Technical Talk on OHSAS 18001: An Introduction And

OHSAS 18001:1999 Standard and Its RequirementsTechnical Talk on OHSAS 18001: An Introduction And Experience Sharing
Thomas WONG
Certification Officer
An OHSAS 18001’s extend of application…
Depends on • OH&S policy • Nature of activities • Complexities of activities
An organization’s OH&S Management System cannot simply be transferred
3
Organization employee (full-time and part time)
Subcontractor and suppliers
4
Analogous to ISO 14001’s
Hazard()
Source or situation with a potential for harm in terms of human injury or ill health, damage in property, damage to the workplace environment, or a combination of these
Customer requirements
Environmental aspects
Risk() Combination of the likelihood and consequence of a specified hazardous event occurring
Environmental impact
Risk assessment ()
Overall process of estimating the magnitude of risk and deciding whether or not the risk is tolerable
Contract review EA evaluation
Risk Assessment
4.1 General requirements
The organization shall establish and maintain an OH&S management system.
8
Authorized by the top management
Appropriate to the nature and scale of the organization’s OH&S risks
Include a commitment to continual improvement
Include a commitment to comply with applicable OH&S legislations and other requirements
Documented, implemented and maintained
Communicated to all employees
Available to the public
Establish and maintain procedures for
Ongoing identification of hazards, assessment of risks and the implementation of necessary control measures
Includes: • Routine and non-routine activities • All personnel having access to workplace • Facilities at the work place
10
12
Ill health Work in sensitive / taboo trade (e.g. funeral home)
Mental abnormalities Physical handicap (color blinddeaf)
Behavioral Errors in directing
Proactive
Consistent with operating experience and the capabilities of risk control measures employed
Provide input into • determination of facility requirements • identification of training needs • Development of operational controls
Provide for monitoring of required actions
16
Identifying and accessing • Applicable legal requirements • Applicable “other requirements”
Keep this information up-to-date
17
4.3.3 Objectives
Establish and maintain OH&S objectives at each relevant function and level
The following should be considered when establishing objectives • Legal and other requirements • Hazards and risks • Technological options • Financial, operational and business requirements • Views of interested parties
Consistent with OH&S policy
18
Establish and maintain programs for achieving objectives
Shall include documentation of: • Designated responsibilities and authorities for achieving the
objectives • Means and time-scale for achieving the objectives
Shall be reviewed at regular and planned intervals.
Amended if there are changes to the activities and operating conditions
19
Top management has the ultimate responsibilities
Top management should provide resources for implementation, control and improvement of OH&S management system
Top management responsibilities
4.4.1 Structure and responsibilities
Shall appoint a member of top management with particular responsibilities for ensuring OH&S system is properly implemented and performed
The management appointee shall have defined roles, responsibilities and authority for: • Ensuring that OH&S system requirements are
established, implemented and maintained in accordance with this Specification
• Ensuring that reports on the OH&S system performance are presented to the top management
All management shall demonstrate their commitment to continual improvement
Responsibilities of the management appointee
21
4.4.2 Training, awareness and competence
Personnel shall be competent to perform works that may impact on OH&S
Competence is defined in terms of • Appropriate education • Training • Experience
22
4.4.2 Training, awareness and competence
Establish and maintain procedure to ensure employees are aware of • Importance of conformance to
– OH&S policy and procedure – The requirements of the OH&S management system
• The OH&S consequence, actual or potential, of their work activities, and the OH&S benefits of improved personnel performance
• Their roles and responsibilities in achieving conformance to
– OH&S policy and procedures – The requirements of the OH&S management system – Emergency preparedness and response requirements
• Potential consequence of departure from specified operating procedure
23
Training procedures shall take into account differing levels of • Responsibility, ability, and literacy • risk
24
Have procedure for • Ensuring that pertinent OH&S information is
communicated to and from employees and other interested parties
Employee involvement and consultations arrangements shall be documented and interested parties informed
25
Employees shall: • Involved in development and review of policies and
procedures to manage risks • Consulted where there are changes that affect
workplace health and safety • Represented in OH&S matters • Informed of who is their employee OH&S
representative and specified management appointee
Safety is not just the responsibilities of the safety officers
26
4.4.4 Documentation
Establish and maintain information, in suitable medium, that: • Describes the core elements of the OH&S
management system and their interactions • Provides directions to related documentation
27
4.4.5 Document and data control
Establish and maintain procedures for all documents and data required by this Specification to ensure that • They can be located • They are periodically reviewed, revised as necessary
and approved for adequacy by authorized personnel • Current versions of relevant documents and data are
available at all locations where these documents and data are needed
• Obsolete documents and data are promptly removed • Archival documents and data retained for legal or
knowledge preservation are suitably identified
28
Identify those operations and activities that are associated with identified risks where control measures need to be applied
4.3.1
29
4.4.6 Operational control
Plan these activities, including maintenance, in order to ensure that they are carried out under specified conditions by: • Establishing and maintaining documented procedures to
cover situations where their absence could lead to deviations from the OH&S policy and objectives
• Stipulates operating criteria in the procedures • Establishing and maintaining procedures related to identified
OH&S risks of goods, equipment and services purchased and/or used, and communicating these procedures to suppliers and contractors
• Establishing and maintaining procedures for design of workplace, process, installations, machinery, operating procedures and work organizations, including their adaptation to human capabilities, in order to eliminate or reduce OH&S risks
Control from the source
Risk mitigation • E.g. permit-to-work
Reduce loss • E.g. PPE
Risk transfer • E.g.: outsourced
Engineering ControlsEngineering Controls
4.4.7 Emergency preparedness and response
Establish and maintain plans and procedures • to identify potential for, and response to incidents and
emergency situations • For preventing and mitigating the likely illness and
injury that may be associated with them
Review these plans and procedures, especially after the occurrence of incidents or emergency situations
Test such plans and procedures where practicable
35
4.5.1 Performance measurement and monitoring
Establish and maintain procedures to • Monitor and measure OH&S performance on a regular basis
These procedures shall provide for: • Both qualitative and quantitative measures • Monitoring of O&S objectives achievement • Proactive measures
– Monitor compliance with OH&S programs, operational criteria and applicable legal requirements
• Reactive measures – Monitor accidents, ill health, incidents and other historical
evidence of deficient OH&S performance • Recording of data and results of monitoring and
measurement
36
If monitoring equipment is required • Establish and maintain procedure for
– Calibration and maintenance of such equipment – Retaining records of calibration and maintenance
37
– Accidents – Incidents – Non-conformances
• Take actions to mitigate any consequences from accidents, incidents or non-conformances
• Initiation and completion of CPA • Confirmation of the effectiveness of CPA
These procedures shall require • All proposed CPA shall be reviewed through risk
assessment prior to implementation
38
Accident () Undesired event giving rise to death, ill health, injury, damage or other loss
Incident ()
Event that gave rise to an accident or had the potential to lead to an accident
[including near-miss ()]
4.5.2 Accidents, incidents, non-conformance and corrective and preventive action
Any CPA taken shall be appropriate to the magnitude of the problems
Implement and record any changes in the documented procedures resulting from the CPA
40
Establish and maintain procedures for • Identification • Maintenance • Disposition Of OH&S records, and audit results and reviews
OH&S records shall be • Legible • Identifiable • Traceable • Readily retrievable • Protected against damage, deterioration or loss
41
Retention times defined
Records shall be maintained, as appropriate to the system and to the organization, to demonstrate conformance to this OH&S Specification.
42
4.5.4 Audit
Establish and maintain an audit program and procedures for periodic OH&S management system audits to be carried out, in order to: • Determine whether or not the system:
– Conforms to planned arrangements, including this Specification
– Properly implemented and maintained – Is effective in meeting the policy and objectives
• Review the results of previous audits • Provide information on the results of audits to
management
43
4.5.4 Audit
The audit program shall be based on the results of risk assessment, and the results of previous audits
Audit procedure shall cover • scope • frequency • methodologies • competencies • Responsibilities and requirements for conducting audits
and report results
44
4.6 Management review
Top management shall, at determined intervals, review the OH&S system to ensure its • Continuing suitability • Adequacy • Effectiveness
The review process shall ensure necessary information is collected to allow this evaluation be carried out
The review is documented
4.6 Management review
The review shall address the possible need for changes to policy, objectives and other elements of the OH&S system, based on • Audit results • Changing circumstances • Commitment to continual improvement
46
Documentation review
OHSAS 18001 Trainings
Lead auditor courses 5 days Detail standard requirements 3rd party audit skills For: core responsible staff and internal auditors
Internal auditor courses 2 days Detail standard requirements 1st party audit skills For: core responsible staff and internal auditors
Awareness 1 day Brief standard requirements Importance of OHSAS 18001 For: all staffs
48
Local Contact
If YOU are interested in our services, please feel free to send any enquiry to us
Hotline : (852) 2765 3620
Fax : (852) 2333 2257
Technical Talk on OHSAS 18001: An Introduction And Experience Sharing
An OHSAS 18001’s extend of application…
An OHSAS 18001 system needs to cover…
Several important definitions
Relations between clauses
Types of hazard
4.3.2 Legal and other requirements
4.3.3 Objectives
4.4.3 Consultation and communication
4.4.3 Consultation and communication
4.5.3 Records and records management
4.5.3 Records and records management
4.5.4 Audit
4.5.4 Audit

Documents

Technical Talk on OHSAS 18001: An Introduction And