TABLE OF CONTENT

Office Conditions and Equipments Performance Agreements Civic Matters IDs in the Shelves (Unclaimed IDs) Batho Pele and Nametags Frontline Staff Office IT Security Physical Security Community Relations Vehicles Refugee Reception Office Mobile Units Provincial Budget Allocation

Office conditions and office equipments

Offices Office Conditions Office Equipment Mobile Trucks

Mmabatho R/O Good 

Benches 8Chairs 8 (high back)Binder 1  3x Mobile Trucks

Molopo D/O GoodChairs 6Steel cabinets 4 None

Lehurutshe D/O Good

Tables 6Chairs 13 (counter chairs)Chairs 10 ( High back)Chairs 6 ( four legged) None

Ganyesa R/O Construction/Lease

Steel cabinets 8Steel cabinets 1 (factory locker)Steel cabinets (21 compartments)Computer standShredderMicrowaveTwo plate stove None

Taung D/O Good Lawnmower None

Vryburg D/O  Good Nothing acquired None

Office conditions and office equipments

Rustenburg R/O Good

- Photocopier - Queue Management- Fax Machine- 2X 5 in 1 Office Jet Machine-Television set 4X Mobile Trucks 

Brits D/O Good - None None

Odi D/O RAMP needed None

Mankwe D/O Very GoodFax machine and boardRoom Chairs None

Mabopane D/O

Good Air-condition need

service- Photocopier- Shredder  None

Moretele D/O Fair (new office) None None

Madikwe D/OSharing with Dept of

Justice -None  None

Office conditions and office equipments

Office  office condition  Equipments Purchased  mobile units

Klerksdorp R/O  Good 1 x brother Fax machine  4X Mobile Trucks

Pochefstroom D/O

Good conditionbut RAMP for disabled clients

7 X oil Heaters1X Urn  None

Lichtenburg D/O  RAMP  None None

Itsoseng D/O Construction/Lease    

Atamelang D/O Good None  IX Mobile

VACANCY RATE

There are 378 vacancies against 1036 staff establishment

Management Performance Agreements

Designation Signed Not Signed

Provincial Manager (Chief Director) √

Deputy Provincial Manager (Director) √

Regional Managers (Deputy Director) √

District Managers (Assistant Director) √

CIVIC MATTERS

• Number of online birth registration - 24012• Number of birth certificates issued - 104476• Number of ID’s issued - 16300• Number of ID’s in the shelves – 23 230

IDs in the ShelvesUNCLAIMED ID'S

Office Opening balance Received Total in store Issued ClosingMmabatho R/O 425 520 945 157 788Molopo D/O 447 208 655 126 529Lehurutshe D/O 711 853 1564 400 1164Ganyesa D/O 72 785 857 340 517Taung D/O 630 940 1570 1182 388Vryburg D/O 1079 692 1771 836 935Rustenburg R/O 4250 1933 6183 3261 2922Brits D/O 3021 2026 5047 2717 2330Odi D/O 1284 849 2133 685 1448Mankwe D/O 1068 1123 2191 1173 1018Mabopane D/O 1103 3449 4552 1826 2726Moretele D/O 1547 1690 3237 981 2256Madikwe 18 285 303 56 247Klerksdorp R/O 1261 1141 2402 548 1854Potchefstroom D/O 2035 1351 3386 1266 2120Lichtenburg D/O 729 918 1647 517 1130Atamelang D/O 692 395 1087 229 858TOTAL 20372 19158 39530 16300 23230

BATHO PELE CAMPAIGNS & NAME TAGS

• There were no Batho Pele Campaigns initiated by the Province

• However, participated in the Batho Pele Campaign of the Provincial Government

• +- 150 staff without Name Tags

NUMBER OF FRONT LINE STAFF

Mmabatho RO 11

Molopo DO 10

Lichtenburg DO 28

Vryburg DO 08

Ganyesa DO 07

Taung DO 10

Lehurutshe 04

Rustenburg RO 03

Odi DO 05

Mabopane DO 08

Mankwe DO 02

Madikwe DO 08

Brits DO 08

Moretele 10

NUMBER OF FRONT LINE STAFF

NUMBER OF FRONT LINE STAFF

Klerksdorp RO 09

Potchefstroom DO 06

Wolmaranstad small DO 02

Atamelang DO 04

OFFICE IT SECURITY

Officials that are using National Population Register User ID’s

- Rustenburg Region 141- Klerksdorp Region 69- Mmabatho Region 110

The officials use biometric access control management system to gain access on

Nation Population Register ( they gain access using their fingers as pass words).

Physical Security

• Not all offices fitted with alarm security system• Fitted ones are not supported/monitored• Only one office (Klerksdorp) has electronic security

systems (scanner, x-ray, monitoring camera)• No long-term security contract (month-month)• All security posts have been advertised• All offices do not have re-enforced filling cabinets and

safes

RELATIONSHIP BETWEEN THE PROVINCE & THE LOCAL COMMUNITY

•Continuous community outreach programmes

•Formalize relations with Traditional Leaders

•Joint ID distribution campaigns with local government representatives

•Periodic IMBIZO’s participation

•Participation in other government departments community outreach programmes (SASSA, Labour, etc.)

• Forming part of the Provincial Disaster Management team for timely interaction with affected communities

NB. Relations are therefore service delivery orientated.

VEHICLES

• No vehicles received for 2007/8 in the province.

REFUGEE RECEPTION CENTRES:

The Province has no Refugee Reception Centre.

MOBILE UNITS

• We have 11 mobile units in the province and they are allocated as follows;-

• Rustenburg R/O – 4 – 3 not working• Klerksdorp R/O –4 -1 not working• Mmabatho R/O – 3 – 2 not working

Budget Allocation- NW

%Exp. Required= 100%

NORTHWEST PROVINCE: PER ECON CLASSIFICATION within reasonable means= 98% 102%

R'000

Economic Classification

Current BudgetAllocation for theyear 2007/2008

Expenditure as at31.03.2008

% Spent

% Required

% Difference

BudgetAvailable

Shortage /Surplus

CompensationEmployees 65,461,203R 66,662,573R 102 100 2 -1,201,370R -1,201,370R 100

Overtime 5,428,797R 5,713,031R 105 100 5 -284,234R -284,234R

Goods and services 9,021,200R 10,144,114R 112 100 12 -1,122,914R -1,122,914R

Vehicles 6,290,800R 9,193,459R 146 100 46 -2,902,659R -2,902,659R

TOTAL 86,202,000R 91,713,177R 106 100 -6.39 -5,511,177R -5,511,177R

Actual Exp of Veh

THANKS