Technical Proposal_Part II Work Programs

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of

New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

149

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo

Ring Road, Kampala.

TECHNICAL PROPOSAL

150

11.0 ESTIMATED TIME SCHEDULE FOR PROFESSIONAL STAFF

11.1 INTRODUCTION

This Section shows the work Programme proposed for the consultancy and construction work and the time input by the Consultancy

Team and each of the key project personnel.

Months (in the form of a Bar Chart)

Feasib

ility

Pla

nnin

g

Outlin

e (

Pre

limin

ary

)

desig

n P

roposals

Schem

e D

esig

n

Deta

iled D

esig

n

Tender

Action

Construction Stage

Post –Construction and Project Closure

Defects Liability Period

Name Position Reports Due/Activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2 3 4 5 6 Number of Months

Weeks (in the form of a Bar Chart)

Arch. Ahaisibwe Flora RUNUMI

Project Manager / Overall Team Leader

Direction and coordination of

all consultancy activities and

consultant team,

Liaison with Client

Collect existing data and

analysis,

Carryout initial surveys and

prepare site analysis

Twenty (20) Months

Subtotal (20)


Ring Road, Kampala.

TECHNICAL PROPOSAL

151

schedule,

Assess existing drawings and

buildings in order to establish

requirements for proposed

works,

Preparation of concept and

detailed designs,

Technical specifications,

Contract administration,

Project management and

documentation and

construction supervision

Arch. Enock KIBBAMU

Project Architect (Building)

Assisting the team Leader in

directing and coordinating the

activities of all consultancy

and liaison with the client

Data collection and analysis,

Physical Survey,

Concept and scheme design

development and presentation

to the client,

Report on scheme drawings,

Report on the tasks outlined

above for the Client’s

approval,

Preparation of design and

tender documents and

supervision of work

Twenty (20) Months

Subtotal (20)


Ring Road, Kampala.

TECHNICAL PROPOSAL

152

Arch. Charlotte KICONCO

Landscape

Architect

Preparation of landscaping

designs,

specifications and

supervision of planting and

maintenance

Twenty (20) Months

Subtotal (20)

Caleb

MWESIGWA

Land

Surveyor

Carry out reconnaissance

with team members;

Ascertain Land ownership;

Carryout Cadastral survey to

ascertain plot boundaries and

Size of land available;

Carry out Topographical

surveys aimed at establishing

level changes, surrounding

areas;

Act as the activity leader and

appoint support staff to assist

in carrying out this phase;

Attend consequent

consultation meetings;

Liaison with other consultants

during the design phase;

Assist in setting out activities

One & a half (1 1/2) Months

Subtotal (1 1/2)


Ring Road, Kampala.

TECHNICAL PROPOSAL

153

Simon NYANZI

Quantity

Surveyor

Prepare initial cost estimates,

Prepare Bills of Quantities for

phased construction of works

depending on funds available

Monitoring cost during

detailed design,

Advise on the effect of

decisions,

Preparation of specification,

Assist in tender action

activities such as evaluation,

contract management and

Construction supervision

Twenty (20) Months

Subtotal (20)

Eng. Anthony KUSEMERERWA

Civil /

Structural

Engineer

Preparation of Civil and

Structural design drawings,

detailing and specifications,

design of drainage systems,

Preparation of quantities and

cost estimates for all Civil /

Structural works,

Ascertaining site conditions

including wind speeds and

sun orientation,

Review previously

Twenty (20) Months

Subtotal (20)


Ring Road, Kampala.

TECHNICAL PROPOSAL

154

undertaken Soil

investigations,

Construction supervision and

Assisting Team Leader

Eng. Samuel SEDIDE SENTONGO

Building Services Engineer

(Electrical)

Review the conditions of the

existing Electrical

connections and services,

Carryout design of Electrical

installations,

Preparation of electrical

Specifications, quantities and

cost estimates for all power,

distributions and electrical

works

Fourteen (14) Months

Subtotal (14)

Eng. Judah MAWUBE

Building Services Engineer

(Mechanical)

Review the conditions of the

existing mechanical services,

Carryout Mechanical design,

Preparation of mechanical

Specifications, quantities and

cost estimates for mechanical

works


Subtotal (14)

Eng. Sunday SHEM

ICT Specialist

(IT Networks)

Design and supervision of IT

installations, Specification,

and;


Subtotal (14)


Ring Road, Kampala.

TECHNICAL PROPOSAL

155

quantities and cost estimates

of IT installation works

Eng. Gumisiriza Gideon LWANGA

Resident Engineer/ Clerk of Works

Site management and

supervision ;

coordination of construction

activities on site,

Checking quality of materials,

and workmanship,

Monitoring the progress of

work against work

Programme, recording details

for as built drawings, and;

Checking Compliance with

safety precautions.

Nine (9) Months

Subtotal (9)

Full time: .…………………………………………………… Part time: …………………………………………………….

Signature: …………………………………………………….

(Authorized Representative)

Full Name: Arch. Kibbamu Enock

Designation: Managing Director

Bidder: Plantek Consultants

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of

New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

156

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

157

12.0 ACTVITY (WORK) SCHEDULE

A. Technical Input

MONTHS FROM START OF ASSIGNMENT

TASK DESCRIPTION DURATION

(WEEKS) 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH 9TH 10TH 11TH 12TH 13TH 14TH 15TH 16TH 17TH 18TH 19TH 20TH

DESIGN AND TENDER

ACTION 5 MONTHS

1 Stage 1: Feasibility Planning

1.1 Consultant Mobilization 3 days

1.2 Site visit and Project

appreciation 3 days

1.3

Topographic and cadastral

survey, Geo-technical

investigations

1 week

1.4 Preliminary Project Brief 1 week

1.5 Approval of design concept in

Preliminary project brief 1 week

1.6 Preparation of Final Project

brief 1 week

1.7 Approval of Final Project

brief 1 week

1.8

Preparation and approval of

Comprehensive Plan for

construction implementation

2 weeks

1.9 Preparation and submission of

a feasibility Planning Report 1 week

2

Stage 2: Outline

(Preliminary) Design

Proposals

2.1

Preparation of Outline

(Preliminary) Drawings for

client approval

2 weeks 23

2.2 Preparation and Submission of

Preliminary Design Report 1 week

3 Stage 3: Scheme Design

3.1

Preparation of Scheme design

drawings and Draft Bills of

Quantities

3 weeks

3.2 Planning Permissions 2 weeks

3.3 Preparation and submission of

scheme design report 1 week

4 Stage 4: Detailed Design

Stage

4.1

Preparation of Final Detailed

Drawings, specifications, Bills

of Quantities

2 weeks

4.2 Preparation and Submission of

Final Design Report 2 weeks

5 Stage 5: Tender action

Preparation of Bid/Tender

documents

5.1 a) Invitation of Bids 7 days

5.2 b) Pre-Bid Conference 1 day

5.3

c) Preparation,

submission and

opening of Bids

2 days

5.4 d) Evaluations of Bids 3 days

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

158

& Recommendations

5.5 e) Contract Documents 1 week

5.6 f) Contract signing 1 day

MONITORING &

SUPERVISION WORKS

15

MONTHS

6 Stage 6: Construction Stage

6.1 Handing over/possession of site

to the contractor 2 days

6.2 Mobilization by Contractor /

Suppliers 2 weeks

6.3 New Construction /

Installations 42 weeks

7 Stage 7: Post-construction

and Project Closure stage

7.1 Maintenance / Defects liability

period 26 weeks

7.2

Post-construction evaluation,

inspections, preparation of final

accounts and closure activities

2 weeks

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and

construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

159

B. Completion and Submission of Reports and other deliverables

Reports Date

(week from commencement)

1. Inception Report (Commencing on date of

Contract Signing)

2nd week

MONTHLY REPORTS

2. Progress Reports

(on consultant’s own contract)

1st Week of every Calendar

Month

3. Progress Reports

(on construction contract)

1st Week of every Calendar

Month(starting after works

contract is signed)

QUARTERLY REPORTS

4. Progress Reports

5. (on consultant’s contract)

10th day of first month of every

quarter (from date of

commencement)

6. Progress Reports

(on construction contract)

10th day of first month of every

quarter (from date of

commencement of construction

works)

7. Feasibility Planning Report 10th week (from date of

commencement)

8. Outline (Preliminary Design Report) 10th week

9. Scheme design Report 14th week

10. Final Design Report 16th week

11. Tender Documents 17th week

12. Pre-Bid conference report 18th week

13. Evaluation Report on Bids for construction 19th week

14. Issues for Pre-contract discussion 19th week

15. Construction Contract Agreement 20th week

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and

construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.

TECHNICAL PROPOSAL

160

16. Post-Project evaluation report End of Defects Liability Period

17. Other Deliverables

a) Schedule of Defects First week during Defects

Liability Period.

b) Final Report End of Defects Liability Period.