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Teleform User Group Teleform User Group MeetingMeetingMeetingMeeting

Presented by:Presented by:

Test Scoring and Scanning team:Test Scoring and Scanning team:Sr. Coordinator Sr. Coordinator –– Barbara BurgstahlerBarbara Burgstahler

SupervisorSupervisor –– Karen HalbertKaren HalbertSupervisor Supervisor Karen HalbertKaren HalbertCheryl BiggsCheryl Biggs

Mary HoffmanMary HoffmanJennifer MackeyJennifer Mackey

Getting Started…Getting Started…

►►Turn on the scanning pcTurn on the scanning pc►►Log on to VPN Client on the scanning Log on to VPN Client on the scanning

machine machine ►►Turn on the verifying Turn on the verifying pcpc

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Scanning ProcessScanning Process

Turn on the scannerTurn on the scanner

►►Open Capture Perfect on scanning pcOpen Capture Perfect on scanning pc►►Click Scan (on the pull down menu) and then Click Scan (on the pull down menu) and then

select “Scan Batch to File”select “Scan Batch to File”

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►►Click on “Scanner Setting”Click on “Scanner Setting”►►This is to verify proper settings This is to verify proper settings –– Simplex for Simplex for

single sided and Duplex for double sidedsingle sided and Duplex for double sided

►►Create/Select a folder to save your batch in.Create/Select a folder to save your batch in.

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►►When folder is selected, click on “Save” and When folder is selected, click on “Save” and scanner will begin automatically.scanner will begin automatically.

►►Once your done scanning, Exit Capture Perfect by Once your done scanning, Exit Capture Perfect by clicking File, and select Exit.clicking File, and select Exit.

Scanning Answer SheetsScanning Answer Sheets

►►Enterprise System: open Remote Capture Enterprise System: open Remote Capture StationStation

►►Gowanda & Pine Valley: open WNYRIC Gowanda & Pine Valley: open WNYRIC Batch CreatorBatch Creator

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On desktop of scanning pc…On desktop of scanning pc…

►►Open remote capture station. Open remote capture station. Cli k Fil d l t N B t hCli k Fil d l t N B t h►►Click File and select New Batch.Click File and select New Batch.

►► In Details tab, select “district name” under Jobs. In Details tab, select “district name” under Jobs. ►► In Details tab, enter Tracking ID number.In Details tab, enter Tracking ID number.►►Click on Process tab, click on the “…” (browse Click on Process tab, click on the “…” (browse

button), to find where batch file is saved.button), to find where batch file is saved.►►Click “Start” (button) and images will appear and Click “Start” (button) and images will appear and

then click the “Accept” (button).then click the “Accept” (button).

Browse ButtonDetails and Process Tabs

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►►Click on Utilities and select “Synchronize”Click on Utilities and select “Synchronize”►►Click “Start”Click “Start”

►►Click on Utilities and select “Transfer”.Click on Utilities and select “Transfer”.►►Click “Start”, when process is finished…Click “Start”, when process is finished…►►You may Exit Remote Capture Station, Click File You may Exit Remote Capture Station, Click File

and select “Exit”.and select “Exit”.

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Verifying ProcessVerifying ProcessUse the verifying pc nextUse the verifying pc next

Open Teleform Verifier.Open Teleform Verifier.►► Find your batch and double click to open.Find your batch and double click to open.►► Problem images will appear on your screen.Problem images will appear on your screen.

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►►Make necessary corrections.Make necessary corrections.►►Click Tab to continue to next problem.Click Tab to continue to next problem.►►Do these steps until finished.Do these steps until finished.

►►When verifying is complete, you will see your When verifying is complete, you will see your batch is ready to commit.batch is ready to commit.

►►Highlight the batch and right click, select commit, Highlight the batch and right click, select commit, Click Yes, Click OK.Click Yes, Click OK.

►► Exit Verifier.Exit Verifier.

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Test Scoring ResultsTest Scoring Resultshttps://testscore.wnyric.orghttps://testscore.wnyric.org

►►Open Internet Explorer and go to Open Internet Explorer and go to https://testscore.wnyric.orghttps://testscore.wnyric.org..

►►Using your username and password, you can Using your username and password, you can access the test scoring website.access the test scoring website.

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►►Click on Reports.Click on Reports.

►►Choose which report you want to run.Choose which report you want to run.►►Click RUN REPORT or you may choose to Click RUN REPORT or you may choose to

EXPORT FILE to save to USB drive.EXPORT FILE to save to USB drive.

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ExportingExporting

►►Click FILE select PRINT. When printing is Click FILE select PRINT. When printing is complete….complete….

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Confirm DataConfirm Data

►►Once you have verified AND confirmed your data Once you have verified AND confirmed your data an ean e--mail is generated to the RIC so we can finish mail is generated to the RIC so we can finish the process.the process.

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Here at the WNYRIC…Here at the WNYRIC…

►►Once we get a confirmation eOnce we get a confirmation e--mail we openmail we open►►Once we get a confirmation eOnce we get a confirmation e--mail, we open mail, we open our Test Scoring program and check for our Test Scoring program and check for errors for your district.errors for your district.

►►If error free, we will export your data to the If error free, we will export your data to the data warehouse.data warehouse.

Clean Data Data has missing Clean Data ginformation and yourStudent team will contact you to assist in resolving the errors.

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►►If you are the last to scan and verify for the If you are the last to scan and verify for the d th h t d d ffd th h t d d ffday, then shut down and power off.day, then shut down and power off.

Thank You for attendingThank You for attendingThank You for attending Thank You for attending our Teleform User Meeting!our Teleform User Meeting!