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TABLE OF CONTENTS
EVENT DETAILS…………………………………………………3
DELIVERABLES & SHIPPING……………………………………...4
PRE-EVENT SHIPPING FORM…………………………………….5
POST-EVENT SHIPPING FORM…………………………………....6
UNLOADING/LOADING & EVENT PARKING OVERVIEW……………….7
DIRECTORY…………………………………………………...8,9
EVENT DETAILS
SHAPE magazine, the No. 1 women’s active lifestyle magazine, is excited to announce the 6th Annual Summer SHAPE Up Event!
Every spring SHAPE Magazine publishes the Summer Beach issue which offers solutions revolving around a woman’s constant battle to get back into beach-body shape from the long winter.
The Summer SHAPE Up Event will feature the same fitness, nutrition, fashion advice and more, through an interactive event to benefit charity. Finally, women can hear directly from the experts and can receive truly tailored advice for each body type and busy schedule.
The Summer SHAPE Up Summer Beach event includes:• Interactive sponsor tents that will feature the latest trends in beauty, health,
fitness and fashion, exciting games and fantastic giveaways.• Intensive fitness classes led by local fitness trainers in three main fitness areas.
Event Website:http://www.shape.com/summer-shape-up
Dates and Location:• June 28, 2014 – Hermosa Beach, Calif.
• 8:00 a.m. - 3:00 p.m. PST – Event, Fitness Classes1 Pier AvenueHermosa Beach, CA 90254(sand area just north of the Pier)
Registration:• Fitness class registration is available online• The event is open to the public.
DELIVERABLES & SHIPPING
Artwork:• Please provide all sponsor artwork as a hi-resolution art file (Adobe Illustrator
preferred).• Upload art files directly to rEvolution FTP site using below instructions:
• ftp.revolutionworld.com• Username: shape• Password: Summer2014• Find sponsor folder and drag art files into folder
Shipping Form/Shipping Instructions:• Please fill out attached form and email by TBD to your SHAPE Event Contact or fax
to Julie Steben, SHAPE Promotion Assistant • Fax: (212) 646-5140
• Please alert event contact when fax has been sent to Julie Steben.
• Please ship all sponsor product and event materials to the following address to arrive TBD Timing and shipping address.
• All shipments must be clearly marked SHAPE – Sponsor Name, and each box should reference the box number with the total number of boxes shipped (i.e., Box # of #).
• Please include a packing slip with each box.
Timeline for Delivery: DATES TBD• April 18 – Sponsor artwork due to SHAPE
• April 18 – Shipping form faxed/emailed to SHAPE at Fax: (212) 646-5140
• May 19 – May 24 – Shipping Week
• May 31 – All items shipped to arrive no later than this date.
PRE-EVENT SHIPPING FORM
Please complete this form and return to Fax: (212) 646-5140 by TBD
Shipping Parameters – Each sponsor is allowed to ship a maximum of (1) palette of product and/or event elements (4’x4’).*(*Note: If shipment exceeds the parameters, please send additional requests to SHAPE for approval.)
SPONSOR:_________________________________________________________________________________
CONTACT (Name/Email/Phone)______________________________________________________________
______________________________________________________________SHIPPING CONTENTS AND DETAILS
Number of packages:____________________________________________________________________
Shipping on pallet (Y/N)/Quantity:__________________________________________________________
Weight per package: _____________________________________________________________________
Description:____________________________________________________________________________
Intended Use (gift bag, sampling, Spin & Win prize): _______________________________________
Estimated Ship Date:_____________________________________________________________________
Arrival Date:____________________________________________________________________________
Tracking Numbers:______________________________________________________________________
Shipper:________________________________________________________________________________
PLEASE BE AS SPECIFIC AS POSSIBLE – PLEASE LABEL ALL BOXES: SHAPE 2014 – SPONSOR NAME and each box should reference the box number with the total number of boxes shipped (i.e., Box # of #)
YOU MUST INCLUDE A PACKING SLIP WITH ALL SHIPMENTS.
POST-EVENT SHIPPING FORM
RETURN INSTRUCTIONS BELOW FOR ALL EVENT MATERIALS
Will Materials be picked up post-event by a sponsor representative? If so, please provide contact information and timing. If not, please provide information below.
Sponsor Representative Contact: __________________________________________________________
Cell Phone: ____________________________________________________________________________
Email:_________________________________________________________________________________
Will Representative Require Help Loading Out?:_______________________________________________
Return the materials after the event to this address.Note: All materials will be sent ground unless otherwise specified.
Materials: _____________________________________________________________________________
Name: ________________________________________________________________________________
Address:_______________________________________________________________________________
Address 2:_____________________________________________________________________________
City:________________________________________ State:____________ Zip:______________________
(Circle one)FedEx/UPS/DHL #:__________________________________________________________________________
UNLOADING/LOADING & EVENT PARKING OVERVIEW
Sponsor on-site contact:Scott NowickiEmail: [email protected]: 312-285-7907
Link: 2014 Hermosa Beach Public Parking Map
DIRECTORY
American Media, Inc.SHAPE4 New York Plaza4th FLNew York, NY 10004
*Please contact your SHAPE Project Manager with any questions.
Kristine ScichiloneOffice: (917) [email protected]
Anna Lisa LopezOffice: (212) [email protected]
Maggie VanBuskirkOffice: (212) [email protected]
Ali SunshineOffice: (212) [email protected]
Liz FennellOffice: (212) [email protected]
DIRECTORY (CONT.)
rEvolution – Event Day Contacts
Scott Nowicki: Supervisor, Client ServicesCell: (312) 285-7907 [email protected]
Annie Lagoni: Supervisor, Client Services Cell: (708) 732-0005 [email protected]
Tina Williams: Senior Manager, HospitalityCell: (704) [email protected]
Brittany Ramsey: Manager, Client ServicesCell: (419) [email protected]
