Teachscape Reflect User Guide Pennsylvania 2013-2014

Teachscape Reflect is a complete observation and evaluation management and reporting system that delivers actionable feedback to teachers and streamlines the evaluation process for Evaluators. This guide is designed to support users in navigating the functionality of Teachscape Reflect. The workflow used throughout the guide is intended as a sample to demonstrate system functionality. Evaluation components may vary based on district configuration. The evaluation criteria included in this guide is based on Charlotte Danielson’s Framework For Teaching 2011 instrument.

About this Guide

2

Table of Contents

Getting Started …………………………………………………….. Page 4 Workflows…………………………………………………………… Page 8 Formal Pre-Observations………………………………………….. Page 13 Formal Observations ………………………………………………. Page 36 Formal Post-Observations …………………………………………Page 52 Differentiated Supervision ………………………………………….Page66 Informal Observations ……………………………………………...Page 82 Evaluation – Observation and Practice …………………………..Page 97 Evaluation – Student Performance ……………………………….Page 115 Final Ratings ………………………………………………………..Page 117 Help ………………………………………………………………….Page 120

Getting Started

4

Log In Screen

5

Training Site: training2.teachscape.com Live Site: http://login.teachscape.com

Teachscape Welcome Screen

6

The Reflect Dashboard

Teacher search box

Observation Status and

Reports

Enter the teacher’s first or last name in the “Search” field to easily locate the teacher’s evaluation

Pennsylvania Workflows

Reflect Teacher Evaluation Screen – Temporary Professional Employee

Must complete two full observation cycles

Reflect Teacher Evaluation Screen – Clinical Observation Year

10

Link to evaluation summary report

Similar steps to previous workflow

Differentiated Supervision

Similar steps to previous workflows

Reflect Teacher Evaluation Screen

12

The Change Evaluator link provides the opportunity to assign evaluation responsibilities to another evaluator

Formal Pre-Observation Planning and Conference

Reflect Teacher Evaluation Screen

14

Pre-observation Steps

15

Form

Artifacts

Evidence

Observer schedules pre-observation conference

16

Click Schedule to schedule the Pre-observation conference

Select date

17

Select time

Observer schedules pre-observation conference

An email notification will be sent to

the teacher and Evaluator including

the date/time of the conference as

well as an .ics attachment file that

will allow teacher and Evaluator to

add the event to their calendar

18

Teacher submits pre-observation planning form

19

Respond to each question (no maximum field length)

Teacher Submits Pre-Observation Planning Form

20

Submit button makes form available for observer review

Teacher Submits Pre-Observation Planning Form

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Teacher submits planning artifacts

Teacher Submits Pre-Observation Artifacts

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When all artifacts are uploaded, click the Submit button

Use these buttons to download, add notes, or delete uploaded artifacts

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

23

Observer reviews pre-observation planning form and artifacts

Returns to teacher for edits

24

Observer enters evidence

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Observer enters evidence

Evidence entry

Evidence already entered

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Observer enters evidence

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Observer tags evidence

28

Observer enters evidence

Select component Review

component description

29

Observer reviews evidence

Click More Evidence to return to evidence screen Click Save & Exit to return to D1 details

30

Observer reviews evidence

Click More Evidence to return to evidence screen Click Save & Exit to return to D1 details

31

Observer scores evidence

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Observer scores evidence

Click component name to begin scoring

33

Observer scores evidence View component description

View performance level description

34

Observer scores evidence

When complete, Save & Exit

35

Sharing of evidence and scores

Formal Classroom Observation

Formal classroom observation

37

Evaluator schedules observation

38

39

Evaluator schedules observation

Evaluator observes lesson and collects evidence

40

Evaluator observes lesson and collects evidence

41

Option: Timestamp on or off

Evaluator reviews and aligns evidence

42

Edit

Delete

Align

Evaluator aligns evidence with Framework

43

Review component description

Select

Evaluator shares evidence with teacher

44

Evaluator completes preliminary scoring

45

Click the Score button to score the first component

Evaluator completes preliminary scoring

46

Select level of performance for this component

Review rubric language

Select critical attributes

Space for summary comments

Evaluator completes preliminary scoring

47

Click Submit to share scores with teacher

Teacher uploads lesson artifacts

48

Teacher Submits Artifacts

49

When all artifacts are uploaded, click the Submit button

Use these buttons to download, add notes, or delete uploaded artifacts

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator uploads supplemental artifacts

50

Observer Submits Artifacts

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Formal Post-Observation Reflection and Conference

Teacher starts post-observation reflection form

53

Teacher completes post-observation reflection form

Evaluator schedules post-observation conference

55

56

Evaluator schedules post-observation

Evaluator reviews teacher lesson reflection

57

Evaluator adds evidence

58

Evaluator Starts to Score

Evaluator clicks on each component

Click on each to open

Evaluator scores each component

View component description

View performance level description

Evaluator confirms formal observation scores

62

Click Edit to access observation scores

Evaluator reviews formal observation scores

63

Use bread crumb navigation to jump to the observation summary

From the observation summary page, click Revise if scores need to be adjusted

Evaluator reviews formal observation scores

64

Either select the component to score via the breadcrumbs listed above or click the Score button to score the first component and move to the next component in sequence

Evaluator reviews evidence and updates scores

65

Adjust level of performance

Adjust critical attributes

Review rubric language

Differentiated Supervision

Differentiated Supervision

Teacher starts Differentiated Plan

Teacher uploads Differentiated Supervision Plan

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Teacher starts Mid-Year review

Teacher completes Mid-Year Plan Review

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator starts Mid-Year Feedback or Schedules a Conference

Evaluator provides Mid-Year feedback

Type in comments

when all feedback is finished hit submit

Teacher reviews Mid-Year Feedback

Teacher starts Year-End Plan Artifacts

Teacher uploads Year-End Plan Artifacts

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Teacher starts Year-End Reflection

Teacher enters Year-End Reflection

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator starts Year-End Feedback or Schedules a Conference

Evaluator provides Year-End feedback

Type in comments

when all feedback is finished hit submit

Teacher reviews Year-End Feedback

Informal Observation

Evaluator schedules observation (if applicable)

83

84

Evaluator schedules observation

Evaluator observes lesson and collects evidence

85

Evaluator observes lesson and collects evidence

86

Option: Timestamp on or off

Evaluator reviews and aligns evidence

87

Edit

Delete

Align

Evaluator aligns evidence with Framework

88

Review component description

Select

Evaluator shares evidence with teacher

89

Evaluator completes preliminary scoring

90

Click the Score button to score the first component

Evaluator completes preliminary scoring

91

Select level of performance for this component

Review rubric language

Select critical attributes

Space for summary comments

Evaluator completes preliminary scoring

92

Click Submit to share scores with teacher

Teacher starts to upload lesson artifacts

93

Teacher Submits Artifacts

94

When all artifacts are uploaded, click the Submit button

Use these buttons to download, add notes, or delete uploaded artifacts

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator starts to upload supplemental artifacts

95

Observer submits supplementary artifacts

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluation - Teacher Observation and Practice

Evaluation - Teacher Observation and Practice

Evaluator schedules a conference

Evaluator schedules a conference

Select date

Select time

An email notification will be sent to the

teacher and Evaluator including the date/

time of the conference as well as an .ics

attachment file that will allow teacher and

Evaluator to add the event to their

calendar

Evaluator can start to add additional evidence

Evaluator adds evidence (if applicable), Saves & Exit

Type in additional evidence

Evaluator can add, save & exit or export in PDF

Teacher starts to upload additional evidence/artifacts

Teacher uploads additional evidence/artifacts

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator starts to upload additional evidence/artifacts

Evaluator uploads additional evidence/artifacts

When all artifacts are uploaded, click the Submit button

When you have more artifacts to upload, click the Save & Finish Later button

Upload your artifacts (documents, scanned paperwork, pictures, etc.)

Evaluator starts to score

Evaluator clicks on each Domain

Evaluator reviews evidence and scores each Domain

Submit after each score is entered

Evaluator Saves & Exits

Evaluator shares scores

Teacher starts to view scores

Teacher views scores

Evaluation - Student Performance

Evaluation – Student Performance

116

Student performance data will be uploaded directly – no action

needed by observers

Final Rating

Final Rating

Evaluator scores Final Rating

Choose Indicators and Levels, Complete Rationale if applicable

Help Resources

120

Need help?

121