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TAX-AIDE Security 2013 Regional Meetings 1

TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

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Page 1: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE

TAX-AIDE

1

Security

2013 Regional Meetings

Page 2: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 2

Security

● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported stolen/lost No data was on the computers

TaxWise Online no data stored on computers Many state laws do not require notification when

computers and/or devices are encrypted

Page 3: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 3

Security

● AARP Foundation Tax-Aide-approved anti-virus and firewall software program must be used to protect all AARP purchased and donated computers

● If a personally owned computer is being used, the program-approved anti-virus software or other anti-virus and firewall software must be installed

Page 4: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 4

Security

● TaxWise Desktop (TWD) Tax-Aide requires the use of an anti-virus program

on all computers used for tax return preparationMicrosoft Security Essentials (MSE)

At the end of the season all Tax-Aide computers should run the new version of Clear Taxpayer Data

Page 5: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 5

Security

● TaxWise Desktop (TWD) For NY3 the designated person to receive and

store the individual site backup files is the District Coordinator. No one else should have copies of these files

Send only the TaxWise backup files as they are encrypted files

Page 6: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 6

Security

● TaxWise Online (TWO) Wireless TWO - Computer Security Scanning

Required to insure the computer is protected with up-to-date anti-virus program and that other security-related programs have the most current security updates installed

Mandatory for personal, donated computers without Tax-Aide image and site provided computers that will be used for TWO

Page 7: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 7

Security

● Windows 7 Mandatory to have all Tax-Aide computers

upgraded to Windows 7 before TY2014 training

CCH TaxWise will end support of Windows XP at the end of the next tax season (TY2013)

Microsoft will end support on April 8, 2014

Page 8: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 8

Security

● Windows 7 Why Mandatory?

Using Windows XP after Microsoft and CCH TaxWise support ends will expose taxpayer data to greater security risks. ● No more Security patches and updates.● No more support● Hackers

Page 9: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 9

Security

● Read the Confidentiality and Security of Taxpayer Data Section in the Policy Manual It is divided into four sections

Data SecurityTaxpayer Data Retention (TWD only)Physical SecurityReporting a loss

Page 10: TAX-AIDE Security 2013 Regional Meetings1. TAX-AIDE Security ● This year in the AARP Foundation Tax-Aide program there were: Two(2)confirmed laptops reported

TAX-AIDE2013 Regional Meetings 10

Security

QUESTIONS???????