http://skiranches.hypesteezy.com/

Login: [email protected]

Password: password Board discussion List for May 27th:

1. How many Newsletters should be on the public site? Only most recent or newsletters for one year? and use of Community News section

2. Governing Documents – should all docs be on public site? Only most recent? Should older docs go in archive on private site?

3. Owners vs. Renters Access to Private Section. Website development team is owners only due to sensitive information.

4. Trailhead map - Legal discussion & trailhead vs. full trails on map 5. Owner Billing Section: QB, Alpine Bank ACH Only or Square? 6. Community Forum: Coming Soon. Nextdoor link only 7. Directory: Checkbox for consent to share owner info in registration 8. Owners Business Section: This is owners only. Not renters. Coming soon. We need a volunteer

to coordinate this. Recommendation is group by biz type (eg food /beverage; home services). Business Name. Business description (one line). Website and contact link.

9. Owner Involvement Section: Review and input (attachment) 10. Admin communications: Emergency, Admin only communications

Breakdown of what is currently Public vs Private: Public:

- Governing Documents - Meeting Minutes - FAQs - Lot Map - Board of Directors Names, DRC/Admin contact info, facilities manager contacts info - DRC process, rules, applications - Community News – ONLY IF MADE PUBLIC

19

http://skiranches.hypesteezy.com/


Private: - All of the above - Community News – THAT IS MADE PUBLIC & PRIVATE - Logos - Budgets - Polls & Voting - All archived info (budget, CCRS, RETA, Maps, Newsletters, Minutes, HOA Presentations)

Here’s the directory information for the section of Ski Ranches Business owners. Gary Daab has agreed to work on this section as part of the committee. Directory (Members and Business Owners Member (Address, contact info). THIS IS OPTIONAL Member Owned Business Description of Business and Contact Info sorted by Category Realtor/Property Management Restaurant/Catering Professional Services Accounting Legal Medical/ PT Outdoor (Trees, Landscaping, Snow Removal) Resident Services (kids?) Babysitting Yard and Misc Work Pet Walking and Sitting

20

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[email protected]

From: fran b <[email protected]>Sent: Tuesday, May 19, 2020 10:39 AMTo: Catapult HOA Management; Lynn CranfordSubject: Fwd: Remote Deposit Online

OK guys…. Check this out. Been working with Alpine to get their pricing down due to the HOA relationship and the deposits we have in the bank. Please go through the video and look at the flexibility this gives us. We can have this set up now, in time for our next assessment!

Begin forwarded message: From: Shannon Markley <[email protected]> Subject: Remote Deposit Online Date: May 19, 2020 at 11:06:06 AM CDT To: "'[email protected]'" <[email protected]> Good morning Fran, Sorry I am late with this email! You may have already received some of the following information from Audrey, but, please let me know if you have any other questions or if there is anything I’ve missed. Please see below for information about AlpineRemote Online Payment Portal, a secure portal for accepting one-time or recurring payments from your HOA Members checking/savings accounts. You can also add the ability to accept card payments for additional processing fees. The online payment portal is a great tool for receiving payments and there are so many customizable fields, we can really make it look and feel like it’s a natural part of your website. I’ve pasted a video below that explains some of the functions and custom fields for the payment portal. http://www.brainshark.com/alpinebank/vu?pi=zHAzcqO8MzH3hhz0&dm=1 Also, see the link to our demo site below. You can create a user ID to see how the process works, or just click pay now to see a basic rendition of the portal. There is so much that we can customize, that we can truly make the portal your own. (This is a demo and no payments will be processed) https://smartpay.profitstars.com/express/AlpineDemo AlpineRemote Online Payment Portal Fee Schedule:

No set up fee. $35.00/month for the payment portal (which includes creation and maintenance of custom

URL) ($35.00 is our cost) No additional fee to accept payments from donors bank accounts Ability to integrate ACH feature to give office staff access to create one time and recurring

payments from HOA Members In order to set up the portal, I will need a completed, signed agreement and setup form.

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