TAS Interactive Demonewgtlds.icann.org/.../demo-document-05jan12-en.pdf · time to continue with the demo. TLD Application System (TAS) Demo 2 Welcome to the TLD Application System

TAS Interactive Demo

TAS User Registration

Complete a User Profile

Start a New Application

Complete an Application

This Interactive Demonstration is intended to provide potential applicants for New gTLDs some insight into using the live TAS system prior to launch

of the New gTLD program. It is not an exact replica of TAS and ICANN may continue to make modifications to TAS up to launch.

Copyright © 2011 Internet Corporation for Assigned Names and Numbers. All rights reserved.

Use the buttons to the left to view and

navigate key functional areas of TAS.

Although TAS will enforce the process

order shown in steps 1 to 4 here, you

can click any area in this demonstration.

Click the Home button on any

screen to return to this page.

1

2

3

4

To begin, select an area of TAS that you would like to demo.

Click the red-outlined button at any

time to continue with the demo.

TLD Application System (TAS) Demo

2

Welcome to the TLD Application

System User Registration page.

This is the first step in the process

of submitting an application.

Your name and email entered here

will be used as the primary contact

for your TAS account and

corresponds to question 6 of the

Applicant Guidebook (AGB). It will

be used to pre-populate the

respective responses in the

evaluation questionnaire.

Take care to ensure this

information is entered fully and

accurately.

Per the Applicant Guidebook, User

Registration will close two weeks

prior to the end of the application

submission period.

John

Tester

[email protected]

[email protected]




3

To obtain a TAS account, you must

agree to the TAS Terms of Use.

You must read the Terms of Use in

full. You will not be allowed to

proceed until you have scrolled to

the bottom of the terms.




4

After scrolling through and reading

the Terms of Use, the checkbox

and name entry field will activate.

Check the box and enter your

name in full as it was entered on

the previous screen. The Continue

button will then activate.

John Tester




5

Fill out the captcha verification

screen and submit your request for

an account in TAS.

An email will be sent to the

indicated email address in order to

confirm it.

m53yy




6

Check your email inbox to proceed

with User Registration.

If the email is being filtered as

spam, remove the gtld.icann.org

domain from your spam filter to

ensure you receive all future email

communications from TAS.

Continue to the

next screen




7

You must confirm your email

address before registration is

complete.

Your registration request will expire

if not confirmed within 5 days, after

which you will have to re-register.

http://gtld.icann.org/confirmregistration/owijbi0o

http://gtld.icann.org/confirmregistration/




8

Input the Confirmation Token

provided in the email and click

“Confirm”.

owijbi0o




9

Press the “Confirm” button to

confirm your email address and

conclude registration. If your email

address or other information is

incorrect, you will have to restart

registration from the beginning.




10

Registration is complete.

You will receive subsequent emails

with your TAS login credentials and

a link to access the system.

You will also receive your first task

reminder via email to complete your

profile.

Next




11

Your credentials to access TAS will

be provided via emails. Follow the

directions in the email to log into

TAS for the first time.

Next




12

John.Tester2011

***********

This is the login page to access

TAS.

Enter your username and password

then click “Sign In” to be taken to

your Home Page from which you

can navigate the application

process.

You will be required to change your

password when logging in for the

first time.

This screen concludes the

registration process. Click the

Home button below to return to the

Interactive Demo home screen or

click Sign In to begin your User

Profile.




13

This is the User Home page. From

here, you will:

• Complete Your Profile

• View/Create Applicant Profiles,

as applicable,

• Start New Applications

• View your list of in-process

applications and their status

• Access Guidance documents

If this is your first time logging into

TAS, you will be required to

complete your User Profile in order

to activate the “Start New

Application” button.

Click the “Complete Your Profile”

button to continue.




14

The ability to add applicant profiles

is only for users that are completing

the application process on behalf of

other applying entities.

Those users will be required to

create Applicant Profiles different

from the User Profile.

Where an Applicant is the applying

entity, the Applicant Profile is

automatically created from the User

Profile so no action is required on

this screen.




15

You will be required to fill out the

profile components listed, each

corresponding to questions in the

Applicant Guidebook as follows:

• Contact Information – questions

6 & 7

• Company Information –

questions 1-5

• Officer & Shareholder

Information – question 11

• Payer – questions 12b & 12c

• Proof of Establishment –

questions 8-10

Users should review their

information in detail on the

confirmation screen before

submitting their profile.




16

IT Director

55555 Sunny Lane

Los Angeles

CA

90026

UNITED STATES (US)

+1 213 111 1111

James

Smith

Chief Technology Officer

1234 OceanRoad

Santa Ana

CA

92012

UNITED STATES (US)

+1 714 222 1111

[email protected]

[email protected]

Mr.

Select the Profile Type that best

describes your account.

The default, shown here, is for a

User Profile that will be the same

as the Applicant Profile information

from Applicant Guidebook

questions 1-11,12b & 12c.

The primary and secondary contact

information entered here will

automatically be used as the

primary and secondary contact for

all applications created under this

account.

Note: A legal compliance check will

be performed on both applicants

and those completing the process

on behalf of applicants as per the

Applicant Guidebook, 1.2.1

Eligibility.




17

Select the Profile Type that best

describes your account.

As shown here, you may also

choose to enter a User Profile that

will be different from the Applicant

Profile(s) created under this

account. In this case, you are still

required to enter contact, company,

and officer & shareholder

information.

The primary and secondary contact

information entered here will

automatically be used as the

primary and secondary contact for

all applications created under this

account.






Eligibility.

John

Tester

IT Director

55555 Sunny Lane

Los Angeles

CA

90026

UNITED STATES (US)

Mr.

+1 213 111 1111

[email protected]

James

Smith

IT Manager

12345 Fairview Road

Santa Ana

CA

92012

UNITED STATES (US)

+1 714 222 1111

[email protected]

[email protected]

Mr.




18

You have chosen to enter a User

Profile different from the Applicant


account. You are still required to

enter contact, company, and officer

& shareholder information.

Applicant Profile information

corresponding to Applicant

Guidebook questions 1-12 will be

collected later in the process.






Eligibility.

TLD Applications Worldwide

4321 Our Business Street

London

EC2P 2EJJ

United Kingdom (GB)

+44 020 7777 7777

+44 020 7777 6666

Suite 1000




19



Profile created under this account.

You are still required to enter

contact, company, and officer &

shareholder information.










Eligibility.




20



Profile created under this account.

You are still required to enter

contact, company, and officer &

shareholder information.










Eligibility.




21

Take care to confirm your

information before submitting this

form.

You will not be able to manually

edit your User Profile once

submitted without contacting the

Applicant Service Center.




22



form.


edit your User Profile once






23

Once your User Profile is complete,

the “Complete Your Profile” button

disappears from the Home Page.

If you chose to enter a User Profile

different from the Applicant


account, you must create at least

one Applicant Profile in order to

start a new application.

Click the Applicant profiles tab to

create an Applicant Profile or view

your existing ones.




24

Click the “Add Applicant Profile”

button to create an Applicant Profile

under which to create a new

application.

Note: Only users who have chosen

to enter a User Profile different

from the Applicant Profile are able

to add applicant profiles. In this

instance, at least one Applicant

Profile must be created before an

application can be created.




25

Read the instructions on the screen

and press the “Start” button when

you are ready.




26

Enter a name for the Applicant

Profile (e.g. the name of the

Applicant) then complete the forms

with the respective Applicant’s

information.

This screen represents questions

1-5 of the Applicant Guidebook.

You may copy information from the

User Profile by selecting “Yes” next

to “Applicant same as entity from

your User Profile?”. This will

transfer the data you entered when

creating your User Profile.

You may have up to 50 Applicant

Profiles. If you require more, then

you must register for a second TAS

account.


be performed on applicants as per

the Applicant Guidebook, 1.2.1

Eligibility.

Dot TLD

4321 Our Business Street

Bristol

BS16 3UH

+44 020 7777 1111

+44 020 7777 2222

Suite 1000




27

Complete the forms with the

respective Applicant’s information.

This screen represents question 6

of the Applicant Guidebook.

As the TAS user responsible for

completing the application process

on behalf of an applying entity, the

Primary and Secondary contact

from your User Profile is used by

default and cannot be changed.




28





As the TAS user responsible for

completing the application process

on behalf of an applying entity, the

Primary and Secondary contact

from your User Profile is used by

default and cannot be changed.




29




12b & 12c of the Applicant

Guidebook. Wire details (12a,d,b,f)

will be captured later in the

process, at the point of payment.

Provide the contact information of

the Payer, the entity responsible for

all application payments (e.g. USD

5,000 and USD 180,000) that will

be sent to ICANN.




30




8, 9, and 10 of the Applicant

Guidebook.

Provide Proof of Legal

Establishment as indicated.




31



This screen represents question

11a-h of the Applicant Guidebook.

Enter the personal information of

Directors, Officers/Partners, Major

Stockholders, and other individuals

have overall legal or executive

responsibility for the applying entity.

Click the “Add an item” button to

add a row. If a row is added, fields

indicated with an * are required.




32

Complete the form with the

respective Applicant information.






33



form.


edit your User Profile data once






34



form.


edit your Profile data once



Once you submit your profile, the

“Start New Application” button on

the Home Page will become

activated.




35

A confirmation message will be

displayed. Click the “Close” button

to return to the Applicant Profiles

screen.




36

Your newly created profile should

now appear on the Applicant

Profiles screen.

To create a new Application with

one of the listed profiles, return to

the Home Page by selecting the

“Home” tab.




37

The completion of a User Profile

and an Applicant Profile will

activate the “Start New Application”

button.

Click the “Start New Application”

button to begin the process of

applying for a new gTLD.




38



you are ready.




39

Select an Applicant Profile from the

list of profiles you have already

created. The new application will

be created with this applicant.

Enter the letters from the

verification image and click Next.

Per the applicant guidebook,

participants from the 2000 proof-of-

concept process are eligible for a

one-time credit that can be

requested here.




40



Because you indicated on the

previous screen that your User

Profile should also be used as your

Applicant Profile, it will be used to

populate questions 1-12 of the

Applicant Guidebook and you will

not have to enter it again.


1-5 of the Applicant Guidebook.

XYZ Corporation

5555 Business Road

Vernon

CA

90058

UNITED STATES (US)

+1 323 111 1111

+1 323 111 1112




41





Enter the requested information for

Directors, Officers/Partners, Major

Stockholders, and other individuals

have overall legal or executive

responsibility for the applying entity.

Click the “Add an item” button to

add a row. If a row is added, fields

indicated with an * are required.




42





None

None

None

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce semper magna non nulla fermentum et ultricies est

placerat. Aenean facilisis, odio consequat congue tempor, leo mauris feugiat sem, nec ullamcorper libero metus eu

neque. Praesent vel turpis est. Quisque a libero libero, at egestas enim. Nullam lacinia tincidunt odio, id viverra sapien

ultricies at. Quisque et augue massa. Nunc eget quam ut urna fringilla malesuada.




43




12b & 12c of the Applicant

Guidebook. Wire details (12a,d,b,f)

will be captured later in the

process, at the points of payment.

Provide the contact information of

the Payer, the entity responsible for

all application payments (e.g. USD

5,000 and USD 180,000) that will

be sent to ICANN.

XYZ Corporation

5555 Business Road

+1 323 111 1111

Vernon

CA

90058




44




8, 9, and 10 of the Applicant

Guidebook.

Provide Proof of Legal

Establishment as indicated.




45



form.


edit your User Profile data once

submitted without contacting New

gTLD Customer Support.




activated.




46

Review the information that you

have entered as it cannot be edited

once submitted.




activated.




47

A confirmation message will be

displayed indicating your profile is

complete. Click the button to return

to the Home screen.




48

Once your profile is complete, the

“Complete Your Profile” button is

removed and the “Start New

Application” button activates.

Click the “Start New Application”

button to begin the process of

applying for a new gTLD.




49



you are ready.




50

Enter the letters from the

verification image and click Next.




51

For each new application, you must

first read and agree to the Top-

Level Domain Application Terms &

Conditions.

Check the “Applicant Agrees” box

next to each of the twelve items.

Enter your full user name as

previously registered (shown at the

top of the screen). Check the two

“I Agree” boxes then click “I Accept”

to continue.




52

A summary of Applicant information

is displayed, including the total

number of applications that have

been applied for.

Click the “Submit Request” button

when you are ready.




53

A confirmation screen is displayed

indicating that your new Application

has been created. It also provides

a unique Slot identification number

(Slot ID) for your Application.

Press the “OK” button to return to

your home page.




54

You have just finished a request for

an Application.

The new request will be listed in the

My Applications table on your home

page.

Click the Application Slot ID to view

status and outstanding tasks for

any application.




55

This is your Application Dashboard.

The Application Progress indicator

in the upper right of the screen

provides a snapshot of the status of

this application.

For new application requests,

ICANN must review the request

prior to your submitting the deposit.

Once your application is approved,

you will receive an email indicating

you can log in and submit your

deposit.

Click the Next button below to view

an updated dashboard, indicating

the ICANN review is complete.

Next




56

When the ICANN review is

completed and approved, your first

task is displayed in the task list.

You will also receive an email every

time you have a new task,

indicating you should log in and

complete the task.

Click the task name to access and

complete the task.

The task will appear in a pop-up

screen. It is advised that you turn

off your pop-up blocker before

attempting to start a task.

Back




57

Per the Applicant Guidebook, a

deposit is required in order to proceed.

You will not be able to begin

completing the application until ICANN

has received and cleared your deposit.

TAS cannot be used to perform any

financial transactions. Wiring

instructions will be displayed at the top

of the deposit remittance screen.

Applicants will need to use this

information to wire their deposit.

Once the deposit has been wired,

return to this task to enter the wire

details. This screen represents

question 12 a,d,e, & f of the Applicant

Guidebook.

Click Submit Deposit Details to alert

ICANN Finance that your wire has

been sent. This will generate a task

for them to confirm receipt of your

deposit.




58


indicating that your deposit details

have been submitted.

You will not be able to continue the

application process until ICANN

confirms receipt of your deposit.

Press the OK button to close this task

and return to the Application

Dashboard.




59

After submitting your deposit

details, ICANN Finance must

confirm receipt of your deposit.

Once your deposit is confirmed, the

Application Questionnaire will be

activated and you can enter your

responses to questions 13-50.

You will receive an email

notification when the payment has

been confirmed, indicating you can

log back in and complete the

application.


an updated dashboard indicating

your deposit has been confirmed,

allowing completion of the

application questionnaire.

Next




60

The Application Questionnaire

becomes available immediately after

the deposit is cleared. A progress

indicator displays the percent

complete. Since questions 1-12 were

answered as part of your profile, a

percentage complete is already

indicated. The remainder consists of

questions 13-50.

Links to questions are displayed in a

table. Amber highlights indicate

questions where a response is

required (see Response Status

Legend). A simple validation check is

in place to prevent submission of

applications without all required

responses and attachments.

Click inside the red box to view some

example question forms. Click

Completed Questionnaire to view the

Application Dashboard for a completed

application.

Completed Questionnaire

Back




61




indicator displays an approximate

percent of questions where a response

has been saved. It initially shows a

percentage complete since questions

1-12 were answered as part of your

profile. The remainder consists of

questions 13-50.










example question forms.

Application Dashboard




62




indicator displays an approximate

percent of questions where a response

has been saved. It initially shows a

percentage complete since questions

1-12 were answered as part of your

profile. The remainder consists of

questions 13-50.










example question forms.





63

Example Questions

Click a button to the left to view the

form for the respective questions.

Questions 13-17

Questions 18a-c

Questions 19-20

Questions 21a-b

Questions 22-50


Completed Questionnaire




64

Questions 13-17


respective Applied-for gTLD String

information from questions 13-17 of

the Applicant Guidebook.

If the string is designated as an

IDN, responses to questions 14-16

are required in order to submit the

application and the form will

dynamically expand to show them.


Example Questions




65

Questions 13-17











Example Questions




66

Questions 13-17











Example Questions




67

Question 18


respective Mission/Purpose

information from questions 18 a-c



Example Questions




68

Questions 19-20

Indicate whether this application is

for a community-based TLD.

If the TLD is designated as such, a

response to questions 20 is

required in order to submit the


dynamically expand to show 20a-f.


Example Questions




69

Questions 19-20




response to question 20 is required

in order to submit the application

and the form will dynamically

expand to show 20a-f.

An attachment to question 20f is

required prior to submitting the

application.


Example Questions




70

Questions 19-20




response to question 20 is required

in order to submit the application

and the form will dynamically

expand to show 20a-f.

An attachment to question 20f is

required prior to submitting the

application.


Example Questions




71

Question 21


for a Geographic Name.

If the TLD is designated as such,

an attachment is required in order

to submit the application and the

form will dynamically expand to

allow an attachment of

documentation for support or non-

objection from relevant

governments or public authorities.


Example Questions




72

Question 21


for a Geographic Name.

If the TLD is designated as such,

an attachment is required in order

to submit the application and the

form will dynamically expand to

allow an attachment of

documentation for support or non-

objection from relevant

governments or public authorities.


Example Questions




73


Example Questions

Questions 22-50

The response form for questions

22-50 is identical except for where

attachments are required.

Questions 45, 46, 49b, and 50b

require an attachment and the

yellow warning message below the

response field will indicate such.

Except where specific attachments

are required, the entirety of the text

response should be captured in

response field. Attachments are

intended only for supporting

documents such as diagrams or

flowcharts and cannot be used to

extend the text response beyond

the character limits.




74

TAS performs a validation check to

ensure all required responses and

attachments have been provided.

When the application progress

indicator reaches 100%, a

message will appear allowing you

to submit your application and

proceed to paying the application

fee.

After you submit the application,

you may continue to access and

edit your responses until the

application deadline at which time

all responses will be locked from

further editing.

ICANN strongly recommends

applications be submitted well in

advance of the close of the

application window to allow

ample time to for the fee to be

wired and received.

Empty Questionnaire




75

After submitting your application a

confirmation message will appear.

Click OK to close the confirmation

message and proceed with paying

the application fee. A task to pay

the fee will appear.






further editing.




application window to allow


wired and received.

Back




76

Application Fee

After submitting your application,

click the Submit Payment task that

appears in your task list. A pop-up

will appear for you to enter

payment information. Be sure to

turn off any pop-up blockers.






further editing.




application window and fees

wired at least one week prior to

the end of the window to allow


confirmed by ICANN.

Back




77

Application Fee

ICANN strongly recommends the

application fee be wired at least

one week prior to the end of the

application submission window.


a,d,e, & f of the Applicant

Guidebook.

TAS cannot be used to perform any

financial transactions. Wiring

instructions are displayed at the top

of the screen. Applicants will need

to use this information to wire their

application fee.

Once the fee has been wired,

return to this task to enter the wire

details. Click Submit to alert

ICANN Finance that your wire has

been sent. This will generate a

task for them to confirm receipt of

your application fee.




78

Application Fee


indicating that your application fee

details have been submitted.

Submission of this application is

complete and you have no more

tasks. You may continue to access

and edit your question response

from the application dashboard until

the end of the application window.

Press the OK button to close this

task and return to the Application

Dashboard.

Back




79

After submitting your application

fee details, ICANN Finance must

confirm receipt of your fee.

Your application will not be

considered complete until ICANN

has received and cleared your

application fee.

You will receive an email

notification when the payment has

been confirmed.


an updated dashboard indicating

your deposit has been confirmed

and allowing completion of the

questionnaire.

Next




80

The Application Dashboard will

update after ICANN confirms

receipt of your application fee,

indicating this application process

is complete.

You may continue to access and




further editing.

Back




81

The status field of the application in

your My Applications list will be

updated to reflect the current

status.

This is the end of the Application

Submission process. Click the

Home button below to return to

beginning of the demonstration.

Documents

TAS Interactive Demonewgtlds.icann.org/.../demo-document-05jan12-en.pdf · time to continue with the demo. TLD Application System (TAS) Demo 2 Welcome to the TLD Application System