Welcome, Tech Volunteers!

A Moment for our SponsorA Moment for our Sponsor

The Comcast Foundation was established in June 1999, and has given more than $30 million to the highest-quality non-profit organizations in Comcast communities nationwide.

Training OverviewTraining Overview Meet the TC Staff; Volunteer IntrosMeet the TC Staff; Volunteer Intros Arts & Business Council OverviewArts & Business Council Overview Arts & Cultural Community OverviewArts & Cultural Community Overview What does it mean to be a Tech What does it mean to be a Tech

Connector?Connector? Keynote Speaker: Dave SampieriKeynote Speaker: Dave Sampieri Questions/CommentsQuestions/Comments

Goals of VolunteerGoals of Volunteer OrientationOrientation

Introduce you to the Council’s other programsIntroduce you to the Council’s other programs Sensitize you to the unique environment of arts Sensitize you to the unique environment of arts

organizations and their strengths/challengesorganizations and their strengths/challenges Help you better understand the structure of arts Help you better understand the structure of arts

organizationsorganizations Define your role as a volunteerDefine your role as a volunteer Describe the “Project Cycle”Describe the “Project Cycle” Allow you to start thinking about how your Allow you to start thinking about how your

expertise may be applied in the arts sectorexpertise may be applied in the arts sector

Attendee IntroductionsAttendee Introductions

NameName EmployerEmployer TitleTitle Type of technology work you doType of technology work you do Your hidden artistic talentYour hidden artistic talent

AboutAbout the Councilthe Council We have a long affiliation with the Greater We have a long affiliation with the Greater

Philadelphia Chamber of CommercePhiladelphia Chamber of Commerce– A strong arts sector is critical to the region’s economic A strong arts sector is critical to the region’s economic

development, and vice versa.development, and vice versa. The Council plays a significant role in the Greater The Council plays a significant role in the Greater

Philadelphia Region:Philadelphia Region:– Our five programs delivered more than $2 million in Our five programs delivered more than $2 million in

services to the arts in FY2008, mostly through services to the arts in FY2008, mostly through volunteers like you.volunteers like you.

– We served 301 arts organizations in FY2008.We served 301 arts organizations in FY2008.– We served 540 artists in FY2008 through PVLA.We served 540 artists in FY2008 through PVLA.

Arts & Business Council ProgramsArts & Business Council Programs

Business On BoardBusiness On Board Business Volunteers for the ArtsBusiness Volunteers for the Arts Business On CallBusiness On Call Philadelphia Volunteer Lawyers Philadelphia Volunteer Lawyers

for the Artsfor the Arts Technology ConnectorsTechnology Connectors

Mutually Beneficial PartnershipsMutually Beneficial Partnerships All of our programs help the arts and culture All of our programs help the arts and culture

in the region:in the region:– Strengthen their governance and managementStrengthen their governance and management– Build internal resources and capabilitiesBuild internal resources and capabilities– Provide tools to enhance their mission and Provide tools to enhance their mission and

goalsgoals– Develop their audiencesDevelop their audiences

Mutually Beneficial PartnershipsMutually Beneficial Partnerships All of our programs help businesses and their All of our programs help businesses and their

employees:employees:– Expand their professional networksExpand their professional networks– Sharpen their skills in a creative waySharpen their skills in a creative way– Utilize their skills in a new settingUtilize their skills in a new setting– Get involved and provide service to the Get involved and provide service to the

community community ……all through a customized all through a customized matchmaking processmatchmaking process

Arts & Culture in the Philadelphia RegionArts & Culture in the Philadelphia Region

VIBRANT—this region consists of some of the VIBRANT—this region consists of some of the most diverse and high quality arts and most diverse and high quality arts and culture organizations in the nation.culture organizations in the nation.

VALUABLE—to our region. It makes it a great VALUABLE—to our region. It makes it a great place to live, work, and play. Provides jobs place to live, work, and play. Provides jobs and creative outlets that benefit citizens of and creative outlets that benefit citizens of this region.this region.

VULNERABLE—arts and cultural VULNERABLE—arts and cultural organizations are vulnerable to small organizations are vulnerable to small operating budgetsoperating budgets

Arts/Culture by NumbersArts/Culture by Numbers10001000

43,00043,000331313

77777724,00024,000$14.22$14.22

15,000,00015,000,000

ExpensesExpenses41%41% Salaries and fringeSalaries and fringe29%29% Physical spacePhysical space11%11% Artistic/Programmatic ServicesArtistic/Programmatic Services11%11% Professional servicesProfessional services8%8% CommunicationsCommunications

Arts & Culture in the Philadelphia RegionArts & Culture in the Philadelphia Region

RevenueRevenue25% Investments25% Investments15% Admissions/tickets/tuitions15% Admissions/tickets/tuitions13% Foundations13% FoundationsThe rest comes from corporate, individual,The rest comes from corporate, individual,board, and government.board, and government.

Arts & Culture in the Philadelphia RegionArts & Culture in the Philadelphia Region

VERY LARGE LARGE MEDIUM SMALL Budget Size $10,000,000+ $1mil to $10mil $100k to $1mil $100,000-- % of Spending 64% 28% 6% 2% % of Orgs 1% 7% 10% 82% # of Staff (FT) 100+ 15-100 5-15 0-5 Endowment? Yes ?/Yes ?/No No Own Facility? Yes ?/Yes ?/No No

Arts & Culture in the Philadelphia RegionArts & Culture in the Philadelphia Region

Organizational Profiles

TrendsTrends Workforce developmentWorkforce development

– Part-time workforcePart-time workforce– BenefitsBenefits– ““Move over, move up”Move over, move up”

Building maintenanceBuilding maintenance Consumer patternsConsumer patterns

DinnerDinner

•Pizza

•Drinks

•Cookies

Goals of All our ProgramsGoals of All our Programs

Strengthen the management skills of arts Strengthen the management skills of arts managers to make them more self-sufficientmanagers to make them more self-sufficient

Create strategic, operational, and technical Create strategic, operational, and technical changes within arts organizationschanges within arts organizations

Provide opportunities to you for community Provide opportunities to you for community involvement and experiential learninginvolvement and experiential learning

Expand your horizons through exposure to Expand your horizons through exposure to arts and culturearts and culture

Why are you here?Why are you here?

Share your Share your reasons for comingreasons for coming to Technology to Technology Connectors orientation and Connectors orientation and what you hope what you hope

to get outto get out of being involved should you of being involved should you choose to do so.choose to do so.

Who is a Tech Connector?Who is a Tech Connector? A technology professional who can provide A technology professional who can provide

“volunteer-consultant-level” technology support to “volunteer-consultant-level” technology support to the region’s arts and cultural organizations through the region’s arts and cultural organizations through the Council.the Council.

Volunteers give their time to assist with Volunteers give their time to assist with well-definedwell-defined, , time-specifictime-specific technology projects. technology projects.

A valuable part of our community of volunteersA valuable part of our community of volunteers Someone who is passionate about arts, culture, Someone who is passionate about arts, culture,

and/or the surrounding community in which you and/or the surrounding community in which you live.live.

Technology Connectors: In DepthTechnology Connectors: In Depth

The Technology ConnectorsThe Technology Connectors– Help increase the technology capacity of the Help increase the technology capacity of the

Greater Philadelphia Region’s non-profit arts Greater Philadelphia Region’s non-profit arts and culture organizationsand culture organizations

– Creatively channel your technology skillsCreatively channel your technology skills– Broaden your experiencesBroaden your experiences– Meet and networkMeet and network– Impact your communityImpact your community– Special discounts and offersSpecial discounts and offers

Technology Connectors ServicesTechnology Connectors Services

Low-Cost Software TrainingLow-Cost Software Training– Classroom (ONLC)Classroom (ONLC)– Mobile (DCES)Mobile (DCES)

Technology Project SupportTechnology Project Support Technology ConsultationsTechnology Consultations Coming Soon: SeminarsComing Soon: Seminars Coming Soon: WorkshopsComing Soon: Workshops

Consider this…Consider this…

Limited resourcesLimited resources No IT supportNo IT support Budget (…what budget?)Budget (…what budget?) Lack of knowledge/timeLack of knowledge/time Clear guidance, clear explanationsClear guidance, clear explanations Additional follow-upAdditional follow-up

Support NeededSupport Needed

Web design/development/maintenanceWeb design/development/maintenance Database design/development/administrationDatabase design/development/administration New Media/Interactive TechnologyNew Media/Interactive Technology Networking and telecom infrastructureNetworking and telecom infrastructure Hardware/Software, Advise/Setup/TroubleshootingHardware/Software, Advise/Setup/Troubleshooting Technology assessments/planningTechnology assessments/planning See Handout for snapshot of “Current Project See Handout for snapshot of “Current Project

Opportunities”Opportunities”

ResponsibilitiesResponsibilities Monthly commitment (5-10 hrs); hours and status Monthly commitment (5-10 hrs); hours and status

reportingreporting All work is volunteer, pro-bono; All work is volunteer, pro-bono; notnot for for

business/financial gainbusiness/financial gain As a consultant, you provide objective, unbiased As a consultant, you provide objective, unbiased

supportsupport Arts organization is responsible for “hard” costsArts organization is responsible for “hard” costs In-Kind Donations—software, hardwareIn-Kind Donations—software, hardware Consider limitations, scope, resourcesConsider limitations, scope, resources SustainabilitySustainability

Projects and the Project CycleProjects and the Project Cycle

Next StepsNext Steps Volunteer Interview with DirectorVolunteer Interview with Director

– Submit Volunteer Application onlineSubmit Volunteer Application online– Resume in electronic formatResume in electronic format

The Matching ProcessThe Matching Process– When? How? Where?When? How? Where?

ReportingReporting – Quarterly/Monthly “Interim Report” – Quarterly/Monthly “Interim Report” – HOURS!!!HOURS!!!– End-of-project “Final Report”End-of-project “Final Report”*Record any in-kind donations and other resources*Record any in-kind donations and other resources

Tips & Resources Tips & Resources – See handout… See handout…

Next StepsNext Steps

CommunicationCommunication– Monthly “Week Three” e-bulletinsMonthly “Week Three” e-bulletins– Email messages about Council programs/eventsEmail messages about Council programs/events

InvitationsInvitations– Arts & Business Council Awards Luncheon (May 15)Arts & Business Council Awards Luncheon (May 15)– Continuing Education for VolunteersContinuing Education for Volunteers– Business BackstageBusiness Backstage– Networking Events (December 9)Networking Events (December 9)

Wrapping It Up

My challenge to you: Help me help you get involved and stay engaged.

How do you see the Technology Connectors helping arts orgs, using your collective and individual expertise?

Q&A, Discussion

Keynote SpeakerKeynote Speaker

Dave SampieriDave Sampieri

Director of Knowledge ManagementDirector of Knowledge ManagementBlank Rome, LLPBlank Rome, LLP

Thank You and Congratulations!Thank You and Congratulations!

WelcomeWelcome to the to the community of Arts & community of Arts & Business Council Business Council volunteers.volunteers.

Please turn in your Please turn in your completed completed evaluationevaluation..