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Technology Procurement via DIR Contracts – The Basics
presented by the
Texas Department of Information Resources (DIR)
Technology Sourcing Office
Contracts and Vendor Management
Wednesday, November 19, 2014
10:00 am via Webinar
Poll Question 1
Indicate your organization type.
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Session Objectives
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Knowledge of what DIR provides
Navigating the DIR website
Be able to identify a technology related item
What is DIR?
Texas Department of Information Resources (DIR) provides statewide
leadership and oversight for management of government
information and communications technology.
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DIR Functions
DIR
Cooperative Contracts
Technology Planning and
Policy
Communication Technology Services
Data Center Services
Information Security
Texas.gov
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DIR Technology Sourcing Office
Technology Sourcing Office
Contracts and Vendor
Management
Enterprise Contract
Management
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Poll Question 2
Who are DIR’s customers?
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Who are DIR’s Customers?
Eligible Customers Include State Agencies Higher Education K-12 Independent School Districts Cities Counties Municipal Districts Out of State Governmental Entities Assistance Organizations registered with the Texas Facilities
Commission or the Texas Comptroller of Public Accounts
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Technology Related Products on DIR Contract
Computers/Laptops
Software
Hardware
Networking Equipment
Printers
Surveillance Cameras
Data Storage
Digital Photography
Projectors
Security Products
Videoconferencing Equipment
Classroom Interactive Products
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Technology Related Services on DIR Contract
IT Staffing Services Training – Technology BasedManaged ServicesManaged Document OutputDeliverables Based IT Services (DBITS)Conferencing ServicesTelecommunications Services including:
Wireless Voice and Data Pagers Local Telephone Service Long Distance Internet Satellite Interpreter Services – over the phone Audio Conferencing Cable Modem and DSL
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DIR Cooperative Contracting Process
HOW DOES DIR ESTABLISH CONTRACTS? • DIR competitively bids all contracts
• DIR posts Request for Offers (RFOs) on the Electronic State Business Daily (ESBD)
• RFOs are generally posted for 30 days
• DIR establishes Statewide Master contracts with vendors for products or services when sufficient customer demand exists
• Usually multiple awards
• Contracts are awarded for a specified term – usually initial one year term with two or three optional renewal years
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DIR Cooperative Contracting Process.
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Screen Shot - Current Contracting Initiatives
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Current DIR Contracting Initiatives
• Posted on DIR’s Web site http://www.dir.texas.gov/ict/cci/Pages/currentcontractinginitiatives.aspx
• Lists initiatives by procurement stage Planning RFO Postings – links directly to the posting on the
Electronic State Business Daily (ESBD) Evaluation Negotiation Recent Awards
• Each initiative has a brief description, expected phase completion date, and contact information
Navigating the DIR Website
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Example – Individual Contract Page
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Texas Department of Information Resources
Cooperative Contracts Webpage
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Identify Technology Related Items
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Poll Question 3
How many of you know whether a Class and Item number is designated as a qualified Automated Information System product or service?
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Look Up NIGP Commodity Codes
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Sample Technology-Related Commodity Codes - 1
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Sample Technology-Related Commodity Codes - 2
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Searching for DIR Contracts: Website
Cooperative Contracts Webpage SearchThe Search Products & Services page provides four ways to search for Cooperative Contracts, allowing you to quickly find contracts by product category, IT commodity class code, or contract number.
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Cooperative Contracts Webpage Search (previous version)
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The previous search engine is also available to search products and services. Click on the link shown below.
Cooperative Contracts Webpage Search.
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Pick a product type from the icons on the search page. The search results in a list of all prime contracts DIR holds for that product type. You can filter your results based on product subtype, vendor/reseller, brand and HUB type.
Cooperative Contracts Webpage Search Once you search by any four methods described here, a search result grid will provide you with a list of contracts and vendors.
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Questions and Answers
Phyllis Benitez, Contract Manager
Delia Arellano, Contract Manager
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Next Webinar
Advanced Technology Procurement
via DIR Contracts
December 2, 2014
Interesting topics:
• DIR Exemption
• Negotiating Pricing
• Understanding DIR Terms and Conditions
• DIR Contracts Data
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Contact Us
Dana L. Collins512-936-2233
Contracts & Vendor Management
Mary Cheryl [email protected]
512-463-3909
Technology Sourcing Office
www.dir.state.tx.us
THANK YOU FOR ATTENDING!
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HAVE A NICE DAY!
