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Table of Contents
1. Purpose of the document ............................................................................................................................................... 2
2. Assumptions and Prerequisites ....................................................................................................................................... 2
3. Feature Specific Setup..................................................................................................................................................... 3
Payment Reasons for Z4 Reporting for Germany ............................................................................................................... 3
Default Country for Z5A Report for Germany ..................................................................................................................... 3
Supplier Type Lookup Code for Z5A Report for Germany .................................................................................................. 4
Supplier and supplier site for Z5A Report for Germany ..................................................................................................... 5
Customer account and site for Z5A Report for Germany ................................................................................................... 7
GDF for Z4 Reporting for Germany ..................................................................................................................................... 8
4. Transaction Entry in Payables ......................................................................................................................................... 8
Invoice Header Level GDF ................................................................................................................................................... 9
Payment Reason ................................................................................................................................................................. 9
Validating, Accounting and Posting .................................................................................................................................. 10
Paying the invoice ............................................................................................................................................................. 10
5. Transaction Entry in Receivables .................................................................................................................................. 11
Receivables Transaction Header Level GDF ...................................................................................................................... 11
Completing, Accounting and Posting ................................................................................................................................ 12
Applying a receipt ............................................................................................................................................................. 12
6. Reporting ....................................................................................................................................................................... 13
Z4 Report for Germany ..................................................................................................................................................... 13
Z5A Report for Germany ................................................................................................................................................... 14
Journal Details Report for Germany ................................................................................................................................. 17
Tax Reporting for Germany
Oracle Financials for EMEA
ERP CLOUD
2
1. Purpose of the document
Businesses in Germany must report incoming and outgoing payments higher than the statutory limit of 12,500 Euros, to
the federal bank. They must also provide details of receivables and payables of foreign customers and suppliers
respectively above a threshold of 5 million Euros.
This document explains the implementation and usage guidelines for the following reports which are used to comply
with federal reporting requirements:
Z4 Report for Germany – The Z4 Report for Germany reports all incoming and outgoing payments above a
threshold of 12,500 Euros paid through a foreign bank account.
Z5A Report for Germany – The Z5A Report for Germany has two layouts, one for the Z5A Sheet 2 Report and the
other for the Z5A Reconciliation Report. The ZA Sheet 2 Report shows the summary amounts of all outstanding
receivables and liabilities of foreign customers and suppliers respectively in Euros as of a given date. The Z5A
Reconciliation Report reconciles the aggregate amounts that appear on the Z5A Sheet 2 Report.
This document explains the implementation and usage guidelines for the following report which is used to comply with
specific audit requirements in Germany:
Journal Details Report for Germany – The Journal Details Report for Germany helps the user to verify that
journals are sequenced by posted date. Use the Journal Details Report for Germany to print general ledger
journal activity for a given period or date range and optionally other criteria including journal source, currency
and journal batch.
The document explains the pre-requisite setup, important transaction entry aspects and the report output details.
2. Assumptions and Prerequisites
In this document, the following entities are assumed to have already been set up :
Data Security – Refer to the Fusion Security topical essay available on cloud.oracle.com
Geographies
Enterprise Structure
Suppliers
Customers
Procurement Business Function
Common Options for Oracle Payables and Oracle Receivables
Receipt Classes and Methods
Document sequences
It is recommended that the ‘Implementation Project’ is complete for your organization before commencing the ‘Feature
Specific Setup’ outlined below. If you require further details, refer to the Analyze and Report section of Oracle Financials
Cloud (Get Started) web site.
3
3. Feature Specific Setup
Payment Reasons for Z4 Reporting for Germany
Task name: Manage Payment Codes
Navigation : Navigator –> Setup and Maintenance -> Manage Payment Codes
Define Payment Reason Codes for incoming and outgoing payments reported on the Z4 Report for Germany. The codes
are used to identify payment reasons in electronic payments.
Default Country for Z5A Report for Germany
Task name: Manage Receivables System Options
Navigation : Navigator –> Setup and Maintenance -> Manage Receivables System Options
Set the Default Country to Germany for the business unit.
4
Supplier Type Lookup Code for Z5A Report for Germany
Task name: Manage Supplier Type Lookup
Navigation : Navigator –> Setup and Maintenance -> Manage Supplier Type Lookup
Define Supplier Type Lookup Code ‘Internal’ to classify intercompany suppliers. The report shows the transactions for
such suppliers in a separate Intercompany section.
5
Supplier and supplier site for Z5A Report for Germany
Select the supplier type as ‘Internal’ for intercompany suppliers. The report shows the transactions for such suppliers in
a separate Intercompany section. The report shows the transactions for suppliers not classified as ‘Internal’ in the Non-
intercompany section.
7
Customer account and site for Z5A Report for Germany
Select the Account Type as ‘Internal’ for intercompany customers. The report shows the transactions for such
customers in a separate Intercompany section. The report shows the transactions for customers not classified as
‘Internal’ in the Non-intercompany section.
The report treats customers with site address outside Germany as foreign customers.
8
GDF for Z4 Reporting for Germany
The Z4 Report for Germany uses Global Descriptive Flexfields (GDFs). The purpose of the Global Descriptive Flexfields
(GDFs) is to allow entry of additional information on the transactions entered in Payables and Receivables that is
reported in the Z4 Report for Germany. In particular:
Record Type
Indicates the record type of the transaction and can be 1 : Incoming Service, Trade 2 : Outgoing Service, Trade 3 : Incoming Capital Transactions 4 : Outgoing Capital Transactions 5 : Incoming Transit Trade 6 : Outgoing Transit Trade The number is printed in the Z4 Report for Germany.
Reason
The Reason for the incoming or outgoing payment. Note that this is a GDF only on the Create/Edit Transaction page in Receivables. In Payables, this is not a GDF. The corresponding field in Payables in the Payment Reason field in the Manage Installments page.
4. Transaction Entry in Payables
9
Task name: Create Invoice
Navigation : Navigator –> Payables Invoices -> Create Invoice
Create an invoice and pay special attention to the following:
Invoice Header Level GDF
Select the ‘Record Type’ at the invoice header level. To do this, click on the ‘Additional Information’ tab on the ‘Invoice
Header’ and select the ‘Z4 Reporting for Germany’ context from the ‘Regional Information’. Select a value for the
‘Record Type’ field. The Z4 Report for Germany only shows payments for transactions that have the GDF section
populated.
Payment Reason
The Payment Reason is selected at the installment level. To do this, click on ‘Invoice Actions’ and select ‘Manage
Installments’. Select a value for the ‘Payment Reason’ field. The list will include the codes defined in the Manage
Payment Codes page.
10
Validating, Accounting and Posting
‘Validate’ the invoice and ‘Account and Post to Ledger’. The Z4 Report for Germany only shows payments for invoices
that are validated, accounted and posted to ledger.
Paying the invoice
Pay the invoice and ‘Account and Post to Ledger’ the payment. The Z4 Report for Germany only shows payments that
are accounted and posted to ledger.
11
5. Transaction Entry in Receivables
Task name: Create Transaction
Navigation : Navigator –> Receivables Billing -> Create Transaction
Create a transaction and pay special attention to the following:
Receivables Transaction Header Level GDF
The ‘Record Type’ is selected at the transaction header level. To do this, click on the ‘Miscellaneous’ tab on the
‘Transaction Header’ via ‘Show More’, and select the ‘Z4 Reporting for Germany’ context from the ‘Regional
Information’. Select a value for the ‘Record Type’ and ‘Reason’ fields. The Z4 Report for Germany only shows receipts
for transactions that have the GDF section populated.
12
Completing, Accounting and Posting
‘Complete’ the transaction and ‘Account and Post to Ledger’ to report related receipt in Z4 Report for Germany.
Applying a receipt
Create a receipt; apply the receipt to the transaction and ‘Account and Post to Ledger’. The Z4 Report for Germany only
shows receipts that are accounted and posted to ledger.
13
6. Reporting
Z4 Report for Germany
Navigation : Navigator –> Tools -> Scheduled Processes
Run the Z4 Report for Germany for a ledger, date range and threshold. The threshold amount is defaulted to 12,500
Euros. Change the threshold amount if required.
14
Z5A Report for Germany
Navigation : Navigator –> Tools -> Scheduled Processes
Run the Z5A Report for Germany for a ledger and an effective as-of date to view all outstanding receivables and
liabilities of foreign customers and suppliers respectively as of a given date. Check the Summarize option to view the
Z5A Reconciliation Report and uncheck the Summarize option to view the Z5A Sheet 2 Report. Payables and Receivables
invoices are included in the report output once they are accounted and posted to General Ledger.
The report has two sections. The Non-Intercompany Details section shows the transactions for external suppliers and
customers. Suppliers that do not have Supplier Type as ‘Internal’ and customers that do not have Account Type as
15
‘Internal’ are considered as external suppliers and customers respectively. The Intercompany Details section shows the
transactions for internal suppliers and customers. Suppliers that have Supplier Type as ‘Internal’ and customers that
have Account Type as ‘Internal’ are considered as internal suppliers and customers respectively.
Receivables or liabilities which are due in less than an year and which are due in an year or more than an year are
shown in separate columns.
17
Journal Details Report for Germany
Navigation : Navigator –> Tools -> Scheduled Processes
Run the Journal Details Report for Germany for a Data Access Set, ledger and period range. Use the posting status
parameter to print posted, not posted or error journals.
20
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Copyright © 2017, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the
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