Tau Beta Pi Spring Conference: The Initiation Process

Tau Beta PiSpring Conference:

The Initiation Process

www.tbp.org1-800-TAU-BETA

2 www.tbp.org1-800-TAU-BETA

Purpose of Initiation

Initiation Process/Documentation (50 min)

Questions (10 min)

“to mark in a fitting manner those who have conferred honor upon their Alma Mater by distinguished scholarship and

exemplary character. . .”


Review Initiation ProcessInitiation Process

Determine eligibility Notify eligible studentsConduct info sessionMeasure eligible students’ characterNotify elected studentsElectee meetingsInitiation

Initiation DocumentationReport of Eligibility

Report of ElectionCatalog Cards

Report of Final ActionCopy of Roll Book Signatures


Eligibility List - who, what, when

Who:Top 1/8 juniors & top 1/5 seniors by GPA Graduate studentsDistinguished alumnus

What:Full Name EmailAddress (Parent’s and Campus)Phone NumberMailing Labels

When: First 3 weeks of fall/spring semester

Eligibility - measuring scholastic achievement


Notifying Eligible Students & HeadquartersSubmit Report of Eligibility to Headquarters (week 4)

http://www.tbp.org/Chapters/Reports/index.cfm

Notify Students and ParentsAvailable materials (www.tbp.org or 1-800-TAU-BETA)

Dean’s Letter/Dean’s Envelopes

Parent’s Letter

Email & Mail invites

Post list on campus; TBP Posters

Phone calls

Hand delivery

Host info sessions for eligible students!


Report of Eligibility (online)


Report of Eligibility (online)


Info Session

How many of you have an Info Session?

What do you do in the Info Session?

What is the value of the Info Session?


Info SessionElements of an Info Session

Opportunity to meet “The Family”Deans & AdvisorsChapter officers & current/alumni Members

Communicate “What is Tau Beta Pi?”TBP History VideoBrochuresFlash presentation/PowerPoint slidesOwn chapter history slides/videoCost should not be a deterent


Info SessionElements of an Info Session (cont’d)

Benefits of Tau Beta PiUndergraduate Scholarships for Senior Year (100 - $2,000)Graduate Fellowships for study in any field ($10,000 stipend)Laureate Program (recognition in extracurricular activities)Honor and recognitionLifetime membershipEngineering Futures Program

– Provides leadership training– Professional materials

Lifetime leadership opportunitiesNetwork with other alumniMentoring (AlumNet) and career opportunities (MonsterTrak)


Info SessionElements of an Info Session (cont’d)

Election criteria and the electee calendarElection criteria is listed in your chapter’s bylaws

– Resume/interviews– Electee test– Social

Timeline and required projects

Suggested projects include: http://www.tbp.org/Chapters/Resources/CPI.shtml

– Electee meetings (why have them?)– Bent polishing– Resume book/CD– Engineering Futures sessions– Group service projects

What have you done?


Student Election (not initiation)

The Election ProcessElect eligible students

Measure against your election procedures– Interviews, community service, socials, etc.

Notify elected/rejected studentsElected students fill out catalog cards

Submit Report of Election to Headquarters (2-4 weeks before initiation)

www.tbp.org/Chapters

Submit Catalog Cards to Headquarters (2-4 weeks before initiation)These cards become TBP official records - fill them out completely & correctly

Proceed with your electee calendar

Election Process - measuring exemplary character


Report of Election (online)


Catalog Cards (online)


InitiationReceive written or verbal approval from Headquarters

Call 1-800-TAU-BETA if unsureYou can’t hold an initiation without approvalNO UNAPPROVED INITIATIONS!!

Hold the Initiation CeremonyInvite Deans, faculty members, alumni that are Tau Bates

Give them a speaking role, if available

Include your District Director :-)

Submit Report of Final Action to Headquarters (immediately after initiation)

Submit copy of Roll Book Signatures to Headquarters (immediately after initiation)

Great job - you’ve successfully completed an initiation!


Report of Final Action (online)


Initiation Workflow Status


Questions?

Documents

Tau Beta Pi Spring Conference: The Initiation Process