Technology Tuesday Microsoft® Outlook® 2010

Tips and Tricks

Course contents• Section 1: By the numbers

• Section 2: A smarter Inbox

• Section 3: Find, Pile, File

• Section 4: Calendars and Meetings

• Section 5: Creating your signature

• Section 6: Respond when you’re away

Technology Tuesday: Microsoft Outlook 2010

Section 1: By the numbers• 1 Gb of email = ~$12.28

• Default quota is 2 Gb

• 1 Gb of file share = ~$2.27

• Edgewood currently has over 10,000 mailboxes

• Largest mailbox on campus is over 16 Gb

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• Edgewood Email currently holds over 94 million items

• Edgewood Received over 1.6 million external emails last month. ~61% was rejected as spam.

Microsoft Outlook 2010: By the numbers

Section 2: A smarter Inbox

Ever wish you had a smarter, handier way to arrange your Outlook Inbox?

In this section, you’ll learn how Date (Conversations) can simplify and clarify your view — and how it can save you time and clicks by allowing you to take action on whole conversations at once, instead of having to handle each message individually.

Microsoft Outlook 2010: A Smarter Inbox

Section goals• Create and respond to messages more

efficiently.

• Know at a glance who replied to whom, and when.

• Always reply to the most recent message in a conversation.

• Act on whole conversations at once.

Microsoft Outlook 2010: A Smarter Inbox

Microsoft Outlook 2010: A Smarter Inbox

Section 2: A smarter Inbox

Microsoft Outlook 2010: A Smarter Inbox

Section 2: A smarter Inbox

Microsoft Outlook 2010: A Smarter Inbox

Section 2: A smarter Inbox

Section 2: Find, pile, and file

Learn how to manage your Outlook 2010 mailbox with Instant Search and Search Folders. Instant Search helps you find anything in your mailbox, and Search Folders help you organize your messages without having to create a set of folders and rules.

Microsoft Outlook 2010: Find, Pile and File

Section goals• Use Instant Search to find messages and any other item in

your mailbox.

• Use the Instant Search ribbon tab.

• Enter parameters for Search Folders

Microsoft Outlook 2010: Find, Pile and File

Section 3: Calendars and Meetings

Ready to learn the Outlook 2010 Calendar?

This course explains how to create appointments and meetings, set recurrence and reminders, use color categories and follow-up flags, create all-day events, and manage your free/busy data.

Microsoft Outlook 2010: Calendars and Meetings

Section goals1. Create an appointment.

2. Create a meeting and invite others to a meeting.

3. Set recurrence for meetings and appointments.

4. Apply color categories to calendar items.

5. Manage your free/busy information.

Microsoft Outlook 2010: Calendars and Meetings

Section 3: Creating your signature

Want to make your mark, and help make e-mail correspondence more efficient? In this section, you’ll learn how to create e-mail signatures.

Signatures add polish to your messages, and save you some time by entering your name and contact information automatically.

Microsoft Outlook 2010: Creating your signature

Section goals• Format the text in a signature.

• Add a hyperlink to a signature.

• Add an image such as a corporate logo to a signature.

• Convert a handwritten signature into a graphic.

• Create a signature that uses a two-column layout.

• Use a signature template.

Microsoft Outlook 2010: Creating your signature

Section 4: Respond when you’re away

When you're out of the office, you can use Automatic Replies to respond whenever someone sends you an email message.

This section shows you how to use Automatic Replies (formerly the Out of Office Assistant), and how to create rules to help manage incoming messages while you’re gone.

Microsoft Outlook 2010: Automatic Replies

Section goals• Create and send automatic replies to

people inside and outside your organization.

• Set start and stop times for your replies.

• Create rules to help manage incoming messages while you’re gone.

Microsoft Outlook 2010: Automatic Replies