Tank Farm System Infrastructure Upgrades Forklift Procurement Specification · 2019-01-10 · RPP-SPEC-62777, Rev. A i TANK FARM SYSTEM INFRASTRUCTURE UPDATES FORKLIFT PROCUREMENT

A-6002-767 (REV 3)

RPP-SPEC-62777, Rev. A

Tank Farm System Infrastructure Upgrades Forklift Procurement Specification

Author Name:

Joe Parham

Atkins Energy Federal EPC, Inc., for Washington River Protection Solutions, LLC

Richland, WA 99352 U.S. Department of Energy Contract DE-AC27-08RV14800

EDT/ECN: N/A UC: N/A

Cost Center: N/A Charge Code:

N/A

B&R Code: N/A Total Pages: 16

Key Words: Fork Lift, TSCR

Abstract:

TRADEMARK DISCLAIMER. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency thereof or its contractors or subcontractors.

Release Approval Date Release Stamp

Approved For Public Release

61871-013-SUB-005-001 R0

Page 1 of 19


i

TANK FARM SYSTEM INFRASTRUCTURE UPDATES

FORKLIFT PROCUREMENT SPECIFICATION

December 2018

prepared by

Atkins Energy Federal EPC, Inc.

2345 Stevens Drive, Suite 240

Richland, Washington 99354

(509) 578-5564

prepared for

Washington River Protection Solutions, LLC

61871-013-SUB-005-001 R0

Page 2 of 19


ii

TABLE OF CONTENTS

1.0 BACKGROUND ....................................................................................................................1

2.0 SCOPE ....................................................................................................................................1

3.0 APPLICABLE DOCUMENTS ..............................................................................................1

3.1 Non-Government Documents ........................................................................................1 3.2 Other Documents ...........................................................................................................2

4.0 REQUIREMENTS ..................................................................................................................2 4.1 Forklift ...........................................................................................................................2 4.2 Fire Supression System ..................................................................................................2

4.3 Non-Flammable Hydraulic Fluid ...................................................................................2 4.4 Environmental Conditions .............................................................................................2

5.0 SUBMITTALS .......................................................................................................................3

5.1 Documents to be Submitted ...........................................................................................3 5.2 Submittal Expaination ....................................................................................................4

6.0 QUALITY ASSURANCE REQUIREMENTS ......................................................................4

6.1 General ...........................................................................................................................4 6.2 QA Submittals ................................................................................................................5

6.3 Acceptance Criteria ........................................................................................................5 6.4 Inspection and Tests .......................................................................................................6

6.4.1 Functional Test Plan ..........................................................................................6

6.4.2 Functional Test Report .......................................................................................6

7.0 PREPARATION FOR DELIVERY .......................................................................................7

7.1 General ...........................................................................................................................7 7.2 Preservation and Packaging ...........................................................................................7

7.3 Packing ...........................................................................................................................7 7.4 Marking ..........................................................................................................................7

7.5 Shipping and Handling ..................................................................................................8

LIST OF APPENDICES

Appendix A

Appendix B

–

–

Quality Specifications

Sketches

LIST OF TABLES

TABLE 3-1. NON-GOVERNMENT DOCUMENTS ...................................................................1

TABLE 3-2. OTHER DOCUMENTS ............................................................................................2

TABLE 5-1. SUMMARY OF SUBMITTALS ..............................................................................3

TABLE 6-1. PROCUREMENT QUALITY CLAUSES ................................................................4

61871-013-SUB-005-001 R0

Page 3 of 19


iii

LIST OF TERMS

Abbreviations and Acronyms

DST Double-Shell Tank

BTR Buyer’s Technical Representative

IX Ion Exchange

IXC Ion Exchange Column

ROM Rough Order of Magnitude

WFD Waste Feed Delivery

WRPS Washington River Protection Solutions, LLC

WTP Waste Treatment Plant

61871-013-SUB-005-001 R0

Page 4 of 19


iv

Definitions

BUYER – The company for whom the VENDOR is performing work or services.

DESIGN CHANGE – Within the context of this specification, a DESIGN CHANGE is

technically equivalent to a SUBSTITUTION (see SUBSTITUTION). However, the term

DESIGN CHANGE may be used to refer to more significant changes to the design compared to

a simple substitution.

DEVIATION – any departure from the requirements contained in the purchase order and

specification which VENDOR proposes to incorporate if approved by BUYER.

HANDLING - The movement or transportation of items following receipt from offsite/project

locations. This includes movement within storage areas and movement/transportation from

receipt or storage areas to field locations. Handling requirements include the need for special

handling tools and equipment, restrictions on material composition of surfaces in contact with

the item, protection against damage or deterioration, which could occur during movement and

placement, protection against physical damage due to excessive shock or vibration, and

protection against entry of dirt, water, or other contaminants.

HOLD POINT – A mandatory inspection activity beyond which work shall not proceed until (1)

the inspection is performed by an independent inspector and/or BUYER and acceptance is

authenticated, or (2) a written release is authorized by the organization who established the hold

point.

MORE CONSERVATIVE – “More conservative” shall be interpreted as “more protective of

the health, safety and well-being of Site workers and facilities, the public, and environment, as

applicable.”

NONCONFORMANCE – a deficiency in characteristic, documentation or procedure that

renders the quality of an item or activity unacceptable or indeterminate.

PROCUREMENT QUALITY CLAUSES (QA Clauses) – Procurement quality clauses are

used for the acquisition of items and services. The clauses establish contractual obligations for

quality program systems, identification, traceability, document submittals, testing, reporting,

qualification, special process controls, inspections, etc.

PRODUCT DATA – Printed information including, but not limited to, catalog cuts, color

charts, illustrations, diagrams, templates, performance curves, brochures, and other forms of

Product literature.

QUALITY ASSURANCE RECORDS – Quality assurance plans, procedures, and records,

including completed documents that furnish evidence of the quality of an item or activities

affecting quality.

RATED LOAD – The maximum load that can be lifted by the device.

SHALL / MUST – Denotes project requirements, compliance is required.

SHIPPING – The movement of items from an off-site/project location (VENDOR, warehouse,

etc.) to an on-site/project location, or movement from an onsite/project location to an off-

site/project location. Shipping requirements include packaging and securing of items to protect

against damage or deterioration which could occur during movement and transportation,

protection against physical damage due to excessive shock or vibration, protection against entry

61871-013-SUB-005-001 R0

Page 5 of 19


v

of dirt, water, or other contaminants, and protection against other environmental conditions such

as temperature or humidity.

SHOULD – Denotes recommendation or expectation, compliance is expected.

SPECIFICATION – Refers to any design, fabrication or supply specification.

STORAGE – Holding of items in areas that address: the probable maximum period to be held,

the inherent physical limitations of the item itself, and required protection from potential hazards

such as fire, corrosion, chemical attack and environmental conditions. Storage also includes the

requirements for maintaining the integrity and operability of items through routine maintenance,

cleaning, or other means of preservation.

SUBSTITUTION – Any change or deviation from issued approved drawings, designs, methods,

or contract terms and conditions. Changes in products, materials, equipment, methods of

construction, and test criteria required by the Contract Documents proposed by the VENDOR

after award of the Contract are considered to be requests for substitution.

VENDOR – The Company responsible for the supply of equipment or services.

WITNESS POINT – An inspection activity beyond which work shall not proceed until an

inspector and/or BUYER is notified and (1) the inspection is performed and released, or (2) the

inspection is deferred and can be completed at a later time, or (3) a written waiver is issued by

the organization who established the witness point.

61871-013-SUB-005-001 R0

Page 6 of 19


1

1.0 BACKGROUND

To support the Waste Feed Delivery (WFD) to Waste Treatment Plant (WTP), the

Double-Shell Tank (DST) system requires upgrades to incorporate the ability to transfer

waste to the Tank-Side Cesium Removal (TSCR) system as well as to WTP. The DST

system shall also be capable of receiving returns from the TSCR system during the

treatment process. The 241-AP Tank Farm will be upgraded to allow the integration and

operation of the TSCR system and WFD.

To support the WTP readiness timeline, a TSCR system will be built and staged outside

of the fence in the southeast corner of AP-Farm. During the TSCR operation, Cesium

(Cs) is removed from the waste stream through an Ion Exchange Column (IXC). The

treated TSCR waste is returned to AP-Farm for staging before it is ultimately sent on to

the WTP Low-Activity Waste Vitrification Facility through the WFD transfer lines.

A forklift will be used to install new IXCs in the TSCR process enclosure and transport

the loaded IX columns from the TSCR system to the long-term storage pad.

2.0 SCOPE

This specification provides the performance requirements for a forklift truck for the

Tank Farm Upgrades project. The scope of supply is for a forklift for the transport of

IXCs to and from the TSCR system.

3.0 APPLICABLE DOCUMENTS

3.1 NON-GOVERNMENT DOCUMENTS

Table 3-1. Non-Government Documents

Document Number Title

ASME B30.20, 2013 Below-the-Hook Lifting Devices

ASME BTH-1, 2014 Design of Below-the-Hook Lifting Devices

ASME NQA-1, 2008 and

2009A

Quality Assurance Program Requirements for Nuclear Facility

Applications

ASME QME-1, 2012 Qualification of Active Mechanical Equipment Used in Nuclear

Facilities

ASNT SNT-TC-1A, 2011 Recommended Practice for Personnel Qualification and

Certification in Nondestructive Testing

61871-013-SUB-005-001 R0

Page 7 of 19


2

3.2 OTHER DOCUMENTS

Table 3-2. Other Documents

Document Number Title

TFC-BSM-IRM_DC-C-07 Vendor Processes, Rev A-5

TFC-ESHQ-Q_C-C-03 Control of Suspect/Counterfeit Items, Rev C-13

A-6002-544 Commercial Grade Dedication Form

ET-QAP-04.3 Procurement Document Control, Rev 6

4.0 REQUIREMENTS

4.1 FORKLIFT

The forklift needs to have the following features.

A. Minimum capacity of 33,000 pounds at a minimum load center of 48”

B. A physical height limiting device to prevent the carriage from moving beyond a

specific height of TBD inches

C. The capacity to limit the speed of the forklift to TBD mph

D. The ability to side shift the lift fixture

E. The ability to tilt the mast

F. Powered by diesel fuel

G. The removable standard forks shall be delivered

4.2 FIRE SUPRESSION SYSTEM

Forklift shall include an automatic fire suppression system as appropriate.

4.3 NON-FLAMMABLE HYDRAULIC FLUID

Forklift shall use non-combustible Factory Mutual approved or specified hydraulic fluid

only.

4.4 ENVIRONMENTAL CONDITIONS

Forklift shall be capable of storage and operation in environments with seasonal

temperature ranges from -25°F to 115°F.

61871-013-SUB-005-001 R0

Page 8 of 19


3

5.0 SUBMITTALS

5.1 DOCUMENTS TO BE SUBMITTED

The VENDOR shall submit the specified documents (as a minimum) to the Buyer at the

address specified in procurement documentation. Each submittal should be marked

with this Specification Number, the Item Number, the Purchase Order Number, and the

Seller’s Identification Number. Three copies of each document shall be submitted,

along with a transmittal letter. All of this information shall become the property of the

BUYER. See Table 5-1 for deliverable and schedule information and Section 5.2 for

submittal descriptions.

Table 5-1. Summary of Submittals

Item Title Copies Purpose When Required

1 Operation and Maintenance

Manuals 3

Review/Information With Shipment

2 Hydraulic Fluid Technical

Datasheet 3

Approval Prior to Shipment

3 Certificate of Conformance 3 Approval Prior to Shipment

4 Height Limiting Device

Design 3

Approval Prior to Shipment

5 Speed Limiter Design 3 Approval Prior to Shipment

6 Forklift Test Procedure 3 Approval Prior to Test

7 Forklift Test Report 3 Approval Prior to Shipment

Submittals are divided into two types: 1) those requiring “approval” (e.g., approval data

or pre-purchase evaluation data); and 2) those “not requiring approval” (e.g., vendor

information data). Submittals “not requiring approval” will be reviewed to verify

completeness and adequacy for their intended purposes. A submittal requiring approval

that is not approved is identified as: 1) “Not Approved Revise and Resubmit.” The

submittal is considered technically deficient, or incomplete, and therefore unacceptable.

Resubmittal is required, hence the fabrication, procurement, or performance of

procedures shall not proceed; or 2) “Approved with Exception.” Fabrication,

procurement, and performance may proceed, and resubmittal is required to verify

incorporation of the exception. Submittals “not requiring approval” that are determined

to be incomplete or inadequate will be marked “Resubmit.” An explanation of the

deficiencies will be included for corrective action by the VENDOR.

Approval by the BUYER does not relieve the VENDOR of responsibility for accuracy

or adequacy of design under this Specification.

61871-013-SUB-005-001 R0

Page 9 of 19


4

If any revision has been made to previously submitted items, the VENDOR shall

resubmit updated versions of said items for approval, in addition to the items listed

above.

5.2 SUBMITTAL EXPAINATION

A. Operation and Maintenance Manuals: Any operation and maintenance manuals

from equipment manufacturer including cut sheets and datasheets.

B. Hydraulic Fluid Technical Datasheet: Datasheet containing technical information

about hydraulic fluid and MSDS.

C. Certificate of Conformance: VENDOR certification of items conformance to all

applicable requirements.

D. Height Limiting Device Design: Design media or manufacture’s information

detailing the design and function of device.

E. Speed Limiter Design: Design media or manufacture’s information detailing the

design and function of device.

F. Forklift Test Procedure: Procedure shall describe tests for demonstration of

functionality of height limiter, functionality of speed limiter, and a load test with

standard forks.

G. Forklift Testing Report: Report shall document forklift performance tests and

results.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 GENERAL

This section delineates the quality assurance (QA) requirements and processes that will

be utilized to execute this contract. Additional QA requirements may be delineated in

the design documents and other contractual documents. For a listing of applicable

Quality Clauses see Table 6-1. Procurement Quality Clauses.

Table 6-1. Procurement Quality Clauses

PREAWARD AND SUPPLIER FABRICATION

B14 Supplier Use of Software Controlled Instruments and Equipment Containing

Embedded Software (Firmware)

MATERIAL IDENTIFICATION

B37 and QS 24 Identification and Traceability of Items

B33 and QS 44 Identification of Items with Product Datasheets

INSPECTION AND ACCEPTANCE CRITERIA

B79 and QS 34 Certification of Conformance

B52 QS 45 Inspection and Test Report

61871-013-SUB-005-001 R0

Page 10 of 19


5

The VENDOR agrees to incorporate the appropriate QA requirements of this section

and those requirements specified elsewhere in the contract into their subcontracts and

purchase orders for all lower-tier VENDORs and suppliers utilized in the performance

of this contract, as the QA requirements apply for the services or items being provided.

The VENDOR shall communicate these QA requirements to their personnel, suppliers,

and lower-tier VENDORs so that items and work activities provide for safe and reliable

construction.

If selected for oversight, the BUYER will co-ordinate with the VENDOR to conduct

scheduled and periodic oversight of activities or products associated with this scope of

work.

The Forklift will be identified by product make and model. The accompanying

datasheet shall comply with Quality Clauses B33 and QS 44.

The software controls will be identified by the VENDOR and shall be in accordance

with Quality Clause B14.

Inspections and test reports shall be in accordance with Quality Clause B52 and QS 45.

6.2 QA SUBMITTALS

Not used.

6.3 ACCEPTANCE CRITERIA

All design, fabrication, and testing shall meet or exceed the acceptance criteria

contained in this Specification and referenced codes and standards.

Methods used to accept an item or service shall be a Certificate of Conformance, source

verification, receiving inspection, Fabrication Acceptance Test (FAT), or post

installation test on site, or a combination of these methods. The Certificate of

Conformance shall be in accordance with Quality Clauses B79 and QS 34.

Certificate of Conformance:

1. The certificate shall identify the purchased material or equipment, such as by

purchase order number.

2. The certificate shall identify the specific procurement requirements met by the

purchased material or equipment, such as codes, standards, and other specifications.

The procurement requirements identified shall include any approved changes,

waivers, or deviations applicable to the subject material or equipment.

3. The certificate shall identify any procurement requirements that have not been met,

together with an explanation and the means for resolving the nonconformance.

61871-013-SUB-005-001 R0

Page 11 of 19


6

4. The certificate shall be signed or otherwise authenticated by a person who is

responsible for the quality assurance function and whose function and position are

described in the VENDOR’s Quality Assurance Program.

5. The certification system, including the procedures to be followed in filling out a

certificate and the administrative procedures for review and approval of the

certificates, shall be described in the VENDOR’s Quality Assurance Program.

6. Means shall be provided to verify the validity of the VENDOR’s certificates and the

effectiveness of the certification system.

7. Verification of VENDOR’s certificates and certification system shall be conducted

at intervals commensurate with VENDOR’s past quality performance.

8. In certain procurement actions that do not involve source verification, an item or

service may be accepted from a VENDOR based on a receiving inspection and a

VENDOR’s Certificate of Conformance stating that the specified requirements have

been met and any specific supplemental documentation, such as material certificates

or reports of tests performed, may be required by procurement documents.

Acceptance by this method is satisfactory when the item or service is of simple

design and involves standard materials, processes, and tests. Such items may be

fabricated subject to selected qualification, sample, or batch testing to establish or

maintain maximum quality.

6.4 INSPECTION AND TESTS

6.4.1 Functional Test Plan

VENDOR shall prepare a Functional Test Plan including, but not limited to the

following:

Ability to lift and hold rated load on the lift fixture

Move/travel safely with the test load.

Raise and lower test load safely

Demonstrate the functionality of the height limiting device

Demonstrate the functionality of the speed limiting feature

6.4.2 Functional Test Report

VENDOR shall prepare a Functional Test Report with the results of the Functional Test

per the Functional Test Plan.

61871-013-SUB-005-001 R0

Page 12 of 19


7

7.0 PREPARATION FOR DELIVERY

7.1 GENERAL

VENDOR shall receive, clean, package, store, preserve, handle, and ship Structures,

Systems and Components to protect against physical damage, or any effect that would

affect quality or cause deterioration at all times while items are located on the

VENDOR’s premises. The VENDOR shall submit for BUYER approval a description

of the preservation methodology specific to each package level type.

7.2 PRESERVATION AND PACKAGING

Contact with Different Metals - Any item containing or comprised of austenitic stainless

steel or nickel based alloys shall be stored, handled, and constructed in a manner that

prevents direct contact with materials such as carbon steel, lead, zinc, copper, mercury,

halogenated material, low melting elements, and any chloride containing material.

All equipment openings shall be capped, plugged or sealed to prevent entry of foreign

material and humidity and protected against corrosion and physical damage.

7.3 PACKING

Exterior package type shall provide the level of protection required based on the storage

and environmental limits. Containers, crates and skids shall be used as the

methodology for packaging.

7.4 MARKING

When information relative to handling and special instructions is required, such

information shall be preceded by the word CAUTION in letters that are at least 1/2 in.

(12.7 mm), as permitted by package size. Alternatively, if tags or labels are used, they

shall be affixed to the container using a waterproof adhesive, tacks where practical, or a

corrosion-resistant wire.

Clearly mark partial deliveries of component parts of equipment to identify equipment

and contents to permit easy accumulation of parts and to facilitate assembly.

Prior to shipment, per Quality Clause B37 and QS 24, all packages shall be clearly and

suitably tagged to identify, at a minimum:

1. BUYERS name with destination address

2. VENDOR’s name with return address

3. Package numbers showing the Purchase Order (PO) Number followed by the

package number and the total number of packages

61871-013-SUB-005-001 R0

Page 13 of 19


8

4. Package contents description

5. Weight of package

6. Center of gravity

7. Parts list (for each package)

8. Handling instructions (e.g., Fragile, Center of Gravity, Keep Dry, This Side Up,

Sling Here, Do Not Freeze) and stacking limitations, as appropriate

9. Special instructions (Desiccant Inside, Special Inspection, Storage, Unpacking

Restrictions, etc.) as appropriate

10. If any hazardous chemicals are included with shipments, the transport vehicle shall

display the relevant Department of Transportation labels/placards.

7.5 SHIPPING AND HANDLING

The mode of transportation used shall be consistent with the protection of the item and

with the packaging methods employed.

Every item shipped must arrive at the job site in the same condition it was in when it

passed final quality control inspection and testing at the VENDOR’s facility.

VENDOR shall be responsible for all equipment damage which occurs as a result of

improper transportation and storage.

The VENDOR shall deliver the forklift to the Hanford Site location specified by the

Buyer at the time of shipment and provide protection of the equipment during transit

and storage.

Submit shipping and handling procedure to the Buyer that includes provisions for

component preservation, packaging, shipping, storage, and unloading. Unloading will

be done by the Buyer at the Hanford Site.

61871-013-SUB-005-001 R0

Page 14 of 19


A-1

APPENDIX A

QUALITY SPECIFICATIONS

61871-013-SUB-005-001 R0

Page 15 of 19


A-2

Standard Quality Specifications

Supplier Quality Assurance Program and Flowdown

QS20: New and Unused

Unless otherwise specified, all materials, components, and parts, required by the Purchase

Order, including those permanently installed into systems, subsystem, and/or assemblies, shall

be new and unused. Refurbished, rebuilt, or modified items are strictly prohibited unless

specifically authorized in writing by the Buyer.

QS24: Identification and Traceability of Items

Unless otherwise specified by the Purchase Order, procured items and materials shall be marked

or physically identifiable and traceable to the PO and raw material heat/melt/lot. Physical

material marking (such as stenciling, stamping, free handwriting, or printing) shall be used for

identifying steel products and this marking shall be maintained on items until use.

QS34: Certificate of Conformance

The Vendor shall provide a legible/reproducible Certification of Conformance. Vendor’s

authorized representative responsible for quality shall sign the Certification of Conformance.

This Certification of Conformance shall, as a minimum:

1. Identify the appropriate Contract number under which the material, equipment, item or

service is being supplied

2. Identification of items, part number and/or serial number of item

3. Vendor/Manufacturer shall warrant that all items furnished meet the requirements of the

Contract.

4. Identification of any nonconformance associated with the item.

One copy of the documentation, unless otherwise specified, shall accompany the applicable item

shipped.

QS36: Nonconformance Documentation and Reporting

All nonconformances identified at the Vendor’s facility with a proposed disposition of “Use-As-

Is”

or “Repair” shall be approved by the Buyer before any corrective action is taken by the Vendor

on the nonconformance.

Use-as-is: A disposition, with technical justification that a nonconforming item will

satisfactorily perform its intended function without repair or rework.

Repair: A disposition, with technical justification, that a nonconforming item will meet

the

requirements listed in the disposition statement of the nonconformance report and will

satisfactorily perform its intended function, after repair.

61871-013-SUB-005-001 R0

Page 16 of 19


A-3

Nonconformances shall be documented by the Vendor on the Vendor’s nonconformance form.

After documenting the nonconformance, proposed disposition and technical justification, the

form/waiver shall be forwarded to the Buyer and the form/waiver shall be returned to the Vendor

with a disposition of approval or rejection.

The Vendor may take corrective action on the nonconformance only after the form/waiver is

approved by the Buyer. The Vendor’s completed nonconformance form shall be shipped with the

affected item.

QS44: Inspection and Test Data

Inspection or test data required by this Purchase Order shall include the following, as applicable:

Part, Drawing, and Specification No.

Serial No.

Heat/melt Identification of Raw Material.

Lot Identification of Each Item.

Characteristic Subject to Inspection.

Inspection Sequence.

Acceptance Criteria and Source.

Inspection Results.

Examination Method.

Measure & Test Equipment (M&TE).

Inspection Setup.

Environmental Conditions.

Test Personnel Identification.

Dated Approval Signature by Supplier authorized representative.

QS45: Inspection and Test Report

The Vendor shall submit legible, reproducible copies of Inspection/Test Reports.

The report(s) shall include the following:

1. Identification of the applicable inspection and/or test procedure utilized.

2. Resulting data for all characteristics evaluated, as required by the governing

inspection/test procedure.

3. Traceability to the item inspected/tested, (i.e., serial number, part number, lot

number, etc.).

4. Signature of the Vendor’s authorized representative or agency which performed

the inspections/tests.

One copy of the documentation, unless otherwise specified, shall accompany the applicable

item(s) shipped.

61871-013-SUB-005-001 R0

Page 17 of 19


B-1

APPENDIX B

SKETCHES

61871-013-SUB-005-001 R0

Page 18 of 19


B-2

61871-013-SUB-005-001 R0

Page 19 of 19

h1504170

Rectangle

h1504170

Rectangle