Technical Proposal Response Original · NetWeaver 7.30 (C_TADM70_73) o SAP Certified Technology Specialist (Edition 2014) SAP HANA - Installation (E_HANAINS141) o SAP Certified Technology

State of Arkansas Office of State Procurement

ValueStream / LSI Consulting Response to RFP # SP-18-0087 for SAP HANA Upgrade Implementation Services

Technical Proposal Response Original

Due Date: Friday, April 20, 2018, 10AM CST

PRESENTED TO STATE OF ARKANSAS

LSI Authors/Contact information:

Johannes Lombard Executive Vice President

[email protected]

OFFICE LOCATIONS

LSI Consulting HQ Location 303 Wyman Street, Ste 300

Waltham, MA 02451

Southeast Region Office 555 Fayetteville Street, Industrious-3rd Floor

Raleigh, NC 27601

Western Region Office 550 W B Street, 4th Floor

San Diego, CA 92101

mailto:[email protected]

TABLE OF CONTENTS

PACKAGE 1-TECHNCIAL PROPOSAL

T-1_COVER LETTER AND EXECUTIVE SUMMARY ........................................................................... TAB 1

T-2_PROSPECTIVE CONTRACTOR EXPERIENCE .............................................................................. TAB 2

T-3_PROSPECTIVE CONTRACTOR ENGAGEMENT ORGANIZATION AND STAFFING .......................... TAB 3

T-4_REQUIREMENTS APPROACH ................................................................................................. TAB 4

T-5_REQUIRED PLANS ................................................................................................................. TAB 5

T-6_RFP RESPONSE CHECKLIST..................................................................................................... TAB 6

APPENDIX A_RESUMES ............................................................................................................... TAB 7

APPENDIX B_CUTOVER PLAN ....................................................................................................... TAB 8

APPENDIX C_DISCLOSURE FORM AND EEO POLICY ....................................................................... TAB 9

Template T-1 Cover Letter and Executive Summary

Response Template

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-1 – Cover Letter and Executive Summary

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Table of Contents

1.0 PROPOSAL SIGNATURE PAGE ........................................................................... 3

2.0 Executive Summary .............................................................................................. 4

3.0 Prospective Contractor Contact Information .................................................... 11 3.1 Subcontractor Contact Information (If applicable) ................................................... 11

4.0 Minimum Mandatory Qualifications ................................................................... 13

1.0 PROPOSAL SIGNATURE PAGE PROSPECTIVE CONTRACTOR’S INFORMATION

Company: ValueStream, Inc. (partnering with sister-company: LSI Consulting, Inc.)

Address: 303 Wyman St, Suite 300

City: Waltham State: MA Zip Code: 02451 Business Designation:

☐ Individual ☐ Sole Proprietorship ☐ Public Service Corp

☐ Partnership ☒ Corporation ☐ Nonprofit

Minority and Women-Owned Designation*:

☒ Not Applicable

☐ African American

☐ American Indian ☐ Asian American ☐ Service Disabled Veteran

☐ Hispanic American ☐ Pacific Islander American ☐ Women-Owned

AR Certification #: _________________________ * See Minority and Women-Owned Business Policy

PROSPECTIVE CONTRACTOR CONTACT INFORMATION Provide contact information to be used for bid solicitation related matters.

Contact Person: Johannes Lombard Title: EVP: Analytics and Technology

Phone: Alternate Phone: 978.261.6100

Email: [email protected]

CONFIRMATION OF REDACTED COPY

☒ YES, a redacted copy of submission documents is enclosed.

☐ NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission documents will be released if requested.

Note: If a redacted copy of the submission documents is not provided with Prospective Contractor’s response packet, and neither box is checked, a copy of the non-redacted documents, with the exception of financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See Bid Solicitation for additional information.

ILLEGAL IMMIGRANT CONFIRMATION

By signing and submitting a response to this Bid Solicitation, a Prospective Contractor agrees and certifies that they do not employ or contract with illegal immigrants. If selected, the Prospective Contractor certifies that they will not employ or contract with illegal immigrants during the aggregate term of a contract.

ISRAEL BOYCOTT RESTRICTION CONFIRMATION

By checking the box below, a Prospective Contractor agrees and certifies that they do not boycott Israel, and if selected, will not boycott Israel during the aggregate term of the contract.

☒ Prospective Contractor does not and will not boycott Israel.

An official authorized to bind the Prospective Contractor to a resultant contract shall sign below.

The signature below signifies agreement that any exception that conflicts with a Requirement of this Bid Solicitation will cause the Prospective Contractor’s proposal to be disqualified.

Authorized Signature: Title: EVP: Analytics and Technology

Use Ink Only.

Printed/Typed Name: Johannes Lombard Date: ________________

4/19/2018


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2.0 Executive Summary Instructions: Provide a brief (three [3] to five [5] page) summary of the key aspects of the Prospective Contractor’s Technical Proposal. The Executive Summary should include an overview of the Prospective Contractor’s qualifications, approach to deliver the services described in the RFP, time frame to deliver the services, proposed team and advantage of this Proposal to DFA.

Team ValueStream / LSI Consulting believes that our unique experience is a differentiator based on our combined extensive SAP US Public Sector (20 years) and SAP HANA Migration experience (since the inception of HANA).

The owners of LSI Consulting joined forces with long-time business associate Kiran Naik, a globally respected SAP HANA Installation and migration specialist, who has aided SAP AG in multiple high visibility, complicated and large-scale migrations, and created a minority business named ValueStream, Inc.

ValueStream dedicated focus is on SAP HANA Migration and Analytics Technologies. This business has had numerous successes under the HANA Technology leadership of Johannes Lombard and Kiran Naik, with both resources proposed to be on this project. ValueStream and LSI share business owners (of which two are proposed on this project), as well as our Head Office in Waltham, MA.

The ValueStream/LSI team that we are proposing for this project have been involved with multiple SAP HANA migration, upgrade and implementation projects, as listed in the SAP HANA Upgrades completed in the Public Sector in the Last Five Years section.

Founded in 1998, from the first two SAP Public Sector implementations in the U.S.: The City of Phoenix and Massachusetts Institute of Technology, LSI Consulting is an SAP Systems Integrator and Certified Services and Development Partner, that was created with the intent of offering high impact SAP services for the Public-Sector market, with specific focus on Public Sector Finance, Procurement, Analytics, HANA Technologies, HCM and SuccessFactors and Public-Sector Budgeting. LSI has grown over the last 20 years into a national practice while expanding our capabilities of SAP Public-Sector services to State, County, Municipal, K-12, Higher Education & Research, Healthcare and Sport and Entertainment organizations.

Through our dedicated and seasoned SAP Public-Sector consultants, and SAP HANA and Analytics technical solution architects, as well as access to hundreds of SAP-certified contractors, LSI is well positioned to deliver services on time, and on budget.

Please note: LSI submitted a Price Proposal November 2017 to the State of Arkansas for HANA migration services. The Total Upgrade Cost on that Price Proposal was $495,000.

The updated Total Upgrade Cost on this Proposal is $997,450. The delta is largely contributed to two factors:

1. No offshore work is allowed;

2. SAP BW will be moved to BW/4HANA, as opposed to BW on HANA, which we usually see coupled with a move from ECC to Suite on HANA. We received confirmation based on our submitted question that the intention is to move to BW/4HANA, and not BW on HANA. A move from SAP BW to SAP BW on HANA is essentially a technical upgrade and migration, whereas a move to BW/4HANA is more involved, requiring a BW solution architect for the duration of this project.


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As a team, we are proud of the following accomplishments:

• Peerless track record of 100% on-time, on-budget Implementations;

• Certified in SAP HANA Installations, OS/DB migrations, Amazon Web Services;

• Certified SAP Public Sector Development partner;

• Qualified SAP HANA Rapid Deployment Partner (“RDS”): Rapid Database Migration of SAP NetWeaver Business Warehouse to SAP HANA:

• SAP Global Database Migration Factory Program membership:

• Certified in SAP HANA Installations, OS/DB migrations:

o SAP Certified Technology Associate - OS/DB Migration for SAP NetWeaver 7.30 (C_TADM70_73)

o SAP Certified Technology Specialist (Edition 2014) - SAP HANA Installation (E_HANAINS141)


• Representation on the SAP Business Objects ASUG Influence Council;

• Regular presenters at conferences, coming up HERUG2016 [HANA Deployment Best Practices with Johns Hopkins University], HERUG2017 [HANA Roadmap with University of Cincinnati], SAPPHIRE2017 [SBP on HANA with San Diego MTS].

Our approach to delivering the services described in the RFP:


3

•

Ta


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o DFA: Project Manager; o

to address Business and IT needs for fostering efficiencies.

Best Practices: As an organization, we strongly believe in following best practices, as developed by the industry, the vendor, and also ValueStream/LSI. These best practices are designed to mitigate project risk, and maximizing our chance of success.

The core principles of best practice deployment and migrations are:

• Executive Sponsor support; • Project Governance; • Communication; • Participation of Client Staff and stakeholders; • Adoption of best practices; • Knowledge transfer.

Our typical Deployment Approach can be summarized as follows:


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The Proposed team from ValueStream/LSI: (key resources only)


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The advantage of this Proposal to DFA:


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The following are key advantages from team ValueStream/LSI Consulting to DFA, for purposes of this project:


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3.0 Prospective Contractor Contact Information Instructions: Complete the following information regarding the Prospective Contractor’s organization. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 1. Prospective Contractor Profile

PROSPECTIVE CONTRACTOR ORGANIZATION PROFILE Name of Parent Company ValueStream, Inc., teaming with LSI Consulting, Inc. % of Revenue from State and Local Government Clients in the United States

75%

Number of Years in Business 20 years Number of Years Prospective Contractor has been Providing the Type of Services Specified in the RFP

5 years

Number of Employees Providing the Type of Services Specified in the RFP

15+

3.1 Subcontractor Contact Information (If applicable) Instructions: Complete the following information regarding the subcontractor’s contact information. If more than one subcontractor is proposed, add more Tables as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 2. Subcontractor Contact Information

COMPANY INFORMATION: Company Name: N/A

Address:

City, State & Zip Code:

Company Type (Check One): Private Public

Company Size: (Total Number of Employees)

Annual Revenue:

PRIMARY CONTACT INFORMATION: Name: Title:

Address:

City, State & Zip Code:


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Phone: Fax:

E-mail:

Table 3. Subcontractor Profile

SUBCONTRACTOR ORGANIZATION PROFILE Subcontractor Name Headquarters Location Date Founded Services to be Provided Experience of Subcontractor in Performing the Services to be Provided

Brief Description and Number of Projects that Prospective Contractor has Partnered with this Subcontractor on

Locations Where Work is to be Performed


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4.0 Minimum Mandatory Qualifications The Prospective Contractor must provide clear, compelling justification that it meets all of the Minimum Mandatory Qualifications. The Prospective Contractor is encouraged to provide ample references to information contained in the Proposal that supports its attestation. Prospective Contractor’s that fail to provide clear, sufficient evidence that they meet the Minimum Mandatory Qualifications may be subject to disqualification. OSP and DFA may ask for additional clarifications relating to the Minimum Mandatory Qualifications prior to determination of compliance.

Instructions: Complete the following information regarding the Prospective Contractor’s ability to meet the Minimum Mandatory Qualifications. Provide specific references to Proposal locations that support the Prospective Contractor’s assertions that it meets the Minimum Mandatory Qualifications. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 4. Minimum Mandatory Qualifications

# QUALIFICATION ITEM

DOES THE PROSPECTIVE CONTRACTOR

MEET QUALIFICATION

ITEM?

REFERENCE TO PROPOSAL

RESPONSE SECTION

1

The Contractor must have previously executed at a minimum two (2) SAP ECC 6.0x systems and Business Warehouse BW 7.x systems migrations to SAP HANA 2.0, preferably in the in Public Sector. (Provide information in Template T-2)

YES NO

2

Contractor must be an SAP Certified Upgrade Partner. (Provide information in Template T-2)

YES NO

3

Contractor staff must be SAP HANA certified. (Provide information in Template T-3)

YES NO

see T-2

see T-2

see T-3

Template T-2 Prospective Contractor Experience

Response Template

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-2 – Prospective Contractor Experience

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Table of Contents

1.0 Prospective Contractor Corporate Background and Experience ..................... 3 1.1 Prospective Contractor’s Corporate Background ...................................................... 3 1.2 SAP HANA Upgrades completed in the Public Sector in the Last Five Years ........... 5

2.0 Prospective Contractor References .................................................................... 6 2.1 Subcontractor References (If applicable) ................................................................ 11 2.2 SAP Certification .................................................................................................... 14 2.3 Prospective Contractor’s Work Locations ............................................................... 17

3.0 Legal Considerations .......................................................................................... 18 3.1 Existing Business Relationships with the State of Arkansas ................................... 18 3.2 Business Disputes .................................................................................................. 18

4.0 Financial Stability ................................................................................................ 19 4.1 Dun & Bradstreet Ratings ....................................................................................... 19


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1.0 Prospective Contractor Corporate Background and Experience

1.1 Prospective Contractor’s Corporate Background The Prospective Contractor should describe its corporate background to provide context of the organization that will be providing the services in this RFP.

Instructions: Describe the Prospective Contractor’s corporate background as it relates to projects similar in scope and complexity to the project described in this RFP.

Founded in 1998, from the first two SAP Public Sector implementations in the U.S.: The City of Phoenix and Massachusetts Institute of Technology, LSI Consulting is an SAP Systems Integrator and Certified Services and Development Partner, that was created with the intent of offering high impact SAP services for the Public-Sector market, with specific focus on Public Sector Finance, Procurement, Analytics, HANA Technologies, HCM and SuccessFactors and Public-Sector Budgeting. LSI has grown over the last 20 years into a national practice while expanding our capabilities of SAP Public-Sector services to State, County, Municipal, K-12, Higher Education & Research, Healthcare and Sport and Entertainment organizations.

Through our dedicated and seasoned SAP Public-Sector consultants, and SAP HANA and Analytics technical solution architects, as well as access to hundreds of SAP-certified contractors, LSI is well positioned to deliver services on time, and on budget.

The owners of LSI decided a few years ago to joined forces with long-time business associate Kiran Naik, a globally respected SAP HANA Installation and migration specialist, who have aided SAP in multiple highly complicated and large-scale migrations, to create a minority- and women-owned business: ValueStream, Inc., with dedicated focus on SAP HANA Migration and Analytics Technologies This business has had numerous successes under the HANA Technology leadership of Johannes Lombard and Kiran Naik, with both resources proposed to be on this project.

The ValueStream/LSI team that we are proposing for this project have been involved with multiple SAP HANA migration, upgrade and implementation projects, as listed in the SAP HANA Upgrades completed in the Public Sector in the Last Five Years section.

As a team, we are proud of the following accomplishments:

• Peerless track record of 100% on-time, on-budget Implementations;

• Certified in SAP HANA Installations, OS/DB migrations, Amazon Web Services;

• Certified SAP Public Sector Development partner;

• Qualified SAP HANA Rapid Deployment Partner (“RDS”): Rapid Database Migration of SAP NetWeaver Business Warehouse to SAP HANA:

• SAP Global Database Migration Factory Program membership:

• Certified in SAP HANA Installations, OS/DB migrations:

o SAP Certified Technology Associate - OS/DB Migration for SAP NetWeaver 7.30 (C_TADM70_73)


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• Representation on the SAP Business Objects ASUG Influence Council;

• Regular presenters at conferences, coming up HERUG2016 [HANA Deployment Best Practices with Johns Hopkins University], HERUG2017 [HANA Roadmap with University of Cincinnati], SAPPHIRE2017 [SBP on HANA with San Diego MTS].

Our strong US Public Sector SAP footprint can be seen below:

State and Local Government (including School Districts as Component Units)

Higher Education/ Research and Healthcare

(* Component Unit of respective State)

Miami-Dade Public Schools Boston University

City of Phoenix, AZ Broad Institute of MIT and Harvard Medical

Travis County, TX (Austin) Central Michigan University*

City of Houston, TX Duke University and Health System

Duval County School Board (FL) Eskenazi Healthcare Indianapolis

Prince George’s County, MD Johns Hopkins Medicine

Commonwealth of Pennsylvania Johns Hopkins University

State of Colorado Department of Transportation

Los Angeles Community College District

Houston Independent School District MetroSouth Medical Center Chicago

Sedgwick County, KS (Wichita) San Francisco United School District

City of San Diego, CA Weill Cornell Medicine

San Diego Metro Transit System (MTS) University of Arkansas for Medical Sciences

Port Authority of San Diego University of Cincinnati

Monroe County, NY (Rochester) Penn State University

Collier County, FL (Naples) University of Nebraska*

State of California – Trial Court System Montefiore Medical Center (New York, NY)

California Department of Water Purdue University

Texas State University*


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University of Kentucky*

University of Mississippi and Medical Center

University of Tennessee and UT Health System*

Federal/DoD

U.S. Navy U.S. Army Materiel Command

NASA U.S. Department of the Interior

MIT Lincoln Laboratory (U.S. Air Force) USDA

1.2 SAP HANA Upgrades completed in the Public Sector in the Last Five Years

The Prospective Contractor should list all SAP HANA upgrades that were completed/finished or were active in the last 5 years in the Public Sector.

Instructions: Provide a listing and contact information for all SAP HANA upgrade contracts in the last five (5) years. Denote any that are pending litigation or have been terminated for cause or convenience. Provide the same information for each subcontractor, associated company, consultant and entity that will be involved in any phase of this engagement. Duplicate the table for each entity in the Proposal. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 1. SAP HANA Upgrades Completed in the Last Five (5) Years

REF #

ENGAGEMENT NAME

CUSTOMER NAME CUSTOMER CONTACT PROJECT

DURATION BUSINESS DISPUTE?

1

SAP Suite on HANA Migration project

6 months YES

NO

2

BW on HANA Migration project

6 months YES

NO

3


6 months YES

NO

4 BW on HANA Migration project

8 months YES

NO


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5


6 months YES

NO

The resources proposed by ValueStream and LSI also bring the following HANA Upgrade and Migration experience, gained over the past 5 years:

Other US Public Sector migrations:

SAP Suite on HANA Migration project ENWIN Utilities

BW on HANA Migration project US Department of Defense

BW on HANA Migration project US Army

BW on HANA Migration project San Diego Metropolitan Transit System

BW on HANA Migration project University of Nebraska

Non-US Public Sector migrations:

S/4HANA Migration project Ironwood Pharmaceuticals

S/4HANA Migration project Mead Johnson Nutrition

SAP Suite on HANA Migration project Newport News Shipbuilding

SAP Suite on HANA Migration project PGA Tour Superstore

BW on HANA Migration project Airgas

BW on HANA Migration project Toyota Material Handling Group

2.0 Prospective Contractor References To realize the objectives stated as part of the RFP, the State of Arkansas is issuing this RFP to contract with a Contractor who has experience upgrading SAP environments to HANA. As such, the State has established mandatory qualifications that must be met in order to submit a proposal to this RFP, see Section 2.3 of the RFP.

To satisfy this requirement, include at least three (3) references (for the Prime Contractor) of projects which are of similar size, complexity and scope to this engagement, that have either completed within the last five (5) years or are active projects. At least two (2) of the references must be from HANA 2.0 upgrade projects. Each reference chosen should clearly demonstrate the Prospective Contractor’s ability to perform the Scope of Work described in the RFP.

Instructions: Provide the information requested in the Tables below. The Tables may be replicated if the Prospective Contractor would like to include more than three (3) references.


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Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 2. Reference 1

PROSPECTIVE CONTRACTOR INFORMATION Name: ValueStream, Inc. Contact/Name: Kiran Naik Project Dates: January 2018 – June 2018 Contact Phone:

CUSTOMER INFORMATION

PROJECT INFORMATION

Total Prospective Contractor Staff:

One

Project Objectives: SAP Suite on HANA Migration project – SAP HANA 2.0

Project Description: SAP Suite on HANA Migration project - SAP HANA 2.0

Prospective Contractor’s Involvement (Role and Scope): SAP HANA Installation and migration architect.

PROSPECTIVE CONTRACTOR KEY PERSONNEL ASSIGNED TO PROJECT Name: (Add more rows as needed) Kiran Naik Role: (Add more rows as needed) SAP HANA

Installation and migration architect.

Name: (Add more rows as needed) Role: (Add more rows as needed)

PROJECT MEASUREMENTS Estimated Start & Completion Dates From: January 2018 To: June 2018 Actual Start & Completion Dates From: January 2018 To: June 2018


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Reason(s) for Difference Between Estimated and Actual Dates:

If the Prospective Contractor performed the work as a subcontractor, the Prospective Contractor should describe the scope of subcontracted activities:


PROSPECTIVE CONTRACTOR INFORMATION Name: ValueStream, Inc. Contact/Name: Kiran Naik Project Dates: MayCUSTOMER INFOCustomer Organiza

Customer Address:

PROJECT INFORMATION


Three

Project Objectives: BW on HANA Migration project, and HANA analytics – starting with a move to SAP HANA 2.0 soon.

Project Description: BW on HANA Migration project, and HANA analytics – starting with a move to SAP HANA 2.0 soon.

Prospective Contractor’s Involvement (Role and Scope): SAP HANA Installation and migration architect, HANA Analytics, Project Oversight




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Name: (Add more rows as needed) Kiran Mehendale

Role: (Add more rows as needed) SAP HANA Analytics

Name: (Add more rows as needed) Johannes Lombard

Role: (Add more rows as needed) Project Oversight

PROJECT MEASUREMENTS Estimated Start & Completion Dates From: May, 2017 To: Current Actual Start & Completion Dates From: May, 2017 To: Current Reason(s) for Difference Between Estimated and Actual Dates:



PROSPECTIVE CONTRACTOR INFORMATION Name: LSI Consulting, Inc. Contact/Name: Johannes Lombard Project Dates: November 2016 – July 2017

Customer Fax:

PROJECT INFORMATION


Three

Project Objectives: BW on HANA Migration project, and HANA analytics

Project Description: BW on HANA Migration project, and HANA analytics


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Prospective Contractor’s Involvement (Role and Scope): SAP HANA Installation and migration architect, HANA Analytics, Project Oversight



Name: (Add more rows as needed) Kiran Mehendale

Role: (Add more rows as needed) SAP HANA Analytics

Name: (Add more rows as needed) Johannes Lombard

Role: (Add more rows as needed) Project Oversight

PROJECT MEASUREMENTS Estimated Start & Completion Dates From: November, 2016 To: July, 2017 Actual Start & Completion Dates From: November, 2016 To: July, 2017 Reason(s) for Difference Between Estimated and Actual Dates:



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2.1 Subcontractor References (If applicable) If the Proposal includes the use of subcontractor(s), include at least three (3) references (for each subcontractor proposed) from scopes of work equivalent to the scope of work proposed of the subcontractor in the Proposal. At least two (2) of the references must be from HANA 2.0 upgrade projects. Each reference chosen should clearly demonstrate the subcontractor’s ability to perform the relevant portion of work requested in the RFP (the State has established mandatory qualifications that must be met to submit a proposal as stated in Section 2.3 of the RFP), and proposed by the Prospective Contractor.

Instructions: Provide the information requested in the Tables below. Replicate the Table if more than three (3) references are desired. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

No subcontractors will be used. Table 5. Subcontractor Reference 1

SUBCONTRACTOR INFORMATION Subcontractor Name: Subcontractor Contact/Name: Project Dates: Subcontractor Contact Phone:


Customer Organization: Customer Contact Name:

Customer Phone:

Customer Address: Customer Email:

Customer Fax:

PROJECT INFORMATION

Project Objectives:

Project Description:

Subcontractor’s Involvement (Role and Scope):

SUBCONTRACTOR KEY PERSONNEL ASSIGNED TO PROJECT Name: (Add more rows as needed) Role: (Add more rows as needed)


PROJECT MEASUREMENTS


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Estimated Start & Completion Dates: From: To: Actual Start & Completion Dates: From: To: Reason(s) for Difference Between Estimated and Actual Dates:

Table 6. Subcontractor Reference 2




Customer Phone:


Customer Fax:

PROJECT INFORMATION

Project Objectives:





PROJECT MEASUREMENTS Estimated Start & Completion Dates: From: To: Actual Start & Completion Dates: From: To: Reason(s) for Difference Between Estimated and Actual Dates:

Table 7. Subcontractor Reference 3




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Customer Phone:


Customer Fax:

PROJECT INFORMATION

Project Objectives:





PROJECT MEASUREMENTS Estimated Start & Completion Dates: From: To: Actual Start & Completion Dates: From: To: Reason(s) for Difference Between Estimated and Actual Dates:


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2.2 SAP Certification Please provide information regarding your organizations status as an SAP Certified Upgrade Partner. Please include links or other documentation that show this status.

The relevant LSI and ValueStream certifications and memberships are:

LSI Consulting, Inc.:

LSI Consulting is with the SAP PartnerEdge program, is a certified SAP Public Sector Development partner, Qualified SAP HANA (RDS) Rapid Deployment partner, also has representation on the SAP Business Objects ASUG Influence Council.

Certified SAP Public Sector Development partner:

Qualified SAP HANA Rapid Deployment Partner (“RDS”):


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Rapid Database Migration of SAP NetWeaver Business Warehouse to SAP HANA:

ValueStream Inc.:

SAP Global Database Migration Factory Program membership:

A strategic initiative designed to simplify adoption of SAP HANA Platforms or SAP ASE for customers migrating from any third-party database in the market. This program brings the best of database migration tools, accelerators, industry best practices that are available within SAP and from SAP’s trusted and proven SI partners to help simplify customer experience in migrating to SAP HANA Platform.


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Certified in SAP HANA Installations, OS/DB migrations:

SAP Certified Technology Associate - OS/DB Migration for SAP NetWeaver 7.30 (C_TADM70_73)

SAP Certified Technology Specialist (Edition 2014) - SAP HANA Installation (E_HANAINS141)

SAP Certified Technology Specialist (Edition 2014) - SAP HANA Installation (E_HANAINS142)


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2.3 Prospective Contractor’s Work Locations The Contractor Key Project Personnel associated with this engagement must be available to participate in project-related meetings as scheduled by DFA during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m. CST, except Federal, State and local holidays.

Per Section 2.10.C.3. of the RFP, Contractor prefers to have at least one (1) dedicated BASIS administrator onsite for the duration of the project dedicated to performing the activities required to complete the entire upgrade.

Per Section 2.10.C.4 of the RFP, the State prefers the Contractor have other key technical staff onsite and dedicated during critical stages of the upgrade.

At no time shall the Contractor maintain, use, transmit, or cause to be transmitted information governed by privacy laws and regulations outside of the United States and its territories.

Instructions: Describe the locations where the Prospective Contractor proposes performing work associated with this RFP. Indicate the site(s) from which the Prospective Contractor will perform the relevant tasks identified in this Proposal. If the site(s) for a specific task changes during the Contract term, provide a timeline reflecting where the task will be performed during each time period.

Specifically identify where the Key Project Personnel identified in the RFP will be physically located for the duration of the Contract.

For each of the deliverables identified in the RFP, provide the percentage of work to be done in the State.

The ValueStream regional office locations are as follows:

• ValueStream HQ: 303 Wyman St, Suite 300, Waltham, MA 02451

The LSI Consulting regional office locations are as follows:

• LSI Consulting HQ: 303 Wyman St, Suite 300, Waltham, MA 02451

• Southeast Region Office: Industrious, 555 Fayetteville St, Suite 300, Raleigh, NC 27601

• Western Region Office: 550 B St, Third Floor, San Diego, CA 92101

Locations from which the relevant tasks will be performed from:

ValueStream/LSI have resources located across the country, and as a result some of the work will be performed from their home locations. ValueStream/LSI have been performing large portions of similar work remotely on projects with similar scope, being largely technical of nature, as opposed to functional, which requires more onsite time. The remote work will be performed from the following locations:

• Johannes Lombard *** – remote work will be performed from the Raleigh, NC office.

• Fan Yu ***– remote work will be performed from his Seattle, Washington home office.

• Kiran Naik *** – remote work will be performed from his Alpharetta, Georgia home office.


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• Kiran Mehendale – remote work will be performed from his Cincinnati, Ohio home office.

*** Key Personnel

Estimated percentage of work to be done in the State, by deliverable:

• Sandbox Installation/Completion 37%

• Development/QA Completion 44%

• Completion of User Acceptance Testing and Go-Live 53%

• Completion of Post Go Live Support 53%

Estimated percentage of work to be done in the State, by resource:

• Johannes Lombard – 50%

• Fan Yu – 90% (100% onsite during Post Go-live support)

• Kiran Naik – 50%

• Kiran Mehendale – 50%

• Code Developers – 0%

3.0 Legal Considerations

3.1 Existing Business Relationships with the State of Arkansas Instructions: Describe any existing or recent (within the last five (5) years) business relationships the Prospective Contractor or any of its affiliates and proposed subcontractors has with the State.

None

3.2 Business Disputes Instructions: Provide details of any disciplinary actions and denote any that are pending litigation or Terminated for Cause or Convenience and associated reasons. Also denote any other administrative actions taken by any jurisdiction or person against the Prospective Contractor. List and summarize all judicial or administrative proceedings involving sourcing activities, claims of unlawful employment discrimination and anti-trust suits in which the Prospective Contractor has been a party within the last five (5) years. If the Prospective Contractor is a subsidiary, submit information for all parent companies. If the Prospective Contractor uses subcontractors, associated companies and consultants that will be involved in any phase of this engagement, provide the same information for each of these entities.

None

Template T-3 Prospective Contractor Engagement

Organization and Staffing Response Template

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-3 – Prospective Contractor Engagement Organization and Staffing

2 of 11

Table of Contents

1.0 Engagement Organization and Staffing Plan ...................................................... 3

2.0 Prospective Contractor Key Personnel ............................................................... 6 2.1 Subcontractor Key Personnel ................................................................................... 9

3.0 Resumes .............................................................................................................. 11

4.0 Roles and Responsibilities ................................................................................. 11


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1.0 Engagement Organization and Staffing Plan The Prospective Contractor should describe an integrated Project Organization and Staffing Plan required to execute the proposed approach for the Engagement. This section should include details of the Prospective Contractor’s team, proposed use of subcontractors, and the Prospective Contractor’s expectations of DFA resources. This section should include a visual representation of the Prospective Contractor engagement including the reporting structure. The Prospective Contractor should also describe the required staffing of business and technical resources DFA will need to provide to support the delivery. The Plan should include the number of resources (both business and technical), anticipated role and responsibilities, level of participation and necessary capabilities/skills for both DFA and Prospective Contractor resources.

Key Project Personnel identified in the Proposal for the engagement are considered to be the core Prospective Contractor resources and are therefore expected to be the major participants in all procurement activities and services delivery activities. If the Prospective Contractor is selected, its Key Project Personnel cannot be replaced without prior DFA approval during the life cycle of the Project.

Instructions: Provide a Staffing Plan and associated organization chart detailing the number of personnel, level, roles and responsibilities, team reporting relationships, and then identify the approach to providing “shoulder-to-shoulder” links for key staff roles between Prospective Contractor staff and DFA staff. Show proposed Prospective Contractor personnel hours by phase, by personnel level, and by role for the entire engagement. Identify all Key Project Personnel for the Prospective Contractor, personnel for DFA and their proposed roles. If the Prospective Contractor’s proposed engagement organization and staffing plan does not align with the guidance provided in the body of the RFP the Prospective Contractor should discuss the justification for recommending an alternative staffing organization.

Project Organization and Staffing Plan:


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• Details of the Governance Structure encompassing Executive alignment, reporting and


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The required DFA staffing, with FTE%:

• Project Governance and Executive Oversight participation 5% • Implementation Leadership team participation 25% • Core Delivery team:

o BASIS Administrator 50% o BASIS Security Administrator 25% o ABAP Developer 75% o Operating System Administrator 25% o SAP BW Regression Testing resources 25% o SAP ERP Regression Testing resources 25%

In terms of necessary capabilities/skills for DFA resources: we have found that the roles described above, for the DFA core delivery team, are sufficient, when it comes to required skills / capabilities from the client perspective, for projects of this nature. The experience of your personnel will be crucial for the successful completion of these initiatives.


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2.0 Prospective Contractor Key Personnel The Prospective Contractor should identify Key Personnel for the Engagement, as described in the RFP, including:

Name

Position in Prospective Contractor organization

Proposed role on Engagement

Focus of work effort

% of time for that work effort

Experience in the proposed role

Qualifications for the proposed role

Role in the last three (3) projects

Instructions: Complete the following Table detailing the Key Personnel identified for this Engagement. Add rows as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.


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Table 1. Prospective Contractor Key Personnel

NAME POSITION IN ORGANIZATION

PROPOSED ROLE ON

ENGAGEMENT

FOCUS OF WORK

EFFORT

% OF TIME FOR THAT WORK

EFFORT

EXPERIENCE IN PROPOSED ROLE (YEARS)

QUALIFICATIONS FOR PROPOSED ROLE

ROLE IN LAST 3

PROJECTS

Johannes


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2.1 Subcontractor Key Personnel The Prospective Contractor should identify the Subcontractor Key Personnel for the Engagement including:

Name

Position in subcontractor organization

Proposed role on Engagement

Focus of work effort

% of time for that work effort

Experience in the proposed role

Qualifications for the proposed role

Role in the last three (3) projects

This section should also detail the past work each listed person has had with the Prospective Contractor or their staff.

Instructions: Provide a listing of the Subcontractor Key Personnel. This Table should be replicated for each Subcontractor used. Add rows as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

We will not be submitting subcontractor personnel.


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Table 2. Subcontractor Key Personnel

NAME POSITION IN ORGANIZATION

PROPOSED ROLE ON ENGAGEMENT

FOCUS OF

WORK EFFORT

% OF TIME FOR THAT WORK

EFFORT

EXPERIENCE IN PROPOSED

ROLE (YEARS) QUALIFICATIONS FOR

PROPOSED ROLE ROLE IN LAST 3

PROJECTS


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3.0 Resumes The Prospective Contractor should attach professional resumes of all proposed Key Personnel to this section of the Proposal.

Each resume should demonstrate experience germane to the position proposed. The resume should include work on projects cited under the Prospective Contractor’s corporate experience, and the specific functions performed on such projects.

Additionally, each resume should provide information that each proposed key personnel is SAP HANA certified. Instructions: Provide a resume for each proposed Key Personnel.

Please find Resumes for ValueStream/LSI Key Personnel in Appendix A.

4.0 Roles and Responsibilities The Prospective Contractor should describe the roles and responsibilities they feel are needed by each party. The Prospective Contractor should take into account the tentative roles and responsibilities listed in the RFP when responding. Any discrepancies between the two should be discussed and notate why your approach would be more advantageous.

Instructions: Provide a listing of roles and responsibilities for each party. Roles and Responsibilities: Overall DFA and ValueStream/LSI Project Team:

o Project Oversight and Management: Project Quality Assurance. Scope management. Expectation management. Risk and Issue management. Drives the project to a successful completion. Communication to Executive sponsors. Building the detailed project plan, at both mid-level and detailed levels.

o SAP HANA Migration / Administration / Infrastructure: HANA DMO Migration Execution (60% of the work). HANA administration (10% of the work). HANA installation (15% of the work). Post-migration support (15% of the work).

o ERP and BW Testing oversight: Providing guidance and quality assurance for the overall regression

testing efforts. o Development:

Core troubleshooting and testing, Unicode and conversion issues.

Template T-4 Requirements Approach

Response Template

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-4 –Requirements Approach

2 of 16

Table of Contents

1.0 Approach to Upgrade ............................................................................................ 3

2.0 Project Management ............................................................................................. 7

3.0 Change Management ............................................................................................ 7

4.0 Problem Resolution ............................................................................................ 10

5.0 Knowledge Transfer ............................................................................................ 11

6.0 Managing Go-Live and Post Go-Live Support .................................................. 13

7.0 Payment Milestone .............................................................................................. 14

8.0 Lessons Learned ................................................................................................. 15

9.0 Issues, Challenges and Potential Risks ............................................................ 16


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1.0 Approach to Upgrade

Our approach to delivering the services described in the RFP:

Describe your overall approach and strategy to providing the upgrade to the State of Arkansas.


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describe your organizations approach as it relates to DMO or an alternative. If providing an alternative approach, please include at a minimum, detailed description of the approach, pros/cons and expected outcomes utilizing the alternative approach.


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2.0 Project Management

Please refer to section 1.0.

3.0 Change Management

Describe your organizations approach in managing this project and how it meets or exceeds the requirements of the RFP.

Describe your organizations approach to change management as it relates to the requirements of the RFP.



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4.0 Problem Resolution

Describe your organizations approach to problem resolution including an escalation matrix.


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5.0 Knowledge Transfer

Describe your organizations approach to knowledge transfer and how you will ensure that State resources will be sufficiently trained prior to Go-Live.


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Also refer document T5, section 3.0 for more details.


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6.0 Managing Go-Live and Post Go-Live Support

We recommend our standard Post Go-live Support process, as is described in the section below.

Describe your organizations approach to managing Go-Live for this engagement.

Describe your organizations approach to Post Go-Live support.


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Please also refer to section 4.0 that deals with our approach to Problem Resolution.

7.0 Payment Milestone

We would request an adjustment to the DFA-preferred payment milestone schedule, as follows:

We have found that a significant number of hours go into the Sandbox and Development environments, because those are your early exposures, as it relates to data quality issues, and code remediation challenges. You will find significantly more troubleshooting and error resolution in those environments, compared to QA, and Production. We therefore feel that the percentages above are more in line with the overall project effort, by milestone.

The State described the preferred payment milestone schedule in Section 2.15 of the RFP. Please describe your organization’s suggested milestone schedule and why you feel it is a better approach.

Note: Section 2.15 states that the State shall not pay more than 50% prior to Go-Live.


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8.0 Lessons Learned

.

Please describe any “lessons learned” from the Prospective Contractor’s relevant experience and how those lessons learned will impact the Prospective Contractor’s approach to this engagement.


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9.0 Issues, Challenges and Potential Risks

DFA is interested in any information that may help to identify issues, clarify the requirements, reduce risk of the procurement, and identify issues and challenges of managing and implementing the proposed Solution. Describe the primary concerns, risks, issues and recommendations for DFA as it proceeds with this SOW.

Template T-5 Required Plans Response Template

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-5 – Work Plan

i

Table of Contents

1.0 Implementation Plan ............................................................................................. 1 1.1 Implementation Plan Overview ................................................................................. 4

2.0 Testing Plan ........................................................................................................... 4

3.0 Training and Knowledge Transfer Plan ............................................................... 6

4.0 Go-Live Plan .......................................................................................................... 8


1

1.0 Implementation Plan The Prospective Contractor should submit a Work Plan regarding the implementation of all services requested under this RFP. This Work Plan will demonstrate that the Prospective Contractor has a thorough understanding of all activities required. DFA requires that the Prospective Contractor provide a schedule with the shortest duration required to implement the services smoothly and without interruption to business operations.

The Work Plan should show all key elements including details with responsibilities, timelines, durations, milestone dates, deliverables, and Prospective Contractor personnel hours by deliverables, State personnel hours, and all critical dependencies for the milestones and deliverables. The Work Plan may be an attachment to the Vendor’s Technical Proposal and tabbed as such in the submission as well as an electronic soft copy (Microsoft Project ® or equivalent and Adobe ® PDF) version in the Prospective Contractor’s electronic submission of the Technical Proposal.

All content should be formatted for effective viewing in hard and soft copy.

Instructions: Provide a Work Plan including at least:

High level Project schedule (Microsoft Project® preferred and Adobe ® PDF) including all deliverables and milestones, and timeline

A listing of what staff is assigned responsibility for each deliverable within the WBS to the level at which control will be exercised (i.e., DFA, Contractor staff)

Major milestones and target date(s) for each milestone

Definition of the review processes for each milestone and deliverable and a description of how the parties will conduct communication and status review

Include or attach associated artifacts such as Gantt charts and flowcharts as appropriate.

Our implementation team will assemble onsite in the first week to work with DFA to develop a working project plan that best fits the DFA upgrade timing, and also meets business concerns. This detailed plan will be finalized onsite with DFA key personnel to accommodate known outages, timing challenges and scheduled events, once we assemble. This activity will generate the detailed project plan that will indicate the core activities as well as timeliness covering the following items:

o Deployment Activities; o Key dates and Milestones; o DFA resource requirements; o ValueStream/LSI resource requirements; o Outages; o Cutover and Unicode Conversion; o Testing; o Etc.

The Project Stages: Migration of SAP ECC systems to SAP Business Suite on HANA, inclusive of the

Unicode migration, and a database migration from IBM DB2 to SAP HANA.


2

Migration of SAP BW systems to SAP BW on HANA, inclusive of a database migration from IBM DB2 to SAP HANA;

Migration of all operating systems from Unix based IBM-AIX, to Redhat/Linux which provides the operating infrastructure for the AASIS ecosystem.

The Proposed Project Timelines, with Deliverables and Milestones are:

Milestone

The Proposed Staff responsible, with FTE % are:


3

Please note: Important project planning points:

1. We are assuming a July 1, 2018 start, as stated in the RFP. 2. Prior to the project start, we recommend the SBX and DEV HANA systems to be

delivered. 3. The SBX environments will ideally be up and running on Day 1. 4. There should therefore be a project preparation activity to receive HANA

systems, and install them earlier, allowing the project to commence July 1.

We carefully considered our staffing approach, the timelines and staffing plan, taking into account our deep knowledge of these migrations, also basing it on the information provided to us. Review processes for each milestone: At the completion of each phase, we will work with DFA leadership, to perform a final walkthrough and assessment of the Milestone. We will then also submit a Milestone Expectation Document, which will describe in detail the purpose and objective, and also provide a summary of the Milestone Breakdown, as well as Acceptance criteria. We will work with the DFA project manager during week 1 to finalize this document.

Example of an MED document:


4

1.1 Implementation Plan Overview Instructions: Provide an explanation of your organizations upgrade timeline and the benefits.

The details are provided in the previous section, and explains our proposed upgrade timelines. They are based on best practices, as well as our deep experience with these projects. These plans are designed to mitigate risk, and simplify the upgrade as much as possible.

2.0 Testing Plan Instructions: Provide a Testing Plan.

The Testing Plan should demonstrate that the Prospective Contractor has a thorough understanding of all activities required to effectively test.

The testing plan should include the following: Unit Testing, Performance/Volume testing, System Integration Testing (SIT), Facilitation of User Acceptance Testing (UAT)


5

All content should be formatted for effective viewing.

Include or attach associated artifacts as appropriate.


6

3.0 Training and Knowledge Transfer Plan

Instructions: Provide a Training Plan.

The Training Plan should demonstrate that the Prospective Contractor has a thorough understanding of all activities required to effectively train staff.

The Training Plan should show all key elements including details with responsibilities, timelines, staffing, durations, and deliverables. All content should be formatted for effective viewing.



7

We propose the following Training Delivery method for this project:

g and data management tasks, BW prechecks, ERP prechecks will be covered.


8

4.0 Go-Live Plan

e.xlsx

Instructions: Provide a Go-Live Plan.

The Go-Live Plan should demonstrate that the Prospective Contractor has a thorough understanding of all activities required.

All content should be formatted for effective viewing.


Template T-6 RFP Response Checklist

RFP #: SP-18-0087

State of Arkansas Department of Finance and Administration SAP HANA Upgrade Implementation Services RFP #: SP-18-0087 Template T-6 – RFP Response Checklist

i

Table of Contents

1.0 Prospective Contractor Response Checklist ...................................................... 1

2.0 Prospective Contractor Attachments .................................................................. 2

3.0 Exceptions ............................................................................................................. 3

List of Tables Table 1. Prospective Contractor General Requirements ...................................................... 1

Table 2. Prospective Contractor Package 1 Checklist .......................................................... 1

Table 3. Prospective Contractor Package 2 Checklist .......................................................... 2

Table 4. Prospective Contractor General Requirements ...................................................... 2

Table 5. Prospective Contractor Attachment Checklist ........................................................ 2


1

1.0 Prospective Contractor Response Checklist The Prospective Contractor should complete the following Tables to verify that all the RFP response requirements have been completed as instructed. The Prospective Contractor should provide specific references to Proposal locations (e.g., section and page numbers) for each Template included. During the evaluation process, OSP will perform an initial review of the Proposals to confirm these are included. If the items identified in this checklist are not included, the Proposal may be disqualified.

Instructions: Complete the following Table. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 1. Prospective Contractor General Requirements

PROPOSAL RESPONSE ITEM COMPLETED AND

PROVIDED AS INSTRUCTED?

Prospective Contractor’s Proposal’s stamped date meets date and time specified in the RFP YES X NO

Proposal is sealed YES X NO Technical Proposal and Cost Proposal are sealed in separate envelopes or boxes within the “Sealed Bid.” Each Proposal should be clearly marked “Technical Proposal” or “Cost Proposal”

YES X NO

Minimum Mandatory Requirements – The Prospective Contractor has documented proof that it meets the minimum mandatory requirements outlined in the RFP.

YES X NO

Table 2. Prospective Contractor Package 1 Checklist

SECTION / TEMPLATE PROPOSAL RESPONSE ITEM

COMPLETED AND PROVIDED AS INSTRUCTED?

REFERENCE TO

PROPOSAL RESPONSE SECTION

T-1 Cover Letter and Executive Summary YES X NO

T-2 Prospective Contractor Experience YES X NO

T-3 Prospective Contractor Engagement Organization and Staffing YESX NO

T-4 Requirements Approach YES X NO

T-5 Required Plans YES X NO

T-6 RFP Response Checklist YES X NO


2

Table 3. Prospective Contractor Package 2 Checklist

SECTION / TEMPLATE PROPOSAL RESPONSE ITEM

COMPLETED AND PROVIDED AS INSTRUCTED?

REFERENCE TO


C-1 Cost Workbook YES X NO Table 4. Prospective Contractor General Requirements

Prospective Contractor should provide the following documents with their technical proposal response.

PROPOSAL RESPONSE ITEM COMPLETED AND

PROVIDED AS INSTRUCTED?

EO 98-04 Disclosure Form. (See Standard Terms and Conditions, #27. Disclosure.) YES X NO

Copy of Prospective Contractor’s Equal Opportunity Policy. (See Equal Opportunity Policy.) YES X NO

Voluntary Product Accessibility Template (VPAT). (See Technology Access.)

**VPAT can be provided upon down selection. YES NO X

2.0 Prospective Contractor Attachments The Prospective Contractor should identify all attachments that are part of the Technical or Cost Proposals. The Prospective Contractor should provide specific references to Proposal locations (e.g., section and page numbers) for each attachment included. All attachments must be included in both soft and hard Proposal copies.

Instructions: Complete the following Table with any attachments to the Technical or Cost Proposals. Add rows as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Table 5. Prospective Contractor Attachment Checklist

ATTACHMENT ID ATTACHMENT NAME ATTACHMENT

PROVIDED?

REFERENCE TO


Appendix A Resumes YES X NO

Appendix B Cutover Plan YES X NO

Appendix C Disclosure Form and EEO Policy YES X NO

YES NO

YES NO


3

3.0 Exceptions Any requested exceptions to items in this RFP which are NON-mandatory must be declared below or as an attachment to this page. Prospective Contractor must clearly explain the requested exception, and should label the request to reference the specific solicitation item number to which the exception applies.

Exceptions to Requirements shall cause the Prospective Contractor’s proposal to be disqualified.

No exceptions

Appendix B_Cutover PlanT-5: Required Plans

RFP #: SP-18-0087

Appendix CDisclosure Form &

EEO PolicyRFP #: SP-18-0087

EXECUTIVE ORDER E0-98-04

EXECUTIVE ORDER DISCLOSURE FORM

NAME:_____________________________________________________________________________

ADDRESS: ______________________________________________________________________ Street City State/Zip County

CONTRACT NO:__________________________________________ FEDERAL NO: __________________________

CONTRACT EFFECTIVE DATE: _____________________________________________________________________

B. DISCLOSURE REQUIREMENTS

Agencies shall require, as a condition of obtaining or renewing a contract, lease, purchase agreement, employment, or grant

with any state agency, that any individual desiring to contract with, be employed by, or receive grant benefits from, any state

agency shall disclose whether that person is a current or former; member of the general assembly, constitutional officer,

board or commission member, state employee, or the spouse or immediate family member of any of the persons described in

this sentence. Agencies shall require that any non-individual entity desiring to contract with, or receive grant benefits from,

any state agency shall disclose (1.) any position of control, or (2.) any ownership interests of 10% or greater, that is held by a

current or former member of the general assembly, constitutional officer, board or commission member, state employee, or

the spouse or immediate family member of any of the persons described in this sentence.

As a condition for obtaining funding through a contract, lease, purchase agreement, or a grant with the Department of Health

and Human Services, the following information must be disclosed:

Individual contractor indicate below if you are: Current Former Term(s) of service

1. A member of the general assembly

Yes/No

(circle one)

Yes/No

(circle one)

2. A constitutional officer

Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a commission or board

member

Yes/No

(circle one)

Yes/No

(circle one)

Individual contractor indicate below if you are a spouse or immediate family member of an individual that is;

Current Former Term(s) of service Relative’s name and relationship

1. A member of the general

assembly

Yes/No

(circle one)

Yes/No

(circle one)


Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a commission

or board member

Yes/No

(circle one)

Yes/No

(circle one)

(EO 98-04) 1 of 4

ValueStream/LSI Consulting, Inc.

303 Wyman Street, Ste 300 Waltham, MA 02451

SP180087

TBD

Non-individual entity list any individual who holds a position of control or ownership interest of 10% or greater in the entity

if the individual is: Relative’s name &

Current Former Term(s) of Service Relationship Individual 1. A member of the

general assembly

Yes/No

(circle one)

Yes/No

(circle one)


Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a

commission or board

member

Yes/No

(circle one)

Yes/No

(circle one)

Non-individual entity list any individual who holds a position of control or ownership interest of 10% of greater in the entity

if the individual is a spouse or immediate family member of:

Current Former Term(s) of service Relative’s name & Relationship Individual

1. A member of the

general assembly

Yes/No

(circle one)

Yes/No

(circle one)


Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a

commission or board

member

Yes/No

(circle one)

Yes/No

(circle one)

Failure of any person or entity to disclose under any term of Executive Order 98-04 shall be considered a material breach of

the terms of the contract.

__________________________________ Signature Date

_______________________________________________

Title

THIS FORM MUST BE COMPLETED AND RETURNED PRIOR TO EXECUTION OF THE CONTRACT

(EO 98-04) 2 of 4

4/19/2018

EVP Analytics, Budget & Technology

NAME: ____________

ADDRESS: ____________ Street City State/Zip County

PHONE: FAX: ________________________________________

CONTRACT:__________________________________________________________________________________________________

CONTRACT EFFECTIVE DATE:_________________________________________________________________________________

DISCLOSURE OF SUBCONTRACTORS

Agencies shall require, as a condition of obtaining or renewing a contract, lease, purchase agreement, or grant with

any state agency, that any individual or entity desiring to contract with any state agency shall require that any subcontractor,

sub-lessor, or other assignee (hereafter ‘Third Party”), shall disclose whether such Third Party is a current or former; member

of the general assembly, constitutional officer, board or commission member, state employee, or the spouse or immediate

family member of any of the persons described in this sentence, or if any of the persons described in this sentence hold any

position of control or any ownership interest of 10% or greater in the Third Party, and shall report any such disclosure by the

Third Party to the agency. The disclosure requirements of this paragraph shall apply during the entire term of the contract,

lease, purchase agreement, or grant, without regard to whether the subcontract, sublease, or other assignment is entered into

prior or subsequent to the contract date.

Third Party shall indicate below if he/she is:

Current Former Term(s) of Service Relative’s name & relationship Third Party 1. A member of the

general assembly

Yes/No

(circle one)

Yes/No

(circle one)


Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a

commission or board

member

Yes/No

(circle one)

Yes/No

(circle one)

Third Party shall indicate below if he/she is a spouse or immediate family member of an individual that is

Current Former Term(s) of service Relative’s name & relationship Third Party

1. A member of the

general assembly

Yes/No

(circle one)

Yes/No

(circle one)


Yes/No

(circle one)

Yes/No

(circle one)

3. A state employee

Yes/No

(circle one)

Yes/No

(circle one)

4. Serving as a

commission or board

member

Yes/No

(circle one)

Yes/No

(circle one)

Agencies shall require, as a further condition of obtaining or renewing any contract or agreement with any state agency, that

the individual or entity desiring to contract shall incorporate into any agreement with a Third Party, previously defined, the

below stated language, and any other necessary language as provided by rules and regulations promulgated to enforce

Executive Order 98-04, which provides that failure of the Third Party to disclose the identity of any person or entity

described previously shall be considered a material breach of the agreement.

(EO 98-04) 3 of 4

The failure of any person or entity to disclose as required under any term of Executive Order 98-

04, or the violation of any rule, regulation or policy promulgated by the Department of Finance and

Administration pursuant to this Order, shall be considered a material breach of the terms of the contract,

lease, purchase agreement, or grant and shall subject the party failing to disclose or in violation to all

legal remedies available to the Agency under the provisions of existing law.

Signature of Third Party

THIS FORM MUST BE COMPLETED AND RETURNED PRIOR TO EXECUTION OF THE CONTRACT

(EO 98-04) 4 of 4

LSI EEO POLICY EQUAL EMPLOYMENT OPPORTUNITY LSI is an Equal Opportunity Employer and do not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. LSI will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let your supervisor know. LSI will endeavor to accommodate the sincere religious beliefs of its employees to the extent such accommodation does not pose an undue hardship on your LSI’s operations. If you wish to request such an accommodation, please speak to your supervisor. Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of the supervisor. Employees may also contact the LSI at 978-295-2038. LSI will not allow any form of retaliation against individuals who raise issues of equal employment opportunity. To ensure our workplace is free of artificial barriers, violation of this policy will lead to discipline, up to and including discharge.

Documents

Technical Proposal Response Original · NetWeaver 7.30 (C_TADM70_73) o SAP Certified Technology Specialist (Edition 2014) SAP HANA - Installation (E_HANAINS141) o SAP Certified Technology