2727THTH QUARTERLY REVIEW QUARTERLY REVIEW MEETING CUM WORKSHOP MEETING CUM WORKSHOP OF FINANCE CONTROLLERSOF FINANCE CONTROLLERS

FIELD VISIT OF TEAM III ON FIELD VISIT OF TEAM III ON 2929THTH OCTOBER 2010 OCTOBER 2010

Team members consist of officers from the Team members consist of officers from the States of:States of:

1.1. West BengalWest Bengal2.2. Himachal PradeshHimachal Pradesh3.3. KarnatakKarnatak4.4. KeralaKerala5.5. MaharastraMaharastra6.6. GoaGoa7.7. PuducheryPuduchery8.8. PunjabPunjab9.9. TamilnaduTamilnadu10.10.UttarakhandUttarakhand11.11.ManipurManipur

Sri M.K. Chattopadhyay, Sri M.K. Chattopadhyay, Controller of Finance, West Controller of Finance, West Bengal was the team leader.Bengal was the team leader.

Sri Birkhe Ram, Chief Sri Birkhe Ram, Chief Consultant, Financial Consultant, Financial Management, TSG, was the chief Management, TSG, was the chief assessor. assessor.

The Team visited the following The Team visited the following Schools & CRC in Cuttack district:Schools & CRC in Cuttack district:

1. Kacharamal Nodal UP School1. Kacharamal Nodal UP School

2. Brahmanjharilo Nodal UP School2. Brahmanjharilo Nodal UP School

3. Bagalpur UPS 3. Bagalpur UPS

4. Bagalpur CRC4. Bagalpur CRC

1. Kacharamal Nodal UP School1. Kacharamal Nodal UP School

The school has 1 Head Master & 8 other teachersThe school has 1 Head Master & 8 other teachers The School is operating up to class VII.The School is operating up to class VII. The Head Master informed that he is going to The Head Master informed that he is going to

retire on the last day of this month. retire on the last day of this month. The Head Master elaborated the system of joyful The Head Master elaborated the system of joyful

learning in the school. learning in the school. Different pictorial modules for the students have Different pictorial modules for the students have

been developed & shown to the students been developed & shown to the students through computersthrough computers

The classrooms are designated as History room, The classrooms are designated as History room, Geography room, Literature room, Computer Geography room, Literature room, Computer room etc.room etc.

The school has 198 students, out of which 82 are The school has 198 students, out of which 82 are boys & 116 are girls.boys & 116 are girls.

The school started at 10 A.M. with prayer song The school started at 10 A.M. with prayer song attended by all the students & teachersattended by all the students & teachers

VEC meeting is normally held on Saturdays, Last VEC meeting is normally held on Saturdays, Last VEC meeting held on 9.10.2010. VEC approves VEC meeting held on 9.10.2010. VEC approves the expenditures. the expenditures.

VEC has 9 members consisting of 6 guardian VEC has 9 members consisting of 6 guardian member, 1 municipality representative, 1 NGO member, 1 municipality representative, 1 NGO member & the Head Mastermember & the Head Master

Maintenance of records & documents:Maintenance of records & documents:

The school is maintaining cash book, subsidiary The school is maintaining cash book, subsidiary cash book, pass book, minutes book cash book, pass book, minutes book

The school is maintaining vouchers & UCs The school is maintaining vouchers & UCs The school is maintaining a display board The school is maintaining a display board

showing the fund received and corresponding showing the fund received and corresponding expenditureexpenditure

The school received the fund from DPC through The school received the fund from DPC through e-transfere-transfer

During the current year the school received & During the current year the school received & spent fund under the head TLM Rs.5,000/-, SRG spent fund under the head TLM Rs.5,000/-, SRG Rs. 12,000/-, SIG Rs. 15,000/-, Girls Uniform Rs. Rs. 12,000/-, SIG Rs. 15,000/-, Girls Uniform Rs. 7,370/-, Others Rs. 3,400/-7,370/-, Others Rs. 3,400/-

As on 25.10.2010 the bank balance stands at As on 25.10.2010 the bank balance stands at Rs. 370 & there is no cash in hand.Rs. 370 & there is no cash in hand.

The bank account at Cuttack Gramin Bank is The bank account at Cuttack Gramin Bank is operated jointly by President of VEC & the Head operated jointly by President of VEC & the Head Master Master

No fund for ACR received by the school in 20009-No fund for ACR received by the school in 20009-10 and 2010-1110 and 2010-11

The school is not using cheques and drawing cash The school is not using cheques and drawing cash through withdrawal slipthrough withdrawal slip

2. Brahamanjharilo Nodal U.P. 2. Brahamanjharilo Nodal U.P. SchoolsSchools

The school has 1 Head Mistress & 9 other teachersThe school has 1 Head Mistress & 9 other teachers The School is operating up to class VII.The School is operating up to class VII. The school has 342 studentsThe school has 342 students The VEC for the school has not delegated the power to The VEC for the school has not delegated the power to

the chairman, so it is not functioning properly due to the chairman, so it is not functioning properly due to some dispute since JULY 2009. The HM has informed some dispute since JULY 2009. The HM has informed that the dispute may be settled within next 10 daysthat the dispute may be settled within next 10 days

The last meeting of the VEC was held on 28The last meeting of the VEC was held on 28thth September 2010 but no power was delegated to the September 2010 but no power was delegated to the chairmanchairman

There is computer facility for the students in the schoolThere is computer facility for the students in the school

Maintenance of records & documents:Maintenance of records & documents:

The school is maintaining cash book, subsidiary cash book, The school is maintaining cash book, subsidiary cash book, pass book, minutes book. The school is maintaining pass book, minutes book. The school is maintaining vouchers & UCs vouchers & UCs

There is no display board in the schoolThere is no display board in the school The school received the fund from DPC through e-transferThe school received the fund from DPC through e-transfer During the current year the school received fund under During the current year the school received fund under

different headsdifferent heads Fund received in 2009-10 & 10-11 remained unutilised due Fund received in 2009-10 & 10-11 remained unutilised due

to the dispute of the VECto the dispute of the VEC As on 04.10.2010 the bank balance stands at Rs. 1,27,869 As on 04.10.2010 the bank balance stands at Rs. 1,27,869 The last payment transaction was made on 27.07.2009The last payment transaction was made on 27.07.2009 No Civil grant has been received by the school during No Civil grant has been received by the school during

2009-10 & 2010-112009-10 & 2010-11 The bank account at Cuttack Gramin BankThe bank account at Cuttack Gramin Bank Bank interest earned is remitted to the DPC. Last such Bank interest earned is remitted to the DPC. Last such

payment was made on 27.07.2009payment was made on 27.07.2009

3. Bagalpur U.P. School3. Bagalpur U.P. School

The school has 1 Head Mistress & 4 other The school has 1 Head Mistress & 4 other teachersteachers

The School is operating up to class VII.The School is operating up to class VII. The school has 113 studentsThe school has 113 students VEC has 9 members consisting of 6 guardian VEC has 9 members consisting of 6 guardian

member, 1 municipality representative, 1 NGO member, 1 municipality representative, 1 NGO member & the head mastermember & the head master

There is no computer facility for the studentsThere is no computer facility for the students

Maintenance of records & documents:Maintenance of records & documents:

The school is maintaining cash book, subsidiary The school is maintaining cash book, subsidiary cash book, pass book, minutes book The school cash book, pass book, minutes book The school is maintaining vouchers & UCs is maintaining vouchers & UCs

There is no display board in the schoolThere is no display board in the school The school received the fund from DPC through The school received the fund from DPC through

e-transfere-transfer During the current year the school received During the current year the school received

fund under different heads including civil grant fund under different heads including civil grant of Rs. 3,48,000 during the year 2009-10 & 10-11 of Rs. 3,48,000 during the year 2009-10 & 10-11

As on 04.10.2010 the bank balance stands at Rs. As on 04.10.2010 the bank balance stands at Rs. 1,41,538 at Cuttack gramin bank 1,41,538 at Cuttack gramin bank

The school is also maintaining the salary registerThe school is also maintaining the salary register

4. Bagalpur CRC4. Bagalpur CRC

The team also visited the CRC and checked books The team also visited the CRC and checked books & accounting records& accounting records

Cash book, vouchers & UC are available in the Cash book, vouchers & UC are available in the CRCCRC

Bank balance as per cash book as well as Bank balance as per cash book as well as passbook stands at Rs. 16,301.00 on 31.08.2010passbook stands at Rs. 16,301.00 on 31.08.2010

There has been no transaction from 31.08.2010 There has been no transaction from 31.08.2010 till the date of visittill the date of visit

A regular stock register is maintained and A regular stock register is maintained and updatedupdated