Tanker Operation Manual - Ukraina Maritime Agency Co. Ltd. · IMO has long developed intact stability criteria for various types of ships, culminating in the completion of the Code

WALLEM

SHIPMANAGEMENT LTD.

PCC/PCTC Operations Manual

Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Preface : Page 1/1

PREFACE When it becomes necessary to revise this manual, new page for the relevant sections is

issued. These correction pages will bear a revision number and date. Master will make an entry in the relevant section of the revision Sheet.

Superseded pages must be destroyed and all changes be brought to the attention of all

concerned. The Master and Officers should not hesitate to contact the Company if in their opinion any

part of the contents requires amendment or revision. The Managing Director or Marine Director approve any changes to this manual.

The soft copy of the manual (CD) must be readily available to all Officers, but should not

be made available to outside personnel without the Company's agreement. The chief officer is responsible for maintaining the soft copy.

The contents of this book (soft & hard copy) are confidential and are not to be

communicated or shown to persons outside company’s employ.

RECENT REVISIONS ADVISED BY LETTER. COPY IS AVAILABLE WITH MASTER

(!) Recent revision / Recent amendment (!!) New insertion

Remark: Changes from previous edition is marked (!)(!!) as applicable.

New Revisions in Blue Font (e-Manual only)

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Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors

Table of Contents: Page 1/3

TABLE OF CONTENT SECTION PAGE NO.

REVISION SHEET .................................................................................................................................. 1

MANAGEMENT'S REVIEW ................................................................................................................... 1 OFFICER’S SIGNATURE SHEET .......................................................................................................... 1

1.0 INTRODUCTION .................................................................................................................... 1

1.1 PURPOSE OF THE MANUAL ........................................................................................... 1

1.2 PUBLICATIONS ................................................................................................................. 1

1.3 MASTER’S RESPONSIBILITY FOR SECURITY AND SAFETY ...................................... 1

1.4 TRAINING .......................................................................................................................... 1 2.0 OPERATIONS ........................................................................................................................ 1

2.1 ARRIVAL CHECKS AND PROCEDURES. ....................................................................... 1

2.2 DEPARTURE CHECKS & PROCEDURES. ...................................................................... 1

2.3 CARGO DOCUMENTS ...................................................................................................... 1

2.4 KEY MEETINGS: ............................................................................................................... 1

2.5 CARGO LOG (PORT LOG) ............................................................................................... 2 2.6 PRIOR ARRIVAL / PRIOR LOADING / DURING LOADING: ............................................ 2

2.7 PRIOR ARRIVAL / PRIOR DISCHARGING / DURING DISCHARGING .......................... 2

2.8 VEHICLE LASHING/UN-LASHING GUIDELINES: ........................................................... 2

2.9 GENERAL INSTRUCTIONS FOR THE CREW ................................................................. 3

2.10 MEASURES AGAINST STRONG CURRENT & WIND ..................................................... 3

2.11 ATTENTION TO VEHICLES AT TERMINAL ..................................................................... 4 2.12 CAR RAMP OPERATION (STERN & MIDSHIP RAMPS) ................................................. 4

2.13 DECK LIFTERS OPERATION ........................................................................................... 5

2.14 HANDOVER NOTES ......................................................................................................... 5

2.15 PORT CAPTAIN: ............................................................................................................... 6

2.16 GUIDELINE CONCERNING STABILITY FOR PURE CAR CARRIERS ................................ 6 3.0 MOORINGS IN PORT ............................................................................................................ 1

3.1 GENERAL MOORING GUIDELINES ................................................................................ 1

3.2 TENDING TO MOORINGS ................................................................................................ 2

3.3 GENERAL SAFETY HAZARD WITH MOORINGS. .......................................................... 3

3.4 MOORING OPERATIONS ................................................................................................. 3

3.5 MAINTENANCE AND RECORD KEEPING ...................................................................... 3 4.0 COLD WEATHER PROCEDURES ........................................................................................ 1 5.0 DRY DOCKING& REPAIRS AT FACILITY OTHER THAN A SHIPYARD ........................... 1

5.1 PREPARATION FOR DRY-DOCKING / REPAIR FACILITY ............................................ 1

5.2 REPAIRS AT FACILITY OTHER THAN SHIPYARD ......................................................... 1

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5.3 DRY DOCK WORK ............................................................................................................ 2

5.4 DOCKING PLAN ................................................................................................................ 2 APPENDICES ...................................................................................................................................... 1

APPENDIX I: CARGO PROCEDURE ............................................................................................ 1

APP 1.1 GENERAL ..................................................................................................................... 1

APP 1.2 RESPONSIBILITY OF THE MASTER .......................................................................... 1

APP 1.3 RESPONSIBILITIES OF THE CHIEF OFFICER .......................................................... 1

APP 1.4 RESPONSIBILITY OF THE CHIEF ENGINEER .......................................................... 1

APP 1.5 DELEGATION OF DUTIES & RESPONSIBILITIES ..................................................... 1 APP 1.6 CARGO PROCEDURES .............................................................................................. 2

APP 1.7 SAFETY PRECAUTIONS WHEN LOADING /UNLOADING ........................................ 3

APP 1.8 PROCEDURES DURING PASSAGE ........................................................................... 3

APP 1.9 BALLAST SYSTEM / OPERATION: ............................................................................. 4

APP 1.10 BUNKERING .................................................................................................................. 7

APP 1.11 STERN RAMP & SIDE RAMP (MID-SHIP RAMP) OPERATION & SAFETY PROCEDURE ............................................................................................................... 7

APP 1.12 MID-SHIP RAMP SHIFTING OPERATION .................................................................... 8

APP 1.13 INTERNAL RAMP OPERATION AND SAFETY PROCEDURE .................................... 8

APP 1.14 DECK LIFTERS OPERATION AND SAFETY PROCEDURE ........................................ 9

APP 1.15 LIFT-ABLE DECK PANELS OPERATION AND SAFETY PROCEDURE ................... 10

APP 1.16 WATER-TIGHT BULKHEAD DOORS AND GAS-TIGHT DOORS OPERATION AND SAFETY PROCEDURE: .................................................................................... 11

APP 1.17 PROCEDURE FOR REPORTING OF DAMAGED CARGO UNITS: ......................... 11

APP 1.18 PROCEDURE FOR ISOLATION OF FIRE DETECTORS IN CAR DECKS: .............. 12

APP 1.19 SAFETY PRECAUTIONS WHILE OPERATING TABLE LIFTERS : .......................... 12 APPENDIX 2 ...................................................................................................................................... 1

CHECKLIST NO.1 - PRE ARRIVAL LOADPORT / DISCHARGE PORT ....................................... 1 CHECKLIST NO.1A - INTERNAL PRE LOADING/PRE DISCHARGING SAFETY MEETING ..... 1

CHECKLIST NO. 2 - SHIP / SHORE SAFETY CHECKLIST - (RAMP MEETING) ....................... 1

CHECKLIST NO. 3 - LOADING/ DISCHARGING ( AT BERTH) .................................................... 1

CHECKLIST NO. 3A - CHECKLIST FOR SETTING CARS IN DESIGNATED POSITION............ 1

CHECKLIST NO. 4 - PRIOR DEPARTURE PORT ........................................................................ 1

CHECKLIST NO. 5 - LADEN PASSAGE ........................................................................................ 1 CHECKLIST NO. 6 - WEATHER MONITORING & HEAVY WX IN PORT .................................... 1

CHECKLIST NO. 7 - EXTREME COLD WEATHER PRECAUTIONS ........................................... 1

CHECKLIST NO. 8 - OPERATIONAL SAFETY CHECKLIST ........................................................ 1 APPENDIX 3 (A) - BUNKER TRANSFER PROCEDURES ................................................................... 1

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1.0 BUNKERING TRANSFER PROCEDURES ...................................................................... 1

1.1 PERSONNEL AND THEIR DUTIES ................................................................................. 1

1.2. INFORMATION .................................................................................................................. 2 1.3. PRECAUTIONS ................................................................................................................. 4

1.4. POLLUTION CONTROL .................................................................................................... 5

1.5. QUALITY AND QUANTITY CONTROL ............................................................................. 5

1.6 DURING THE VOYAGE .................................................................................................... 7

1.7 BUNKER ANALYSIS REPORT ......................................................................................... 7

BUNKERING SAFETY CHECKLIST .............................................................................................. 1 1. BUNKERS TO BE TRANSFERRED .......................................................................................... 1

2. BUNKER TANKS TO BE LOADED ........................................................................................... 1

3. CHECKS BY BARGE PRIOR TO BERTHING........................................................................... 1

4. CHECKS PRIOR TO TRANSFER ............................................................................................. 3

DECLARATION ........................................................................................................................... 4 APPENDIX 3 (B) : BUNKER CHECKLIST ............................................................................................ 1 APPENDIX 4 (A) - ENGINE ROOM PROCEDURES ............................................................................. 1

1. GENERAL ........................................................................................................................... 1

2. CHIEF ENGINEER’S STANDING ORDERS ............................................................................. 2

3. CONTROL OF HAZARDOUS MATERIAL USED ON BOARD ................................................. 4

4. ENGINE ROOM EMERGENCY PROCEDURES ...................................................................... 7 APPENDIX 4 (B) : ENGINE ROOM CHECKLISTS ............................................................................... 1

E/R CHECKLISTS NO. 1 - STEERING GEAR TEST ..................................................................... 1

E/R CHECKLISTS NO. 2 - ARRIVALPORT ................................................................................... 1

E/R CHECKLISTS NO. 3 - DEPARTUREPORT ............................................................................ 1

E/R CHECKLISTS NO. 4 - SHIFTING ............................................................................................ 1

E/R CHECKLISTS NO. 5 - UMS OPERATION .............................................................................. 1

E/R CHECKLISTS NO. 6 - AUXILIARY ENGINE START/STOP ................................................... 1 APPENDIX 5 - WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) ........................................... 1

WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) – MASTERS SELF AUDIT CHECKLIST .. 1

WALLEM MARPOL COMPLAINCE PROGRAM – CHIEF ENGINEER SELF AUDIT CHECKLIST .... 1

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Revision Sheet : Page 1/1

REVISION SHEET

REVISED PAGE(S) REVISED PAGE(S)

NO. DATE NO. DATE Complete PCC Manual - Revised New Edition No. 2.

Oct 2015

Preface : 1/1 Table of Contents : All Revision Sheet : 1/1 Management Review : 1/1 Section 2 : 7/16 Section 4 : 1/1 Appendices Index: All Appendix 2 : Checklist Index Checklists Nos.: 1, 1A, 2, 3, 3A, 4, 5, 6, 8 Appendix 3(B) : All Appendix 5 : Pg 1, Master Self Audit Checklist

Jun 2016

WALLEM

SHIPMANAGEMENT LTD.


Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Mgmt’s Rev. : Page 1/1

MANAGEMENT'S REVIEW

SECTION REVIEWED

DATE REMARKS INITIALS

ALL Oct 2015 Complete PCC Manual - Revised New Edition No. 2. VMS, PNS

ALL Jun 2016 Reviewed, details as per Revised Sheet PNS

WALLEM

SHIPMANAGEMENT LTD.


Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Section 2 : Page 7/16

The Master shall immediately report the situation and the calculated stability results to the Operator’s personnel responsible for the area with copy to Marine Superintendent. In addition, the master to liaise with the commercial operators and Marine Superintendent on the mitigation measures to satisfy the IMO stability criteria in all respects 2.16.2 Report to WALLEM after Sailing: After sailing, the master must confirm that the results of GoM and stability are in good order and must report those results with the departure report in Vessel Movement Report under remarks column. Example of remarks on stability is as follows: “GoM=2.21m, Stability and Hull Strength=Satisfied” The value of GoM stated above is an example only. The requirement for the maintenance of GoM is as per the criteria given in IMO ResolutionA.749 (18) 3.3.1 and A.749(18) 3.3.2 or IS code 2008 (as applicable) . For your vessel, you can find it from the minimum permissible GM curve mentioned in the approved trim and stability booklet. 2.16.3 Intact Stability Code: IMO has long developed intact stability criteria for various types of ships, culminating in the completion of the Code on Intact Stability for All Types of Ships Covered by IMO Instruments (IS Code) in 1993 (resolution A.749(18)) and later amendments thereto (Resolution MSC.75(69)). The IS Code included fundamental principles such as general precautions against capsizing (criteria regarding metacentric height (GM) and righting lever (GZ)); weather criterion (severe wind and rolling criterion); effect of free surfaces and icing; and water tight integrity. The IS Code also addressed related operational aspects like information for the master, including stability and operating booklets and operational procedures in heavy weather.

The IS code 2008 contains two significant changes from previous resolutions, namely:

1. The requirement for all ships to demonstrate compliance with wind and wave criteria and 2. The requirement for approval of stability instrument (loadicator) where provided to

supplement the stability book. It is also a requirement to provide trimmed hydrostatic data in the stability book covering the expected range of trim. All limiting curves must also be provided covering the expected trim range.

• Intact stability requirements in IMO Res.A.167 apply to ships whose keels are laid before 4

th Nov 1993.

• Intact stability requirements in IMO Res.A.749 (18) apply to ships whose keels are laid on or after 4th Nov 1993. This resolution superseded Resolutions A.167 (ES.IV), Resolution A.168 (ES.IV) & A.562(14) and consolidated them into one document.

• Intact stability requirements detailed in IMO Res. MSC 267(85) apply to ships whose keels are laid on or after 01

st July 2010. This is when IS Code 2008 was adopted and it incorporates details as per above earlier resolutions.

Due to various regulations applicable to different vessels (depending on the keel laying date, each vessel must comply with Intact Stability requirements as per its Class approved Trim and Stability booklet applicable to that vessel.

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Section 4 : Page 1/1

4.0 Cold Weather Procedures

(Comply with cold weather precautions check list in Appendix of this manual) ** Company has a movie for trading in Baltic in winter. Please send a request for this informative movie in good time. General Trading in very cold climates in winter requires special precautions because of the risk of icing and freezing weather conditions that affect man and machine. During such periods when the ship is operating in conditions when the temperature is below freezing, precautions must be taken to prevent damage to the ship and systems. There is a risk of equipment freezing up. Particular attention must be paid to relief valves and cooling water systems. Heating systems are to be used, if fitted. All vessels are to use the checklist for cold weather in the Annex of this section. Pneumatic Valves and Control Systems During periods of cold weather pneumatic valves and control systems may be slow to respond or freeze up and fail to operate. It is particularly important that the drier on any control air compressor is operating correctly. When practicable, systems should be operated regularly, water traps cleared and lines blown through to clear any moisture, which may have collected. Sea Water Intakes The pressure of water from a sea water intake must be closely monitored, particularly when the ship may be in fresh or nearly fresh dock water, to ensure that the intakes are not being progressively blocked by the formation of ice. Steam to sea chest should be used if icing occurs in the dock water. Fire Line and Other Pipelines When freezing weather conditions are imminent (sea temperature +2oC or air temperature +1oC) or the temperature will drop below zero degrees Celsius, the following precautions must be taken: The fireline is to be drained completely and afterwards drains and valves are to be closed so the fireline is ready for immediate use. Lifeboats Drain any water condensation from LB engines and keep break area free of ice.

Clothing for Crew Ensure Heavy winter clothing for Crew for example Ski suits etc.

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SHIPMANAGEMENT LTD.

PCC/PCTC Operations

Manual

Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Appendices Index:: Page 1/2

APPENDICES

APPENDIX I: CARGO PROCEDURE ............................................................................................ 1

APP 1.1 GENERAL ..................................................................................................................... 1 APP 1.2 RESPONSIBILITY OF THE MASTER .......................................................................... 1

APP 1.3 RESPONSIBILITIES OF THE CHIEF OFFICER .......................................................... 1

APP 1.4 RESPONSIBILITY OF THE CHIEF ENGINEER .......................................................... 1

APP 1.5 DELEGATION OF DUTIES & RESPONSIBILITIES ..................................................... 1

APP 1.6 CARGO PROCEDURES .............................................................................................. 2

APP 1.7 SAFETY PRECAUTIONS WHEN LOADING /UNLOADING ........................................ 3 APP 1.8 PROCEDURES DURING PASSAGE ........................................................................... 3

APP 1.9 BALLAST SYSTEM / OPERATION: ............................................................................. 4

APP 1.10 BUNKERING .................................................................................................................. 7

APP 1.11 STERN RAMP & SIDE RAMP (MID-SHIP RAMP) OPERATION & SAFETY PROCEDURE ............................................................................................................... 7

APP 1.12 MID-SHIP RAMP SHIFTING OPERATION .................................................................... 8 APP 1.13 INTERNAL RAMP OPERATION AND SAFETY PROCEDURE .................................... 8

APP 1.14 DECK LIFTERS OPERATION AND SAFETY PROCEDURE ........................................ 9

APP 1.15 LIFT-ABLE DECK PANELS OPERATION AND SAFETY PROCEDURE ................... 10

APP 1.16 WATER-TIGHT BULKHEAD DOORS AND GAS-TIGHT DOORS OPERATION AND SAFETY PROCEDURE: .................................................................................... 11

APP 1.17 PROCEDURE FOR REPORTING OF DAMAGED CARGO UNITS: ......................... 11 APP 1.18 PROCEDURE FOR ISOLATION OF FIRE DETECTORS IN CAR DECKS: .............. 12

APP 1.19 SAFETY PRECAUTIONS WHILE OPERATING TABLE LIFTERS : .......................... 12 APPENDIX 2 ...................................................................................................................................... 1

CHECKLIST NO.1 - PRE ARRIVAL LOADPORT / DISCHARGE PORT ....................................... 1

CHECKLIST NO.1A - INTERNAL PRE LOADING/PRE DISCHARGING SAFETY MEETING ..... 1

CHECKLIST NO. 2 - SHIP / SHORE SAFETY CHECKLIST - (RAMP MEETING) ....................... 1 CHECKLIST NO. 3 - LOADING/ DISCHARGING ( AT BERTH) .................................................... 1

CHECKLIST NO. 3A - CHECKLIST FOR SETTING CARS IN DESIGNATED POSITION............ 1


CHECKLIST NO. 5 - LADEN PASSAGE ........................................................................................ 1

CHECKLIST NO. 6 - WEATHER MONITORING & HEAVY WX IN PORT .................................... 1

CHECKLIST NO. 7 - EXTREME COLD WEATHER PRECAUTIONS ........................................... 1 CHECKLIST NO. 8 - OPERATIONAL SAFETY CHECKLIST ........................................................ 1

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SHIPMANAGEMENT LTD.

PCC/PCTC Operations

Manual

Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Appendices Index:: Page 2/2

APPENDIX 3 (A) - BUNKER TRANSFER PROCEDURES ................................................................... 1

1.0 BUNKERING TRANSFER PROCEDURES ...................................................................... 1

1.1 PERSONNEL AND THEIR DUTIES ................................................................................. 1

1.2. INFORMATION .................................................................................................................. 2

1.3. PRECAUTIONS ................................................................................................................. 4 1.4. POLLUTION CONTROL .................................................................................................... 5

1.5. QUALITY AND QUANTITY CONTROL ............................................................................. 5

1.6 DURING THE VOYAGE .................................................................................................... 7

1.7 BUNKER ANALYSIS REPORT ......................................................................................... 7

BUNKERING SAFETY CHECKLIST .............................................................................................. 1

1. BUNKERS TO BE TRANSFERRED .......................................................................................... 1 2. BUNKER TANKS TO BE LOADED ........................................................................................... 1

3. CHECKS BY BARGE PRIOR TO BERTHING........................................................................... 1

4. CHECKS PRIOR TO TRANSFER ............................................................................................. 3

DECLARATION ........................................................................................................................... 4 APPENDIX 3 (B) : BUNKER CHECKLIST ............................................................................................ 1

APPENDIX 4 (A) - ENGINE ROOM PROCEDURES ............................................................................. 1

1. GENERAL ........................................................................................................................... 1

2. CHIEF ENGINEER’S STANDING ORDERS ............................................................................. 2

3. CONTROL OF HAZARDOUS MATERIAL USED ON BOARD ................................................. 4

4. ENGINE ROOM EMERGENCY PROCEDURES ...................................................................... 7 APPENDIX 4 (B) : ENGINE ROOM CHECKLISTS ............................................................................... 1

E/R CHECKLISTS NO. 1 - STEERING GEAR TEST ..................................................................... 1 E/R CHECKLISTS NO. 2 - ARRIVALPORT ................................................................................... 1

E/R CHECKLISTS NO. 3 - DEPARTUREPORT ............................................................................ 1

E/R CHECKLISTS NO. 4 - SHIFTING ............................................................................................ 1

E/R CHECKLISTS NO. 5 - UMS OPERATION .............................................................................. 1

E/R CHECKLISTS NO. 6 - AUXILIARY ENGINE START/STOP ................................................... 1 APPENDIX 5 - WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) ........................................... 1 WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) – MASTERS SELF AUDIT CHECKLIST .. 1

WALLEM MARPOL COMPLAINCE PROGRAM – CHIEF ENGINEER SELF AUDIT CHECKLIST .... 1

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PCC/PCTC Operations

Manual


Appendix2 Index : Page 1/1

APPENDIX 2

APPENDIX 2 ...................................................................................................................................... 1

CHECKLIST NO.1 - PRE ARRIVAL LOADPORT / DISCHARGE PORT ....................................... 1

CHECKLIST NO.1A - INTERNAL PRE LOADING/PRE DISCHARGING SAFETY MEETING ..... 1

CHECKLIST NO. 2 - SHIP / SHORE SAFETY CHECKLIST - (RAMP MEETING) ....................... 1

CHECKLIST NO. 3 - LOADING/ DISCHARGING ( AT BERTH) .................................................... 1 CHECKLIST NO. 3A - CHECKLIST FOR SETTING CARS IN DESIGNATED POSITION............ 1


CHECKLIST NO. 5 - LADEN PASSAGE ........................................................................................ 1

CHECKLIST NO. 6 - WEATHER MONITORING & HEAVY WX IN PORT .................................... 1

CHECKLIST NO. 7 - EXTREME COLD WEATHER PRECAUTIONS ........................................... 1

CHECKLIST NO. 8 - OPERATIONAL SAFETY CHECKLIST ........................................................ 1

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PCC/PCTC Operations

Manual


Appendix2 Checklist No.1 : Page 1/2

Checklist No. 1 - Pre Arrival Loadport / discharge port (Highlighted are safety critical items) Note : The checklist is to be completed for each port of call

VESSEL NAME :

PORT : DATE: NO DESCRIPTION YES NO N/A

1. Confirm the ventilation system is working well. Sweep out the rust scale and dust on the bottom of air ducts.

2. All holds are clean, well ventilated and ready for cargo operations in all respects.

3. Confirm all hold lights are working and all car decks are adequately lit. 4. Hold bilges tried out and found satisfactory 5. Check the condition of lashing points on each car deck.

6. Cargo plan prepared for the port operation. Plan to contain watchkeepers at ramp, car decks, mooring, etc

7. Ballast tank sounded to confirm the quantity in the tank are matching the figures used in the cargo plan

8. Pre-stowage plan received and stability condition worked out prior commencement of loading. Confirm adequate stability margins are maintained at all times.

9. The calculated stability condition and the inputs on the loadicator unit, basis pre-stowage plan are cross checked by Duty Officer and verified by Master.

10. Special cargoes (heavy / high / long / caterpillars etc.) loading procedure planned.

11. Risk Assessment prepared for cargo such as : Project cargo on MAFI’s, crated/box cargo, heavy cargoes etc.

12. Confirm situation of tides at port/berth and the jetty height at zero tide. 13. Confirm number of ramp ways to be used

14. Lift / lower movable car decks as per cargo plan (Note: Chief officer to verify the positioning and securing physically, prior commencement of operation.)

15. Passageway doors leading to car decks to be locked where panels are lifted and caution sign to be posted

16.

Confirm sufficient lashing material laid out on various decks corresponding to the number of cars/cargo units to be loaded. Check the lashing chains fastened securely and extended to the lowest position on each tank top deck.(Note: Lashing equipment prepared in bundles of ten and hung for ready usage on the bars provided at the sides of the decks. The metallic hooks are kept behind bars to prevent them damaging the cars due movement.)

17.

Safety lines, car ramp guards, safety signs are rigged / placed on the ramps, all danger zones marked with tiger ropes and stop/damage signs. (Note: sufficient safety cones / marks provided and arranged to facilitate proper loading of cars,safety signs and marks are displayed in the holds,

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PCC/PCTC Operations

Manual



NO DESCRIPTION YES NO N/A passageways, etc.)

18.

Provide and maintain caution marks such as “no smoking” and “max speed. 20km/h” (12 mph in USA), ccritical turning area caution mark placed and other indications in the hold; number of deck, direction of driving way and exit signs marked.

19. Stick foam pads on pillars / beams / bulkheads which may damage car doors

20. Mooring Winches and Windlasses checked for satisfactory operation

21. Hydro- pack units are working and have adequate oil levels. Hydraulic system for valve operation checked for oil level and satisfactory operation.

22. Ensure all weather deck / garage top deck scuppers are plugged to ensure inadvertent spill of hydraulic oil etc. does not occur

23. Precautions in place against pilferage of car parts.

24. In ports notorious for stowaways and drugs, has a plan been prepared , discussed and implemented to prevent them getting on board

25. Crew briefed on the working schedule and the number of gangs and location on the ship where the cargo operation will take place.

26. Crew briefed on the planned operation in the port

27. Duty officers have read and signed the Chief officer’s Loading/Discharging plan

28. Master has verified the Chief officers loading/Discharging plan

29. Engine room informed “No soot blowing while vessel alongside or near berth”

30. If applicable, Checklist 1A completed with Internal meeting of staff

Duty Officer Chief Officer Verified by Master

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Appendix2 Checklist No.1A : Page 1/1

Checklist No.1A - Internal Pre Loading/Pre Discharging Safety Meeting This meeting is to be conducted before the commencement of port rotation for a series of ports. The Chief Officer would informs the Master and the duty officers about the planned cargo, ballast and bunkering operations

1. If the ports are more than 7 days away, this meeting is to be conducted again 2. If there is any change in port rotation, meeting is be conducted again with special emphasis

on cargo stowage/ballast/bunkering

VESSEL NAME :

PORT : DATE:

NO DESCRIPTION YES NO N/A 1. Port rotation discussed

2. Outer ramps and inner ramps, which are to be used for cargo operations discussed for each port

3. Briefing on Nature and volume of cargo to be loaded/discharged in various ports

4. Cargo stowage plan, securing plan and flow chart discussed with ship staff.

5. IMDG cargo to be loaded in respective compartments, only as per DOC for carrying IMDG cargo. IMDG Cargoes, which are not documented to rejected for loading. Any leaking/damaged units to be rejected for loading)

6. Special cargoes (heavy/high/long/caterpillars etc.) loading procedure discussed

7. Briefing on lashing of standard cars and various other units discussed 8. Proper PPE to be worn by Ship Staff discussed 9. Any standard instructions from the owners/charterers discussed. 10. Staff informed that ‘Smoking is strictly prohibited in car decks’

11. Staff informed that any difference in number of units or location of units from the stowage plan to be brought to the attention of the duty officer

12. Staff reminded that they should inform duty officer if they notice that the vehicles are being driven at very high speed or rashly

13. No painting job to be undertaken at berth. (Note: check with agents / stevedores prior painting at berth)

14. Blind areas for communication equipment identified and people advised accordingly

15.

Officers and crew instructed to note and report damage to cargo prior to and during cargo operations. (Note: Note of protest issued for any cargo damages and Managers /Owners / Charterers to be informed)

Duty Officer Chief Officer Verified by Master

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PCC/PCTC Operations

Manual


Appendix2 Checklist No. 2 : Page 1/4

Checklist No. 2 - Ship / Shore Safety Checklist - (Ramp Meeting) (Highlighted are safety critical items) The following checklist is to be completed in a meeting of Chief Officer, Master, Port Captain, Stevedore and any other terminal or shore representative as applicable for each port of call

VESSEL NAME : DATE: PORT ROTATION FOREMAN*: Stevedore Foreman or person deputized by him PORT CAPT* - Port Captain Informed to stevedore means that the item discussed in meeting and stevedore foreman or person deputized by him informed to convey to his staff (stevedores)

NO DESCRIPTION SHIP FORE-

MAN*

PORT CAPT*

REMARKS

1.

Following discussed with stevedores: - Notice required for closing/opening ramps - Time required for opening/closing of stern

and side ramps

Notice Period: ____________ Time for opening/closing: _____________

2. Discuss the times of high water and low water and the need of stoppage of cargo work to adjust the ramp.

3. Position of movable deck panels discussed?

4.

Cargo stowage plan discussed with Port captain and Stevedores Foreman. Feedback provided to Port Captain on Trim/Stability with suggested loading/Discharging plan

Copy of stowage plan distributed

5.

Port Captain and Stevedore Foreman informed that any changes to the initially agreed stowage plan to be communicated to the Master and/or Chief Officer (Note: Chief officer to recalculate stability and verify/discuss results with the Master before agreeing to loading/discharging operation and feedback given to Port Captain. Stability printout to be signed by Master)

6.

In case loading dangerous cargo, to be loaded in D zone only and in compliance with IMDG code. (Note: IMDG cargo to be loaded in respective compartments, only as per DOC for carrying IMDG cargo.)

7.

Special cargoes (heavy/high/long/caterpillars etc.) loading procedure discussed. (Note: Foreman must be informed of clearances, clear height information and SWL of each deck. Location of H/H units on decks must be discussed and monitored by crew/stevedores including lashing requirements as per Cargo Securing

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MAN*

PORT CAPT*

REMARKS

Manual. Traction vehicles must be moved through the car deck on hawsers to prevent damage to decks. Rubber matting must be laid on deck under the tracks at their stowage position.)

8. Special attention for cargo such as : Project cargo on MAFI’s, crated/box cargo, heavy cargoes etc. Control measures from risk assessment discussed

9. Location of additional lashing materials advised to stevedores and procedures discussed if they are required to be moved for use.

10.

Standard number of lashing points per vehicle to be complied with as follows : - Passenger car longitudinal/fore & aft stow - 4 points, - Athwartship stow - 6 points, - Slopeway stowage – 5 points + Rubber Chocks Heavy weight vehicles – number of lashings to be taken after discussion between port captain and chief officer/master. (Note: Cargo Securing Manual to be followed for lashing of cargo units. Any additional requirement by Charterers/Owners instructions to Masters or their Quality Manuals to be followed)

11.

Cars other than those to be discharged at that port, strictly not to be unlashed. Stevedores to be advised to release lashing materials from the vehicles with care and cleared from driving route in the cargo hold. Owners/ Operators / Charterers instructions to be followed for unlashing. (Note: If any other cars/cargo unlashed and consequent delays to the vessel or damage to the cargo to be on stevedores account)

12. Any damage to the vehicles to be brought to the attention of the duty officer prior to the vehicle being driven off the ramp.

13.

Planned Ballast operation sequence discussed. (Note Ballast tanks to be kept full – only heeling tanks and peak tanks to be adjusted for list and trim)

14. Bunker Operation Plan discussed. (Note: Possible list and trim advised to stevedore foreman.)

15. Draft: Maximum allowable draft Fore and Aft during cargo operation obtained..

Max Draft :

16. Maximum draft calculated from pre-stowage plan advised

Max Draft :

17. Maximum Allowable list acceptable during cargo Max List :

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MAN*

PORT CAPT*

REMARKS

operations advised to stevedore foreman.(refer maker’s instructions for the cargo ramps, internal ramps, deck panels and watertight / gas tight doors).

18.

Maximum driving speed inside the cargo hold limited to 20 km/hour (12 miles/hour). Stevedores informed that placards posted on cones along the route of the vehicles on board.

19. Stevedores not to operate any ship’s equipment. It must be operated by ship’s personnel.

20 Stevedores informed that use of mobile phones while on duty during cargo operations is prohibited.

21. List of the names of stevedores received and attached to the visitor’s log

22.

Stevedores advised : - Operation of car music system not allowed - Cars not to be used for ferrying people / stevedores - No Smoking requirements

23. Declaration of Security signed, security notice posted and contents informed to stevedores.

24. Stevedores informed that those working on board to wear proper PPE.

25. Emergency procedures in case of fire in car decks whilst in port agreed upon

26. Location of the Muster Point for stevedores outside at the ramp way indicated to stevedores Foreman

27. Stevedores informed to evacuate working area immediately on hearing the sound of CO2 hooter and proceed to muster point.

28 The emergency Exit Routes from various decks to gangway discussed with all concerned.

29. Emergency contact numbers for the port, fire brigade and hospital ambulance available and posted.

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Remarks:

Master/Chief Officer Signature

Port Captain Signature

Stevedore Foreman Signature

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Appendix2 Checklist No.3 Page 1/2

CHECKLIST NO. 3 - LOADING/ DISCHARGING ( At Berth) VESSEL NAME : DATE:

PORT : VOY NO.: NO DESCRIPTION YES NO N/A On Arrival at Berth

1. Before lowering the stern and side ramps, confirm they are clear of bollards and other shore obstructions and the ramp can be positioned at an acceptable angle.

2. Confirm height of ramp ways from pier and adjust ballast as required, confirm ramp angle plan ready for the duration of cargo operation

3. Confirm ramp way is lowered as per standard procedure given in Maker’s manual.

4. Plywood sheets / rubber mats / steel plates of appropriate sizes are placed below ramp resting pad on the pier.

5. Prevention measures on overflow of sea water to pier in place

Chief Officer

Repetitive Checks YES NO N/A 1. Loading / discharging carried out as per the agreed plan

2. Liaise closely with port captain during the cargo operation. Any changes noted in the agreed cargo plan to be reported immediately to port captain.

3.

Confirm vessel’s compliance with the stability criteria as per the class approved Trim & Stability Booklet throughout the entire cargo operation. (Note: If any changes to the initial stowage plan, Chief Officer to recalculate stability & verify/discuss results with the Master before agreeing to the changed loading/discharging operation/ Plan, the stability printout to be signed by the Master.)

4. IMDG cargo to be loaded in respective compartments, only as per DOC for carrying IMDG cargo. IMDG Cargoes, which are not documented to rejected for loading. Any leaking/damaged units to be rejected for loading)

5.

Weather conditions monitored for safe operations (Note: If strong offshore wind is blowing then consider using tug(s) during cargo operations to keep the vessel alongside, the tugs to be requested only through agents except in emergency. Check list no.6 –“ Weather monitoring & heavy weather in port to be complied with)

6.

Confirm ramp way is rigged at proper angle of inclination (Between 3° - 13°) with pier and ramp angle indicator sensor placed. (Note: Angle between 3 to 13 degrees is acceptable, if steeper, buttressing to be used. If less than 3, trim to be adjusted)

7. No movement of vehicles/cargo carried out during operation of movable ramps.

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NO DESCRIPTION YES NO N/A

8. Units leaking oil marked on stowage plan and included in the exception list. Any oil leaks noted cleaned up immediately.

9.

Mooring lines and Ramp attended regularly. (Note: Ramp angle is monitored, cargo work must be suspended and ramp secured if the ramp angle exceeds maker’s recommended working range and same cannot be controlled by way of adjusting vessel’s trim)

10. Ballasting / de-ballasting carried out as per plan. (Note: Refer appendix 1.9 of PCC/PCTC Operations Manual).

11. Chief officer and/or OOW to personally supervise the loading / discharging of all H/H cargoes.

12. Tally being taken and verified with shore figure

13. Shipstaff aware of discharge port segregation and apply separation tapes as needed.

14. Hourly rounds taken on berth to ensure that the ramps or their fittings are neither chafing nor in direct contact with the berth or other associated structure.

15. Any damage to vessel / cargo brought to Chief Officer’s notice 16. Estimated time of completion of cargo notified to E/R and Master

17. Car lashing material / Safety Cones / and all other equipment from vessel are ship’s property and must be on board before sailing, unless landed under removable report for repairs)

18. When loading vehicles or cars, Checklist 3A for setting of vehicles complied with

Record of Repetitive checks (R) : Check to be carried out on commencement of cargo operation by duty officer and followed by every change of watch.

Date :

Time:

Initial for duty officer :

Chief Officer Verified by Master

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Appendix2 Checklist No.3A Page 1/2

CHECKLIST No. 3A - CHECKLIST FOR SETTING CARS IN DESIGNATED POSITION

VESSEL NAME :

PORT : DATE:

This checklist is only applicable when vessel is loading cars or vehicles.

NO DESCRIPTION YES NO N/A

1. The vehicles are correctly stowed at the designated spots in the cargo hold under the directions of the lead man.

2.

Confirm the distance between the vehicles (side to side) is at least 10 cms and the distance between car bumper to bumper and from the ships structure is atleast 30 cms. Confirm the width of the passage for lashing/unlashing and inspection is at least 30 cm.

3. The space in front of hold stairs shall be about 50 x 50 cms. Clear space allowed for closing/opening operations of watertight and gas tight doors.

4. Stow cars away from sounding pipes, portable fire extinguishers, fire hoses, booby hatches, emergency escape, hatches entrance and watertight doors. All these areas marked in yellow colour.

5. All loading operations are conducted with due consideration to unloading feasibility.

6. The vehicles tires are not parked on projecting parts, such as lashing ring plates.

7. Vehicles are stowed head-out on the inner slope way.

8. Clear space allowed for closing/opening operations of water tight and or gas tight doors.

9. Clear space allowed on the driver’s side along the walking passage, especially for vehicles stowed on the inner slope ways.

10.

After setting car in designated position, confirm the hand brake is fully on. For manual transmission vehicles, confirm the lever is at “LOW” position. For automatic transmission vehicles confirm the lever is at “PARKING” position.

11. Confirm all electric switches are placed in “OFF” position. (Note: During rounds, crew must monitor the car’s engine is stopped even if car’s lights are off.)

12. Ignition keys shall be removed and placed in ash-tray, or glove box if instructed

13. All car windows closed completely. 14. Driver’s seat is set at a position farthest at back. 15. All car doors are closed properly but never locked.

16. Key car label (sticker) affixed on the wind-shield of the key car and following seven units should be affixed with consecutive labels.

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Appendix2 Checklist No.3A Page 2/2

Record of Repetitive checks (R) : Check to be carried out at every change of watch

Date :

Time:

Initial for duty officer :

Chief Officer Verified by Master

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CHECKLIST NO. 4 - PRIOR DEPARTURE PORT VESSEL NAME :

PORT : DATE: NO DESCRIPTION YES NO N/A

1. Departure sailing conditions displayed 2. All crew members on board accounted for 3. Vessel checked for stowaways and contraband – entry in logbook 4. Confirm all cars loaded / discharged as per cargo plan

5. Confirm all cargo lashed and secured properly.

(Note: Refer Cargo Securing Manual & special/additional lashing requirements by Charterers and/or Owners)

6. All loose lashing gear and all movable items secured in cargo holds to prevent cargo damage

7.

All ramp ways hove in and secured. Check physically all around the ramp equipment for proper securing and to ensure no damage has occurred

A.) stern ramp B.) midship ramp

8. Hydraulic system switched off 9. Pilot ladders / gangways secured

10. All shipside doors ( pilot / gangways / bunker ) secured and entry made in log book.

11. Anchors secured. 12. Deck power switched off 13. All cargo papers on board 14. All liftable car decks secured 15. All deck lifter trucks properly secured 16. No soot blowing while vessel is in vicinity of berth

17.

On completion of cargo work irrespective of whether vessel is leaving port or remaining in port following done:

a.) All gas tight doors / ramps secured in place b.) All water tight doors/ bulkhead doors closed and secured c.) All cargo hold ventilator flaps closed

18.

Status of ventilator dampers , watertight , weather tight and entrance doors and booby hatches open closed a.) fire zone ‘a’ b.) fire zone ‘b’ c.) fire zone ‘c’ d.) fire zone ‘d’ e.) fire zone ‘e’ f.) fire zone ‘f’

19. Final stowage plan received. (Note: flow chart from appendix 1,section 1.6 to be complied with)

20. Final stability calculation done – basis final stow plan / loadicator entries cross checked / condition report verified and signed by master and filed.

21. Draft checked and compared with loadicator stability condition report and

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NO DESCRIPTION YES NO N/A recorded. If there is any discrepancy is noted between actual & calculated draft / Displacement – following action to be taken: - Inform the Port Captain and the stevedore foreman of the difference

and that this is being investigated. - Sound all tanks (Ballast, Bunker, Fresh Water) and recheck the

weights based on the sounding. - Re-check that cargo loaded on board is as per the stowage plan. - Verify that the weights of the cargo, ballast, bunkers, fresh water and

other weights is correctly entered in the loadicator. - Verify that the density of water and the entry in the loadicator for

density is correct. If the difference is not resolved with above steps - Call the Marine Superintendent and appraise him of the difference - Call the commercial operator or the Port captain and inform them of

the difference - Inform Stevedore foreman and Port Captain to re-check the weight of

the cargo.

Cautionary Note:

1. Master has ultimate responsibility for the safety of the ship and is to delay departure until the reason for difference in displacement is found and suitable action taken as required.

2. Weights of cargo or Ballast or Bunkers or other variables NOT to be adjusted to deviate from actual weight only to match the calculated displacement with the displacement from the draft readings.

22.

Stability: - Intact stability criteria & damage stabilty criteria fulfilled. GM value

is in sufficient GM range. (Refer Trim & Stability Booklet) - Expected weather condition considered. - Is the draft including trim within applicable loadline or

port/passage limits/restrictions. - Ship specific minimum sailing draft value considered & not

violated. (Note: Refer Stability Guidelines provided in section 2.16)

CHIEF OFFICER VERIFIED BY MASTER

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CHECKLIST NO. 5 - LADEN PASSAGE

VESSEL NAME :

PORT : DATE: NO DESCRIPTION YES NO N/A 1. Daily inspection of cargo lashings carried out and logged.

(Note: During heavy weather, the inspection of cargo lashings carried out at least twice daily. The frequency of this inspection to be increased as appropriate giving due regard to the prevailing weather conditions. Any specific owner & charterers guidelines to be complied with )

2. Damaged lashings replaced, all loose lashings and cones secured 3. When laden with wet or snow covered cargo, the ventilation fans should be

run until the cargo holds are dry.

4. Fire patrol in holds carried out after every watch and logged. 5. Leakage , if any , rectified without damaging cars 6. Daily inspection of the holds to include the following :

a) Leakages from various service pipelines b) Leakage from hydraulic pipelines c) Leakages from ballast sounding pipes , air pipes d) Leakages from any other cracks either on

Ventilator deck e) Leakage from FO , DO tank sounding / air pipes f) Leakage of gasoline , engine oil , brake oil radiator liquid from

any cars

7. After taking F.O / D.O tank soundings ensure the area is cleaned . (No cars to be touched).

8. Measurement of HC, CO & O2 checked regularly and logged. (Note: Hold ventilated if HC reached LEL of 0.5%)

9. Additional checks such as dew point, temperature of car decks above fuel tanks, etc. as per charterer requirements carried out and recorded.

12. All movable material well secured for sea. 13. Do not wear clothes with buckles, carry any equipment, belts or exposed

buttons which may scratch cars during inspection.

14. Check all car lights are off 15. Check for damage which may have went unnoticed during loading. 16. Check for rust , flakes on deck heads 17. Check cargo segregated properly 18. Affix safety stickers on damaged cars 19. Any new damage to cargo noted is reported immediately. 20. All gas tight / watertight passage & booby entrance secured. 21. Check for flat tyres which must be inflated prior arrival discharge port 22. Weekly instruction to crew against damage prevention.

CHIEF OFFICER VERIFIED BY MASTER

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CHECKLIST NO. 6 - WEATHER MONITORING & HEAVY WX IN PORT VESSEL NAME :

PORT : DATE:

NO. DESCRIPTION YES NO N/A 1. Master to ensure that the wind speed and direction is continuously

monitored in the wheelhouse, as staff inside the car decks cannot see the weather out side.

2. Master to monitor weather broadcasts on VHF & Inmarsat "C". Also, Nav. Warnings &Wx information from Navtex.

3. In Japanese ports hourly wind forecasts are given to PCCs. Information should be provided to all officers during pre-cargo operation meeting.

4. Calculate mooring force holding the vessel in position, using the software and template provided by SID to all PCCs. ( In General PCCs have a total athwarthship mooring force of 100 Tons) Ship specific available mooring force to be calculated.

5. Calculate wind force and direction on the ship’s hull and deduce athwarthship force in tons on the ship’s hull, using the software provided by SID to all PCCs. Calculations for wind force of 10, 15, 20 and 25 m/s to be posted in the wheel house.

6. Using 100 Tons of mooring force the Critical wind velocity on the beam is 17 to 18 m/s, after which the mooring force is overcome by the wind force. Taking average wind into consideration, vessel to be alert to take evasive action when wind speed reaches 14m/s (17/1.25). Has the vessel calculated this average wind to prepare for evasive action.

7. To increase mooring force, have additional ropes been sent out at a low angle where available (long lead)

8. Where available have mooring ropes been sent out to storm bitts at a low angle (long lead).

9. During pre-cargo work meeting has it been decided with the stevedore foreman at what stage will the cargo work be stopped in preparation for leaving berth.

10. When bad weather is expected, has it been discussed with the stevedore foreman the possibility to limit the discharge to a single ramp only, so that emergency action is quickly undertaken.

11. In case of deterioration of weather conditions, Port Authorities to be told to arrange tugs immediately, to keep vessel alongside the berth for lifting / securing of car ramp. Also, if feasible Pilot to be asked to board vessel without delay, in case it becomes necessary to cast off the berth. Hoisting of the Ramp to be done after securing the tugs to avoid sudden excessive movement of the stern of the vessel while picking up the stern ramp.

12. Crew to proceed to unmooring stations immediately. Minimum staff to be available to lift and secure ramp when the tugs are alongside.

13. In the event that the weather shows no signs of improving, & staying alongside is not a safe option for the vessel, vessel to cast off on Master's orders, in consultation with Port Authorities and proceed to a safe anchorage area, or steam well clear of any coastal hazards.

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NO. DESCRIPTION YES NO N/A 14. If a situation is reached whereby there is a delay in tugs reaching the

vessel and the vessel’s bow ropes cannot hold the bow alongside. Ensure that sufficient personnel are available at the mooring station astern to slacken the ropes when weight comes on the aft ropes due to lifting of the ramp.

15. Endure to keep the ship parallel to the berth when ropes are slackened. All the ropes from the vessel will act as breast ropes on storm bitts at a small angle due to long lead, increasing the mooring force. Due consideration must be given to the wind force acting on the entire ship side as compared to when alongside at berth.

16. Has the Engine room been advised of the impending weather and are the engines ready to move from the berth at short notice.

17. Has the Engine room staff been advised to provide additional staff for unmooring stations and ramp preparation in case of moving from the berth on an emergency basis.

18. Has the second engineer been advised to be ready to take over from the chief officer for continuing with the closing of the ramp, while the chief officer is relieved to go on forward unmooring stations.

Chief Officer 2nd Officer

3rd Officer

Master

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Appendix2 Checklist No. 8: Page 1/1

Checklist No. 8 - Operational Safety Checklist

VESSEL NAME :

PORT : DATE: This Check list is intended for use by ship's staff every month. All questions must be answered satisfactorily. For unsatisfactory entries, a brief explanation is required, with remedial action initiated, and follow-up inspections programmed. This list is to be sent to the Office & copy retained on board. NO. DESCRIPTION COMMENTS

1. Inspection of external power cables, for visible defects, including in non-gas safe areas.

2. No visible defects in life boats, life rafts, life buoys etc.?

3. Life rafts dated last service?

4. Spot check - fire hoses, nozzles, hydrants & extinguishers

5. Deck light checked?

6. Portable instruments like O2 analyser, ,

Explosimeter, etc. working and calibrated?

7. Fixed fire fighting system operational, i.e. CO 2 System

8. International fire connections accessible?

9. Emergency lockers sealed?

10. Engine Room fire equipment checked?

11. Engine Room Housekeeping checked ?

12. Oxygen/Acetylene bottle stowage area checked?

13. Charts & Publications meet voyage requirements?

14. All Charts/Nav. pubs corrected to latest NTM before arrival port?

15. All navigational equipment reported reliable?

16. Oil Record Book correctly completed? Date of last entry?

17. Garbage Record Book correctly completed Date of last entry?

18. Ballast & Bunker Tank – Remote gauges working?

19. Communication equipment checked for proper operation? Latest Log Book Entries (Deck) Test/Drill Fire/Boat Man O’bd Enclosed Space Steering Drill Oil Spill L/Boat In

Water Date Latest Log Book Entries (Engine) Test/Drill Emgcy

Generator Emgcy Fire Pump

Emgcy Compressor

Lifeboat Engine

Fixed Fire System

Date

Date and week no. Last notice to mariners received : Charts, list of lights, radio pubs last corrected to:

Chief Engineer Master

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Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Appendix3(B) : Page 1/3 Bunker Checklist

APPENDIX 3 (B) : BUNKER CHECKLIST VESSEL NAME :

PORT : DATE: NO. DESCRIPTION YES NO N/A A) PRE-BUNKERING CHECKLIST

1. Pre bunkering training completed. All officers/ crew fully aware of preloading planning. Vessel has dual fuel system for heavy oil and diesel oil. In case both the grades of heavy oil and diesel oil have been ordered, care should be taken that no normal Sulphur fuel oil contaminates the low Sulphur fuel oil. Oil receiving plan made and kept ready.

2. Declaration of inspection The declaration of inspection should include: Names of receiving vessel(s) Names of transferring vessel(s) Date, time and place of commencement of bunkering operations. Date, time of signing and signature of person - in - charge of receiving and transferring vessel/ facility.

3. Bunker barge is secured safely and adequately fendered. 4. Access to/from bunker barge is safe & adequately lighted. Bunker manifolds are well

lit.

5. Pre transfer conference held with person in charge of bunkering barge/ facility covering the following:

A. Bunker to be supplied meets vessels specifications. B. Sequence of Grades to be supplied given to barge in writing. C. Pumping rate agreed ( in writing ) D. At commencement Mt/hr. E. Maximum during bunkering Mt/hr F. At topping off/ completion stage Mt/hr. G. Emergency stop procedures agreed in writing. H. Communication methods by hand signals agreed. I. Check approval cert. for bunker hose with barge. If unavailable give letter of

protest. Suppliers own emergency procedure discussed.

J. Ship’s officer responsible for communications with bunker barge is introduced to bunker barge representative.

K. Check barge has approved sounding tables. If not, give letter of protest. L. Collect MSDS sheet from the supplier. If supplier does not provide MSDS

sheet then give letter of protest.

6. All product handling precautions to be taken as per MSDS. 7. Ensure valves shut prior removing manifold blanks. Fit sampling equipment. 8. Soundings /meter readings of supplier’s tanks taken.

9. Supplier’s Pre delivery oil tanks ullages checked, noted and oil quantity calculated.

10. Weight of hose does not exceed S.W.L. of vessel’s lifting gear (if used). 11. Hose is well supported, without any kinks and with adequate radius at the bends. 12. ‘B’ flag raised or switched on red light on mast. 13. Open manifold valve. Confirm with PIC that lines have been adequately set. 14. Confirmed from duty officer all scuppers are blocked. 15. Save-alls- empty and plugged. 16. Inform duty officer that bunkering is about to be commenced. 17. Ensured opposite manifold fully bolted. 18. Ensured spill equipment and F.F.A. kept ready. 19. Ensured means of draining of any accumulations of water on deck are understood by

all.

20. Checked all bunker tank air pipes are open and unblocked. 21. Placed drip trays under hose couplings and flanges as required. 22. Is blow through procedure understood? 23. Informed readiness to barge/ terminal to commence. 24. Time bunkering started hrs. Informed duty officer.

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NO. DESCRIPTION YES NO N/A SAMPLING OF BUNKER SAMPLES as per Marpol Annex VI guidelines

Line sampler is fitted in the bunker lines. CONTINUOUS DRIP” sample to be taken in the cubitainer during the full tenure of bunkering. Imp: For each bunkering separate cubitainer to be used and seal to be checked before use and seal number to be noted

B) DURING BUNKERING / TOPPING PROCEDURE

1. Commence at minimum pumping rate. 2. Monitors supply line pressure. 3.

Examine hose connections bunker flanges not in use for leakage. Check that oil is only going to the required tanks. Check soundings of all tanks to confirm.

4. Attain steady pumping rate after ensuring oil flowing only to designated tanks. 5. Commence continuous drip sampling at manifold. 6. The ullages / Soundings in the tanks to be checked continuously 7.

Loading rates to be sufficiently checked so that the full operation is carried out under total control.

8.

If possible, a standby tank having enough space to be always kept for opening in emergencies. (This may be the overflow tank).

9. The level in the tanks to be staggered so that only one tank is topped up. 10. One person must be standby at manifold at all times. 11.

Communications with the barge must be checked at regular intervals especially, prior critical operations like topping of tanks.

12.

Persons involved in bunkering operations must have no other task assigned to them.

13.

The bunker barge must be informed before topping up and/ or changing over tanks.

14.

Bunker Engineer must inform deck watch in-charge when topping up or changing over tanks so that they may monitor for overflows/ spills.

15. Reduce pumping rate and / or open next tank prior topping up. 16. Close valves as each tank is completed. 17. Deck Watch-Keeper to ensure no spill on deck & constantly, monitor moorings 18. Ensure sufficient Ullage in final tank for line blowing. 19. Record time of completion and close all filling valves after air blow.

TIME:_________

This section of checklist is completed on_________________at________________Hrs By_____________.

POST BUNKERING CHECKLIST 1. Bunkering stopped at Hrs. 2. Ensured all hoses are fully drained. 3. Closed and blank all manifold connections. 4. Blanked off disconnected hose couplings. 5. Sounded all tanks and calculate oil-received taking into consideration list, trim &

temperature.

6. Note soundings / meter readings and temperatures of tanks of supply barge. Work out the quantity supplied and keep record to reconfirm quantity received.

7. Verified all bunker receipt details are correct and in compliance with MARPOL Annex VI. In case of any disputes, regarding quantity/quality/give appropriate letters of protest and inform all parties immediately.

8. On completion of sampling the seal to be broken in the presence of all concerned and the cubitainer to be capped

9. Contents of each cubitainer to be thoroughly shaken to homogenize the mixture and the 3 nos. sample bottle to fill till the specified mark.

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NO. DESCRIPTION YES NO N/A 10. The 3 nos. sample bottles to seal, each seal number to have necessary

documentation. Then one bottle to send to fuel testing laboratory, one to be given to the supplier’s representative and one bottle to be kept on board. MARPOL sample to be collected at receiving ship’s manifold. The samples to be sealed and signed by the supplier’s representative and the vessel’s representative (i.e. chief engineer).

11. The retained sample should have following minimum information on the tag: - Location and method of sampling. 1. Date of commencement of delivery. 2. Name of bunker tanker/installation. 3. Name and IMO number of receiving ship. 4. Signatures and names of supplier’s representative and ship’s representative. 5. Details of seal identification and Grade of bunker received

12. The bunker delivery note to be retained on board for a minimum period of 3 years from the date of bunker-delivery. (Fuel Oil Receipts File)

13. The bunker delivery note shall have at least the following information:- a. Name and IMO number of the ship, b. Port /location c. Date of commencement of delivery d. Name, address & telephone no. of fuel oil suppler. e. Products name f. Quantity (metric tons) g. Density at 15C(kg/m3) to be tested as per ISO 3675 h. Sulphur content (%m/m) to be tested as per ISO 8754

And a declaration signed and certified by the fuel oil supplier’s representative that the fuel oil supplied is in conformity with regulation 14(1) or 4(a) and regulation 18(1) of this annex.

14 STORING OF RETAINED SAMPLE BOTTLE A. The retained sample should be kept in a safe storage location (Steering Flat). B. The retained sample must be stored for 12 months minimum from date of

delivery. C. Record of retained sample shall be filed in File ‘Bunker Operations & F.O.

Sample Record’ in Chief engineer’s office.

15. When in, or heading for, cold area: In order to avoid “freezing’, ensure the bunker line is thoroughly drained after bunkering, Also ensure the bunker line on deck is not filled up with bunker when making transfers, and the valves to deck is/are left open by mistake (!)

16. Let down “B” flag / red light on mast. 18. Restore scuppers on deck to open condition. 19. Check all sounding pipe caps in place and screwed down tight. 20. All valves on bunker line back to normal. 21. Stowed all equipment removed for the operation. 22. Updated oil record book. 23. Landed sample for analysis to fuel testing laboratory

Procedures for Reporting Discharges of Oil or Hazardous Material in the Water: A. Any person observing any oil or hazardous material discharge in the sea shall immediately report to the Master and Chief Engineer immediately. B. the Master to follow reporting procedures as per SOPEP / VRP

Engineer handling Bunkering Operations Chief Engineer

WALLEM

SHIPMANAGEMENT LTD.


Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Appendix 5 WMCP : Page 1/7

APPENDIX 5 - WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) General The guidelines and instruction in this annex are additional to the requirements of Marpol. Vessels are to comply with Marpol requirements and the instructions herein are voluntary additional company requirements based on industry best practice and our own experience. Environmental Ethics Environmental Compliance is extremely important to Wallem. There is an expectation that each and every employee, both ashore and afloat, demonstrates the Company’s commitment to protecting and sustaining the environment. The Company has made available to all employees an Open Reporting Line, served by a 24-Hour phone ( 852 2876 8363 ) and a dedicated email mailbox ([email protected]), intended to facilitate the reporting of environmental non-compliance activity, environmental hazards, or a breach of any regulatory or Company policy related to environmental protection. It is a requirement and expectation that every individual with knowledge of any deviation from Wallem Environmental Compliance Program or any otherwise unethical conduct shall report this to their department head or to the DPA as soon as practical. Marpol Compliance statement All crew members joining a Wallem managed vessels are to sign a Marpol compliance statement.

Coverage WallemMarpol Compliance Program ( WMCP ) coverage is limited to Marpol I and Marpol V.

The additional requirements are mainly with respect to Engine room wastes. There are no additional requirements under WMCP for sewage which is covered under Marpol IV. The main focus of WMCP is for Engine room waster under Marpol I, garbage under Marpol V and as below for tankers under Marpol I.

WALLEM

SHIPMANAGEMENT LTD.


Revised by : Marine Supt’d Checked by : MSQR Edition No. 2 : October 2015 Rev. Date : Jun 2016 Approved by : Directors Appendix 5 : Page 1/1 Master Self Audit Checklist

WALLEM MARPOL COMPLIANCE PROGRAM (WMCP) – Masters Self Audit Checklist Name of the Vessel: Date: ____________ Notes for Master: The checklist is to be checked and filled within 7 to 15 days of joining. The completed copy of this checklist is to be sent to the Superintendent with copy to the fleet. Any deficiencies noted should be sent in the text of the mail.

1.0 General 1.1 Marpol Special Area and ECA poster is available on board 1.2 Officers and Engineers on board aware of Marpol Special area and ECA areas 1.3 The Ballast water exchange record, Ballast handling log, Training with respect to ballast

water management plan and Ballast water reporting forms for various port states maintained onboard

2.0 Marpol Annex I 2.1 Master to Verify with Chief Engineer on the following

a) Proper functioning of all Marpol Pollution Prevention equipment ( MPPE) i.e OWS, Incinerator, Sewage treatment plant, communiter and ODMCS for tankers

2.2 Master to check that ORB is being signed by C/E and duty Engineer for entries and Master is signing at bottom of page

2.3 Master to verify with all Engineers individually: a) All Marpol equipment in good working condition i.e OWS, Incinerator, Sewage

treatment plant, communiter and ODMCS for tankers b) Familiar with operation of Marpol equipment

2.4 For Tankers, ODMCS is operational and records in ORB ( Cargo ) are in order 3.0 Marpol Annex V 3.1 Is the Garbage segregation satisfactory on the vessel?

Note for Master : Garbage segregation to be checked at the Garbage station, Galley, Pantry and cabins. There should be no paper, plastic or bottle fin bin marked “ food waste “ in the galley.

3.2 Entries in Garbage log are up to date, consistent and recorded regularly? Note for Master: Check entries under different Categories made correctly. There should be no entry in cat B if vessel does not have comminuter and is in special areas. Cat B should normally be between .01 to .04 M3 with a larger amount on the first day after departure.

3.3. Entries in Garbage log for shore disposal is recorded correctly. Note for Master: Entries should be made in Garbage log for garbage disposal ashore. Quantity in disposal ashore receipts should match the entries in the garbage log. Garbage landing certificates to be attached to the Garbage Log Book.

3.4 Does the vessel have a Waste Management Plan Note for Master : the ship specific flow chart on page 27/120 should be highlighted as applicable to the vessel

3.5 Where applicable, do the entries for the disposal of cargo residue to sea include the start and stop times and their positions?

3.6 Are Special Garbage Wastes handled correctly? Note for the Master: condemned batteries , expired medicines, condemned pressurized cans, printer cartridges and expired pyrotechnics to be only disposed to shore reception as per instructions in Page 11/120 of Garbage Management Manual & Record book

3.7 Has the processing equipment on board as per Page 28/120 of the Garbage Management Manual and record book been completed?

3.8 Has the garbage storage table on page 29/120 of the Garbage Management Manual and record book been completed?

3.9 Officers aware of Wallem requirement for PSSA? For Bulk carriers, officers aware that cargo residue can be disposed in PSSA with office

approval?

3.12 Officers aware of no garbage disposal(including food waste) in Bohai Sea and Torres strait Name of the Master: _______________ Signature : ________________

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Documents

Tanker Operation Manual - Ukraina Maritime Agency Co. Ltd. · IMO has long developed intact stability criteria for various types of ships, culminating in the completion of the Code