Te Rawhiti Marae Feasibility Report 2011

Te Rawhiti Marae Development Committee Report. February, 2011

Te Rawhiti Marae ReportFebruary, 20111.0 INTRODUCTION

This Feasibility Report discusses proposed developments for Te Rawhiti Marae and is prepared by the Te Rawhiti Marae Development Committee in accordance with the terms of reference as set out by the Marae Trustees, and in consultation with the Marae Project Architect, Pete Bossley, and Bruce Shadwick and with help of Brian Maltby, Quantity Surveyor.

Te Rawhiti Marae is the ancestral Marae for the eastern Bay of Islands. It is the central facility for all traditional and non-traditional gatherings.

The need for the renovation and extension of the Marae has been discussed for the last 18 years. The population of Te Rawhiti district has grown steadily over the years, expanding in the holidays from 200 to 800. It will grow even more. In the Te Rawhiti Marae Strategic plan, it is envisaged that the Marae will adjust to meet this growth, in the size of the buildings and in its functions. This extension and renovation is one of our primary goals. The facilities do not cater for the larger numbers who already attend varied events at the Marae. The upgrade is long overdue. Fundraising to provide these extensions is vital.

2.0 TERMS OF REFERENCE

The location of the Marae is at Te Rawhiti Marae, 221 Rawhiti Road, Te Rawhiti RD. Hikurangi 0215. Its legal description is Rawhiti 2A1 and 2A2A MB Ref 86 WH 287The property is 1.2214 ha in size. Title Order Ref: 19 BI 78

In 2003, Malcolm Walker, Ponsonby, Auckland, agreed to enter the project. He designed concept drawings for additions and renovations. These were produced according to a brief formed by a series of hapu consultation hui at Te Rawhiti and in Auckland which included:

o extend whare huio extend dining roomo extend and renovate kitcheno extend and renovate toiletso create outside eating areas o define the formal marae entry lawn- Ateao create a mattress roomo upgrade water systemo build a caretakers cottageo create a secure archive/library

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori Reserve) Trust

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3.0 THE STRUCTURE OF THE MARAE

Nga Kuia and Kaumatua o Ngati Kuta and Patukeha Hapu

The Kuia and Kaumatua have numerous roles in the life of the community through the Marae. They teach and guide in tikanga matters; they tell the stories of the hapu; they teach te reo; they advise in resolving disputes and they hold knowledge which relates to keeping Archival information safe and accessible.

Nga HapuNgati Kuta and Patukeha each have their own organisations and meetings. Each Hapu appoints four kaitiaki to manage and administer the affairs of the Marae. The Te Rawhiti Marae Trustees are :

Ngati Kuta Kaitiaki Patukeha Kaitiaki

Mrs Helen Mountain Harte (Secretary)

Mr Joe Bristowe (Chair)

Ms Rahema Hook (Treasurer) Mr Andre WitehiraMr Henare Cook Mr Richard WitehiraMr Alfred Kareko (Kaikorero) Mr Hohepa Hemara

The Trustees are the kaitiaki of the Marae complex and everything which affects it. Their primary role is to care for the Marae as a ’taonga tuku iho’, a treasure handed down, for the tupuna, for the community and for the future.

The Marae Trust has developed its Foundation documents which contain the policies of the Marae and its activities. They contain the principles and practices and the legal requirements of the Hapu for the Marae. These are: Te Tutohinga o Te Rawhiti Marae/ The Charter of Te Rawhiti Marae, The Strategic Plan for the marae and the Procedures for the Marae.

Te Komiti Wahine (managing the operations), Nga Tane ( maintenace)Te Rawhiti Marae Development Committee (fundraising), Te Rawhiti Toi Maori Roopu (arts & crafts).

4.0 CONSULTATION PROCESS

Following an initial hui in April 20-21, 2002, a series of consultation hui with whanau, beneficiaries and community was conducted over a four year period from which a project brief was decided and plans were drawn up. In 2006, a new set of plans was developed by Pete Bossley 1Architects and Bruce Shadwick. Two meetings at the Marae and an extensive email and post voting survey of 100 people (6 people were against it), voted to


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develop these plans and not the former ones. In 2008 a Resource Consent was approved for the new plans for the Marae which did not extend beyond the original footprint and previous requirements.

5.0 DESIGN REPORT

5.1 Siting See Site Survey, Site Plan

5.12 The Marae is situated on 1.2 ha. The Marae buildings consist of, a wharehui [main meeting house], wharekai [dining room], kitchen, ablution block all under one roof. There are two sheds and a separate ex-Kohanga Reo building.

5.13 Te Rawhiti Marae itself is a significant cultural site. There are no archaeological sites recorded on the property.

5.14 The total proposed building coverage of the site is 1176.50m 2 within a total site area of 9414.00 m 2 (12.50%)

5.15 The total impermeable surface area is 646.10 m 2 ((6.86%)5.16 The maximum height of the Main building is 5.83m (RL-12.03m)5.17 Earthworks associated with the construction is approximately 45.20m3

associated with the buildings, retaining walls and associated facilities and utility services and disposing soil in a Council approved site.

5.18 Engineering of the whole open drain (25m to be covered) to cope with intermittent water flow and the wastewater treatment tanks

Main Building

5.2 WharehuiSee Wharehui Plan5.21 Increasing the size of the Wharehui of approximately 63m 2 total floor area to 126m 2

5.23 Retaining the verandah and the colonial interior.5.24 Carpet on floor.5.25 Traditional decorating interior by Toi Maori Group later

5.3 WharekaiWharekai Plans

5.31 Building a wharekai consisting of 3 separate buildings joined by a common roof. 5.32 One and a quarter buildings will house the kitchen and storage areas and

the rest of the area will be for dining. The separate buildings can be opened up in to one whole dining room or each room closed enabling different meetings to be held and catered for.

5.4 Ablution Block5.41 Constructing a two new ablution blocks from an existing 38.5m 2 to 77 m2

total floor area5.42 8 W.C. suites, 3 single urinals, 6 vanity units, 6 shower units, 2 Disabled shower/toilet units and a baby changing table area.5.43 Interior finishing to be discussed water proofing materials/paint.

5.5 Other parts of main building

See Plans

5.51 Installing and burying Innoflow Treatment and Disposal System (1000 m2)5.52 Constructing a new laundry of approx. 5.4m2 total floor area.5.53 Constructing new storage rooms of approx 50m2 total floor area.


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5.54 Constructing a new Dangerous Goods room of approximately 6.5 m2 total floor area5.55 Covering roof between kitchen, cookhouse and ablution blocks, floor covering to be discussed. 5.56 Installing Roof water Runoff system with storage tank and pipes, ultraviolet water cleaning unit and pump5.57 Installing a water tank for the fire protection sprinkler system, mandatory

for the kitchen and a building where 40+ people sleep.

5.6 Waharoa

5.61 Building a gateway of approximately 2600mm x 2600mm.5.62 To be decorated at a later date-Toi Maori Group.

5.7 Mahi Toi CentreSee Plans

5.71 Moving the existing dining hall to the southern hillside5.72 Installing two washbasins and benches, one for the Resource Centre and one for the Mahi Toi Centre.

5.8 Caretakers Cottage

5.81 Adapting the existing cottage to a one bedroom cottage.

5.9 Provide 17 car parks 5.91 15 car parks for the Marae and 2 for the caretaker’s cottage

5.10 Landscaping the propertySee Landscape Plan

5.101 The property is divided in to 7 areas to ensure that the requirements of each area are met and that the overall landscaping is coordinated.

5.102 The fencing of the entire property be completed, eventually.

6.0 PLANNING CONTROLS Resource and Building Consents

Resource Consent for Land Use has been granted as a Restricted Discretionary Activity

6.12 Setback See Appendix 1 Site Plan The proposed 8.790m setback for the corner of the wharehui transgressed

by 1.210mThe setback is reduced along the north-eastern boundary at the back of the

Marae from 10m to 4.620m at most at the corner of the new toilet block. The previous setback transgression of 4.692m was for the existing shed. The present proposed setback is 72cm less than this existing setback.

6.13 Retaining wall (see Site Plan Appendix 1)The height of the retaining wall along the north- eastern boundary, at the

rear of the complex, transgresses by .900cm at 2.4m.6.14 A variation to the original Resource Consent was applied for in

December,2007 and after some months of adjusting, a full resource consent was lodged in July, 2008 and was approved in 2008. This consent is effective to 2013.

6.15 A Building Consent is to be pursued after the Building Plans are drawn up by the Architect.


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7.0 THE BUILDING CONSENT PROBLEM IS MONEY.

We have $39,530.72 in Rabobank ($25, 000 of this is tagged for the artworks, carving and Waharoa) and $2565.26 in ASB as in 11.0. The estimates for the architect and consultants to complete the Building Plans have been placed in stages as in 8.0. We cannot afford to build the whole complex in one, though we would love to. This means that we all have to continue fundraising. The Building Plans need consultants to put it together. The cost of these is a lot.

WHAT WE NEED NOW.

1 Consultants who don’t cost anything or who cost much much less. Please let us know.

2 Fundraising by all. See below.


Proposed Project Stages

Project Area Column A:QS Costings per

August 2009(GST incl.)

Column B QS Costings per

August 2009(GST excl.)

Column CPossible reductions

Total project cost: $2.6 million(2008)

Preliminary Stage To produce Resource Consent and Building Plans

- Building Consent/levies- Architect Fees- Engineers Geo Tech fee- Mechanical Design fees- Fire Design Fees- Waste Water design fees- Electrical Design fees- Dangerous Gds & Kitchen fees- Quantity Survey fees- QS survey service fees (if required)- Insurances (all risks)- Registered Surveyor fees(providing set out points)

8,225 33,78

3 5,000

8,500 7,575 7,500

6,4001,200

nil 10,00

0

5,2621,500

$94,945

731130,0294,4447,5566,7336,6675,6891,067

8,889

4,6771,333

84395

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8.0 THE FIVE STAGE PROJECT COSTSThe following is an outline of proposed Project Stages & Cost Estimates as compiled

by the Quantity Surveyor in July 2008. The Marae Trust Board are committed to exploring all avenues for cost savings and cost-efficiencies, as indicated by Column B (1), which includes some cost-savings identified to date, by Trustees and hapu.


Proposed Project Stages

Project Area Column A:QS Costings per August

2009(GST incl.)

Column B QS Costings per

August 2009(GST excl.)

Column CPossible reductions

Total project cost: $2.6 million(2008)

Stage 1 Innoflow Waste water and stormwater system

$100,000 88,889

Stage 1 Build ablution Block (approx)

$123,750 110,000

Stage 1 Drainage & retaining walls (approx)

$191,740 153,390

Stage 1 Waharoa(funding secured) Total stage 1

8,600

$424090

7,645

359,924Stage 2 Parking/Landscaping-to

be started within 1 year of the granting of resource consent

40,000

Stage 2 Stage 2 Parking/Landscaping-to be started within 1 year of the granting of resource consent

40,000

Stage 3 Stage 2 The Kitchen plus one dining roomTotal stage 2

437,68.75

477,68.75 350,150Stage 3 Build second dining hall

Extend Wharehui.Incl sprinkler system fire services

Total stage 3

201,150

187, 080

398, 230 353,982Stage 4 & 5 Mahi Toi /Archives

Building fit out 150,000

Stage 4 & 5 Caretaker’s Cottage-convert to 1 bdrm cottage

Total Stage 4

6,845

215,845

421, 690374,836

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9.0 PROJECT STAGING OPTION

9.1 Stage One: Ablution Block-construction, fit out including earthworks-retaining walls, drainage, WW, Treatment Plant Waharoa- this has funding.

9.2 Stage Two Build and fit out kitchen and one dining hall.

9.3 Stage Three Move old dining hallBuild second dining hallExtend Wharehui

9.4 Stage FourMahi Toi Building Caretakers cottageVerandahs concrete areas

10.0 PROPOSED ENTIRE BUILDING PROJECT TIMEFRAME WHEN IT ACTUALLY STARTS

The proposed time frame for the project is as follows:

- Preliminary stages and set up 10 weeks

- Construction period (based on labour: 45 hour week)39 weeks

11.0 FUNDING FOR TWO DEVELOPMENT STAGES

11.1 2011/12 Funding Target $ 425,000

Project Development & Stage One:Funds Raised to date: $ 130,324Funds Expended to date on Project Prelim Costs (see 105,324accounts)Source of funds Whanau F/Raising Efforts to pay Engineer, Architect, QS $ 45,000Toi Ake Funding $ 25,000

11.2 Funding Facilitation Strategy:- Fundraising & Sponsorship Campaign $ 250,000- Applications to Funders incl gaming sites etc $ 100,000

11.3 Stage Two

2013/14 Funding Target $ 400,000

Strategy:- Fundraising Activities/events $ 150,000- Lotteries $ 100,000- ASB Trusts $ 50,000- Other Funders (3) $ 100,000

400,000


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12.0 FINANCIAL REPORTS


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13.0 FUNDRAISING

13.1 Fundraising for the Marae Maintenance

This is a current and ongoing process.

a) Koha from groups using the Marae facilities. Please remember your koha.

b) Koha-regular direct debits from whanau and annual koha from whanau and friends of the Marae

c) Koha from Market daysd) koha in the form of free labour for maintenance

13.2 Fundraising for the Marae extensions

This fundraising has lapsed somewhat much to the chagrin of the committee. The amount of money we have raised so far

is $130,324.00. We have spent $105, 324.00 on developing 3 concepts and 2 sets of plans and their resource consents.

We have a lot more money to raise. We need more than the following fundraising ventures this year. The first one is the Five- Dollar- a - Month Campaign.

1 The $5 – a - Month Campaign.Whanau are asked to deposit $5 a month in to the Marae account for

the extensions. You can of course, donate more. A sub-account is set up to keep the accounts apart.

2 Community skills and resourcesWe need the expertise and volunteer time from the community to

reduce costs. Please look at the plans and consider how you or your whanau might help to reduce costs.

3 The key formula is based on leveraging specific funding targets achieved at each stage, which then become the basis of applications to funders such as ASB Trusts and Lotteries, as well as other public sector funders, local gaming site operators, local business sponsorship; special fundraising efforts.

DONORS & DONATIONS


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Te Ihi o nga Tohoraa (The power of the Whales)

The Benefits of supporting the Marae Be recognised as one of the Ihi Tohoraa (the power of the Whale) - a group of

donors to Te Rawhiti Marae. Our ancestors, in the Bay of islands, were noted for their ability to not only harvest their own whales (tohoraa), but to carve the bone in to intricate ornaments or taonga. The wearing of the whale bone ornament adds to the mana of the wearer.

Have your name, your whanau or family name, and/or your organisation’s name recorded on the proposed Ihi Tohoraa Tiled Wall

Receive a regular newsletter Marae either on paper or electronically, updating you on progress and activities associated with the Marae

Be entitled to receive notification of events and meetings of interest on the Marae and also results of those events and meetings by post or email

Be entitled to express your opinion to the Marae Trust about events, community developments and environmental issues

Be a contributing member of the Marae community and its planned traditional and modern artistic development.

No reira ko te tumanako kia awhinatia mai tenei kaupapa e koutou Te Ihi o nga Tohoraa

Te Aroha Rewha Willoughby whanauHone Kaa WhanauErceg whanau Maria Mavoa whanauClare Phillips WhanauMountain whanauClendon whanauHook-Te Tai whanauTe Aue Woods whanauBen Te Haara whanauPhilip Yates family Hellaby familyMcConnell familyGrant Coupland John Alexander Maria & Derek Moppett David & Laurel McCulloch Mere Gillman (Talbot) Michelle Elboz Natasha Clarke Ngahue Te Paa Paranihi Hakaraia Puti Puru Corbett, Te Ringa & Mayron WitehiraWalter Martin (H whanau)Wayne Dunning, Kym Dunning, Scott Dunning Craig HeatleyRon & Rangi HiggisonJohn & Di StruthersRachel FewsterTony Beckett & Margaret HorsburgBryn Jamieson & Sue WhitelyDavid & Bridget Winstone


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Freddie & Pam Graham Family TrustLois Mathews, Richard Mathews TrustPeter MathewsM P BrothersKenda & John BedgoniJenny & John BuxtonJohn & Alison Robb, Belinda & Grant WatsonCatherine PullmanKeita InchTerry Hakaraia whanauRiihi TenanaJohn BoothAtarangi Norman (Heke whanau) Te Herekiekie Herewini for Reremoana Whanau, Ratana Pa

Liz Harte Matthew Harte David and Laurel McCulloch Puti CorbettPaul James Henare whanau Waihuka & Sylvia Te Tai Waihuka Te Tai, Junior Marara Te Tai Hook Judith Binney Walter Martin Te Ringa & Mayron Witehira Christine Heke Paranihi Hakaraia Mere Gillman Charl Hirschfeld

Ngahue Te Paa Marcia Rickman

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Documents

Te Rawhiti Marae Feasibility Report 2011