Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010

Taking Responsibility for Our School’s Future

Friends of Mayer Meeting

February 24, 2010

2

Agenda

Introductions Brad Bane 6:00-6:10

Monthly Budget Report & Approval Maureen Riordan 6:10-6:15

Spring Walk-a-thon Status (materials, progress made, help needed)

Farah Denahan

Alice Singer

6:15-6:30

Spring Walk-a-thon Local Business Sponsorship Plans/Status

Maureen Riordan 6:30-6:40

Spring Walk-a-thon Corporate Sponsorship Plans/Status

Farah Denahan

Alice Singer

6:40-6:50

Website Update Sarah Liebman

Olivia Potter

6:50-7:00

Facebook Page Update Josh Fienberg 7:00-7:10

Announcement of FOM Election/Process Brad Bane 7:10-7:15

All Other Business Brad Bane 7:15-7:20

3

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




4

Friends of Mayer 2009-2010 Spending

Budget

Total Spent in January

Total Spent This School

Year Balance

Copier $ 12,000 $3,848 $8,152

General Supplies 12,000 343 4,633 7,367

Art Supplies 5,000 700 4,301

Staff Support 5,000 0 5,000

Field Trip/Bus Fees 5,000 610 2,669 2,331

Sports 2,200 35 365 1,836

Printing of Parent Newsletters 1,000 264 736

Hospitality 1,000 923 77

Community Outreach 1,000 415 585

Student of the Month Breakfasts 700 6 202 498

Honor Student Awards 600 0 600

Grant Writing expenses 300 0 300

Pledge Drive expenses 1,250 1,048 202

FOM maintenance (bank fees, tax filings, etc) 500 5 390 110

Funding Teacher Positions 50,000 50,000 0

$ 97,550 $998 $65,456 $32,094

5

Friends of Mayer 2009-2010 Fundraising

Estimate

Total Raised January

Total Raised This Year

Pledge Drive $50,000 $8,464 $73,532

Walkathon 30,000

Wrightwood Neighbors Grant 15,000

Barnes & Noble 3,000 3,227

Box Tops 1,000 443 443

Dominicks e-Scrip Program 1,500 144 1,019

School Picture Day 500 758

Apparel Sales 100 34

Total $101,100 $9,051 $79,013

6

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




7

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




8

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




9

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




10

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




11

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




12

FOM Elections (1)

The FOM board is elected by the Oscar Mayer Magnet School community.

Its members serve a one-year term, and being a board member means making a commitment to: Being involved in school initiatives Attending monthly meetings Fundraising Allocating the discretionary funds at the group’s

disposal. No restrictions on who is eligible to run (parents, staff,

community, current FOM Board, others are all eligible)

13

FOM Elections (2)

The Friends of Mayer board will include a minimum of 11 and a maximum of 21 members.

Looking at our by-laws, this means: If we have 11-21 members to start a school year, we

are not adding members during the year to reach 21, we are only adding new members if the number drops below 11.

If we have fewer than 11 board members and someone wishes to join the board, that decision is made by the FOM board (the by-laws aren't specific, but I would interpret this to mean majority vote of a quorum at next possible meeting).

14

FOM Elections (3)

Actual election (if necessary) to take place at the April FOM meeting (scheduled for April 28).

Each candidate permitted to make a 2-3 minute speech If a candidate cannot be present, a written communication may be

issued on his or her behalf Up to 20 minutes for question and answer from attendees Everyone present may vote…no absentee ballots. You may run for

a Board spot without being present at the meeting, but you cannot vote without being present.

• Votes to be cast by secret ballot. Vote for up to 21 FOM Board members

Note that in accordance with the by-laws, actual positions within the organization (President, Vice President, Secretary, Treasurer, etc.) are voted on by the FOM Board after election.

Votes will be counted after the meeting by a neutral party. All candidates are permitted to stay to oversee the counting of votes.

Term of office runs from July 1, 2010 – June 30, 2011.

15

FOM Elections (4)

If you are interested in running for the FOM board, please either let me know or send an e-mail to the [email protected] address no later than March 25, 2010 (day after our next meeting).

For more information about the election, or what it means to be a FOM board member: Contact me or one of the other current board

members Visit the website at:www.friendsofmayer.org/registrations_policies_and_procedures.html

At the bottom of the page, you will find more information about the elections (labeled “Policies and Procedures PDF”), as well as our bylaws.

16

Agenda




Farah Denahan

Alice Singer

6:15-6:30




Farah Denahan

Alice Singer

6:40-6:50


Olivia Potter

6:50-7:00




17

All Other Business

LSC Election Process

Next FOM Meeting: Wednesday, March 24, 6 PM, School Library

Documents

Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010