Teacher Incentive Fund (TIF) Evaluation Services

Request for Proposal 11-54Pre-Proposal Conference

March 9, 2011Steve Webb, IDOA Strategic

Sourcing Analyst

Agenda

• General Information• Purpose of RFP• Scope of RFP• Key Dates• Proposal Preparation• Proposal Evaluation• Minority and Women’s Business Enterprises• Question and Answer Session

General Information

• Sign-In Sheet for Attendees

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website

• Hold questions until the end of the presentation

• All questions must be submitted in writing by Tomorrow, March 10th

Purpose of the RFP

• Select a vendor to satisfy the IDOE’s need for independent evaluation of TIF and TAP in 44 Indiana schools

• As part of the TIF grant requirements, the entity must evaluate IDOE’s implementation of TIF and TAP

• IDOE seeks proposals from applicants with high-quality plans for conducting this evaluation

Scope of RFP

• Indiana received a TIF grant from US DOE• Grantees required to establish a performance-

based compensation system• Indiana chose to implement TAP as the vehicle

to carry out the grant requirements• Indiana has contracted with CELL at U of I to

facilitate the implementation of TAP• Baseline is $50,000 per year

Scope of RFP

• Measure whether IDOE and TAP are achieving the goals and create an annual report on progress toward achieving them

• Develop measurements and evaluate program effectiveness using all quantitative data in addition to qualitative survey and observation data collected by schools

• Compare academic performance, growth, and the hiring and retention of highly qualified teachers at TIF schools to non-TIF schools that have similar enrollment demographics

• Provide IDOE with ongoing recommendations for program improvement based on the quantitative and qualitative data analysis and program evaluation to ensure that program goals are on target

• IDOE will mirror its annual report requests to the requirements of the federal requirements, but IDOE may request additional updates throughout the year

Scope of RFP

• Responses should demonstrate capabilities outlined in “Specific Needs”

• Contract Term: – two (2) years from the date of contract

execution – possibility of one (1) two-year renewal – totaling four (4) years.

Key DatesActivity Date

Issue of RFP February 28, 2011

Pre-Proposal Conference March 9, 2011

Deadline to Submit Written Questions March 10, 2011

Response to Written Questions/RFP Amendments

March 17, 2011

Submission of ProposalsMarch 31, 2011

The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown.

Proposal Evaluation TBD

Proposal Discussions/Clarifications (if necessary)

TBD

Oral Presentations (if necessary) TBD

Best and Final Offers (if necessary) TBD

Contract Award May 31, 2011

Proposal Preparation

• Transmittal Letter• Use the templates provided for all answers

– Attachment D (Cost Proposal)– Attachment E (Business Proposal)– Attachment F (Technical Proposal)

• Do not alter templates – reference attachments in the answer space provided

• Confidential information must be submitted separately in both hard and soft copy

Proposal EvaluationSummary of Evaluation Criteria:

1. Adherence to Mandatory Requirements– Pass/Fail

2. Management Assessment/Quality (Business & Technical)– 35 points

3. Cost (Cost Proposal)– 20 points

4. Indiana Economic Impact– 15 points

5. Buy Indiana– 10 points

6. Minority (10) and Women Business (10) – Subcontractor Commitment 20 points

* 100 Total Points

Minority and Women’s Business Enterprises

• Goals for Proposal

– 8% Minority Business Enterprise– 8% Women Business Enterprise

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. http://www.in.gov/idoa/2467.htmLink to the developing “one stop shop” for vendor registry with IDOA and Secretary of State.

B. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. See Vendor Handbook:Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises:http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

Thank You