Telgra TTeTe Tel - T&T ECHS CDA Sector F-17 …telegardens.pk/agm.pdfTelgra TTeTe Held on 26th ... B dated 22.04.2014 were presented before the members as per bye-laws and ... has

Telegraph & Telephone Employees

Co-operative Housing Society (Regd.)

T&T ECHS

Tele Gardens, F-17 Islamabad

AGM2014-15

MINUTESOF THE 16TH

Held on 26th December 2015

AGM2014-15

MINUTESOF THE 16TH


T&T ECHSTele Gardens, F-17 Islamabad




MINUTES OF THE 16TH AGM 2014-15, HELD ON 6TH DECEMBER 2015

AGM2014-15

MINUTESOF THE 16TH


AGM2014-15

MINUTESOF THE 16TH


The 16th Annual General Meeting of T&TECHS was held on 6th December 2015 at the site of the society in CDA Sector F-17/2 Islamabad. The meeting was attended by all the members of the Managing Committee along with 500 plus members from all around the country.

Mr. Fraz Siddiqui, Inspector, cooperative Societies Department, Islamabd, was also present to observe the entire proceedings of the meeting. All the participating members marked their attendance at the reception of the value. Despite of having published and despatched the minutes of the last AGM and annual and special audit reports to individual members and uploading them on the society’s o�cial website, copies of audited accounts, minutes of the last AGM were also made available at the reception for ready reference of the members.



Mr. Iftikhar Jogezai, President of the society welcomed the participants of meeting and thanked the members of the society in reposing trust and confidence on the present Managing Committee. In his short welcoming address he showed his concern on the snail pace recovery of dues from the members and stressed upon timely deposit of dues, enabling the society to progress accordingly.

Mr. Iftikhar JogezaiPresident of the society




Mr. Azher BalochGeneral Secretary/G.M.(Opns)

Mr. Azher Baloch, General Secretary/G.M.(Opns) of the Society presented point wise agenda items, as circulated and published in the leading newspapers, before the members for their approval, the detail of which is as follows:




Mr. Azher BalochGeneral Secretary/G.M.(Opns)

Mr. Azher Baloch, General Secretary/G.M.(Opns) of the Society presented point wise agenda items, as circulated and published in the leading newspapers, before the members for their approval, the detail of which is as follows:


The meeting was formally started with the recitation from Holy Quran, Hamd o Naat and National anthem.


Agenda Item No. 1




Agenda Item No. 2

The General Secretary/G.M.(Opns) in his inaugural message enlightened the members with the current status and significant achievements of the society and informed that by the grace of Allah, the ground breaking ceremony of Gate House of the society has been performed by Registrar Cooperative Societies, Islamabad and the construction work will be starting very soon. Similarly the asphalt work on the main double road has also been inaugurated by Ch. Abul Majeed, CEO Faisal town.




Agenda Item No. 2

The General Secretary/G.M.(Opns) in his inaugural message enlightened the members with the current status and significant achievements of the society and informed that by the grace of Allah, the ground breaking ceremony of Gate House of the society has been performed by Registrar Cooperative Societies, Islamabad and the construction work will be starting very soon. Similarly the asphalt work on the main double road has also been inaugurated by Ch. Abul Majeed, CEO Faisal town.



While explaining the necessity of the new entry gate and double road, the General Secretary/G.M.(Opns) emphasised that this step has been taken in the light of future tra�c and right of way requirements of the society, as well as the adjoining societies and ensure the members that this new entry gate and double road will go a long way in catering for the future requirements of the society. In this regard he also informed the members that security cameras have also been installed at the site and laying of PTCL cabling is also on the cards.

While explaining the reason of slow development work during the year he explained that the contract period of the present contractor has been expired and the final bill of Rs. 80.00 million approx. was under verification of the consultant. Keeping in view of which the society intends to partially initiate development work on self- execution basis after giving press advertisement in two leading newspapers for supply of material and labour contractor. The matter is under process of finalization by the consultants, M/s. Designmen Consulting Engineers Pvt Limited. He also mentioned that a prequalification notice for finalization of contractor had also been advertised in two leading newspapers which were also pending with the consultants. Keeping in view of time constraint the option regarding giving extension to present contractor for a limited period is also under consideration.









Furthermore while sharing future vision of society, the General Secretary/G.M.(Opns) informed that housing requirements in the country in general and in Islamabad region in particular, is still very high and there is enormous demand of plots in the market. Keeping in view of these trends the society is working on various options like launching its phase II, a�liation or merger with any private developer or firm of individuals to meet the requirements of the housing industry and to manage its funds shortages in the best interest of the members of the society which was duly appreciated and approved by the members.

Besides development work and land achievements, the General Secretary/G.M.(Opns) informed the members of the society that the Cooperative Societies Department is now making it mandatory for all the societies to upload their annual audited accounts and minutes of AGMS on their web sites along with other useful information for the consumption of their members. In this regard T&TECHS has surpassed all other societies as it has been placing this information on its website for the last two years. He also informed the members, that T&TECHS has been placed in “A” category on the basis of surprise inspection




conducted by the Circle Registrar. From time to time other investigating authorities have

In connection with the recent steps taken by the Cooperative Societies Department he announced that the Cooperative Societies Department is going to launch its website along with a web portal where websites of all the societies will be linked to it and an online complaint system will facilitate the members of the society to lodge their on line complaints under section 54 of the Cooperative Societies Act 1925, for which 72 working hours have been fixed for the societies to take appropriate online action. In this connection the society

The society’s accounts are now audited by the top ranking Chartered Accountant firm, which has further improved the level of confidence of the members of the society.

The General Secretary/G.M.(Opns) reiterated that all these achievements are the result of




conducted by the Circle Registrar. From time to time other investigating authorities have

In connection with the recent steps taken by the Cooperative Societies Department he announced that the Cooperative Societies Department is going to launch its website along with a web portal where websites of all the societies will be linked to it and an online complaint system will facilitate the members of the society to lodge their on line complaints under section 54 of the Cooperative Societies Act 1925, for which 72 working hours have been fixed for the societies to take appropriate online action. In this connection the society

The society’s accounts are now audited by the top ranking Chartered Accountant firm, which has further improved the level of confidence of the members of the society.

The General Secretary/G.M.(Opns) reiterated that all these achievements are the result of


Minutes of the 15th Annual General Meeting, duly approved vide Circle Registrar letter No. 1027/CR/ICT/B dated 22.04.2014 were presented before the members as per bye-laws and duly approved by them without any objection from any member present in the meeting.


Agenda Item No. 3




Agenda Item No. 4

Annual & Special audit report and accounts for the year ended on 30.06.2014 along with annual audited report for the year 2014-15 were presented before the members for their approval. The General Secretary/G.M.(Opns) apprised the members that the accounts for the year 2014-15 has been conducted by the Cooperative Societies Department through independent auditors of “A” Category Chartered Accountants Firm and Alhamdolillah no extraordinary observation was reported there in. The General Secretary/G.M.(Opns) informed the members that consequent upon approval of the minutes of this meeting by the Registrar these accounts will also be uploaded on the society’s website as well. The mem-bers unanimously approved the Annual & Special Audit Report and Accounts for the year ended on 30.06.2014 along with annual Audit Report and accounts for the period 2014-15.


The General Secretary/G.M.(Opns) in order to refresh the memories of the old members and for the information of new members, informed that owing to consolidation of land and other resource building measures for generating funds for the society, it was inevitable to make certain changes in the LOP without disturbing the land usage criteria of CDA. The matter was duly presented before the members in the 14th Annual General Meeting held on 4th August, 2012 under agenda item No.10 and consequent upon their approval and subsequent approval of the minutes of the meeting from Deputy Commissioner/Registrar Cooperative Societies, Islamabad conveyed to the society vide letter No. 1574/CR/ICT/B dated 10.09.2012 the process of submission of revised and extended LOP was initiated accordingly. The society has now submitted its revised and extended layout plan with CDA and deposited the fee for extension along with fee for change in approved LOP in favour of DDO Planning, CDA beside other allied expense relating to payments made to town planning consultant and preparation/updating revenue record of the society. Furthermore the matter was also referred to the Registrar Cooperative Societies Department for their approval as well, however the Circle Registrar vide its letter No. 2359/CF/ICT/B dated 15.10.2015 directed the society to take up the matter of submission of amended/ revised & extended LOP with CDA Islamabad and got it ratified from the AGM.

The General Secretary/G.M.(Opns) expressed that while designing the LOP, e�orts have been made to design the LOP in the best possible way, keeping in view the future requirements of the society and best utilization of available land. He reiterated that the present LOP is far more better than the previous one and with the creation of new 100 feet main boulevard the society will have new separate, independent and direct access which will serve as an open corridor for the society as well as to the adjoining societies.


Agenda Item No. 5




The members unanimously approved all actions taken and expenditure incurred by the society against fees, consultancy and revenue record preparation/ updation etc required for submitting and getting approval of revised and extended layout of the society from CDA.




The members unanimously approved all actions taken and expenditure incurred by the society against fees, consultancy and revenue record preparation/ updation etc required for submitting and getting approval of revised and extended layout of the society from CDA.


The members were duly apprised about agreement No. 480-W/T&TECHS dated 03.04.2015 (998/1) which the society has executed with Pakistan Railway in connection with the shifting of railway un-manned level crossing No. 7/III(9/13) between Tarnol Qutbal to 9-8/9 on Turnol-GLRS section as manned level crossing and NHA crossing for which expenditure under various heads as mentioned in the annual accounts for the year 2014-15 have been incurred on account of obtaining approval, demand note, government/ departmental fees, preparation of technical/ operational feasibilities and other allied expenditures. Beside these expenses other future expenditure based on engineering drawings and material issued is also required to be incurred along with up gradation of the work of subject L-Xing and cost of


Agenda Item No. 6

future maintenance and operational charges (wages of gate keeper etc.)

The members unanimously approved all actions taken and expenditure incurred by the society in connection with obtaining approval from Railway for shifting of railway un-manned level crossing No. 7/III(9/13) between Tarnol Qutbal to 9-8/9 on Turnol-GLRS section as manned level crossing and NHA crossing for which expenditure under various heads as mentioned in the annual accounts for the year 2014-15 have been incurred along with future expected expenditure.




future maintenance and operational charges (wages of gate keeper etc.)

The members unanimously approved all actions taken and expenditure incurred by the society in connection with obtaining approval from Railway for shifting of railway un-manned level crossing No. 7/III(9/13) between Tarnol Qutbal to 9-8/9 on Turnol-GLRS section as manned level crossing and NHA crossing for which expenditure under various heads as mentioned in the annual accounts for the year 2014-15 have been incurred along with future expected expenditure.


The members were informed that since the present Managing Committee took charge of the society in 2012, land measuring 419 Kanals have been purchased. The General Secretary/G.M.(Opns) highlighted the members that the purpose of mentioning individual mutation numbers in the agenda was to provide an opportunity to the members for checking these mutations and the genuineness of the buyers from the revenue records of concerned revenue department if required. Furthermore it was also explained that buying of land in these Mozas was very di�cult, especially under the circumstances where the resources of the society was not such that the society could have dominated the terms of purchase. The society had no other alternative but to o�er these residential and commercial plots to the landowners otherwise society would have remained unfunded and had this option was not availed, the society would not have been developed and completed as it is now. It was therefore the society managed to induce the land owners to sell their land against partial payments through cross cheques and balance adjusted against issuance of residential and commercial plots. In most of the circumstances the society has obtained the possession of land on credit basis by issuing post dated cheques.

The General Secretary/G.M.(Opns) enlightened the members that as per CDA land usage criteria two kanals of raw land is required for one kanal plot and beside cost of land the society has to pay 3% Mutation Stamp paper fee, 1% Zila Council fee, Patwaar khana expenses and dealer’s commission etc as well. As such a single one kanal developed plot is costing over Rs.7.5 million to society.

Furthermore it was also informed that despite making all possible e�orts, the society is encountering di�culties in purchasing land from the remaining land owners. As such the society is also working on the plot buy back option as well. Especially after all these development work in progress, most of the land owners are exploiting the society for higher


Agenda Item No. 7rates by refusing to sell their land. As such it is becoming inevitable for the society to go for acquisition of land under Land Acquisition Act 1894.

The mutation wise detail of land as mentioned in the agenda was presented before the members as under:

It was also informed by the General Secretary/G.M.(Opns) that since the present management took charge of the society, the land was purchased with the prior approval of Circle Registrar as conveyed vide Letter No.2009/CR/ICT/B dated 27.11.2012 and No.573/CR/CT/B dated 21.03.2013.

Furthermore the General Secretary/G.M.(Opns) also informed that the society has purchased land against issuance of residential and commercial/mixed used plots to various landowners according to the priority of society and prime location of land which is duly approved by the Registrar Cooperative Societies Department, vide Circle Registrar’s letter No. 2282/CR/ICT/B dated 09.10.2015 and placed before the house for their approval.

The members unanimously approved acquisition of land under Land Acquisition Act 1894 and purchase of land measuring 419 kanals by the present Managing Committee since it took charge of the society in 2012 against payments through cross cheques and issuance of residential/ commercial & mixed-used plots.




rates by refusing to sell their land. As such it is becoming inevitable for the society to go for acquisition of land under Land Acquisition Act 1894.





Mutation Nos.

3310, 3312, 3313, 3316, 3341, 3345, 3346, 3347, 3349, 3351, 3352, 3358, 3361, 3362, 3363, 3446, 3448, 3449, 3472, 3474, 3485, 3486, 3504, 3513, 3525, 3544, 3557, 3602, 3607, 3630, 3631, 3648, 3650, 3657, 3665, 3666, 3667, 3668, 3607, 3675, 3676, 3671, 3672, 3689, 3690, 3694, 3736, 3755, 3757, 3758, 3759, 3842, 3848, 3273, 3859, 3860, 3861, 3862, 3871, 4008, 4009, 4013, 4014, 4024, 4025, 4026, 4207, 4028, 4029, 4046, 4047, 4048, 4049, 4052, 4058, 4059, 4061, 4062, 4063, 4152, 40513, 4154, 4056, 4161, 4162, 4163, 4160, 4155 & 4182 / 4266

948,942,943,954,968.

3155,3273

Moza

Naugazzi

Dora

Ahle Piswaal

S.No

01

02

03




rates by refusing to sell their land. As such it is becoming inevitable for the society to go for acquisition of land under Land Acquisition Act 1894.





Mutation Nos.

3310, 3312, 3313, 3316, 3341, 3345, 3346, 3347, 3349, 3351, 3352, 3358, 3361, 3362, 3363, 3446, 3448, 3449, 3472, 3474, 3485, 3486, 3504, 3513, 3525, 3544, 3557, 3602, 3607, 3630, 3631, 3648, 3650, 3657, 3665, 3666, 3667, 3668, 3607, 3675, 3676, 3671, 3672, 3689, 3690, 3694, 3736, 3755, 3757, 3758, 3759, 3842, 3848, 3273, 3859, 3860, 3861, 3862, 3871, 4008, 4009, 4013, 4014, 4024, 4025, 4026, 4207, 4028, 4029, 4046, 4047, 4048, 4049, 4052, 4058, 4059, 4061, 4062, 4063, 4152, 40513, 4154, 4056, 4161, 4162, 4163, 4160, 4155 & 4182 / 4266

948,942,943,954,968.

3155,3273

Moza

Naugazzi

Dora

Ahle Piswaal

S.No

01

02

03


The General Secretary/G.M.(Opns) informed the members of the society that it was imperative to highlight the circumstances in which the present Managing Committee took charge of the society. He explained that there were illegal occupants of land within the society’s lay out plan and the o�cial revenue record of Naugazi available in Patwarkhana was very old with decade pages. He reiterated that it was, and still, it is very di�cult to identify some of the ownerships of the land owners. In the past there were certain cases where land was neither in the name of society nor its “Girdawri” was in the name of society as per o�cial Patwar record, but possession of the land was required to be obtained on war footing basis as the development work was getting delayed and causing escalation in the development work. The society remained dormant since long and the illegal occupants were taking full advantage of that. He also mentioned that there were many instances where the land purchased by the society in the past had been illegally occupied by other parties, for which the society had to purchase the possession. Under these intricate conditions it was apprehended that the society might not purchase land from a person other than the real owner of the land. There was also a possibility that excess land than the actual ownership of a person might be purchased as the society had experienced in the past.

As such, despite of all these constraints the present Managing Committee, since it took charge of the society in 2012 obtained possession of all those areas which were illegally occupied by various land grabbers and were under cultivation by them. As such after after tactfully negotiating with them land measuring 370 Kanals through various agreements made with land owners/ possession holders directly or indirectly vide agreement Nos.208,209,54, 14, 184, 341, 4902, 414,4 15, 416, 424, 426, 199, 24, 41, 52, 869, 870, 96, 186, 91, 440, 29, 30, 142,119,131,49,144,206,118,43,399,138,3024,632,134 & 137. Necessary approval of the Registrar was duly obtained.


Agenda Item No. 8The members unanimously approved purchase of additional possession of land measuring 370 kanals by the present Managing Committee since it took charge of the society in 2012 under approval of the Registrar.




The members unanimously approved purchase of additional possession of land measuring 370 kanals by the present Managing Committee since it took charge of the society in 2012 under approval of the Registrar.


The General Secretary/G.M.(Opns) informed the members that the society has entered into following agreement for purchase of land measuring 200 kanals along with possession in Moza Ahle Piswaal, 25 Kanal in Moza Naugazzi and 40 kanals in Moza Dora on part payment through cross cheques and balance against issuance of Residential/ Commercial plots where ever applicable. The detail of which is as follows:


Agenda Item No. 9

S. No.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Agrmt No.

24

55

56

62

63

64

65

66

88

67

Date

29.08.2015

19.10.2015

19.10.2015

27.10.2015

27.10.2015

27.10.2015

27.10.2015

27.10.2015

27.10.2015

30.10.2015

Land Owner/Supplier

Yasin S/o Mahmood Khan

Dr. Mahmood Ashraf Randhawa

Muhammad Siddique Khan

Liaqat S/o Muhammad Akram

Muhammad Riaz S/o Noor Hussain

Abdul Hameed S/o Ghulam Mustafa

Akhtar Nawaz S/o Muhammad Taj

Malik Mahmood, Khani Zaman & Maqsood Ahmed

Rustam Khan S/o Haq Nawaz

Haji Ghulam Hussain S/o Hayat Muhammad




The General Secretary/G.M.(Opns) informed the members that the society has entered into an agreement for purchase of land measuring 40 Kanals each from Dr. Mehmood Ashraf Randhawa S/o Muhammad Ashraf Randhawa having CNIC No. 61101-3069950-3 and Mr. Muhammad Siddique Khan S/o Muhammad Hayat having CNIC No. 37406-1615394-5 in Moza Ahl e Piswaal @ Rs.1,700,000/- per kanal for land and Rs.300,000/- for possession/ qabza charges amounting to Rs. 160,000,000/-. The land falls within the limits of the LOP of the society under Khaiwat No.144 Khatooni No.467 to 470/2 and khasra Nos.577,578,571,572,573,574,575,576, 609,610, 611,613 & 616.

As per terms of agreement Ns. 55 & 56 dated 19.10.2015, the land will be purchased against issuance of 12 all dues clear commercial plots of size 244 Sq. Yds @ Rs. 40,000/- per sq.yds amounting to Rs. 117,120,000/- and balance of Rs. 42,880,000/- against cheque payments.

He also informed that allied expenses like mutation fee, zila council fee, patwaar khana expanses and dealer’s commissions etc shall also be applicable at the time of inteqal

The General Secretary/G.M.(Opns) explained that all measurements are approximate and subject to actual measurements and payment will be made in instalments by issuing post dated cheques or issuance of plots.

The General Secretary/G.M.(Opns) informed the members that these pieces of land are very vital for the society and details of which are placed candidly for the clarity of the mem-bers, enabling them to have a crystal clear view of the terms of these agreements. Keeping in view of slow pace of recovery from the members and meagre resources of the society it is a win win situation for both the society and the landowners.

The members appreciated the e¡orts made by the society in purchasing land/ possessionand approved purchase of land measuring 265 kanals.




The General Secretary/G.M.(Opns) informed the members that the society has entered into an agreement for purchase of land measuring 40 Kanals each from Dr. Mehmood Ashraf Randhawa S/o Muhammad Ashraf Randhawa having CNIC No. 61101-3069950-3 and Mr. Muhammad Siddique Khan S/o Muhammad Hayat having CNIC No. 37406-1615394-5 in Moza Ahl e Piswaal @ Rs.1,700,000/- per kanal for land and Rs.300,000/- for possession/ qabza charges amounting to Rs. 160,000,000/-. The land falls within the limits of the LOP of the society under Khaiwat No.144 Khatooni No.467 to 470/2 and khasra Nos.577,578,571,572,573,574,575,576, 609,610, 611,613 & 616.

As per terms of agreement Ns. 55 & 56 dated 19.10.2015, the land will be purchased against issuance of 12 all dues clear commercial plots of size 244 Sq. Yds @ Rs. 40,000/- per sq.yds amounting to Rs. 117,120,000/- and balance of Rs. 42,880,000/- against cheque payments.

He also informed that allied expenses like mutation fee, zila council fee, patwaar khana expanses and dealer’s commissions etc shall also be applicable at the time of inteqal

The General Secretary/G.M.(Opns) explained that all measurements are approximate and subject to actual measurements and payment will be made in instalments by issuing post dated cheques or issuance of plots.

The General Secretary/G.M.(Opns) informed the members that these pieces of land are very vital for the society and details of which are placed candidly for the clarity of the mem-bers, enabling them to have a crystal clear view of the terms of these agreements. Keeping in view of slow pace of recovery from the members and meagre resources of the society it is a win win situation for both the society and the landowners.

The members appreciated the e¡orts made by the society in purchasing land/ possessionand approved purchase of land measuring 265 kanals.


The members were also informed about the recent initiative of the Cooperative Societies Department, ICT, Islamabad whereby a soft launching ceremony of its first ever web site was held. A detail presentation was given on the occasion encompassing the future vision of the Cooperative Societies Department, Islamabad.The purpose of the ceremony was to share the contents and features of the web site to the o�ce bearers of the Cooperative Housing Societies of Islamabad region, with a view to have their input and suggestions before formally launching the web site.The General Secretary/G.M.(Opns) informed that the Registrar Cooperative Societies Department, ICT Islamabad laid a great emphasis on the digitalization of the department in line with Government Policy of having a comfortable and sound level of transparency and accuracy in all functionaries of the government. Highlighting the features of the web site he informed that the Cooperative Societies Department website will facilitate the members of the society to lodge their complaints online under section 54 of the Cooperative Societies Act 1925 for which 72 working hours have been fixed for appropriate online action through e-mail or SMS. He also informed that societies will be required to standardize their websites along with their databases, enabling the department to access information from the portal.A briefing of the Information Technology experts was also on the agenda but the same could not be done due to some unavoidable circumstances.The members appreciated the initiatives taken by the Cooperative Societies Department and formally approved digitalization of society’s record along with its expected expenditure.


Agenda Item No. 10





The General Secretary/G.M.(Opns) informed the members that M/s. Vertex International has approached the society for some construction venture to be carried out by them in the society for which an MOU on stamp Paper No.6 dated 08.07.2015 was signed with the society followed by individual agreement Nos. 25 & 26 dated 01.09.2015 as per mutual understanding.

The Managing Committee in its 161st meeting held on 16th July 2015 accorded its approval for signing the MOU.

Vertex International is an internationally acclaimed property specialist with a global dominance. A company with a sizeable international property management portfolio and with regional dominance deals in a variety of properties for sale and rent in destinations all over the world. The company develop, own, manage and market property throughout Pakistan, U.A.E and UK. They also specialize in all spheres of real estate matters. With vast experience of Real Estate the company has successfully completed sales of Emaar Pakistan, Al-Ghurair, DHA Islamabad/ Lahore, Behria Town and Behria Enclave and CDA sectors of Islamabad.

M/s. Vertex International shall provide technical analysis, assistance and solutions to the society to bring it to the highest standard of development and shall design and monitor construction of the new entrance gate, roundabouts, mosque and main double road of the society, the cost of construction shall be borne by the society as mutually agreed. M/s. Vertex International shall also provide assistance in the self-executed development work carried out by the society.


Agenda Item No. 11The society shall provide 111 plots measuring (30 x 60) in one compact block.

Both parties have agreed to construct High Rise buildings on available plots if available in the society and details shall be settled and decided in a formal agreement executed between the parties later on.

The General Secretary/G.M.(Opns) informed the members that the society intends to uplift the image of the society and to encourage its members to initiate construction of their houses, and bring life into the project as since decades no development regarding construction of houses has been made in the project, which led to decline in the price of the plots of the society, therefore, this project for construction of 111 Spring Villas by Vertex International is being launched in the best interest of the society. These Spring Villas will be built on alternate solar energy system and M/s. vertex International will also facilitate the society in getting its main road and connecting street lights converted into solar energy.

Furthermore it was also informed that M/s. Vertex International has invested in the society and intends to have a cluster near the round-about on the new 100 feet main double road for which necessary adjustments have already been made in the revised LOP submitted with CDA and the existing members will be relocated to new locations at par. However the society will ensure that the e¡ected members will be judiciously accommodated without compromising their financial and other interest. The society has relocated some of its members plot in the past on merit basis as well and all the members accepted the relocation at their free will, in the better interest of the society.

The Members formally approved society’s venture with Vertex International by way of providing 111 plots measuring (30 x 60) in one compact block free from all encumbrances to M/s. Vertex International either directly or indirectly or through investor, or any other mode as mutually decided by the parties by relocating plots wherever necessary along with adjustments made in the revised LOP submitted with CDA.




The society shall provide 111 plots measuring (30 x 60) in one compact block.



Furthermore it was also informed that M/s. Vertex International has invested in the society and intends to have a cluster near the round-about on the new 100 feet main double road for which necessary adjustments have already been made in the revised LOP submitted with CDA and the existing members will be relocated to new locations at par. However the society

compromising their financial and other interest. The society has relocated some of its members plot in the past on merit basis as well and all the members accepted the relocation at their free will, in the better interest of the society.





The society shall provide 111 plots measuring (30 x 60) in one compact block.



Furthermore it was also informed that M/s. Vertex International has invested in the society and intends to have a cluster near the round-about on the new 100 feet main double road for which necessary adjustments have already been made in the revised LOP submitted with CDA and the existing members will be relocated to new locations at par. However the society

compromising their financial and other interest. The society has relocated some of its members plot in the past on merit basis as well and all the members accepted the relocation at their free will, in the better interest of the society.



The General Secretary/G.M.(Opns) informed that in line with the strong decisions taken in the past regarding cancellation of plots of the defaulters, the society has decided to cancel the plots of all those members who have still not deposited their dues in terms of decisions of the General Body taken in AGM for the year 2010, 2012 & 2014 and sub clause 6 & 8 of clause 9 of the Society’s bye laws as approved by the Cooperative Societies Department.

It has become inevitable for the society to levy these charges as there is an enormous increase in the land prices and with every progress in the development work of the society, the land owners escalate their prices. The society has partially started its development work on self-execution basis which has transformed the society in a very short span of time. It is also expected that with the inaugural of Air Port, next year in June 2016 and opening of dual carriage way of the existing Tarnol-Fatehjang road, there will be an exorbitant increase in the land prices.

The General Secretary/G.M.(Opns) also informed that In anticipation of financial constraint on account of snail pace recovery of dues and will full default by the members of the society the matter regarding application of additional charges on defaulting members were put before the members of the society in the last Annual General Meeting held on 23rd February 2014 under agenda item No. 15 by virtue of which formation of a high powered committee for evaluating and justifying levy of additional charges was approved by the members. The com-mittee in its report has recommended that levy of additional charges on all the members of


Agenda Item No. 12the society is inevitable, however additional charges equivalent to di�erential market rate, ranging between Rs.5,000/- to Rs.7,500/- PSY should be levied immediately on all defaulting members.

The General Secretary/G.M.(Opns) clarified that these additional charges shall also be appli-cable on all those plots which were allotted during 2012-14 at the then prevailing market rate and are in default.

Furthermore all those members who are in default of underground electrification charges shall not fall under this category i.e. these additional charges shall not be applicable on these defaulters.

All those members who have cleared their dues before 06-12-2015 shall be exempted from this levy and recovery from other defaulters will be enforced accordingly. In case of persis-tent default their plots shall be cancelled after six months and outstanding amount shall be refunded accordingly after mandatory deductions.

Keeping in view of financial constraints, the members approved cancellation of plots of all those members who have still not deposited their dues in terms of decisions of the General Body taken in AGM for the year 2010, 2012 & 2014 and sub clause 6 & 8 of clause 9 of the Society’s bye laws as approved by the Cooperative Societies Department and levying of additional charges @ Rs.5,000/- per Sq. Yds as per current market rate.




the society is inevitable, however additional charges equivalent to di�erential market rate, ranging between Rs.5,000/- to Rs.7,500/- PSY should be levied immediately on all defaulting members.








the society is inevitable, however additional charges equivalent to di�erential market rate, ranging between Rs.5,000/- to Rs.7,500/- PSY should be levied immediately on all defaulting members.






The General Secretary/G.M.(Opns) informed that due to enormous increase in the development cost and phenomenal increase in land prices along with the e ects of syphoning of society’s fund by some of the members of the Ex-Management, it has become inevitable for the society to levy additional charges even on non defaulting members as well. As such agenda for the levy of additional charges on all regular non defaulting members @ Rs.1,000/- per sqyds to be payable in one year in easy instalments was put before the house.

In this regard the General Secretary/G.M.(Opns) expressed that the society has su ered a great shock and loss due to mega embezzlement by some of the members of the previous management for which a decree of Rs.2. Billion has been awarded by the court.

Furthermore he informed the members that additional charges @ Rs.1,320/- per square yards were levied in the past as well but due to its judicious utilization by the present management, the prices of the plots of the members of the society improved many folds and resultantly the image of the society was elevated tremendously.

He invited the members to pay these additional charges and advised them to monitor its utilization strictly and vigilantly as well. He assured the house that the society will utilize these funds judiciously and honestly which will bring better results for the society.

He made it clear to the members that the society is levying these additional charges with great regret and heavy heart but in the larger interest of the members of the society to get the project completed, for which the members were requested to bear this burden in the best interest of the society.

Keeping in view of financial constraints, the members approved application of additional charges @ Rs.1,000/- per sq.yd on all non defaulting members as well.


Agenda Item No. 13




Agenda Item No. 14

As per orders of the Additional Deputy Commissioner (Revenues exercising powers of Registrar Cooperative Societies) ICT, Islamabad, vide letter No. 2256/CR/ICT/B dated 21 December, 2010 an FIR bearing no 117/11, dated 12-03-2011 was registered in Police Station Kohsar, Islamabad and a case under section 50-A of the Cooperative Societies Act, 1925 was filed for the recovery of the embezzled/misappropriated amounts of the Society from the Ex-Managing Committee.

The society pleaded the case for more than four years and finally the order has been passed by the Deputy Registrar Cooperative Societies Islamabad under section 50-A of the Cooperative Societies Act in favor of the society by ordering a decree of more than Rs. 2 billion by way of advising the society to take up the matter of damages in the civil court.

The Deputy Registrar, Cooperative Societies Department, Islamabad in its order announced on 21.05.2015 has fixed the liability on main beneficiaries and exonerated/absolved all those who were not involved directly.

In this connection the General Secretary/G.M.(Opns) informed the members that the society has gone into execution of the orders but the respondents have gone into appeal before the Chief Commissioner/ Secretary Cooperative Societies, Islamabad.

Furthermore the General Secretary/G.M.(Opns) also informed that might be the society had to negotiate with the judgmental debtors for the recovery of the amount, as such the Managing Committee should be empowered to negotiate for the settlement with the judgmental debtors.

The members appreciated the e�orts of the society made in this regard and authorise the Managing Committee for settlement with the judgmental debtors lawfully in the best interest of the society.




Agenda Item No. 14

As per orders of the Additional Deputy Commissioner (Revenues exercising powers of Registrar Cooperative Societies) ICT, Islamabad, vide letter No. 2256/CR/ICT/B dated 21 December, 2010 an FIR bearing no 117/11, dated 12-03-2011 was registered in Police Station Kohsar, Islamabad and a case under section 50-A of the Cooperative Societies Act, 1925 was filed for the recovery of the embezzled/misappropriated amounts of the Society from the Ex-Managing Committee.

The society pleaded the case for more than four years and finally the order has been passed by the Deputy Registrar Cooperative Societies Islamabad under section 50-A of the Cooperative Societies Act in favor of the society by ordering a decree of more than Rs. 2 billion by way of advising the society to take up the matter of damages in the civil court.

The Deputy Registrar, Cooperative Societies Department, Islamabad in its order announced on 21.05.2015 has fixed the liability on main beneficiaries and exonerated/absolved all those who were not involved directly.

In this connection the General Secretary/G.M.(Opns) informed the members that the society has gone into execution of the orders but the respondents have gone into appeal before the Chief Commissioner/ Secretary Cooperative Societies, Islamabad.

Furthermore the General Secretary/G.M.(Opns) also informed that might be the society had to negotiate with the judgmental debtors for the recovery of the amount, as such the Managing Committee should be empowered to negotiate for the settlement with the judgmental debtors.

The members appreciated the e�orts of the society made in this regard and authorise the Managing Committee for settlement with the judgmental debtors lawfully in the best interest of the society.


The members were briefed about the status of electricity and gas work along with the cost incurred there upon as per audited accounts for the year 2014-15. The General Secre-tary/G.M.(Opns) announced that IESCO/WAPDA has started releasing the transformers and in this connection the first transformer of 25 KVA has been installed in the society and one transformer of 100 KVA has also been delivered to society whereas three more trans-formers accumulating 400 KVA will be delivered to society within one week.

Furthermore he also informed the members of the society that the additional charges levied in AGM-2014 were insu�cient to cover the electrical work of the society and the society could not correctly projected the cost as the demand note of Rs.180 million from WAPDA was received after the AGM for which the society was not in a position to make the payment in lump sum. As such the society, after utilizing good o�ces of some of the high ranking personalities succeeded in getting five years instalment extension in the payment schedule from IESCO/WAPDA.

The members appreciated the e�orts of the Managing Committee in getting electricity for the society and approved all related expenditure incurred there against.


Agenda Item No. 15




Agenda Item No. 16

A lucky draw for the “UMRA Package” was arranged for five members of the society who have cleared all their dues. Following lucky members were successful in the draw:

The members appreciated the initiative and formally approved the UMERA Package along with the expected expenditure to be incurred there upon.

S.No.

1.

2.

3.

4.

5.

Name

Mr.Aziz Khan Lodhi

Mr.Dawad Ahmed

M.Gulzar Bhatti

Abdul Raqeeb

Ahmed Ali Khan

Father’s Name

Taj Muhammad Khan

Ch.Abdul Ahad

Mehboob Elahi

Nawab Gul

Abdul Khaliq Khan

MSNO

1793

1312

354

1783

2158




Agenda Item No. 16

A lucky draw for the “UMRA Package” was arranged for five members of the society who have cleared all their dues. Following lucky members were successful in the draw:

The members appreciated the initiative and formally approved the UMERA Package along with the expected expenditure to be incurred there upon.

S.No.

1.

2.

3.

4.

5.

Name

Mr.Aziz Khan Lodhi

Mr.Dawad Ahmed

M.Gulzar Bhatti

Abdul Raqeeb

Ahmed Ali Khan

Father’s Name

Taj Muhammad Khan

Ch.Abdul Ahad

Mehboob Elahi

Nawab Gul

Abdul Khaliq Khan

MSNO

1793

1312

354

1783

2158


The General Secretary/G.M.(Opns) placed the agenda for approval of all the administrative and capital expenditure of the society incurred during the year 2013-15 as mentioned in the annual accounts which was duly approve by the members accordingly.


Agenda Item No. 17

The General Secretary/G.M.(Opns) informed the members that development work can be gauged from the figures appearing in the accounts for the year 2013-15 and informed that that a sum of Rs.148,494,678/- and Rs.76,337,107/- has been incurred on infrastructure and other development related work in the society during the year 2014 and 2015 respectively.

The members unanimously approved the amount of Rs.148,494,678/- and Rs.76,337,107/- incurred by the society on account of infrastructure and other development related work carried out by society during the year 2014 and 2015 respectively.

Agenda Item No. 18




Agenda Item No. 19

The General Secretary/G.M.(Opns) informed the members that there are various land owners who have their land scattered at di�erent locations which is hampering the development work flow. As such the society intends to get these pieces of land in a compact form or exchange the out boundary land of the society with that of in boundary land of the land owners as per revised and extended LOP submitted by the society to CDA. For instance Naeem Khan & Qaiser Abbass are will to get their land adjusted accordingly.

The agenda placed in this regard for approval of transfer/ exchange of society’s out boundary land with that of in boundary land was placed before the members for their approval which was duly approve by the members accordingly.


The General Secretary/G.M.(Opns) informed the members that with the increase in flow of construction of houses and commercial plazas in the society, the need for having a separate and independent planning and designing section of the society is essential. Most of the members have complained that they were required to pay heavy fees for construction drawings and in most of the cases there construction drawings were returned unapproved due to one or the other reason. As such if a separate planning and designing department of the society starts its functioning, the financial and mental burden of the members will be reduced to a greater extent and a one window facility will be available to members.

Working on the schedule of charges is in process which shall be shared with the members very soon.

The members appreciated this initiative and formally accorded their concurrence and approval for establishment of Planning & Designing section of the society.


Agenda Item No. 20




Agenda Item No. 21

The General Secretary/G.M.(Opns) placed the agenda for approval of all incoming and outgoing members of residential and commercial plot holders along with refund of amount to cancelled file holders which was duly approve by the members accordingly.

Agenda Item No. 22

The General Secretary/G.M.(Opns) placed the agenda for approval of hiring all sta�/consultants during the year 2014-15 which was duly approved by the members accordingly.


The General Secretary/G.M.(Opns) placed the agenda for approval of all the decisions and resolutions of the Managing Committee passed through Resolutions Nos: 1 to 45 and Managing Committee Meetings from 152 to 159 held during the year 2014-15 which was duly approve by the members accordingly.


Agenda Item No. 23

While referring to initial topics of his speech, the General Secretary/G.M.(Opns) formally asked for the concurrence of the members regarding initiating the development work partially on self-execution basis, installation of cameras at the site, adoption of plots buy back policy, laying of PTCL cabling and various options of the future vision of launching its phase II, a�liation or merger with any private developer or firm of individuals to meet the

Agenda Item No. 24

requirements of the housing industry and to manage its funds shortages in the best interest of the members of the society.

The members unanimously approved initiation of development work partially on self-execution basis till finalization of new contractor or extension to present contractor, installation of cameras at the site, adoption of plots buy back/refund policy, laying of PTCL cabling and the future vision of launching its phase II, a�liation or merger with any private developer or firm of individuals to meet the requirements of the housing industry and to manage its funds shortages in the best interest of the members of the society.

Later on, in the question answer session members were given the opportunity of coming on the stage and ask questions.

The entire proceedings were disrupted when one of the cancelled file member, Farhat Batool tried to emotionally exploit the house. The General Secretary/G.M.(Opns) explained the members that her plot was cancelled on account of default and there are 83 such type of cases as well and in case these plots are restored the society is going to face a loss of Rs.500 million and despite this if the house so allow restoration at market rate, the society will restore the plot. The house rejected restoration and endorsed the cancellation one again.

After this incident the members were advised to ask their questions during the lunch session and following questions were placed before the General Secretary/G.M.(Opns) who replied each and every member’s query.


















Will the development work be carried on with the same quality and speed as it has been going on till this AGM?

The AGM has been convened at site with a view to let the members see themselves the land cleared by the society and the development work in progress. It was also ensured that the development work will be carried on with the same pace and quality in future.


Questions

Some of the questions are given hereunder:

Q.# 1

Reply








What is the status of electricity in the society?

One transformer has already been installed and one 100 KVA has also been delivered to society and three other transformers will be supplied within one week.


Q.# 2

Reply

The approval required for amount of development, capital and other expenditures not mentioned in the agenda?

All amounts are mentioned in the annual audit report and accounts for the year 2014-15.

Q.# 3

Reply





Why the plots are being relocated?

Most of the relocations were made by the previous management and all inevitable relocations of plots made by the present Managing Committee were done on merit or on technical grounds.


Q.# 4

Reply

Supply of copies of minutes of the AGM to the members?

Although the society has dispatched the copies of the minutes and annual audit report yet in case these were not received by the members the same can be obtained/ viewed on the society’s web site www.telegardens.pk

Q.# 5

Reply





Inclusion of cash flow/ receipt and payment statement in the annual accounts?

The statement of cash flow and receipt and payment account are regularly prepared by the society and in case of any specific requirement, the same can be obtained from society’s o�ce during o�ce hours. However the same shall be included in future annual accounts and audit reports.


Q.# 6

Reply

Which area has been allocated for Vertex International project and what impact will it have on the members allotment & locations?

As already explained in the relevant agenda, M/s. Vertex International has invested in the society and intends to have a cluster on 200 sq yds plots adjacent to round-about on the new 100 feet main double road for which necessary adjustments have already been made in the revised LOP submitted with CDA and the existing members will be relocated to new locations at par in the parallel block, without compromising their interests.

Q.# 7

Reply





Will the digitalization cost of society’s record and documents have to be borne by the members?

The digitalization work may include reissuance of allotment letters with some added security features like bar coding and pasting of RFID chip stickers etc. to tackle counterfeiting and other similar kind of frauds. This will however be linked to complete automation of the database which will be done in phases. As such the total cost so incurred upon digitalization will be divided amongst members. This will cost few thousands per member and will be charged to individual members account accordingly.


Q.# 8

Reply

when will the minutes of 16th AGM be uploaded on the society’s o�cial web site?

Once the minutes are prepared, the same will be sent to the Registrar Cooperative Societies for his kind information and perusal. Consequent upon confirmation of minutes from the o�ce of the Registrar these minutes shall be got printed and sent to individual members and uploaded on the o�cial web site accordingly. As such it was expected that these minutes will be made available for the members atleast 15 days from the date of AGM.

Q.# 9

Reply






AGM2014-15

MINUTESOF THE 16TH


The meeting ended with a vote of thanks to the chair followed by lunch served in the honour of the distinguished guests.

Azhar BalochGeneral Secretary

Resolved in concurrence to above:

Iftikhar A. Jogezai M. Adnan Khan Tariq M. Malik President Vice president Finance Secretary

Azher H. Jokheo Naveed Rauf Khan Masood M. Siddiqui Saleem AkhtarExecutive Member Executive Member Executive Member Executive Member

www.telegardens.pk

Flat #1, Ground Floor, Abu Dhabi Tower, F-11 Markaz, Islamabad - Pakistan.

Tel: 00 92 51 210 42 44 | Fax: 00 92 51 210 42 45

Documents

Telgra TTeTe Tel - T&T ECHS CDA Sector F-17 …telegardens.pk/agm.pdfTelgra TTeTe Held on 26th ... B dated 22.04.2014 were presented before the members as per bye-laws and ... has