T7 [Ms Excel 2010]

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Describe basic computer hardware, software, input, output, communication and network devices.

To apply the suitable office application to fulfill given task.

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Objective & Learning Outcomes Objective To ensure that each student can develop a basic spreadsheet with manipulation of formulas and functions in MS Office Excel 2010.

Learning Outcomes At the end of the lessons, students will be able to:

• Develop basic spreadsheet

• Demonstrate the manipulation of data

• Manipulate the formulas and functions

• Illustrate charts using the spreadsheet data

2

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INTRODUCTION

• You will learn your way around the Excel 2010 environment,

including the new Backstage view, which replaces the

Microsoft Button menu from Excel 2007.

Excel is a spreadsheet program

that allows you to…

store

organize

analyze information

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Spreadsheet

allows you to store, organize, and analyse

information

Column

is a group of cells that runs from the top of the page to

the bottom

Row

is a group of cells that runs from the left of the page to the right.

WORKBOOK

Each workbook holds one or more related

worksheets (a.k.a spreadsheets). Three worksheets

appear by default when you open an Excel workbook.

Worksheet 1 Worksheet 3 Worksheet 2

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Column

Ribbon

Formula Bar Name Box

Row Horizontal Scroll Bar

Worksheets Navigator Page View

Zoom Control

5

Quick Access Toolbar

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To Create a New, Blank Workbook:

Click File tab | Select New | Select Blank workbook | Click

Create

OPENING WORKBOOKS

GETTING STARTED WITH EXCEL

CREATING WORKBOOKS

SAVE WORKBOOKS

AUTO-RECOVERY A

WORKBOOK

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Click File tab | Choose Recent | Select desired workbook.

OPENING WORKBOOKS

SAVE WORKBOOKS

AUTO-RECOVERY A

WORKBOOK

OPENING WORKBOOKS

CREATING WORKBOOKS


Click File tab | Select Open | Select desired workbook |

Click Open

To Open An Existing Workbook:

Other alternative,

If you have opened the existing workbook recently, it may

be easier to follow the below steps:

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To Save As Command:

Click File tab | Click Save As |

Type in the name for the Workbook | Click Save

To Save Command:

To Save As an Excel 97-2003 Workbook & others:

Click File tab | Click Save As | Select Excel 97-2003

Workbook or any others that desired in the Save as type

drop-down menu | Select location to save the file | Enter

a name for the file | Click Save

Click File tab | Click Save As

OPENING WORKBOOKS

AUTO-RECOVERY A

WORKBOOK

SAVE WORKBOOKS

CREATING WORKBOOKS It is advisable to save your workbook each time you update

its contents. Below are the types of Save commands.


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OPENING WORKBOOKS

SAVE WORKBOOKS

CREATING WORKBOOKS

AUTO-RECOVERY A

WORKBOOK

Open a workbook that was previously closed without saving

| Click File tab | Click Info | A yellow caution note appear |

Click Restore | Click OK

If you can find your file;

Go to Manage Versions button |

Select Recover Unsaved Workbooks.

To Use Auto Recover :

GETTING STARTED WITH EXCEL Excel automatically saves workbooks to a temporary folder. If

you forget to save your changes, or if Excel crashes, you can

recover the autosaved file.

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Select the worksheets you

want to delete | Right click

on selected worksheets |

Select Delete.

10

WORKSHEET BASIC

Click Insert Worksheet icon |

A new worksheet will appear.

INSERT NEW WORKSHEET

DELETE WORKSHEETS

Right-click the worksheet tab you

want to rename | Select Rename |

Type the name of your worksheet |

Click anywhere outside of the tab.

RENAME WORKSHEETS

Right-click the worksheet tab you want to

copy | Select Move or Copy | Check the

Create a copy box | Click OK.

COPY WORKSHEETS

Right click on the selected worksheet

tab | Click Tab Color Menu | Select

the colour | Click Enter.

COLOUR WORKSHEET TAB

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CELL BASICS

COPY AND PASTE

CUT AND PASTE

DRAG AND DROP

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

To insert content using Active Cell:

1. Click in the cell where you want

the data to appear

2. Begin typing.

To insert content using Formula Bar:

1. Click the cell where you would like the data to appear

2. Place the cursor in the Formula Bar

3. Type in the data

FILL HANDLE FOR

AUTO FILL OPTION

SELECT CELL

INSERT CONTENT

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To Select a Cell:

1. Click on a cell to select it.

2. The cell appear bold and the column heading

and row heading of the cell are highlighted.

3. The cell will stay selected until you click on

another cell in the worksheet.

1. Click and drag your mouse until all

of the adjoining cells you want are

highlighted.

2. Release your mouse. The cells will

stay selected until you click on

another cell in the worksheet.

To Select Multiple Cells:

CELL BASICS

COPY AND PASTE

CUT AND PASTE

DRAG AND DROP

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

FILL HANDLE FOR

AUTO FILL OPTION

INSERT CONTENT

SELECT CELL

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To Copy and Paste cell content:

1. Select the cells you wish to

copy.

2. Click the Copy command. The

border of the selected cells will

change appearance.

3. Select the cell or cells where

you want to paste the content.

4. Click the Paste command. The

copied content will be entered

into the highlighted cells.

CELL BASICS

SELECT CELL

INSERT CONTENT

CUT AND PASTE

DRAG AND DROP

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

FILL HANDLE FOR

AUTO FILL OPTION

COPY AND PASTE

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To Cut and Paste cell content:

1. Select the cells you wish to

cut. Click the Cut command.

2. The border of the selected

cells will change appearance.

3. Select the cells where you

want to paste the content.

Click the Paste command.

4. The cut content will be

removed from the original

cells and entered into the

highlighted cells.

CELL BASICS

SELECT CELL

COPY AND PASTE

INSERT CONTENT

DRAG AND DROP

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

FILL HANDLE FOR

AUTO FILL OPTION

CUT AND PASTE

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To Drag and Drop cells:

1. Select the cells that you wish

to move and position your

mouse on one of the outside

edges of the selected cells.

2. The mouse changes from a

white cross to a black cross

3. Click and drag the cells to the

new location.

4. Release your mouse and the

cells will be dropped there.

with 4 arrows.

CELL BASICS

SELECT CELL

COPY AND PASTE

CUT AND PASTE

INSERT CONTENT

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

FILL HANDLE FOR

AUTO FILL OPTION

DRAG AND DROP

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To create Header and Footer:

1. Click the Header & Footer button on the Insert tab.

2. This will display the Header & Footer Design Tools Tab

3. Click Go to Header or Go to Footer button to switch

between the Header and Footer.

To insert text in Header / Footer area:

1. To insert text, enter the text in the header or footer.

2. To enter pre-programmed data such as page numbers, date,

time, file name or sheet name, click the appropriate button.

3. To change the location of data, click the desired cell.

CELL BASICS

SELECT CELL

COPY AND PASTE

CUT AND PASTE

DRAG AND DROP

INSERT CONTENT

FREEZE ROWS AND

COLUMNS

FILL HANDLE FOR

AUTO FILL OPTION

HEADER & FOOTER

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1. Click the Freeze Panes button on the View tab.

2. Either select a section to be frozen or click the defaults

of top row or left column

3. To unfreeze, click the Freeze Panes button; then click

Unfreeze

CELL BASICS

FREEZE ROW AND

COLUMNS

SELECT CELL

COPY AND PASTE

CUT AND PASTE

DRAG AND DROP

HEADER & FOOTER

FILL HANDLE FOR

AUTO FILL OPTION

INSERT CONTENT

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CELL BASICS

SELECT CELL

COPY AND PASTE

CUT AND PASTE

DRAG AND DROP

HEADER & FOOTER

FREEZE ROWS AND

COLUMNS

INSERT CONTENT

FILL HANDLE FOR

AUTO FILL OPTION

1. Select the cell.

2. Position your mouse over the fill

handle so that the white cross

becomes a black cross.

3. Click and drag the fill handle until

all the cells you want to fill are

highlighted.

4. Release the mouse and your cells

will be filled.

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FORMATTING CELL

ADD AND APPLY

BORDERS

To Add a Border:

1. Select the cells you want to modify.

2. Click the drop-down arrow next to the

Borders command on the Home tab.

The border drop-down menu appears.

3. Select the border style you want to use.

1. Click Cell Styles on the Home tab

2. Choose a style or click New Cell Style

To Apply Borders & Colours Using Styles:

FONT COLOUR AND

FILL COLOUR

TEXT

ALLIGNMENTS

FORMATTING

NUMBERS & DATE

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FORMATTING CELL

Change the Font Colour:

1. Select the font.

2. Click the Drop-down Arrow next to the

Font Color command on the Home tab.

3. Select any colour you want from the

Color Menu.

Add a Fill Colour:

1. Select the cell.

2. Click the Drop-down Arrow next

to the Fill Color command on the

Home tab.

3. Select any colour you want from the Color Menu

ADD AND APPLY

BORDERS

TEXT

ALLIGNMENTS

FORMATTING

NUMBERS & DATE

FONT COLOUR AND

FILL COLOUR

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FORMATTING CELL

ADD AND APPLY

BORDERS

FONT COLOUR AND

FILL COLOUR

FORMATTING

NUMBERS & DATE

TEXT

ALLIGNMENTS

Horizontal Text Alignment:


2. Select one of the three horizontal

Alignment commands on the Home tab.

Vertical Text Alignment:


2. Select one of the three vertical

Alignment commands on the Home tab.

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FORMATTING CELL

ADD AND APPLY

BORDERS

FONT COLOUR AND

FILL COLOUR

TEXT

ALLIGNMENTS

FORMATTING

NUMBERS & DATE

To format numbers and date:

1. Select the cells.

2. Click the drop-down arrow next

to the Number Format command

on the Home tab.

3. Select the number format.

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FORMATTING THE WORKSHEET

COLUMN WIDTH

ROW HEIGHT

HIDE OR UNHIDE

ROWS OR COLUMN

MERGING TEXT

WRAPPING CELLS

To INSERT Cells, Rows, and Columns:

1. Place the cursor in the row below where

you want the new row to appear, or in the

column to the left of where you want the

new column to appear.

2. Click Home tab | Choose Insert button |

Click the appropriate choice: Cell, Row,

or Column

1. Place the cursor in the cell, row, or

column that you want to delete

2. Click Home tab | Choose Insert

button | Click the appropriate choice:

Cell, Row, or Column

To DELETE Cells, Rows, and Columns:

INSERT & DELETE

CELLS & SHEETS

HIDE / UNHIDE

WORKSHEETS

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To Modify Column Width:

1. Position your mouse over the column line so that the white cross

becomes a double arrow.

2. Click and drag the column to the right to increase the column

width or to the left to decrease the column width.

3. Release the mouse.

Select the columns you want to modify |

Click Home tab | Click the Format

command | Select Column Width |

Enter a specific measurement in the

Column Width dialog box | Click OK.

To Set Column Width with a Specific Measurement:

COLUMN WIDTH

ROW HEIGHT

HIDE OR UNHIDE

ROWS OR COLUMN

MERGING TEXT

WRAPPING CELLS

HIDE / UNHIDE

WORKSHEETS

INSERT & DELETE

CELLS & SHEETS

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Modify Row Height :

1. Position the cursor over the row line so that the white cross

becomes a double arrow .

2. Click and drag the row downward to increase the row height

or upward decrease the row height.

3. Release the mouse.

To Set Row Height with a Specific Measurement:

Select the rows you want to modify |

Click Home tab | Click the Format

command | Select Row Height | Enter a

specific measurement in the Row

Height dialog box | Click OK.

COLUMN WIDTH

HIDE OR UNHIDE

ROWS OR COLUMN

MERGING TEXT

WRAPPING CELLS

HIDE / UNHIDE

WORKSHEETS

ROW HEIGHT

INSERT & DELETE

CELLS & SHEETS

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To Merge Text:

1. Select the cells you want to

merge together.

2. Select the Merge & Center

command on the Home tab.

3. The selected cells will be

merged and centered.

4. To unmerge by re-click the

Merge & Center command

• Others commands:

COLUMN WIDTH

ROW HEIGHT

HIDE OR UNHIDE

ROWS OR COLUMN

WRAPPING CELLS

HIDE / UNHIDE

WORKSHEETS

MERGING TEXT

INSERT & DELETE

CELLS & SHEETS

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To Wrap Cells:

1. Select the cells with text

you want to wrap.

2. Select the Wrap Text

command on the Home

tab.

3. The text in the selected

cells will be wrapped in

your worksheet.

4. To unwrap; re-click the

Wrap Text command.

COLUMN WIDTH

ROW HEIGHT

HIDE OR UNHIDE

ROWS OR COLUMN

MERGING TEXT

HIDE / UNHIDE

WORKSHEETS

WRAPPING CELLS

INSERT & DELETE

CELLS & SHEETS

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To Hide/Unhide Rows or Columns:

Select the row or column you wish to hide or unhide | Click Home

tab | Click Format button | Click Hide & Unhide

COLUMN WIDTH

ROW HEIGHT

MERGING TEXT

WRAPPING CELLS

HIDE / UNHIDE

WORKSHEETS

HIDE OR UNHIDE

ROWS OR COLUMN

INSERT & DELETE

CELLS & SHEETS

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1. Select the tab of the sheet

you wish to hide

2. Right-click on the tab

3. Click Hide.

To Hide Worksheets:

1. Right-click on any worksheet

tab

2. Click Unhide

3. Choose the worksheet to

unhide.

To Unhide Worksheets:

COLUMN WIDTH

ROW HEIGHT

HIDE OR UNHIDE

ROWS OR COLUMN

MERGING TEXT

WRAPPING CELLS

HIDE / UNHIDE

WORKSHEETS

INSERT & DELETE

CELLS & SHEETS

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CREATING FORMULAS

CELL REFERENCES

SIMPLE FORMULAS

POINT AND CLICK

METHOD

To create simple Formulas:

Excel uses standard operators for

equations, such as:

Plus sign (+) for addition

Minus sign (-) for subtraction

Asterisk (*) for multiplication

Forward slash (/) for division

1. Select the cell where the answer will appear.

2. Type the equal sign (=). For every formulas; must begin

with an equal sign (=).

3. Type in the formula you want Excel to calculate.

4. Press Enter. COMPLEX FORMULA

RELATIVE

REFERENCES

ABSOLUTE

REFERENCES

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To Create a Formula using Cell References:

CREATING FORMULAS

1. Select the cell where the answer will appear

2. Type the equal sign (=)

3. Type the address that contains the first number in the equation

[example: B1]

4. Type the operator you need

for your formula [example:

type the addition sign (+).

5. Type the cell address that contains the second number in the

equation [example: B2]

6. Press Enter.

POINT AND CLICK

METHOD

SIMPLE FORMULAS

CELL REFERENCES

COMPLEX FORMULA

RELATIVE

REFERENCES

ABSOLUTE

REFERENCES

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To Create a Formula using the Point and Click Method:

CREATING FORMULAS

1. Select the cell where the answer will appear

2. Type the equal sign (=).

3. Click on the first cell to be included in the formula

[example: A3]

4. Type the operator you need

for your formula [example:

type the multiplication sign (*).

5. Click on the next cell in the formula [example: B3]

6. Press Enter.

CELL REFERENCES

SIMPLE FORMULAS

POINT AND CLICK

METHOD

COMPLEX FORMULA

RELATIVE

REFERENCES

ABSOLUTE

REFERENCES

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CREATING FORMULAS

CELL REFERENCES

SIMPLE FORMULAS

POINT AND CLICK

METHOD

Complex formulas have more than one mathematical operation,

such as 5+5-2.

1. ll

Excel calculates formulas based on the following order of operations: Operations enclosed in parentheses ( ).

Exponential calculations (^).

Multiplication (*) and division (/), whichever comes first.

Addition (+) and subtraction (-), whichever comes first.

The following example demonstrates how to use the order of operations

to calculate a formula:

COMPLEX FORMULA

RELATIVE

REFERENCES

ABSOLUTE

REFERENCES

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CREATING FORMULAS

CELL REFERENCES

SIMPLE FORMULAS

POINT AND CLICK

METHOD

COMPLEX FORMULA

RELATIVE

REFERENCES

ABSOLUTE

REFERENCES

Relative references can save you time when you are repeating the

same kind of calculation across multiple rows or columns.

1. Select the first cell where you want to enter the formula.

2. Enter the formula to calculate the value you want

3. Press Enter.

4. Select the cell you want to copy and click on the Copy command.

5. Select the cells where you want to paste the formula and click on

the Paste command. (You may also drag the fill handle to fill cells)

6. Your formula is copied to the selected cells as a relative reference

(C4=C2+C3, D4=D2+D3, E4=E2+E3, etc.)

To Create and Copy a Formula Using Relative References:

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CREATING FORMULAS

CELL REFERENCES

SIMPLE FORMULAS

POINT AND CLICK

METHOD

COMPLEX FORMULA

ABSOLUTE

REFERENCES

RELATIVE

REFERENCES

An absolute reference is designated in the formula by the addition of

a dollar sign ($).

To Create and Copy a Formula Using Absolute References:

1. Select the first cell > Click on the cell that contains the first value

you want in the formula > Type the first standard operator.

2. Type the dollar sign ($) > Enter the column letter of the cell you

are making an absolute reference to.

3. Type the dollar sign ($) > Enter the row number of the same cell

you are making an absolute reference to.

4. Press Enter > Select the cell you want to copy & click on the Copy

command.

6. Select the cells where you want to

paste the formula and click on the

Paste command. (You may also drag

the fill handle to fill cells.)

7. Your formula is copied to the selected

cells using the absolute reference.

(example: C5=B5*$B$1, C6=B6*$B$1, etc.)

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WORKING WITH EXCEL FUNCTIONS

AUTOSUM

FUNCTION

COMMAND

• = SUM(range)

• Adds all cells in the argument. Sum

• = MAX(range)

• Calculates the average of the cells in the argument.

Max

• = MIN(range)

• Finds the minimum value. Min

• = AVERAGE(range)

• Finds the maximum value. Average

• = COUNT(range)

• Finds the number of cells that contain a numerical value within a range of the argument.

Count Number

=SUM(B3:B5)

=MAX(C4:J4)

=MIN(E4:H4)

=MIN(E4:H4)

=COUNT(C4:H9)

EXCEL FUNCTIONS

FUNCTION LIBRARY

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To calculate a Function using AutoSum:

1. Click the cell where you want the function applied.

2. Click Home tab

3. Click on the AutoSum drop-down arrow.

4. Select the function.

5. A formula will appear in the selected cell

6. Press Enter.


The AutoSum command allows you to automatically return the results

for a range of cells for common functions like SUM and AVERAGE

FUNCTION LIBRARY

EXCEL FUNCTION

AUTOSUM

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AutoSum : Easily calculates the sum of a range

Recently

Used

: All recently used functions

Financial : Accrued interest, cash flow return rates

and additional financial functions

Logical : And, If, True, False, etc.

Text : Text based functions

Date & Time : Functions calculated on date and time

Math & Trig : Mathematical Functions


AUTOSUM

EXCEL FUNCTION

FUNCTION LIBRARY

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ADDING EXTRA TOUCHES

PICTURES & CLIP ART To add pictures in Excel:

1. Click the Insert tab.

2. Click the Picture button.

3. Browse to the picture from your files.

4. Click the name of the picture.

5. Click Insert.

6. To move the graphic, click it and drag it to where you want it.


2. Click the Clip Art button.

3. Search for the clip art using the search Clip Art dialog box.

4. Click the clip art.

5. To move the graphic, click it and drag it to where you want it.

To add clip art in Excel:

SHAPE

SMARTART

CHART

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Adjust: : Controls the picture brightness, contrast, and

colours

Picture

Style

: Allows you to place a frame or border around the

picture and add effects

Arrange : Controls the alignment and rotation of the picture

Size : Cropping and size of graphic

To edit pictures and clip art in Excel:

1. Click the Format tab.

2. Choose buttons according to your adjustment preferences.

PICTURES & CLIP ART

SHAPE

SMARTART

CHART

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To add shape in Excel:

To format shape in Excel:


2. Click the Shapes button.

3. Click the shape you choose.

4. Click the Worksheet.

5. Drag the cursor to expand the Shape.

You are able to edit (reshape) by selecting any command in

Insert Shapes; or change the style in Shape Style; relocate

and arrange the shape or sizing it.

PICTURE & CLIP ART

SMARTART

CHART

SHAPE

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To add SmartArt in Excel:

To format SmartArt in Excel:

1. Click the Insert tab and then click the SmartArt button.

2. Select any Smart Art of your choice and click OK

1. Select the SmartArt

2. Click either the Design or the Format tab

3. Click the SmartArt to add text and pictures.

SHAPE

PICTURE & CLIP ART

CHART

SMARTART

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Charts allow audience to see the meaning behind the numbers,

and it makes comparisons and trends a lot easier.

To Create a Chart:

1. Select the cells that contain the data you want to use in the chart.

2. Click the Insert tab on the Ribbon.

3. Click the type of Chart you want to create.

To modify a Chart:

1. Select the Design tab.

2. Click the More drop-down arrow in the Chart Styles group to

see all of the available styles.

3. Select the desired style and the chart will update to reflect the

new style.

SHAPE

SMARTART

PICTURE & CLIP ART

CHART

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Once you insert a chart, a set of Chart Tools,

arranged into three tabs, will appear on the

Ribbon.

These are only visible when the chart is

selected. You can use these three tabs to

modify your chart:

• Change the Chart Type

• Switch Row and Column Data

• Change the Chart Layout

SHAPE

SMARTART

PICTURE & CLIP ART

CHART

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1. Click the Chart

2. Click the Select Data button on the Design tab

To Change the data included in chart:

1. Click the Chart

2. On the Layout tab, click the Chart Title or the Data Labels button

3. Change the Title and click Enter

To Change chart title & label:

SHAPE

SMARTART

PICTURE & CLIP ART

CHART

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SORTING DATA

CUSTOM SORT

BASIC SORT

DATA FILTER

MULTIPLE SORT

To perform Basic Sorting:

1. Highlight the cells that will be sorted.

2. Click the Sort & Filter button on the Home tab.

3. Click the Sort Ascending (A-Z) button or Sort Descending

(Z-A) button.

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To perform Custom Sorting:

1. Click the Sort & Filter button on the Home tab

2. Choose which column you want to sort by first

3. Click Add Level

4. Choose the next column you want to sort and click OK

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BASIC SORT

MULTIPLE SORT

CUSTOM SORT

DATA FILTER

SORTING DATA

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To perform Multiple Sort:

1. From the Data tab, click

the Sort command to open

the Sort dialog box.

2. Identify the first item you

want to Sort by.

3. Click Add Level to add

another item.

4. Identify the item you want

to sort by next. We will sort

Last Name from A to Z.

5. Click OK.

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BASIC SORT

CUSTOM SORT

DATA FILTER

MULTIPLE SORT

SORTING DATA

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To Filter Data and Clear Filter:

1. Click the column(s) that contain

the data you wish to filter.

2. On the Home tab, click on Sort

& Filter.

3. Click Filter button.

4. Click the Arrow at the bottom

of the first cell.

5. Click the Text Filter.

6. Click the Words you wish to

Filter.

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- To clear the filter click the Sort & Filter button and click Clear.

SORTING DATA

BASIC SORT

CUSTOM SORT

MULTIPLE SORT

DATA FILTER

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In previous version, there was a Print Preview option that allowed

you to preview and modify the workbook before printing. In new

version of Excel (Excel 2010), it combined with the Print window to

create the Print pane, which located at the Backstage view.

PRINT WORKSHEETS

PRINTING OPTIONS

PRINT PANE

To View the Print Pane:

1. Click the File tab.

This takes you to

Backstage view.

2. Select Print. The

Print pane appears,

with the print

settings on the left

and the Print

Preview on the right.

PAGE ORIENTATION

SCALING OPTIONS

PAGE MARGIN

PAGE BREAK

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To Print Active Sheets:

1. Select the worksheets you want to print.

To print multiple worksheets,

Click on the first worksheet >hold down the Ctrl key > Click on

the other worksheets you want to select.


3. Select Print to access the Print

pane.

4. Select Print Active Sheets from

the print range drop-down menu.

5. Click the Print button.

To Print Entire Workbook:

1. Select Print Entire Workbook;

then click Print button.

PRINT WORKSHEETS

PAGE ORIENTATION

SCALING OPTIONS

PAGE MARGIN

PAGE BREAK

PRINTING OPTIONS

PRINT PANE

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Print a Selection/ Set the Print Area:

1. Select the cells that you want to print.

Click the File tab.

2. Select Print.

3. Select Print Selection from the print

range drop-down menu.

4. You can see what your selection

will look like on the page in Print

Preview

5. Click the Print Button.

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PRINT WORKSHEETS

PAGE ORIENTATION

SCALING OPTIONS

PAGE MARGIN

PAGE BREAK

PRINTING OPTIONS

PRINT PANE

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PRINT WORKSHEETS

PRINTING OPTIONS

SCALING OPTIONS

PAGE MARGIN

PAGE BREAK

PRINT PANE

PAGE ORIENTATION

• Change the page orientation to Portrait to orient the page

vertically Portrait is useful for worksheets needing to fit more

rows on one page.

• While, Landscape to orient the page horizontally. Landscape is

useful for worksheets needing to fit more columns on one page.


2. Select Print to access the Print

pane.

3. Select either Portrait Orientation or

Landscape Orientation from the

orientation drop-down menu.

4. Then the page orientation will

changed accordingly.

To change the orientation:

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PRINT WORKSHEETS

PRINTING OPTIONS

SCALING OPTIONS

PAGE ORIENTATION

PAGE BREAK

PRINT PANE

PAGE MARGIN

1. Click the Margins button on the Page

Layout tab

2. Select one of the give choices, or

3. Click Custom Margins

4. Complete the boxes to set margins

5. Click Ok

To use Margin options:

1. Click the File tab. Select Print to

access the Print pane.

2. Select one of the margin options

from the margin drop-down

menu.

Other commands to Set Page Margin:

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PRINT WORKSHEETS

PRINTING OPTIONS

SCALING OPTIONS

PAGE MARGIN

PAGE ORIENTATION

PRINT PANE

PAGE BREAK

To Set Page Break:

1. Click the Page Layout tab.

2. Determine the placement of the break.

- Clicking on the row below, cell below, or column to the right

of where you want the break to appear.

[Example: select column C and a break will appear after column B]

3. Select the Insert Page

Break command from the

Breaks drop-down menu.

4. Go to Print Preview to

confirm it appears in the

correct place on the page; or

go to Page Break Preview.

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PRINT WORKSHEETS

PRINTING OPTIONS

SCALING OPTIONS

PAGE MARGIN

PAGE ORIENTATION

PRINT PANE

PAGE BREAK

To Set Page Break Preview:

1. Select the View tab.

2. Select Page Break Preview.

3. You will then see the pages of

your worksheet, separated by

blue lines. The blue lines

represent the page breaks.

4. Click and drag the blue lines to

where you want the page

breaks.

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To Use scaling options:

1. Click the File tab. Select Print to

access the Print pane.

2. Select one of the scaling

options from the scaling drop-

down menu.

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PRINT WORKSHEETS

PRINTING OPTIONS

PAGE ORIENTATION

PRINT PANE

PAGE MARGIN

PAGE BREAK

SCALING OPTIONS

Documents

T7 [Ms Excel 2010]