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Technology for the Appraiser(The Appraiser’s Tech Toolkit)
Garrett Schwartz, ASA, CEASencer Appraisal Associates, Inc.
Any sufficiently advanced technology is indistinguishable from magic.
- Clarke's First Law, Arthur C. Clarke
What works for you doesn’t work for me.
- Everyone
The best is the enemy of the good.
- Voltaire
Let it go.- Elsa, Frozen
Security: Virus & malware protection
No protection works if you don’t keep it updated!
Windows 10 Windows Defender Security CenterMalwarebytes
Mac Bitdefender
Security: Virus & malware protection
Hover the mouse over a linkto see the target URL
ASA marketing email:While it doesn’t show
The ASA email, themsgfocus.com
domain appears to bea legitimate domain.
Security: Virus & malware protection
chase.onlinecustomer.info ≠ chase.com
www.ebay.com-ws-signin.122.pl ≠ ebay.com
www.citi-accountonline.com ≠ citibank.comHover the mouse over a link to see
the target URL
The email was looked to beFrom walgreens.com but
links to “showroomdan.com”for a supposed jobapplication form.
Doesn’t seem quite right,does it?
Security: Backups - LocalBack up your files locally where they can be easily accessed.
Windows 10 – File History Back up your files to another drive and restore them if the originals are lost, damaged, or deleted. (Find by searching for “File History settings”)
Tips: https://sencer.us/iac19a
Mac – Time Machine Back up your files to another drive and restore them if the originals are lost, damaged, or deleted. (Find under Apple Menu / Preferences / Time Machine)
Tips: https://sencer.us/iac19b
Security: Backups - CloudFile syncing services allow for file back up and sharing.But don’t forget about online security.
Dropbox Independent file-sharing and backup service; allows file syncing and file sharing through mobile and desktop apps.
https://sencer.us/iac19c
2GB free $10/mo. for 2TB 128-bitAES
GoogleDrive
Cloud storage service associated with Gmail and Google’s G Suite; allows file syncing through desktop app and file sharing through online services.
15GB free $10/mo. for 2TB 256-bitAES
Microsoft OneDrive
Cloud storage service associated with Windows OS and Microsoft Office.
5GB free $ 7/mo. for 1TB ?
iCloud Cloud storage service associated with Mac computers, iPads & iPhones.
5GB free $10/mo for 2TB ?
Security: Backups - CloudBack up your files offline where they are safe from local disasters like floods, fires, and earthquakes, and from online attacks like ransomware.
CrashPlan Standard plan includes single computer and connected hard drives. Remote access to files.
https://sencer.us/iac19d
Unlimited $10/mo 256-bitAES
Backblaze Standard plan includes single computer. Remote access to files. Will ship hard drive of backup.
Unlimited $ 5/mo. 256-bitAES
Carbonite Standard plan includes single computer. Remote access to files. Unlimited $ 6/mo. 128-bitAES
Security: Passwords
Facebook540 Million
QuickBit300,000
Marriott500 Million
Freedom Mobile1.5 Million
Capital One100 Million
Quest Diagnostics11.9 Million
LA DoH14,600
Poshmark50 Million
GA Tech1.3 Million
Dow Jones2.4 Million
First American885 million
US FEMA1.8 Million
AMC Network1.6 Million
Labcorp7.7 Million
MD DoL78,000
Facebook600 Million
AK HHS100,000
Security: Passwords
123456
123456789
qwerty
password
111111
12345678
abc123
1234567
password1
12345sunshine
iloveyouprincess
!@#$%^&*
donald
qwerty123
Security: Passwords
Create a strong passphrase:
mydogsnoopy’sbirthdayisaugust10athleticsbaseball!oakland
mytrip2NYC-wasincredible?So!excited!4!buckeye!football!
www.howsecureismypassword.net
Security: Password ManagerCreate and store different, unique password for every single website.
M=Mac / W = Windows / A = Android / I = iOS / w = watchOS
LastPass Free = Limited sharing; limited 2FAhttps://sencer.us/iac19e
M/W/A/i/w 2FA $36/year
iCloud Keychain
Free with Mac or iOS device. M/i 2FA Free
1Password Free = Single device. M/W/A/i 2FA $36/year
Dashlane Free = 50 passwords max on single device. Password changer. 2FA $60/year
KeePass Open source. Run on your own machine. M/W/A/i 2FA ? Free
Security: 2FA (Two-factor authentication)
Two-factor authentication(2FA)
=Know something
+Have something
Use phone/computer “time sync” function!
Security: 2FA (Two-factor authentication)
Use phone/computer “time sync” function!
Use with Authy (https://sencer.us/iac19g), Google Authenticator or LastPass Authenticator
Security: 2FA (Two-factor authentication)
Security: VPN
Keep your data yours.
Browse securely.
M=Mac / W = Windows / A = Android / I = iOS
Platform Max devices / Servers / Countries
Private Internet Access
Chrome, Firefox & Opera pluginshttps://sencer.us/iac19h
M/W/A/i 10 / 3000 / 32 $40/year
NordVPN Supports BlackBerry. Chrome & Firefox plugins M/W/A/i 6 / 5400 / 60 $85/year
IPVanish Supports FireTV M/W/A/i 10 / 1200 / 60 $59/year
CyberGhost Let’s you click on what service you want (YouTube, Netflix, etc.) and it picks best server
M/W/A/i 7 / 3700 / 60 $72/year
Express M/W/A/i 5 / 3000 / 94 $80/year
Security: VPN
Appraisal process: Digital note takingOption 1 – Tablet-enabled digital handwriting
Apple iPad Pro with Apple Pencil (2nd) Microsoft Surface Pro with Surface Pen (5th)
Ecosystem Apple with iOS Microsoft with Windows 10
Size/Weight 11” (1.03 lbs.) or 12.9” (1.39 lbs.)73 ounce Pencil
12.3” (1.07 lbs.)70.5 ounce Pen
Ports USB Type-C, Nano SIM Power, USB, display,headphones, microSD
Stylus Power Charges off iPad when touching Replaceable battery
Stylus Erasing Switch using Pencil double-tap “Eraser”-tip
Advantages - Better palm rejection- Huge app library
- Better drawing responsiveness
- Better writing feel- Full Windows OS capabilities- Faster writing responsiveness
Appraisal process: Digital note takingOption 1 – Handheld-enabled voice recognition
Voice Recognition Voice Recognition Offline
Apple iOS DeviceApple MacOS Device
Surface Pro / WindowsAndroid
Appraisal process: Digital note takingOption 1 – Handheld-enabled voice recognition
Apple iOS Device Tap Forms
Syncs with MacOS
https://sencer.us/iac19i
Android Momento Database
Syncs with Windows
https://sencer.us/iac19k
Arama Cell Phone Headsethttps://sencer.us/iac19m
Appraisal process: Digital note takingOption 2 – Post-inspection . . . voice recognition
Digital dictation and transcription
Phillips DPM8000https://sencer.us/iac19n
Back office: Outsourcing
Upwork.com Per posting fee + per job overhead
Freelancer.com Per job overhead
Outsourcely.com Monthly fee + per job overhead
Workhopper.com Monthly fee
Appraisal process: Report writing assistanceGrammar and punctuation checker
Desktop App
Grammarly Grammar & spelling checks, conciseness
Mac&
Windows(Free)
OnlineEditor(Free)
Chrome,Safari, FirefoxPlugins(Free)
Windows-only Microsoft Word
Plugin(Free)
Android&
iOSkeyboards
Premium$140/yearvocabulary
enhancements, genre-specific
writing suggestions
Hemingway Wordy sentences, adverbs, complex words & passive voice
Mac&
Windows($20)
OnlineEditor(Free)
Appraisal process: Report outputAcrobat settings to downsample and lock files.
Appraisal process: Report outputAcrobat settings to downsample and lock files.
Appraisal process: Report outputAcrobat settings to downsample and lock files.
Appraisal process: Report outputAcrobat settings to downsample and lock files.
Back office: Scanners
Advantages Disadvantages Price Scanning speed Options
All-In-OneDevice
One device to print, copy, scan (and sometimes fax)
May not be all that great at any of them
Startingunder $150
Up to 15 impressionsper minute, Single sided
(Double-sidedis slower)
Multiple options from many different brands, such as HP,
Brother, Canon, etc.
Shown was anHP OfficeJet Pro
Dedicated scanner
Really good and fast at scanning
Only scans Starting approx.
$350
30 pagesper minute,
one-pass double-sided
Fujitsu ScanSnap,Epson Workforce,
Brother ImageCenter,Canon LiDE
Shown was ScanSnap ix500
Back office: Gmail tipsGmail “Canned Responses”
(Free!)
Set up under Gmail / Settings /Advanced / Canned Responses
Back office: Gmail tipsGmail “Canned Responses”
Back office: Gmail tipsBoomerang for Gmail https://sencer.us/iac19r
iOS, Android and as Chrome or Firefox plugin (Mac OS or Windows) for Gmail and G Suite email. Also available for Outlook.
Basic (Free) allows 10 message “credits” per month. Personal ($5/month) allows unlimited.
Send an email later Write an email and send it later. For example, write emails at night and have them sent during the business day.
Boomerang sent emails Have an email pop back into your Inbox if the recipient hasn’t responded in a set amount of time. Helps make sure you don’t forget to follow up on important emails.
Boomerang received emails Have an email you don’t want to deal with disappear from your Inbox and reappear when you determine you want to handle it.
M=Mac / W = Windows / A = Android / I = iOS
Back office: Time trackingAccurate track your working time
Platform Cost
Toggle Time tracker. Organize by client / project.Tracking reminders. Calendar integration.Billable rates.
https://sencer.us/iac19p
M/W/A/iWeb app,Chrome/Firefoxplugins
Free single-user “basic” planwith most functions,but limited reporting
$9/month Starter plan
Clockify Time tracker. Organize by client / project. Billable rates.
https://sencer.us/iac19q
M/W/A/I
Chrome/Firefoxplugins
Free unlimited users planwith most functions,
with reporting
$10/mo “Plus” plan
Miscellaneous other toolsGoogle Voice Create a phone number that will route as needed. Can add second number to cell
phone; set rules (like hours restrictions); voicemail transcription to email/text messageM/W/A/i
PDFWriter Create PDFs in fewer clicks. (Requires a bit of technical know-how to set up.(Mac PDFWriter ≠ Windows PDF Writer)
M
ABBYY FineReader
Optical character recognition. Great at converting PDFs to Word or Excel format. M/W
TeamViewer Desktop remote-control application. (Free for non-commercial use.) Great for supporting family computers remotely, or accessing your home desktop when on the road.
M/W/A/i
SnagIt Screen-capturing software M/W
M=Mac / W = Windows / A = Android / I = iOS
Miscellaneous other toolsLaser Distance
MeterSends a pulse of laser light to measure. Accurate to within millimeters at distances up to 300’. Prices from $25 to $500. Manufacturers include: Bosch, Milwaukee, Leica
Privacy Filter Polarized plastic placed over computer screen to prevent visibility from anything other than straight view. Manufacturers include: 3M
Customer Relationship Management(CRM)
Garrett Schwartz, ASA, CEASenior Equipment Appraiser
Office: 510-473-6225Email: [email protected]
AllEquipmentAppraisal.com
